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Agenda for TodayAgenda for Today

Welcome …. Amber Stewart

Prayer …. Margaret Adam Opening Remarks …. Peggy

Bleyberg Board Forum ….Joseph Matalon Academic Report ….Lloyd Holmes PTA Report ….Amber Stewart Presentation of New PTA Executive ….Alfredo

Bennett Q&A Closing Remarks … Amber Stewart

Hillel Academy Board Forum & PTA AGM20th September 2011

Hillel Academy Board Forum 2

HILLEL ACADEMY BOARD FORUM

September 20th 2011

20th September 2011

Hillel Academy Board Forum 3

Agenda for TodayAgenda for Today

Welcome

How is the School Governed?

What has the Board achieved and what are our goals for the coming year?­ How did the Board perform during the year?­ What are the Board’s main goals for 2011-2012?

Academic, Extracurricular & Community Service Highlights

What is the School’s current and budgeted financial position?

Hillel Academy Foundation Update­ Donor Recognition­ Goals for the Year

20th September 2011

Hillel Academy Board Forum 4

WelcomeWelcome

This “Board Forum” is now a regular feature of the school’s annual calendar

Provides a forum for communication with all of our stakeholders as we continue to……….

“Engender a Partnership in the school community based on mutual confidence and respect”

20th September 2011

Hillel Academy Board Forum 5

What is the School’s Constitutional Form?

What is the School’s Constitutional Form?

Founded by Trust Deed by the United Congregation of Israelites in Jamaica (UCIJ) as a contribution by the community to national development

Established as a non-denominational school and managed based upon ethical principles and religious tolerance

Governed by a Board of Governors appointed by four Trustees (who are in turn appointed by the UCIJ)

Run as a “Not for Profit” organisation – any and all operating surpluses are reinvested for the benefit of the school community

20th September 2011

Hillel Academy Board Forum 6

Who are the members of the Board?Who are the members of the Board?

Joseph Matalon (Chairman)

David Henriques (Immediate past Chairman)

Marvin Goodman

Wallace Campbell

Trustees of the UCIJ

Philip Henriques(Deputy Chairman)

Paul Henriques

Peter McConnell

Cristina Matalon

Jeffrey Meeks

Paige Todd

Tracy Melhado-Matalon

Afeef Lazarus

Karen Hilliard

Other Directors

Margaret Bleyberg (Director)

Carolyn Lee(Principal Prep School)

Alfredo Bennett (Principal High School)

Cecile Webster (Financial Controller)

Amber Vicens (President, PTA)

Invitees

20th September 2011

Hillel Academy Board Forum 7

How does the Board do its work?How does the Board do its work?

• Academic Improvement• Facilities Plans• Long term funding• Mission/Vision/Values

• Funding Resources• Fees• Staff Remuneration• Capital & Operating Expenditure

• Regular academic performance review• Annual Director & Teachers’ performance review• Annual administrative performance review

• Institutional Governance• Personnel• Discipline

Internal Communication• Monthly Meetings• Annual Planning Calendar• Board Goals • Self Evaluation• Board Policy Manual

External Communication• Stakeholder Communication• Community Building• SACS/IB/IGCSE Accreditation

BoardOf

Governors

PolicyFormulation

Performance Monitoring &

Review

FinancialOversight

Strategic Planning

20th September 2011

Hillel Academy Board Forum 8

How did the Board perform during the year?How did the Board perform during the year?

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22

33

44

The Board ensured compliance with all the SACS, IB and IGCSE standards during the year

Goals for 10-11 Progress

Inclusive process for review of AdvancED standards implemented with wide participation from the School Community

All preparations in place for accreditation visit April 2011 and accreditation granted with commendations

Master Facilities Plan was revised to incorporate and prioritise School needs in the context of updated School Improvement Plan

Delayed due late delivery of development project

New Head of Sports appointed. Manifest improvement in participation, school spirit, and performance in inter-school competitions. Significant new offerings implemented

Oversee preparations for and participate in the April, 2011 accreditation process.

Update and reissue the Master Facilities Plan, given the completion of assigned tasks; Reprioritisation of remaining items

Maximize revenues from expanded and upgraded physical facilities.

