TRANSPORTATION COMMITTEE MEETING AGENDA July 7, 2020 – GO TO Webinar Meeting Meeting Noon – 3:30pm EST 1) Call to Order a. Safety - Geiger b. Attendance Roster ~ Based on log in to virtual meeting 2) Comments on Minutes from January 2020 meeting (Exhibit 1) 3) Chair Welcome – Doug Geiger 4) Executive Director Report - Allen Douglas 5) Transportation Director Report - Federal ACEC update - Andy Lauzier 6) Subcommittee Reports a. Liaison Committee – Nina Sickler • District Liaisons (Exhibit 2) • Populate Liaison Rosters – each meeting • Next Liaison Committee mtg. b. Production Subcommittee – Paul Foley • Task Teams (a) Consultant Grading (b) Design positions (c) 3D plans c. DBE/SBE Subcommittee - Aniruddha (Rudy) Gotmare d. CEI Subcommittee – Jennifer Olson (Exhibit 3) e. Alternative Contracting Task Force / ACEC-FL FTBA Subc. - Robert Carballo f. Specification Review Subcommittee – David O’Hagan (Exhibit 4) g. PD&E / Planning Subcommittee – Silvia Beltre (Exhibit 5) h. Expressway Subcommittee – Joe Gomez (Exhibit 6) i. Structures Subcommittee – Coriann Salas (Exhibit 7)
Transcript
TRANSPORTATION COMMITTEE MEETING AGENDA July 7, 2020 – GO TO Webinar Meeting Meeting Noon – 3:30pm EST 1) Call to Order
a. Safety - Geiger b. Attendance Roster ~ Based on log in to virtual meeting
2) Comments on Minutes from January 2020 meeting (Exhibit 1) 3) Chair Welcome – Doug Geiger
4) Executive Director Report - Allen Douglas
5) Transportation Director Report - Federal ACEC update - Andy Lauzier
6) Subcommittee Reports
a. Liaison Committee – Nina Sickler • District Liaisons (Exhibit 2) • Populate Liaison Rosters – each meeting • Next Liaison Committee mtg.
b. Production Subcommittee – Paul Foley
• Task Teams (a) Consultant Grading (b) Design positions (c) 3D plans
c. DBE/SBE Subcommittee - Aniruddha (Rudy) Gotmare
d. CEI Subcommittee – Jennifer Olson (Exhibit 3)
e. Alternative Contracting Task Force / ACEC-FL FTBA Subc. - Robert Carballo
f. Specification Review Subcommittee – David O’Hagan (Exhibit 4)
g. PD&E / Planning Subcommittee – Silvia Beltre (Exhibit 5)
h. Expressway Subcommittee – Joe Gomez (Exhibit 6) i. Structures Subcommittee – Coriann Salas (Exhibit 7)
TRANSPORTATION COMMITTEE MEETING AGENDA Page 2 of 2
TRANSPORTATION COMMITTEE MEETING MINUTES January 14, 2020
Meeting Packet Download
The January 14, 2020 meeting of the ACEC-FL Transportation Committee was called to order by Doug Geiger, PE at 10:00am. Participating: Forest Adkins PE NV5, Inc Morteza Aghaaliandastjerdi PE Stanley Consultants Inc. Brian Alley PE Connelly & Wicker, Inc. Rachel Andre PE Geotechnical and Environmental Consultants Xavier Arroyo PE CORE Engineering Group, LLC Elizabeth Bartell PE Patel, Greene & Associates PLLC Nicole Beasley RS&H, Inc. Nick Benedico PE Tetra Tech Angela Bernace Pevida Highway Designers Steven Blount PE H.W. Lochner Inc. Richard Bobletz PE Poulos and Bennett, LLC David Booher PE Quigg Engineering Inc. Bill Braniff PE RS&H Jennifer Brockman Adaptive Consulting Engineers, LLC Wade Brown PE Weston & Sampson Darrel Burnett PE Metric Engineering Inc. Melissa Burns PE GHD Jay Calhoun PE VIBE Thomas Capell PE KCI Technologies, Inc. Robert Carballo PE Stantec Consulting Services Inc. Jay Casper PE Terracon Consultants, Inc. Rick Chesser PE RS&H, Inc. Nancy Clements PE WGI Janet Cook Infrastructure Consulting & Engineering Rick Crooks PE EAC Consulting, Inc. David DeBerardino PE SAM Surveying and Mapping, LLC Harold Desdunes PE EAC Consulting Inc. Andre DeWitt PE Inwood Consulting Engineers, Inc. Joseph DiStefano PE Tierra, Inc. Michael Dixon PE RS&H, Inc Sean Donahoo PE AIM Engineering & Surveying Inc. Harold Dubon PE Carnahan, Proctor and Cross Inc. Greg Dutton PE Carnahan, Proctor and Cross, Inc. Michael Ehrhart PLS Maser Consulting P.A. Benjamin Faust PE DRMP Stephen Ferrell PE HDR Paul Foley PE Kisinger Campo & Associates Corp. Ryan Forrestel PE American Consulting Engineers of FL Jose Gomez PE Terracon Consultants, Inc.
