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Three Year IT Management and Budget
PlansRadar Charts
Communications Models
June 4, 2009
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Agenda
Enterprise Business Partner Models Radar Charts Open Discussion
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Enterprise Business Partner Models
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Description of Model
A model that describes who you communicate with, and what information is being transfered
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Reasons For Model
Simple, usable model Able to understand agency
communication streams Look at agency communication in
relation to the business Add utility to the 3-Year Plan on both
the agency and state level
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Agency Uses
Intra-agency collaboration / efficiencies Inter-agency collaboration Content Management Security / Privacy Considerations Legislative oversight issues Look at other agency’s models for
improvement and enhancement of communication
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State Uses
Single, simple view Legislature uses CITA uses
› Look at State involvement from various Business partners perspective
› Identify ways we commonly refer to business partners
› 180 Degree views of how we communicate with certain groups (Citizens, Local Government, ect)
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Techniques: Starting Points
Business Unit / Individuals› Surveys› Interview Sessions› Combination
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Starting Points (continued)
Systems Web Pages / Web Services Published Documents Public Information Officer
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Types of Information
Data Documents / Forms Personal Information Other
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Timeframes
Yearly Quarterly Monthly Weekly Daily
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Channels
Web / Internet Mail / E-mail Human Phone Paper Electronic
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Examples - KDOT
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Templates
Excel Power Point Visio
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Level of Detail
Collect at the level of Detail that works for you.
Include Summary level on the ITMBP
Questions?
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Radar Charts
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Objective
Understanding on what a radar chart is Understanding of what is expected to
be included on a radar chart Understanding of basic techniques
used to complete a radar chart Examples and Templates to help the
process
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What is a Radar Chart?
Also known as:› Road Map› Gantt Chart
“A Gantt chart is a horizontal bar chart developed as a production control tool in 1917 by Henry L. Gantt, an American engineer and social scientist. Frequently used in project management, a Gantt chart provides a graphical illustration of a schedule that helps to plan, coordinate, and track specific tasks in a project”› http://searchcio.techtarget.com/sDefinition/
0,,sid19_gci331397,00.html
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What are we looking for
The 3-Year Plan Radar Chart is broken down into 4 sections› Business Initiatives
High level business goals› Technology Initiatives
Hardware upgrades, platform changes, infrastructure changes, ect
› Application Initiatives New development, upgrades, consolidation,
ect› Online-Enabled Services
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Reasons For Radar Charts
Consistent with the goals of the three year plan
Translation of information that should be in the 3-Year plan to a graphical model› 3-year plan has asked for this level of
strategic and forward looking information in the past
Tool to see business and technology alignment
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Templates
Business Initiatives, Technology, Applications all independent
Technology and Applications grouped by business initiatives
Everything grouped by business units
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Methods
Budget Document Strategic Plans Survey of business leaders Other 3-Year Plan information that has
been collected
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Possible Difficulties
Agency does not have a Strategic IT or Business Plan
Agency does not plan IT initiatives three years in advance
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Solutions
Give it your best effort If needed omit the business initiatives
part of the radar chart› This is not recommended as it decreases
the utility of the chart dramatically› But it is still better than nothing
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Continuing to Refine and Add
This is year #5 for many of you› Build upon last year’s document› Look at other agencies submissions› Modify / Add / Change your current
document
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Questions?
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Future Sessions
June 18 Value Chain and Application Map and Data Maps
All sessions are hosted in the Eisenhower Building’s 4th Floor Auditorium and take place at 9AM
Conference Call capability will be available for all sessions.
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Questions?
Bill Roth, CITA, 785-296-2108› [email protected]
Bryan Dreiling, 785-296-2809› [email protected]
http://da.ks.gov/kito/