Support continued improvement in the management, quality and dimensions of the School’s sporting programmes.

20th September 2011

Hillel Academy Board Forum 9

What are the Board’s goals for 2011-12?

What are the Board’s goals for 2011-12?

Complete at least the first ranked priority item in the revised Master Facilities Plan (Canteen expansion/upgrade)

Implement a School Management Information System and related databases

Maximize revenues from expanded and upgraded physical facilities

Examine and define the School’s future development direction; define the role of the Hillel Foundation within the School’s development plans and staff/structure accordingly

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22

33

4 4

Continue to ensure compliance with the AdvancED, IGCSE & IB standards in addition to the following main goals for the year

20th September 2011

Hillel Academy Board Forum 10

What were the School’s Achievements this year?What were the School’s Achievements this year?

Accreditation Quality Assurance Team inspection, April, 2011 Hillel received a glowing endorsement and was re-accredited by the AdvancEd / Southern

Association of Colleges and Schools

GSAT Overall Averages:• 2011 – 90% 2010 - 91.1%, 2009 – 87.3%; 2008 – 87.1%; 2007 – 86%; 2006 – 87.3%; 2005 –

86.7%; 2004 – 86.5%

University Scholarships• 2009: received scholarships worth US$213K • 2010: 53 universities have offered places in the USA, UK, Canada, India and Korea;• 2010: US$700K in scholarships offered• 2011: 80 universities have offered places in the US,UK, Brazil and Canada• 2011: US$1.3M (first year value) in scholarships to date

• Congratulations to:• Prep School Staff and Students on excellent GSAT Results• IGCSE student & faculty for excellent pass rate of 99.68% (from A* - E as established by CIE)

and 92.18% (from A* - C)• IB students and teachers for excellent results, including 2 students with 39 points

Academic

20th September 2011

Hillel Academy Board Forum 11

What were the School’s Achievements this year?What were the School’s Achievements this year?

2011 JCDC Awards

Visual Arts – Summit Prize for Top School, second consecutive year!

Music - Garnet Gordon Summer – quarter finalist for recorder

Photography Silver Medal – Ali Matalon Merit Awards – Alessandra Dabdoub, Kimberly Clarke, Lauren Tomlinson, Samantha

Clarke Certificate of Participation – Joshua AzanArt Silver & Bronze Medals – Alysia Francis Merit Awards – Danielle Todd, Tally Matosevich Certificates of Participation – Jonathan Arava, Adisa Williams, Rachel Russell &Danielle

Todd

CULTURAL DAYS, 2010-11

Heritage Week – Oct., Greek Day – Nov., Carol and Channukah Hour – Dec., World Math Day and Modern Languages Day – Feb., Business Day – March, IB Art Show – April, Greaves Field Dedication Ceremony, April, Science Fair Day, June 1.

Cultural & Social

20th September 2011

School Drama Productions 2009 “Small Family Business” a dramatic/musical hit 2009 Concert “Homage to Andrew Lloyd Webber” 2010 “The Crucible” by Arthur Miller 2011 “A Doll’s House” by Ibsen

2010 - Prep School Debating Team in National Finals , and won Second Place

2011 - Prep School Debaters won a place in quarter finals.

What were the School’s Achievements this year?What were the School’s Achievements this year?

Cultural & Social Cont’d

12Hillel Academy Board Forum 20th September 2011

Hillel Academy Board Forum 13

What were the School’s Achievements this year?What were the School’s Achievements this year?

Sport

Prep School Gymnastics competition - medal winners, 2010

Taekwondo Championship Tournament - third place, 2010

High School placed fourth in ISAJ Water Polo Competition

Hillel Academy students represented Jamaica in:• Go-Karting – Justin Sirgany, Matthew X.Williams, 2010 and 2011• Equestrian Sports - 2010 Gabrielle Ralston, Tiffany Ralston, Adam Lake, Justin

Vaz, Jonathan Vaz, and Kelly Nunes; • Golf -Jayda Thompson and Tyler Fitt, 2011• National Skeet Shooting competition, 2010, recognition: Adam Zaidie, Chad Zaidie,

Nicholas Chen

Women’s Volleyball National Team candidate, 2010-11: Karina Max Brown

20th September 2011

Table Tennis 2010 - 2011:• High School Under -16 Boys reached the ISSA semi-finals in Table Tennis.• Prep School Team reached finals of the national tournament• PratikHarjani national under-10 and under-12 champion!