Edward Gonzalez PE RS&H, Inc Naldo Gonzalez PE Gannett Fleming Inc. Aniruddha Gotmare PE Scalar Consulting Group Inc. David Griswold PE SAM Surveying and Mapping, LLC Dean Groves PE Weston & Sampson Engineers, Inc. Amy Guisinger PE Tierra South Florida Nick Harrison PE American Structurepoint Daniel Hart PE CPWG Engineering Jacki Hart PE RS&H, Inc. Tom Hayden PE Environmental & Geotechnical Specialists Inc. Charlie Herndon PE HNTB Corporation James Horton PE Wood Environment & Infrastructure Solutions, Inc. James Hubbard Cardno Colin Jewsbury PE Ardaman & Associates Inc. William Johnson PE EAC CONSULTING, INC John Kimberly PE Terracon Consultants, Inc. Walter Kloss PE WGI Gary Kuhns PE Geotechnical and Environmental Consultants Joseph Lauk PE Patel, Greene & Associates, PLLC Andre Lauzier PE HDR Engineering Inc. Erik Leschak PE American Consulting Engineers of FL Alfred Lurigados PE BCC Engineering Jason Lyle PE RK&K Luis Mahiquez PE Tierra, Inc. Philip Rodney Mank PE Meskel & Associates Engineering PLLC Dewey Martin PE Kisinger Campo & Associates Corp. Jon McClain PE WSP USA INC. Laura McGovern PE Alfred Benesch & Company Stephen McGucken PE Kisinger Campo & Associates Corp. Brian McKee PE Hanson Professional Services Inc. Steven McWilliams PE Atkins John Melendez CDM Smith Inc. Tony Melton PE Michael Baker International Inc. Mark Micikas PE Atkins Ken Muzyk PE Faller, Davis & Associates Inc. Yassi Myers PE TLP Engineering Consultants Inc. Jeffrey Novotny PE American Consulting Engineers of FL Mario Nuevo PE Parsons Frank O'Dea PE HNTB Corporation David O'Hagan PE Palmer Engineering Company Jennifer Olson PE CONSOR Engineers David Olund PE Adaptive Consulting Engineers, LLC Ronald Osterloh PE Pond & Company Ed Palacio PE AECOM Paul Passe PE Madrid Engineering Group, Inc. Hiren Patel PE Patel, Greene and Associates, PLLC Scott Perfater PE Burgess & Niple Inc. Jennifer Perry PE Infrastructure Consulting & Engineering Walfry Pevida PE Pevida Highway Designers Mark Pitchford PLS WGI Clint Pletzer PE AVCON INC. Chaitali Prajapati PI Consulting Services LLC Ananth Prasad PE FTBA Stephen Precourt PE Ardurra Matthew Price PE HNTB Corporation
Dawn Ratican PE AIM Engineering & Surveying, Inc. Jack Richert PE Cardno Drew Roark PE Roark Engineering Coriann Salas PE WGI Mike Sasse PE Avant Engineering Group Ann Schiola McKim & Creed Inc. Michael Schwier PE Mead & Hunt Pat Senne PLS Maser Consulting P.A. David Shearer PE STV Incorporated Nina Sickler PE Pond & Company Jeffrey Siewert PE Ayres Associates Sharpie Smith PE Smith Seckman Reid, Inc. Gary Spicer PE Spicer Bridge Consultants Beth Steimle PE ELEMENT Engineering Group LLC Greg Stevens PLS Maser Consulting P.A. Whitney Stevens PE Ardaman & Associates Inc. R. Tyler Strickland PE Gresham Smith Will Suero PE HDR Engineering Inc. Shawn Swets PE AIM Engineering & Surveying Inc. Manuel Then PE WGI Jonathan Thigpen PE Kimley-Horn and Associates, Inc. Lori Treviranus PE Keith and Associates, Inc. Truong Trinh PE Scalar Consulting Group Inc. Alex Urchuk PE Greenman-Pedersen Inc. Mike Van Der Heyden PE Stantec Consulting Services Inc. Paul Wai PE RK&K H. Walker PE Traffic & Mobility Consultants LLC Steven Wallace PE DRMP Keith Warren PE Page One Consultants, Inc. an NV5 Company Wayne Waters BCC Engineering Inc. Buckley Williams England-Thims & Miller Inc. Vay Zagardo PE AIM Engineering & Surveying Inc. Others Participating –
Allen Douglas - ACEC-FL Executive Director Samantha Hobbs - ACEC-FL Director of Government Affairs and Executive Policy There was a motion, it was seconded and carried unanimously to approve the October 8, 2019 minutes.
