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Conventional Facilities Status Update

Martin Fallier, Conventional Facilities Division DirectorCFAC Review

March 10-11, 2009

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Outline

• Events Since Last Review (May 8, 08)• Completion of Title II Design• Project Reviews Leading to CD-3• Ring Building Procurement & Award• Site Preparation• Construction Management Preparation• Ring Bldg GC Status

• EVMS Status• Scope Status - Project Change Requests PCRs• Cost Status• Schedule Status• Issues

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Title II Design Completion

• Ring Building• Completed 30, 50, 80 & 100 % Reviews• Significant scope change (widen Ring Bldg) @30%

– Maintained schedule but compressed design activities– Comment resolution/incorporation process shortened

• Broke out LOB’s to be designed later in FY 10-11• Design satisfactorily completed in September for CRDR & IPR review

and release of RFP on 10/1/08.• Some “loose ends” resolved during bid cycle as addendums• Additional clarifications issued post bid (awaiting proposal) in a

“conformed” dwg/spec set• Also completed Site Prep, CHW Expansion, Piping, & Electrical

Substation designs

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Construction Readiness Design Review (CRDR)

• CRDR (Sept 3-5, 08) provided independent technical review of design readiness to proceed to construction• Review team consisted of US and international technical

experts in similar design and construction• Members from APS, LBNL, ESRF, Diamond

• Numerous findings and comments were provided and where feasible have been incorporated

• The Two Recommendations have been incorporated:• Complete 100% review and incorporate comments• Document resolution of comments from prior 80% review

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DOE – SC IPR

• IPR held Sept 29 – Oct 2nd 2008• Design review comments had been incorporated since

previous CRDR• CM team demonstrated readiness for construction• Ring Building Procurement process had matured and was

ready for issuance of RFP• Review results supported recommendation for CD-3

approval

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DOE –OECM EIR

• EIR held Oct 20th – 24th, 2008• Review results supported recommendation for CD-3

approval• Major Corrective Actions identified for CF

• Resolution of errors in redistribution of baseline budgets when CF WBS structure was revised as part of a PCR

• Resolve scheduling errors in CCWF schedule• These were corrected in 11/08

• CD-3 Formally Received 1/09

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Ring Building Procurement

• Ring Bldg Procurement Successful • Issued RFP Oct 1, allowed 7 weeks for bids (to 11/21)• Substantial interest and participation from contractor community• Issued 8 addenda responding to ~300 RFI’s

• Addendum #3 involved clarifications to over 400 drawings• Required extension of bid date to 12/05

• Received proposals from 5 firms on 12/5• Completed technical evaluation and best value evaluation by 12/23• Held a scope confirmation meeting 1/06/09 with leading firm to

confirm validity of proposal• Submitted recommendation for award to DOE early January and

received DOE approval in early February

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Ring Building Procurement cont’d

• Ring Bldg Procurement Success cont’d • Political sensitivity of out of state firm winning major contract in

current economic climate required added notifications and development of announcement prior to award

• Awarded contract to Torcon Inc. Feb 18th – 2 days ahead of schedule

• Results• Well qualified firm• Cost close to baseline

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Procurement Lessons Learned

• Do involve DOE early and seek early approval of procurement methodology – especially evaluation process• Try to be as detailed as possible as early as possible so the details

don’t hang you up later• Do reach out to contractors early, hold regular meetings to

maintain awareness, interest and solicit feedback• Hold one on ones with contractors (witnessed by procurement) to

promote open discussion not constrained by “group”• You can get competitive pricing from contractors that

emphasize safety performance• Time your procurements to be at an historic economic

downturn

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Site Preparation

• Conducted early procurement of Site Preparation• Mike Bromfield to discuss later but summary level results are:

• Site prep performed on schedule & on budget 10/08-2/09• Completed basic clearing and construction utility set-up• Reduces risks of early delay to Ring Bldg GC• Provided valuable learning/training opportunity for CF

Team

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Construction Management Preparation

• Steve Sawch will discuss in detail but summary level status• CM Management Plan in place• Construction ESH Plan in place• CF Staff hires on schedule• Construction safety staff in place• CM software implemented and staff trained• Field Office ordered and delivery set for 3/23• Procedures manual development mature• Contract for CM independent assessment and staff augmentation in

place• Standing work orders for PE support are in place

• Ready for Construction !

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Conventional Facilities Organization

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Ring Building GC Status

• Held kick-off mtg on day of award 2-18-09• Received bonds and insurance – approved• Received ESH plan – under review• Expect ESH plan approval by 3/16 enabling NTP (2 wks early)• Received 90 day schedule – under review• Iterating on long term schedule development, schedule of values and

EVMS implementation• Torcon assessing Conformed dwg/spec set and possible early schedule

completion with revised BOD dates • Received 1st RFI for foundation detail – under review

• Has implications in work sequencing/schedule development• Received logistics plan – under review• Expect mobilization early April and construction start early

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FY09 Work Plan/EVMS status

• FY 09 is second year that we have had to develop annual work plans to initiate detailed EVMS - significantly improved from /FY08

• Current status CPI & SPI at 1.0, on budget and schedule• Some minor positive and negative variances that offset • Carrying neg variance for A/E change order that should

have been included in scope change PCR (now in process) this is offset by underruns in management costs

• Have revised WBS structure to align with construction packages and directly monitor EV using contractor progress payments, schedule of values and cost loaded schedule

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CF Scope Status – PCR’s

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Jan 09 Cost and Schedule Assessment

• Cost Assessment: Cumulative cost variance $+44k on ~$16.5M or 0% Essentially on budget - CPI =1.00

• Schedule: Cumulative schedule variance $-38k on ~$16.5M or 0% Essentially on schedule. SPI =1.00

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Cost Status

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Schedule Baseline

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CF Schedule Baseline

• Key CF Schedule Milestones – in support of early finish• Title II Design for Ring Building complete 9/08

Done• Begin Site Prep 10/08 Done• Award Ring Bldg Contract 2/09

Done• LOB Title II Design Start/Complete 1/10 – 1/11• Ring Bldg Pentant #1 Beneficial Occupancy 2/11• Overall Ring Building Beneficial Occupancy 2/12• LOB’s 1, 5 & 4 (shell only) complete 8/13

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NSLS II Siteplan

Vehicle Access Tunnel

Possible JPSI Locations

NSLS

CFN

Injection Bldg

NSLS II

Service Bldgs (1 of 5)

CHW Plant

Bldg 603 Substation

Future LOB’s & Parking

RF Bldg

HDR Preparing new graphicPaving in Base Scope

Future Paving (w/LOB’s)

LOB’s in Base Scope (2nd pkg)

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Issues & Potential Challenges

• Successful (Safe and Smooth) Ring Building Construction Start

• Potential Acceleration in the Ring Building Schedule • Coordination w/ the Accelerated LOB Construction Schedule• LOB Procurement Strategy• Ensuring Chilled Water Construction on Schedule• Proper Use of Stimulus Funding