Minutes of the Regular Meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held at the College of Lake County Southlake Campus, Room V340, 1120 South Milwaukee Avenue, Vernon Hills, Illinois on March 19, 2019 at 6:00 p.m. Page 1 1. Board Convenes the Regular Meeting 1.1 Call to Order and Roll Call Chair Anderson called the meeting to order at 6:06 p.m. Trustees Present: Mr. Anderson, Dr. Finger, Ms. Howland, Mrs. Oilschlager, Ms. Shroka, Mr. Stanton and Mr. Ferrara-Student Trustee. Trustee Absent: Dr. Griffin. Others Present: Dr. Suddick, President; Ms. Fay, Executive Director for Human Resources; Mr. Gotsch, Vice President for Administrative Affairs; Mr. Harden, Chief of Staff; Ms. Hlavin, Vice President for Student Development; Mr. Kozak, Chief Information Officer; Dr. O’Brien, Interim Vice President for Educational Affairs; Ms. Senase, Executive Assistant to the President/Recording Secretary; Mr. Riley, Legal Counsel at Robbins Schwartz; and other guests. Chair Anderson thanked Dr. Cvitkovic, Dean of the Southlake Campus, for hosting the meeting and invited her to introduce the Southlake Advisory Committee Members and Southlake Campus staff that attended. Southlake Advisory Committee Member Joanna Rolek provided a committee update and thanked President Suddick for her presentation at the Lake Forest/Lake Bluff Chamber luncheon in March. Chair Anderson made the following announcements regarding the agenda: • Agenda Item 7.3, Resolution Authorizing Use of Available Operations and Maintenance Fund, on page 22, the parenthetical phrase associated with item 4.0, Digital Strategy Development for Website Redesign was disregarded and removed. The explanation provided does not apply, and the amount listed in the right-hand column of $220,000 remains as stated. • Agenda Item 11.3, Administrative and Professional Hires was revised. Trustees received the revised page. • A Closed Meeting was requested under the Illinois Compiled Statutes 5ILCS 120 Section 2 c (1), Section 2 c (2), and Section 2 c (11). There was no action following the Closed Meeting. 1.2 Approval of the Agenda It was moved by Howland and seconded by Oilschlager for approval of the agenda as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried.
Transcript
Minutes of the Regular Meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held at the College of Lake County Southlake Campus, Room V340, 1120 South
Milwaukee Avenue, Vernon Hills, Illinois on March 19, 2019 at 6:00 p.m.
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1. Board Convenes the Regular Meeting
1.1 Call to Order and Roll Call Chair Anderson called the meeting to order at 6:06 p.m. Trustees Present: Mr. Anderson, Dr. Finger, Ms. Howland, Mrs. Oilschlager, Ms. Shroka, Mr. Stanton and Mr. Ferrara-Student Trustee. Trustee Absent: Dr. Griffin. Others Present: Dr. Suddick, President; Ms. Fay, Executive Director for Human Resources; Mr. Gotsch, Vice President for Administrative Affairs; Mr. Harden, Chief of Staff; Ms. Hlavin, Vice President for Student Development; Mr. Kozak, Chief Information Officer; Dr. O’Brien, Interim Vice President for Educational Affairs; Ms. Senase, Executive Assistant to the President/Recording Secretary; Mr. Riley, Legal Counsel at Robbins Schwartz; and other guests. Chair Anderson thanked Dr. Cvitkovic, Dean of the Southlake Campus, for hosting the meeting and invited her to introduce the Southlake Advisory Committee Members and Southlake Campus staff that attended. Southlake Advisory Committee Member Joanna Rolek provided a committee update and thanked President Suddick for her presentation at the Lake Forest/Lake Bluff Chamber luncheon in March. Chair Anderson made the following announcements regarding the agenda: • Agenda Item 7.3, Resolution Authorizing Use of Available Operations and
Maintenance Fund, on page 22, the parenthetical phrase associated with item 4.0, Digital Strategy Development for Website Redesign was disregarded and removed. The explanation provided does not apply, and the amount listed in the right-hand column of $220,000 remains as stated.
• Agenda Item 11.3, Administrative and Professional Hires was revised. Trustees received the revised page.
• A Closed Meeting was requested under the Illinois Compiled Statutes 5ILCS 120 Section 2 c (1), Section 2 c (2), and Section 2 c (11). There was no action following the Closed Meeting.
1.2 Approval of the Agenda It was moved by Howland and seconded by Oilschlager for approval of the agenda as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried.
Minutes of the Regular Meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held at the College of Lake County Southlake Campus, Room V340, 1120 South
Milwaukee Avenue, Vernon Hills, Illinois on March 19, 2019 at 6:00 p.m.