Football – Prep School reached the quarter finals of the Alberga Cup Competition

Swimming 2010- 11:• ASAJ Prep Schools Competition – All island champion 2010• Mayberry Investments Schools Swim Meet 2011- 2nd place• Burger King/YMCA Prep Schools Swim Meet - 2nd place• Nestle Ice Cream Swimming Championships - 2nd place• Yonatan Goren and Barak Goren,Yonatan Goren, Bronze Medal at Carifta, 2010 ; Brandon Reid and Yonatan

Goren represented Jamaica, 2011

Lawn Tennis: • Lime High School Championship – 2010-11

• Under-14 Champions • Under-19 Semi-Finalists, girls and boys teams• Jacob Bicknell and Simon Levy won multiple awards

The Staff Football Team won the AAMM League National Championship, 2010

What were the School’s Achievements this year?What were the School’s Achievements this year?

Sport Cont’d

14Hillel Academy Board Forum 20th September 2011

Hillel Academy Board Forum 15

What were the School’s Achievements this year?What were the School’s Achievements this year?

• Hillel Academy Community Service Projects• International Coastal Clean-up Day (HS)• Heart Fund Run 2011(PS & HS) – Raised $744,494, highest of any school in

Jamaica again this year• Cancer Relay For Life (HS)• Visits and activities for Schools, Orphanages and Rehab Centres (HS & PS)• Basic School/Children’s and Elderly Homes Treats & Donations (HS &PS)• Special Outreach activities• Christmas & Easter Bun & cheese Treats (PS & HS)• New Day Basic School

• Through a combination of many activities, Hillel Students have raised and donated a total of nearly $2 million to deserving causes and charities

• Graduating classes, Grade 6, donated landscaping for the School, as well as their community service projects. Grade 6 supports New Day Basic School library. Grades 11 and 13 contributed money towards the cafeteria renewal.

Community Service and Outreach

20th September 2011

Hillel Academy Board Forum 16

Tuition Other Income

Total Available Funds

Staff Costs Curri-culum Exps

Repairs Utilities Security Depreciation Other Exps Net Income0

50

100

150

200

250

300

350

400

450

What is the School’s current financial position? – Estimate for year ending 31 August 2011

What is the School’s current financial position? – Estimate for year ending 31 August 2011

Sources of Funds (J$M)

Uses of Funds (J$M)

400

14294

2219 12

13

2313

Staff Costs = 74% of Total Inc. (09-10:75%)

414

Key Changes from 09-10

Tuition Fee Income

Staff Costs

Curriculum

Repairs

Utilities

Security

19%

15%

34%

36%

25%

41%

17

Net Available for Reinvestment

20th September 2011

Hillel Academy Board Forum 17

What is the School’s current financial position? – Budget for the year ending 31 August 2012

What is the School’s current financial position? – Budget for the year ending 31 August 2012

Tuition Fee Income

Staff Costs

Curriculum Exps

Repairs

Utilities

Security

9%

11%

(4)%

(9)%

13%

(18)%

Sources of Funds (J$M)

Uses of Funds (J$M)

Key Changes from 10-11

Net Available for Reinvestment

Tuition Other Income

Total Available Funds

Staff Costs Curri-culum Exps

Repairs Utilities Security Depreciation Other Exps Net Income0

50

100

150

200

250

300

350

400

450

435

6

441

2117

13 1122 7

Staff Costs = 75% of Total Inc.(10-11:74%)

328

22

20th September 2011

Hillel Academy Board Forum 18

Key Items of Capital Exp (J$M)

What are the recent and proposed Capital expenditures?What are the recent and proposed Capital expenditures?

