1. Before The MeetingNecessityParticipantsType of conversation:

PossibilityOpportunityAction

Setting and seatingAgenda

2.1. Planning The AgendaYou are an EAC

group, fundraising for a cause. Use the following prioritization matrix to determine which items to include in today’s meeting agenda (the meeting cannot last more than 20 min):

important unimportant

urge

nt

No

t urg

ent

2.2. Planning The AgendaItems:

decide on a theme for tomorrow’s partyassign roles for a café scheduled for next

monthdecide upon the group’s core valuessing “happy birthday” to a member of the

groupdiscuss follow-ups from the last meetingform a joint statement at the magazine’s

request, deadline is tomorrow

2.3. Planning The Agenda Important tips:

time is important start with an engaging item publish and send the agenda in advance write the items in the from of a question

3. The Talking-Stick MethodThe group must reach a consensus and

choose a chair for the rest of the meeting.

4.1. Across the fjord- a true fairytaleIn the small village of Flekke, not too long ago, lived a student named

Sylvia. She was sensitive, modest and innocent. In the other side of student village, lived Hector. The two met during the first cabin party and since then they were inseparable. On their 6 months anniversary Sylvia wanted to draw a painting as her gift to Hector. She sat down on the rocks, looking over the wonderful fjord and capturing the beauty of it all with her pencil. After several hours she was done and she noticed it was time for her to get to the romantic picnic Hector organized for her on the island. Alas! The tide had gone up, and she was trapped in the rock, surrounded by water. Everyone knew how dangerous the fjord water could be. Many times Sylvia was warned from the infamous fjord monster. Sylvia begun to panic, she knew how hard Hector had been working for this picnic and how punctual he was. He detested late comers. Meanwhile, Johan, one of the locals, passed by on his boat. Sylvia asked for help but Johan agreed to help her only if she would sleep with him. Sylvia refused and Johan started pulling away. Distressed and desperate to get to Hector, Sylvia agreed to Johan’s conditions and he kept his word and brought her to the island. Sylvia felt she had to confess to Hector and explained she had no other choice. Hector was not sympathetic. In fact, his rage at Sylvia's betrayal of him made him slap her and swear to never lay his eyes on her again.

4.2. Who Is The Most Reprehensible?As Flekke’s town council, discuss the actions

of all the character involve to determine who was the most reprehensible. Rank:

Sylvia JohanHectorin order from the most reprehensible to the

least.Decide on any further actions that are to be

taken considering this case.

5. Participant’s Individual Mind SetBefore you enter meeting consider:

Why is this meeting necessary?What are we going to do here which we

cannot handle on our own?When this meeting is finished, what would I

like to have achieved?

6. Follow up questions- individual mind setAfter a meeting consider:

Was this meeting necessary?What did we as a group get out of this,

which I could not have done on my own?What did I personally achieve from this?

What became clearer?What exactly am I supposed to do until we

meet again?Do I have a comprehensive overview of

what the group is doing? Why?

7. Taking Minutes Preparation – Read the agenda and read the minutes from

the last meeting. Head a paper with columns for name and contact

information and pass it around the table. Note on your piece of paper the time the meeting was called

to order. Record the old business – Did someone need to write a

letter? Was it sent? Note anything that was done or not done and by whom.

Note who made motions, seconded motions and whether or not they passed or failed. Also, write down who has to do what.

Write down any points of order, points of information, etc. Leave out unimportant details. Note what time the meeting adjourned.

7.2. Tips Make Sure You Have Everything You Need After

The Meeting Adjourns:Who sent regrets?Who was there?All the reports.Location of the meeting.

Sit as close as possible to the chair of the meeting. Write things as they happen. Remember, even though you are taking notes, you

may still participate in the debates. Make note not only of the concerns, but also of any

accomplishments discussed in the meeting.

7.3. WarningsDo not give yourself too much work by putting

too much detail in the minutes.

Do not be afraid to interrupt and ask for a clarification.

Try and send out copies of the minutes as soon as possible (max. 48 hours after the meeting took place).

Type up your draft as soon as possible.

7.4. Minutes- Example AMinutes:JB: There have been a bunch of comments on the list. There are still problems with this

example. Alan is pointing out because there are still some things that are difficult to understand. For example, bagging groceries may not be used in other countries. “Too many choices” may not be clear. “Supermarket” and “store” are confusing. “Product layout” is also difficult. Links also need to be fixed. Are there any objections to the changes that Alan is proposing?

No comments from the group.HB: I don't understand “searching by pictures.”JB: Matt May had described this.HB: There are probably 500 products.JB: It depends on the country. In the U.S. there are 17,000 products.Matt was describing a cluster of pictures like dairy related products. You could select

eggs or milk. Then, could get product, brand, and size options. One of my concerns is that we're loading the scenarios with more descriptive detail. We won't get the document done this way. What is the minimal amount of description so that people can benefit from the scenario?

HB: Have people visualize what it might be.LC: We have to be careful that our example could get outdated.TeenagerJB: I'd like to say that no new comments should be added about this scenario. Let's talk

about the teenager.SD: What should we do about the definition of Down syndrome?

7.5. Minutes- Example BAreas of Concern: The committee identified the following areas as within their

anticipated scope of work:Courtrooms Judge's Chamber Suite Jury Deliberation areas Holding Cells Attorney/Client Interview rooms Secure circulation Lawyer conference rooms Restricted Circulation Emergency Evacuation Ancillary/Support areas for each space Check U.S. Court Design Guide for additional associated

areas.

7.6. DiscussionWhich one is the best? Why?

8. Setting and seatingWhat methods have we gone through?Which is appropriate for which purpose?

9. Starting and Closing a MeetingStart on time:

Respect those who came on timeUWC time?

Thank participants for comingState the main purpose of the meeting

and go through the agendaClose by stating what was achieved

through today’s meetingRepeat decisions and to-do listsEnd on a positive note