1) Chair Welcome – Doug Geiger
a. Expanded introductions by members
2) Guest Speaker – Ananth Prasad on Connecting Florida
3) Executive Director Report - Allen Douglas a. Call Headquarters for anything that might be needed b. Conservation and Environmental Quality will be getting involved in MCORES c. Tuesday (January 14th) was the first day of legislative session, lots of bills we have interest in, but likely
nothing will make it through this year. Legislature focusing on teacher pay and criminal justice reform d. FDOT has a $800M proposed budget from the governor, but might go higher after legislature e. Economic forecast is trending lower, $91B FL Budget f. Current Legislation
• PE Sunset Bill- by 2024, bill comes around every 8 years or so, never passes, engineers always can prove their industry needs regulation, but ACEC is working with the bill
architect to take our PEs • CCNA is on a few bills, but it is more focused on utilities, will keep an eye to see if this
affects us • More deregulation bills, not super transportation focused, but will keep an eye on
g. Toll Issues- Miami-Dade has re-named MDX and has new board, constituents want to reduce tolls, the new bill is to have voters vote on any toll increase. This is bad because it will then be challenging to ever raise tolls
h. Giving money to the PAC for engineers, multiple ways to give
4) Subcommittee Reports
a. Liaison Committee – Doug
• Statewide
• Unanimous straw poll taken in favor of having 3D training at the District Office
• In search of 3D trainers, please email Nina Sickler if interested. This will include a multi-day training in Tallahassee to learn to train with a CTQP-like certification given at the end of the course. Trainers would then go on to train around the state. ACEC will negotiate a fee to cover costs, trainers will be paid
• District Liaisons (Exhibit 2 – D1,2,5,7 & Turnpike) • District 1- see exhibit • District 2- see exhibit • District 3- trying to set up meeting • District 4- meeting is Friday • District 5- see exhibit • District 6- meeting is next week • District 7- see exhibit • Turnpike- see exhibit
• Populate Liaison Rosters – each meeting, editable link will be given to chairs to update roster, view-only link given to all ACEC members to see who is on which committee
• Next Liaison Committee mtg.
b. Production Subcommittee – Paul Foley
• Task Teams (a) Consultant Grading
• Structures is Beta testing for new consultant grading. Finally happening after 3 years of development. The grades are only carrying over from the last 3 years right now- DOT got new computer software, but as time passes it will become 5 years again
(b) Design positions • Sunsetted for now, they are in the system officially, let ACEC know if you have any push
back (c) 3D plans
• Nothing new two report on 3D plans as they have now moved on to Next-Gen Plans. They are looking at what deliverables will look like, standards, scope language, staff hour estimation
• Next task team meeting is in March
c. DBE/SBE Subcommittee - Aniruddha (Rudy) Gotmare • No report
d. CEI Subcommittee – Jennifer Olson (Exhibit 3) – see exhibit
e. Alternative Contracting Task Force / ACEC-FL FTBA Subc. - Robert Carballo
• Looks at the last meeting notes, not much activity since • Working with Turnpike on General Toll Requirements, have a meeting at the end of January to discuss,
ACEC has given them their information and Turnpike has responded with what they accept and what they cannot
• Design-Build pushbutton task team- FTBA has provided members, but they have not met. Planning a meeting before April. There is one opening left on this task team, let Robert know if you are interested.
f. Specification Review Subcommittee – David O’Hagan (Exhibit 4) – see exhibit
g. PD&E / Planning Subcommittee – Silvia Beltre
• Department has a new person, there has not been a meeting
h. Expressway Subcommittee – Alfred Lurigados provided the report for Joe Gomez (Exhibit 5) – see exhibit
i. Structures Subcommittee – Coriann Salas (Exhibit 6) – see exhibit
5) Relations Committee Items – Doug Geiger
• Partnership between ACEC and FDOT
• Looking to have University Transportation days, like CCD but for Engineers
• Want to have Engineers teaching Engineering Math at the university level • M-Cores: how to increase Consultant participation
• Possibility to make the 2.0 requirement for a sub, not the prime • Secretary’s “Vital Few”: Workforce, Safety, Mobility, Innovation
• Innovation- Shark Tank at ACEC Transpiration Conference • How can ACEC partner to develop the next generation of engineers • ACEC assistance with STIC (State Transportation Innovation Council). Share safety best practices / FDOT
Resources with local agencies • DBE Utilization Grades – check for correct company contact info; some top firms with low grades. • 3D – Consultant Industry concerns / obstacles
• By 2021 Open Roads will be used for all projects • New target – From advertisement to execution in 5 months • Consultant grading – rolling out ½ point grading scale • Standardizing resume project given to Production Committee • Prompt payment certification through CITS (Exhibit 7) • FDOT Average Overhead Rates (Exhibit 8) • 3D Training Program (Exhibit 9)
6) Procurement Related Items – Doug Geiger
a. Discussion of Interviews • Unanimously everyone agreed to using Google Earth in interviews Pilot with D5 and Turnpike • Looking at having “Black-Out” dates for interviews and submittals on day after holiday. Let Doug know
if you are seeing this b. Exceptions c. Procurement Website is on hold, they are fixing. After website is fixed they will have letters submitted on it.