2009-10 2010-11 2011-12

Sources of Funds for Capital Exp (J$M)

2009-10 2010-11 2011-12

InternalResources

Donations

24.30132.83

Buildings, Fencing &Roadways

-88.00 3.50

Computers, Whiteboards& Other Electronic Equip. 7.001.50 5.00

Sports Facilities Upgrade 1.0035.10 -

Laboratories’ Upgrades 0.70--

MusicEquipment

0.50.13 0.80

Books etc 1.101.20 1.20

21.00

69.10

2.30

132.83

14.65

5.38

24.30

20.00

-

21.20

180,967 32,972 28,264Capex perStudent($)

Actual Forecast Budgeted Actual Forecast Budgeted

Library Fund

1.20 1.10 1.20

FF&E 5.006.40 5.50

Canteen & Other Equip. 2.000.50 5.00

US Gov Grant

PTA

Private

- 2.88-

-

0.23 0.30 -

Website/ School Mgmt System

7.00- -

Loan Funds 60.00 - -

20th September 2011

The Hillel Story is truly special as it is through the generosity of our Hillel families and friends that we are the incredible School you know today.

Hillel Academy receives no government assistance, and so we are eternally grateful for the kindness of our families.

We hope to continue to grow this world-class School and to provide a Hillel education to deserving students throughout Jamaica.

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The Hillel Academy FoundationThe Hillel Academy Foundation

20th September 2011

DONOR RECOGNITION – CAPITAL DEVELOPMENTDONOR RECOGNITION – CAPITAL DEVELOPMENT

Major DonorsMarvin Goodman

Byron Lee Foundation

Brian Goldson

Jamaica Drip Irrigation

David Goldson

Kingston Industrial Agencies

John Greaves

Livingston Alexander & Levy

Joseph and Tracy Matalon

PanCaribbeanBank

John Ralston

Stewart’s Auto Sales Limited

Stephan Rampair

TankWeldGroup

Paige Todd

Department of State of the United States of America

United Congregation of Israelites

West Indies Home Contractors

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Sponsors

Kenneth S. Benjamin

ADeB Consultants Limited

Sheila Benjamin McNeill

Asphalting Specialists Ltd

Norman Campbell

Delroy Laing Engineering

Clive and Hope Fagan

Green Concepts International

Andrew Hill

Jamaica Bags Ltd

Johnny Matalon

Jamaica Electrical & Mechanical Engineers Ltd

Peter Matalon

Jamaica Forestry Department

Stewart McConnell

Patterson Mair Hamilton

Andrew Phillipps

ThwaitesFinson Sharp

Zoukie Trucking Services Ltd

Hillel Academy Board Forum 20th September 2011

DONOR RECOGNITION – FOUNDATIONDONOR RECOGNITION – FOUNDATION

Endowment Gifts

Sheila Lee

Barbara McGaw

Carmen Pacheco Mondero

Andrew & Colleen Phillipps

Rachael Henriques

Parent Donations Via Vouchers ($600K)

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Capital Gifts

Byron Lee Foundation

Stewart’s Auto Sales Limited

United Congregation of Israelites

Hillel Academy Board Forum 20th September 2011

Hillel Academy Board Forum 22

QuestionsQuestions

?

20th September 2011

Hillel Academy PTA Annual General MeetingHillel Academy PTA Annual General Meeting

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WORKING TOGETHER ... towards EXCELLENCE• Let’s all work at …• T rying our best• O rganizing our thoughts• G etting work done on time• E xpressing our ideas respectfully• T hinking in new ways• H elping each other learn• E nriching our minds & hearts• R egarding one another as learning partners

20th September 2011

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Report on Activities: Funds RaisedReport on Activities: Funds Raised

Fundraising Goal:$4mFunds Raised: $4.74m

Hillel Academy PTA Annual General Meeting20th September 2011

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Report on Activities: Overall Income StatementReport on Activities: Overall Income Statement

Income Statement: 2010-11 Breakdown of Key Items

Other PTA Support

Cafeteria Refurbishment 1,200,0002 Whiteboards 884,855PS Bathrooms 700,000Gr 6 Area Landscaping 842,170ShielaPurdom scholarship 100,000 EBSCO 155,336Hillel Academy 134,664 Turn It In 95,340Questia 94,500Brain Pop 149,520Staff Christmas Treat 200,000Stage Curtain 130,180Cameras & Camcorder 89,021Principals' Christmas Treat 50,000 HS English Play 70,000PE Staff kit & shoes 105,990Other expenses 85,285