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2. Approval of Minutes
2.1 Committee of the Whole Meeting of February 26, 2019 It was moved by Oilschlager and seconded by Howland for approval of the Committee of the Whole Meeting minutes of February 26, 2019 as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Anderson, Finger, Howland, Oilschlager, Shroka Nays: None Abstain: Stanton The vote being (5) Ayes, (0) Nays and (1) Abstention, the Chair declared the motion carried. 2.2 Regular Meeting of February 26, 2019 It was moved by Finger and seconded by Shroka for approval of the Regular Meeting minutes of February 26, 2019 as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried. 2.3 Closed Meeting of February 26, 2019 It was moved by Finger and seconded by Shroka for approval of the Closed Meeting minutes of February 26, 2019 as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried.
3. Receipt of Notices, Communications, Hearings, and Petitions
Chair Anderson announced that this was the point in the meeting reserved for those in the audience to address the Board. Mr. Ty Liles, CLC Geography Instructor, shared issues that have been going on for the past 16 months, following the opening of the new Science and Engineering Building. Faculty who work in the new spaces are asking that their workspaces be returned to the way it was before, including the addition of bulletin boards. Faculty has been working with Educational Affairs and the Facilities Department, but it seems nothing has been handled. The good news is that items are slowly being checked off the list but the priority of these requests are being downgraded. It is important for students to
Minutes of the Regular Meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held at the College of Lake County Southlake Campus, Room V340, 1120 South
Milwaukee Avenue, Vernon Hills, Illinois on March 19, 2019 at 6:00 p.m.
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have the right environment for learning. Mr. Liles asked the Board to support the staff in the institution. Ms. Nancy Cook, Art Professor Emeritus, thanked Art Instructor Bob Lossman for assuming the responsibility for the CLC Art Gallery, which includes curating the permanent collection, hanging artwork at all three campuses, planning for future exhibits, and re-establishing relationships with the local art leagues and organizations. The CLC Art Gallery, and programs associated with it, is a valuable addition to the important services and enrichment that CLC provides students, faculty, staff, and the community. Ms. Cook also mentioned the need to staff a visitors’ information area at the main door of the Grayslake Campus and asked administration to improve the phone menu to reach a live person when calling CLC. Mr. Scot Parker, Studio Director with Legat Architects, presented the Board with the LEED Platinum certification plaque for the Science and Engineering Building. Mr. Parker personally presented the award to the college to show his pride for achieving this certification.
4. Chair’s Report 4.2 Retirement Resolutions Chair Anderson announced the retirement of Lead Custodian Glenn Johnson and presented Mr. Johnson with his retirement resolution. It was moved by Howland, seconded by Finger and unanimously adopted to accept Mr. Johnson’s resolution as part of the official minutes. 4.3 Student Trustee Report Mr. Ferrara provided his Student Trustee Report highlighting the following events: • The Illinois Community College Board (ICCB) Student Advisory Committee
(SAC) held a meeting in Peoria in March. Students talked about Perkins V, Career and Technical Education, and reviewed the legislative update on different bills that were proposed. Students also planned for April’s Student Advocacy Day in Springfield.
• Participated on a panel with other CLC students at College Palooza held at the Vernon Hills High School. It was an amazing opportunity to advocate for CLC.
• The Student Government Association (SGA) accepted applications for new officers to serve in the upcoming academic year. The Senators voted in the new Student Trustee, Alexa Waheed, who will be seated at the April Board meeting.
• In March, the Women’s Center offered several events and activities for Women’s History month.
• SGA decided on a legacy project. The project will be to create a pergola on the patio area outside of Café Willow. The idea is to leave a legacy of this year’s SGA and to lead students to benefit students in the future.
Minutes of the Regular Meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held at the College of Lake County Southlake Campus, Room V340, 1120 South
Milwaukee Avenue, Vernon Hills, Illinois on March 19, 2019 at 6:00 p.m.
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Board Activities and News • Trustees Anderson, Oilschlager, Shroka, along with President Suddick, attended
the Illinois Community College Trustee Association (ICCTA) seminar and meetings in Naperville.
• Trustee Howland attended the Association of Community College Trustees Governance Leadership Institute held at Portland Community College. The institute’s focus was Safeguarding Your College. Information was shared on active shooter incidents, guns on campus, confronting national disasters and cyber security.
• Trustee Anderson provided the Welcome at the 2019 Veterans Creative Arts Festival. This event was held in partnership with the Captain James A. Lovell Federal Health Care Center’s Recreational Therapy Department. This program has grown tremendously in the last few years.