7) Check-in Items – Doug Geiger
a. Cap on Salaries b. Escalation in Contracts c. Identify negative inconsistencies for execution of work or selection
• PD&E Ad Issue in District 3, firms were disqualified for using a sub. Doug talking to Carla about this. • Suggestion made- list all disqualified firms in the Ad so you know who you cannot use.
8) FDOT Regional Meetings – Doug Geiger
a. District 2, 3 and CO – TBA
9) Next Transportation Committee Meetings –
April 7 – Le Meridien Dania Beach at Ft. Lauderdale Airport – Room Block $199+tax
July 7 – Holiday Inn Tampa Westshore – Room Block $139+tax There being no further business the meeting adjourned at 1:27 PM.
Name Affiliation Phone No. Attended L.K. Nandam, PE D-1 Secretary 863-519-2201 Yes John Kubler, PE D-1 Director of Transportation
Development 863-519-2311 Yes
Jon Sands, PE D-1 Construction Engineer 863-519-2223 Yes Elizabeth Ayers D-1 Professional Services Contracts
Supervisor 863-519-2901 Yes
Keith Slater, P.E. D-1 Director of Transportation Operations 863-519-2202 Yes
Kevin Ingle, PE D-1 Project Management Engineer 863-519-2302 No Herb Potter, CCM Adaptive Consulting Engineers 863-258-6540 No Mark Owen, PE G-A-I Consultants 321-319-3121 Yes Sean Donahoo, PE AIM Engineering & Surveying, Inc. 813-627-4144 Yes Ken Muzyk, Jr, PE Faller Davis and Associates, Inc. 813-261-5136 Yes David Coleman, PE Inwood Consulting Engineers, Inc. 407-971-8850 Yes
The last meeting was November 1, 2019. The following topics were discussed:
1. Streamline project delivery follow-up
o Procurement is charting an average of 4.6 months from advertisement to signed Contract
o Not adopting D3 spreadsheet staff hour negotiations
o Developing a spreadsheet to address streamlining of all processes within FDOT
• Practical Design
• Smart Plans
• More SUE up front to avoid delays
• Advanced Clearing and Grubbing plans to allow utilities to get work done
• Dual Notice to Proceeds for contractors – Utilities and long lead items up front
• POP (Pavement Only Projects)
• More selective with UWHCA’s
o Round Table meetings with Consultants to brainstorm Streamline potentials
• Every quarter
• Better public engagement / involvement
• Improve safety
• Mission focused
2. Project Management training update
o Draft of the training modules are due mid-April
3. Audit package preparation and review follow-up
o Mutual gains training – FDOT will engage a vendor to conduct training in the future as budget allows
o Google Earth use during Interviews – D1 likes the idea and will provide the resources for using google earth (laptop, screen, etc.)
o Staff Hour spreadsheet from D5 – D1 obtained the spreadsheet and will likely start using it to help with streamlining the negotiations process.
o New tool to allow Task Force to create avoidance locations and prioritize
o Next PD&E contract advertisement/selection is in October
o It has not been determined how many sections there will be in D1
5. ACEC Transportation Committee meeting update
o Standardized resume format
• D1 prepared a standardized Audit Package review
• Innovative idea for the resume review
• Three other Districts adopting the procedure
• FDOT working on identifying a resume standard
o Subconsultant payment certification when submitting invoices
• D1 had no complaints or issues with subs not being paid
o Avoid Monday after holiday for interviews/presentations
• D1 avoids the Monday after holidays.
6. Residual contract amounts considered for shortlist
o Shortlisting is not based on residual contract amounts
o Shortlisting is based on the TRC selecting the best letter and is instructed to review the availability of the firm’s key staff.
o If a firm has a high number of shortlisting opportunities in the past 18 months, the firm can be pulled from the shortlist by the Executive Committee.
o The number of shortlists, number of contracts, type of contracts, and availability are all considered.
7. Lump sum CEI contracts
o Check-in on this new type of contract
8. Providing PowerPoint slides 24 hours before the presentation
o D1 will check and report back.
ACEC-FL Transportation Committee Meeting July 13, 2020
District 5 Liaison Committee Report
ACEC-FL MEMBERS FDOT MEMBERS Edward Gonzalez, RS&H Jared Perdue, Interim District Secretary Rick Baldocchi, Avcon Loreen Bobo, Director of Transportation Development Xavier Arroyo, CORE Engineering Group Alan Hyman, Director of Transportation Operations Chaitali Prajapati, PI Consulting Services Michelle Sloan, Procurement Manager Lorie Matthews, District Transportation Support Manager
The following summarizes the activities of this committee since the last ACEC-FL Transportation Meeting in October of 2019 and highlights items discussed:
• Meetings – One meeting was held on February 5th, 2020. Topics discussed are below.