Opening Bank Balance

Funds Raised

Net Funds Available

1,563,670

4,746,302

6,309,972

Use of Funds

Teachers Day Expenses

Bake Sale Classroom Expenses 307,004

Special Area Enhancement 198,238

PTA ExpensesCarol / Chanukkah Hour 56,414

Total Funds Utilised

Funds Carried Forward

5,986,634

323,338

225,000

113,118Other PTA Support 5,086,860

20th September 2011 Hillel Academy PTA Annual General Meeting

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Presentation of Tokens of AppreciationPresentation of Tokens of Appreciation

• D’Angel• Catherine Craig • Beenie Man• Estelle Naude• Michelle Lee• Dawn Woodstock

20th September 2011 Hillel Academy PTA Annual General Meeting

Presentation of New PTA ExecutivePresentation of New PTA Executive

• President Dr. Nigel Clarke• Vice President (Prep) Mrs. Meredith Walker• Vice President (High) Mrs. ToyinMartschenko• Treasurer Mrs. Tara Clivio• Co - Fundraising Chair Mrs. Jacqueline Brooks• Co - Fundraising Chair Mrs. Christina Brewster• Sports Chair (Prep) Mrs. SherieRanston• Sports Chair (High) Mr. Glen Stodart• Secretary Mrs. Donna Parnell • Past President Mrs. Amber Stewart• School Representatives Mrs. MBleyberg; Mrs. T Matalon; Mr. A

Bennett; Mrs. C Lee; Mrs. F Duncan; Ms. C Webster; Prep and High School Teacher representatives

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Grade K1-1 Michelle Marzouca

Jennifer Azan

Janet Hanna

Grade K1-2 Paula Pairman

Ayesha Panton

Simone Khouri

Grade K2-1 Jacqueline Brooks

Kelly Lue

Grade K2-2 Clare Blackburn

-

Grade 1- 1 Annakay Shirley

Peta Gay Wilson

Grade 1-2Bianca Levy

Janet Hanna

Grade 2-1Sonia Trehan

Martha White

Lori Ralson

AngelieSpencer

Grade 2-2Estelle Naude

Pat Sarju

Rupika Clarke

Grade 3-1Nora May Desnoes

Carina Melville

Grade 3-2Samantha Gayle

Renee Barnett

Grade 4-1Rosemarie Moore

Carmela Azan

Marie Chin

Grade 4-2Shawn Mottley

Mandy Melville

Corah Ann Sylvester* as at September 20, 2011

PTA Class Representatives *PTA Class Representatives *

20th September 2011 Hillel Academy PTA Annual General Meeting

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Grade 5-1Corah Ann Sylvester

Marie Chin

Anne Marie AsherAnne Marie Phang Sang

Grade 5-2Nicola Bicknell

CharmaineWiggon

Grade 6-1Aditi Dhiman

Jackie Lechler

Grade 6-2Amber Stewart

Sophia Rizza

Grade 7-1Amber Stewart

Grade 7-2Shelley Chang

Grade 8-1Edward Wong Chew Onn

Grade 8-2Michelle Chin

Grade 8-3Edward Wong Chew Onn

Grade 9-1Lezanne Azan

Grade 9-2ToyinMartschenko

Grade 10-1 Shelley Sykes

Grade 10-2 Anne Marie Vaz

Grade 11-1 Wendy Wong

Seanne Williams

Grade 11-2 Marie Josephs

Grade 12-1 Tara Nunes

Grade 12-2 Grace Royes

Grade 13-1 Tracy Matalon

Grade 13-2 KarishmaKhemlani

* as at September 20, 2011

PTA Class Representatives *PTA Class Representatives *

20th September 2011 Hillel Academy PTA Annual General Meeting

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AOBAOB

Approval of additional signing officers for PTA Bank Accounts:

• Subscription account:Amber Stewart

Vikram Dhiman

• Operating Account:Amber Stewart

20th September 2011 Hillel Academy PTA Annual General Meeting

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Q&AQ&A

Hillel Academy PTA Annual General Meeting20th September 2011

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Closing RemarksClosing Remarks

Hillel Academy PTA Annual General Meeting20th September 2011