• Trustee Oilschlager and three CLC staff members will attend the American Association of Community Colleges (AACC) Annual Convention to conduct a session entitled, “Employment, Graduation and Transfer: Comprehensive Outcomes.”
• Shared upcoming event reminders for April and May. Illinois Community College Trustee Association (ICCTA) Update Trustee Oilschlager highlighted the following topics from the March 8-9 meetings in Naperville, Illinois: • College’s deferred maintenance needs should be sent to the State for consideration. • The Governor appoints Illinois Community College Board (ICCB) members,
however, ICCTA recommends a Community College Trustee to sit on this Board. Rich Anderson has been recommended as a member for the ICCB.
• Roundtable discussions were held on the new minimum wage law. This new law is going to cost colleges in Illinois a lot of money.
• Discussed the impact of the proposed legislation on legalizing marijuana. • ICCTA is conducting a search for a new Director to replace Mike Monaghan, who
is retiring. • The next ICCTA meeting will be April 30 in Springfield. University Center of Lake County (UCLC) Board Update Trustee Finger shared a brief update from the UCLC Board. A reception was held for Director Gary Grace, who is retiring. Trustee Finger shared a conversation with the new Director, Joel Williams, regarding the enhancement of partnerships with CLC and UCLC. This concluded the Chair’s report.
5. President’s Report President Suddick shared the following good news and updates from the College: • Thanked the dedicated volunteers who serve on the Southlake Campus Advisory
Committee.
Minutes of the Regular Meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held at the College of Lake County Southlake Campus, Room V340, 1120 South
Milwaukee Avenue, Vernon Hills, Illinois on March 19, 2019 at 6:00 p.m.
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• CLC Police Department’s latest accomplishments landed the whole department on the cover of the March issue of Command magazine, the official publication of the Illinois Association of Chiefs of Police. President Suddick thanked Chief Guenther for his leadership.
• CLC hosted the Young Leaders Summit that attracted 430 students, high school advisors, plus CLC students and volunteers. Attendees enjoyed the guest speaker, Carlos Ojeda, Jr.
• The Science Olympiad event brought more than 30 teams of middle school and high school students to the Grayslake campus for a spirited STEM competition.
• CLC hosted the Regional Office of Education District Spelling Bee and President Suddick served as a judge. The event included twelve finalists and their families. The winner will go to Washington, DC.
• CLC hosted the Captain James A. Lovell Federal Health Center 2019 Veteran’s Creative Arts Festival. This is a nationwide event by Veterans Administration rehabilitation programs using creative arts as a form of therapy for veterans.
• Acknowledged the retirement of Gary Grace, Director at the University Center and extended appreciation and recognition of the partnership with CLC.
• The College’s strategic planning is going strong. Sessions were held with employees groups and students within the College to obtain input on emerging strategic pillars and values.
• On student success, CLC is developing an equity plan with engagement in the Illinois Equity in Attainment initiative. The Achieving the Dream kick-off will be in June and staff will be attending a Regional Pathways Workshop in Chicago.
• Collaborative budget planning work is underway. Every division/department has presented strategic vision and goals for FY20 to the College Leadership Team. Information will be shared with Trustees when the process is completed.
• CLC will host the Get Connected Vendor Fair in North Chicago. This is an effort to build vendor partnerships, particularly with an effort to attract minority, women, and veteran owned businesses.
• CLC recently submitted a Critical Deferred Maintenance List, totaling over $6 million dollars of needs including roofing, safety upgrades, and building envelope upgrades. A complete list was shared with Trustees and CLC’s lobbyist Cheryl Axley.
• CLC Board of Trustees election will be held on April 2. 5.1 Update on Tuition Model Research Per the direction of the Board, administration reviewed index annual tuition changes, a model used by Lincoln Land College, and the Higher Education Cost Adjustment model, used by Harper College, to determine tuition increases. CLC is currently using the CPI-U (P-TELL) model to provide tuition increases. After reviewing the benefits, risks and challenges of the different models, Trustees agreed to continue using the CPI-U (P-TELL) model that is currently used. Trustees thanked administration for completing the research on the different tuition models.
Minutes of the Regular Meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held at the College of Lake County Southlake Campus, Room V340, 1120 South
Milwaukee Avenue, Vernon Hills, Illinois on March 19, 2019 at 6:00 p.m.
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This concluded the President’s report. 6. Approval of Board Policies and Objectives
6.1 Policy 974 – Employee Expense Reimbursements (Non-Travel) – New – First Reading (pp. 1-3) There were no additional edits provided to the revised policy. No action was taken on the first reading.