• Project Estimates TRNSPORT/LRE (follow-up) o FDOT has reviewed the survey information conducted last year and wants to organize a
workshop with the liaison committee regarding the LRE and establish best practices/action items to be implemented.
• Procurement o Electronic Staff-Hour Form
No major update. Loreen to follow up with Kathy Alexander. They also mentioned that Dana Griffin and Rich Nerthercotte were coordinating.
o Use of Google Earth instead of aerial exhibits There has been no use of Google KMZ’s in the procurement process. FDOT would
look into if that is something requested, however, not within their Q&A guidelines. o Streamlining
The goal is for FDOT to meet a 4 to 5 month procurement process. This would be addressed by reducing time from shortlist to selection or reduce shortlist timeframe. FDOT wants to ensure that the Prime Consultant has the awareness to turnaround necessary documents for the shortlist and following award in a timely manner.
Discussed streamlining the resume format (attached). They will be looking for feedback. Currently the format has been developed from Central office for use by the Districts. This resume format may become a requirement to submit along with audit package for key personnel proposed for the contract.
o Interviews Procurement is looking at additional time after the Q&A.
ACEC-FL D-5 Liaison Report (0/13/20)
• Other Items
o FDOT is struggling with the Geotech negotiations. Errors in average rate tables was a recent delay. We need to make sure these are kept accurate. Errors are noticed when data is submitted during the AFP process and consultants need to pay more attention to this. Geotech firms are submitting average rate in their AFP in place of actual rates that can be negotiated.
o Director of Transportation Operations. Alan Hyman, last meeting. He retires 05/14/20. o Secretary Perdue appointed D5 Secretary (05/19/2020)
• Upcoming Meetings: o Liaison Meeting D5 CAP 07/13/20 – 1:30 pm o Quality Forum 09/10/20
(Expands as needed)
•
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Resume of Key Personnel Proposed for this Contract
Firm Name Firm Address
Employee Name Title with Firm Proposed FOOT Job Class
Role on this Contract
Years of Related Experience With Firm 1 Total
Licenses or Certification (Click to add additional Row)
, Type Number (Initial) Licensure Date State
Education (Click to add additional Row)
Institution Dates Attended Degree / Certification Received
Relevant Experience:
Other Related Experience:
(Expands as needed)
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ACEC- FL Transportation Committee Meeting July 13, 2020
Florida Transportation Commission
Performance and Production Metrics Review Workgroup
The purpose of the workgroup is to review performance measures the commission currently uses to evaluate the department measures and align measures reflecting current transportation priorities.
LEADERSHIP MEMBERS
Ron Howse Florida Transportation Commission Chairman Kevin Thibault Florida Department of Transportation Secretary
Torey Alston Florida Department of Transportation Chief of Staff WORKGROUP • David Genson
o Florida Transportation Commission Commissioner, District 1 • Stacy Miller
o Florida Department of Transportation Asst. Sect., Finance and Administration • Courtney Drummond
o Florida Department of Transportation Asst. Sect., Engineering Operations • Ananth Prasad
o Florida Transportation Builders Association President • Edward “Eddy” Gonzalez
o RS&H Vice President • Dr. Robert Bertini
o Center for Urban Transportation Research Executive Director • Jason Montgomery
o Jacksonville Transportation Authority Director Business Intelligence • Ralph Yoder
o Florida Transportation Commission Executive Director • Sonya Morris
o Florida Transportation Commission Asst. Executive Director • Bill Cobb
o Florida Transportation Commission Special Projects Coordinator 05/07/20 Workgroup Meeting #1
Kick Off Meeting
ACEC- FL Transportation Committee Meeting July 13, 2020
05/27/2020 Workgroup Meeting #2
• Presentation/Discussion of current FTC performance metrics – FDOT (17 Primary and 18 Secondary) • Brainstorming Session (3 of 6 statutorily required areas of performance evaluation)
• Safety of the current system • Disadvantaged and Minority Business Programs • Finance and Administration
06/05/2020 Workgroup Meeting #3
• Brainstorming Session (3 of 6 statutorily required areas of performance evaluation) • Preservation • Production • Capacity Improvement
06/11/2020 Workgroup Meeting #4
Brainstorm Additional performance measures, as provided for in F.S. 334.045 • Mobility • Reliability • Customer service • Resilience -Emergency Response • Technology
6/25/2020 Workgroup Meeting #5
• Reviewing FTC Staff recommendations
07/14/2020 Workgroup Meeting #6
MEETING MINUTES FDOT District Seven/ACEC Liaison Committee Meeting
March 13, 2020
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FDOT District Seven/ACEC Liaison Committee Meeting Meeting Date: March 13, 2020
Attendees:
Name Affiliation Attended
Becky Schwarz Professional Services Manager
David Gwynn District Seven Secretary – Tampa
Richard Moss District Seven Director of Transportation Development
Francis Lewis District Seven Director of Transportation Operations
Tracy Hood District Consultant Project Management Engineer
Marshall Hampton Special Projects Administrator
Allan Urbonas District Seven Design Engineer
Conrad Campbell District Seven Construction Engineer
Angel Perez Administrative Services Manager
Hiren Patel Patel, Greene and Associates
Steven Blount LOCHNER
John Dewey HNTB
Jeff Novotny American Consulting Engineers of Florida
Discussion Items: TOPIC Presenter
1. General Discussion on Covid-19 Sec. Gwynn
2. Proposed changes to the standard scope language regarding QA/QC Tracy Hood
3. Any changes or updates to longlisting/shortlisting process? Hiren Patel
4. What is the process for questions selected for question/answer interviews? Hiren Patel
5. Consider having mandatory meeting with FDOT construction after Phase II to
discuss MOT, discuss design elements to avoid maintenance concerns.
Hiren Patel
6. Procurement topics – Are holidays considered when setting procurement
dates and any updates on use of google earth or street view for
question/answer interviews?
Hiren Patel
7. CEI Topics; ACEC CEI/Contractor Relations Committee Steven Blount
8. Documents approval process with District 7 design Hiren Patel/Allan
Urbonas
Meeting Notes, Decisions, Issues:
1. General Discussion on Covid-19 For District 7, staff has been directed to not come into the office if travelling internationally
or on a cruise. Florida considered high risk. Upcoming teleconference with central office to
discuss any changes to procurement (go more to technical proposals rather than interviews
or presentations).
2. Proposed changes to the standard scope language regarding QA/QC
• Eliminate the no-notice inspection of QC documents by FDOT Staff and request consultants to
submit QC documents with the submittal.
• FDOT PM to review QC docs before submitting into ERC
• QA checklist to be completed by FDOT PM. Checklist to be provided by Tracy Hood to
consultants for review when completed.
MEETING MINUTES FDOT District Seven/ACEC Liaison Committee Meeting
March 13, 2020
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• Account for this FDOT PM review in your schedule, i.e. submit a few days earlier for PM to
complete their review
• D7 to update QC template for 3D model.
3. Any changes or updates to longlisting/shortlisting process?
• Some concern around firms that have been shortlisted but not selected, do you go to the back of
the line? Answer is maybe.
• No updates to the process; letter content is reviewed to meet ACEC guidelines.
4. What is the process for questions selected for question/answer interviews?
• Want to have questions ready between 2 months and 2 weeks of the ad, so people know what to
discuss during the marketing meetings
• Questions are developed prior to advertisement but looking to see if this can change up to the
interview date.
• D7 tries to have questions related to each of the scoring criteria and will review that more
carefully
5. Consider having mandatory meeting with FDOT construction after Phase II to
discuss MOT, discuss design elements to avoid maintenance concerns. • D7 in favor of this
• Work with your FDOT PM to discuss need for this kind of meeting; depends on project type and
complexity
• Could be done during phase review meeting / field meeting to discuss any concerns to avoid having
another meeting
6. Procurement topics – Are holidays considered when setting procurement
dates and any updates on use of google earth or street view for
question/answer interviews?
• Procurement tries to do their best to avoid holiday, if possible
• Trying their best to accommodate 5-month schedule for ad to procurement final
• No update on the use of google earth; could try a pilot project to see how it goes. D7 to coordinate
with CO to see if this is a possibility.
7. CEI Topics a). ACEC CEI/Contractor Relations Committee.
• Exclude DOT to help foster relationships and open dialogue
• So far 18 members on committee, includes Ananth Prasad with FTBA
• Establish executive or leadership team on major projects, away from partnering
meetings
• Topic of empowering CEI’s
• Reduced duplicate work between CEI/Contractor
• FTBA wants to reduce QC testing
• Suggestion to move QC to the contractor’s workforce; CEI would be in favor to give
more confidence that quality is met
• Goal is to focus more on the project than process
• David Gwynn express concern that this could lead to claims of delay. So far
paperwork/documentation too intense or excessive
• Ongoing discussion on all these topics within this committee
MEETING MINUTES FDOT District Seven/ACEC Liaison Committee Meeting
March 13, 2020
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b). Asked for update on "spreading work" David would encourage firms to talk to FDOT about
ideas that may not spread work before going for it
• Want to expand the number of firms
• Primarily looking at primes but for CSC subs come into it more
• Westshore interchange will have 5 projects, draft RFPs will go out in about a year
• Want to hear innovative ideas for how to structure the CEIs for that
c. Consultant Section Final Ranking vs. Ordinals (PSP Chapter 10 Final Ranking)
• Typically stick to score for selection, if tied then go to ordinals
• Selected more w/ ordinals lately
• TRC is asked about scores, ordinals by selection committee
8. Documents approval process with District 7 design
• Typical sections are fully digital at D7. Consultant can submit digital signed TSPs.