7. Approval of Financials
7.1 Resolution Approving Reimbursement of Travel, Meal and Lodging Expenses (p. 5) It was moved by Oilschlager and seconded by Stanton for approval of this Resolution as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried. 7.2 Resolution Approving and Ratifying Bills, Authorizing Budget Transfers and Accepting Monthly Financial Report (pp. 6-20) It was moved by Oilschlager and seconded by Stanton for approval of this Resolution as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried. 7.3 Resolution Authorizing Use of Available Operations and Maintenance Fund (Restricted) Balances (pp. 21-23) It was moved by Howland and seconded by Shroka for approval of this Resolution as amended on page 22, removing the parenthetical phrase associated with item 4.0, Digital Strategy Development for Website Redesign. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried.
Minutes of the Regular Meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held at the College of Lake County Southlake Campus, Room V340, 1120 South
Milwaukee Avenue, Vernon Hills, Illinois on March 19, 2019 at 6:00 p.m.
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8. Approval of Purchasing
8.1 Biddable Items • Architectural Services – Master Plan (Holabird & Root, LLC) (pp. 25-26) • Printing of College Catalog (Creasey Printing Services) (p. 27) • Digital Strategy / Redesign Services (Highland Solutions (pp. 28-29) • Sustainable Farm Irrigation Improvements (Boller Construction Co.) (p. 30)
It was moved by Finger and seconded by Howland for approval of Biddable Items as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried. 8.2 Non-Biddable Item
• Consulting Services (Wilson Consulting, LLC) (p. 31) It was moved by Finger and seconded by Howland for approval of the Non-Biddable Item as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried. 8.3 Disposal There were no disposal items presented for approval at this meeting.
9. Approval of Contracts and Grants
9.1 Authorization of Employment and Wage Verification Services Agreement with i2 Verify (pp. 33-34) It was moved by Oilschlager and seconded by Finger to authorize this agreement as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried.
Minutes of the Regular Meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held at the College of Lake County Southlake Campus, Room V340, 1120 South
Milwaukee Avenue, Vernon Hills, Illinois on March 19, 2019 at 6:00 p.m.
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10. Approval of Programs
10.1 Addition of the General Education Core Curriculum Credential (p. 35) It was moved by Howland and seconded by Finger to approve the General Education Core Curriculum Credential as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried. 10.2 Addition of the Horticulture Production Certificate (p. 36) It was moved by Howland and seconded by Finger to approve the Horticulture Production Certificate as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried.
11. Approval of Human Resources Recommendations
11.1 Resignations, Retirements, Retirement - Revised Date Request (p. 37) It was moved by Oilschlager and seconded by Shroka for approval of resignations and retirements as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried. 11.2 Personnel and Position Changes (p. 38) It was moved by Oilschlager and seconded by Shroka for approval of personnel and position changes as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried.
Minutes of the Regular Meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held at the College of Lake County Southlake Campus, Room V340, 1120 South
Milwaukee Avenue, Vernon Hills, Illinois on March 19, 2019 at 6:00 p.m.
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11.3 Full-Time Employment • Administrative and Professional Hires (p. 39) • Probationary Period Completed (pp. 40-42)
It was moved by Finger and seconded by Howland for approval of Administrative and Professional Hires as amended, and Probationary Period Completed as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried. 11.4 Promotions and Transfers (p. 43) It was moved by Finger and seconded by Howland for approval of Promotions and Transfers as presented. Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried. 11.5 Staff Benefits There were no staff benefits submitted for approval at this meeting. 11.6 Other There were no other items submitted for approval at this meeting.
12. Closed Meeting It was moved by Oilschlager and seconded by Shroka to enter into a Closed Meeting at 7:22 p.m. under the Illinois Compiled Statutes 5ILCS 120 Section 2 c (1) “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body...;” Section 2 c (2) “Collective negotiating matters between the public body and its employees…;” and Section 2 c (11) “Litigation, when an action against, affecting or on behalf of the particular public body has been filed.” Upon roll call, the vote was as follows: Student Advisory Vote: Aye - Ferrara Ayes: Stanton, Anderson, Finger, Howland, Oilschlager, Shroka Nays: None The vote being (6) Ayes and (0) Nays, the Chair declared the motion carried.
Minutes of the Regular Meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held at the College of Lake County Southlake Campus, Room V340, 1120 South
Milwaukee Avenue, Vernon Hills, Illinois on March 19, 2019 at 6:00 p.m.
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A brief recess was taken before the Closed Meeting began. 13. Other Matters for Information, Discussion, or Action
There were no other matters for information discussed at this meeting.
14. Adjournment It was moved by Oilschlager, seconded by Finger, and unanimously carried that the meeting be adjourned at 8:20 p.m.
___________________________ ________________________________ Richard A. Anderson, Chair Barbara D. Oilschlager, Secretary