• Rest are all hard copies, easier for DOT reviewers. Hard copies are tracked/reviewed
• D7 open to looking at design variations/exceptions/reports to be more electronic
MEETING MINUTES FDOT District Seven/ACEC Liaison Committee Meeting
May 8, 2020
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FDOT District Seven/ACEC Liaison Committee Meeting Meeting Date: May 8, 2020
Virtual meeting using go-to meeting
Attendees:
Name Affiliation Attended
Becky Schwarz Professional Services Manager
David Gwynn District Seven Secretary – Tampa
Richard Moss District Seven Director of Transportation Development
Francis Lewis District Seven Director of Transportation Operations
Tracy Hood District Consultant Project Management Engineer
Marshall Hampton Special Projects Administrator
Allan Urbonas District Seven Design Engineer
Conrad Campbell District Seven Construction Engineer
Angel Perez Administrative Services Manager
Hiren Patel Patel, Greene and Associates
Steven Blount LOCHNER
John Dewey HNTB
Jeff Novotny American Consulting Engineers of Florida
Interviews d). Future consultant marketing methods • a). Virtual meetings – Efficient but lacks personal touch. Works better for smaller format (less
than 5 people). D7 working on guidelines on what type of meeting should be conducted
remotely or in person.
• b). D5 received only 1 letter for their GEC so concern of lack of interest on GEC contracts. The D7
procurement is delayed 6 months due to covid-19. Sec. Gwynn wants to know how to encourage
competition? Maybe have smaller GEC (starter) contracts so not going up against incumbents.
This will be reviewed further by D7.
• c). Use of abbreviated technical proposals (ATB) in lieu of virtual interviews, however D7
received complaints to central office. There is a concern that larger firms have marketing teams
available to help with written proposals format. Smaller firms may not have the same resources.
• d). Newer firms to D7 may prefer face-to-face meetings at first to meet with D7 staff. Prefer to
continue virtual meetings in the short term.
2. Covid-19 impacts to workforce in office- would want to know how they are
approaching telecommuting and social distancing now and what they will do to
get people back in the office in the future. • Liaison committee reiterated to Sec. Gwynn that our industry able to continue working through
telecommuting. Our offices are open to essential staff and we are reviewing the latest with
Covid-19 before re-opening offices for all to return.
• D7 following similar plan.
3. Any potential reduction in projects in upcoming D7 CAPs due to gas tax/toll
revenue reduction?
• Toll revenue is down about 50%; Not planning to reduce projects due to gas tax revenue
reduction. There is talk about a stimulus bill for infrastructure that could provide some relief.
Goal is to have projects ready for construction.
4. Will the use of meetings using virtual platforms continue in the future?
• Discussed earlier. The virtual platform may continue but just need to consider the number of
people attending the meeting to figure out the best platform to use.
5. How can the consultant industry support or assist D7 with the overall impact
due to Covid-19? • Coordinate with utilities more frequently since utility work schedules are coming in late in the
schedule.
• Talk with your FDOT PM early if the utility work schedules will be late so a plan can be
developed.
• Develop alternatives to avoid utility impacts/conflicts and discuss with D7. D7 seeing more
requests from locals due to tax revenue reduction.
6. Will all 2020 design or CEI procurements be selected using abbreviated
technical proposal method?
• For April, ATP’s were utilized due to Covid-19.
• Going forward, both ATP’s and virtual interviews will be used depending on project.
MEETING MINUTES FDOT District Seven/ACEC Liaison Committee Meeting
May 8, 2020
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• CEI is using LOR’s for selection
• Moving forward, possibly reducing number of participants to 3 instead of 6 for interviews that
may be held at the Department.
7. Is D7 moving forward with accelerating projects currently in design and
requesting new projects that are currently selected or in procurement to be
accelerated? • Acceleration of projects is not anticipated.
8. If a firm is on a design-build shortlist, which has long procurement times, will
that count against that firm in pursuing a conventional design contract? • Tracy Hood mentioned that design-build shortlisting is not a part of the designee evaluation for
shortlisting/longlisting on conventional projects.
• If your firm wins a design-build project and proposing same personnel for conventional projects,
then this will be considered.
• Spreading the work is still the goal
9. Any guidance from D7 on what level of temporary drainage should be
included in plans since FDM is somewhat vague. • Cutting critical cross sections should be in the project scope so needs to be reviewed by the
consultants
• Review TCP phasing with FDOT construction on more complex projects to identify concerns
10. CEI Open Discussion • Use of inspector aids on projects as a training ground to build industry resources. D7 suggested
that the cost of this could be possibly shared.
ACEC-FL Transportation Committee
CEI Sub-Committee Report
July 7, 2020
1. CEI Scope Update a. 3 ACEC CEI sub-committee members will be participating with the State Construction Office and 2
District representatives to update the CEI scope to include technology changes, training, and position requirements)
2. CEI Contract Efficiencies
a. Some of the DCE’s are requesting from CEI’s for CEI contract efficiencies, some items discussed: i. Using combination positions: SPE/PA, Associate PA, CSS, LS projects, more inspector
aides, ii. Grouping projects, ability to add projects to those contracts, reducing contract time iii. CEI processes, streamlined contracts, procedure requirements- final estimates, CPAM,
iv. Separate field staff and office staff- freeing up field staff to focus on contract issues and project impact avoidance
3. Changes to Professional Services Commitment Form (FDOT form 375-030-83) 02/20
4. SmartPile reimbursement
a. New requirement in the July 2020 specifications require the CEI to provide pile inspection sensor
(previously it was the contractor’s responsibility) b. Project direct cost- follow up, discuss with FDOT about reimbursement
5. Cell phone expenses- Project Direct Expense (new) vs. Field Direct Expense (old)
a. Based on 2020 audit interpretation by FDOT, cell phones are considered a direct project expense (not covered under the field expense rate).
b. What will the back-up required to receive payment? Sub-consultant billing challenges (they don’t get project specific reimbursement)
c. This is an approximate 2% reduction in the FDOT Field Direct Expense rate on the FDOT audit. No direction yet if the prime and sub-consultant will get a Project Direct Expense line item for all personnel on the project nor what the invoice back-up requirement is. Request that this get elevated to a discussion with the Central Office.
6. Lump Sum CEI contract update
a. Overall contract management is good from FDOT (normal contract challenges) b. One district is asking for invoices to show hours and loaded rates c. Other Districts are allowing the CEI to bill based on the contract cost/contract duration (same
amount every month). One district is requesting the submittal of timesheets but not in the other
7. Transportation Committee meeting – virtual
a. No CEI Sub-committee meeting after the Transportation committee
8. PE PDH Opportunities
a. FES/ACEC conference rewind b. Transportation Symposium
i. https://transportationsymposium.fdot.gov/ ii. AMG presentation
c. TEAMFL
9. Open Discussion a. District 6 Liaison meeting- 3D projects in D2 b. Action item: re-start the 3D CEI task team
10. Upcoming 2020 ACEC CEI Sub-Committee Meeting Dates
1. FDOT Specifications for Review During the past six months, forty-three (43) specifications were offered by the FDOT Specifications Office for comment. The material was being distributed to the Transportation Committee Membership with a few exceptions within one week of it being posted. See attached spreadsheet for complete list since last meeting. Those highlighted in red were significant revisions.
MANY THANKS TO THOSE WHO PROVIDED COMMENTS!
2. FTBA News
FTBA’s Annual Convention is scheduled for 8/6-9/20 at The Breakers Palm Beach (1 South County Road). Online registration closes July 27th at midnight.
3. Active Subcommittee Membership now includes eight (8) members • Al Schrumpf of DRMP, • Gus Quesada of New Millennium Engineering Co., • Wayne Petrone of Peters and Yaffee (signalization), • Will Suero, of HDR (roadway, structures, ITS), • Paul Passe, Madrid Engineering (geotechnical and materials), • Dave Boher of Quigg Engineering (structures and roadway), • Sandy Sheda of ESA Associates, and • David O’Hagan of Palmer Engineering Company.
Thank you all for your commitment to keeping the Subcommittee viable.
END OF REPORT
Specs - Handout 2
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Review No.
Specification No. Title Description & AssessmentComment Due Date
1 5480805 Retaining Wall SystemsFor compacted select fill testing, revised LOT size to 500 ft rather than at least 500 feet, and added provision for breaking a test wall into two segments.
1/30/2020
2 7110402 Thermoplastic Pavement Markings
Added specifications for Railroad Dynamic Envelope application on flexible and ridged pavements, retroreflectivity, diagonal & transverse lines, method of measurement and corresponding pay item structure. 1/30/2020
3 4500601 Precast Prestressed Concrete ConstructionIncorporates language in DEV 450 FSB into the Standard Specification. Florida Slab Beams (FSBs) will be moved from DEV Design Standard 20450 to Standard Plans Index 450-450.
5/21/2020
4 9900900 Temporary Traffic Control Device MaterialsAmends temporary raised rumble strips types to temporary striping type or portable type. This will bring the specifications inline with
6/11/2020
5 9320101Nonmetallic Accessory Materials for Concrete
Pavement and Concrete Structures
Allows the use of flexible, non-extruding, resilient type, closed-cell polypropylene foam, as preformed joint filler meeting the requirements of ASTM D8139.
6/11/2020
6 3500800 Cement Concrete PavementConcrete raw materials quantities and water:cement ratio need to be listed in the summary delivery ticket. 6/11/2020
7 1020918 Maintenance of TrafficAmends temporary raised rumble strips types to temporary striping type or portable type. Removes composition requirement from portable type in 990 (see above).
6/11/2020
8 4430201 French Drains
Deletes "Space the perforations and meet the requirements as specified in (2) above for HDPE, PVC, and PP pipe. Adds "Perforated" to the pipe material title to clarify that perforated pipe is required.
6/4/2020
FICE Specifications SubcommitteeFDOT Spec Revisions Proposed (January through June, 2020)
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9 6300310 Conduit
Summary: Includes payment for replacement route markers. While the current spec includes the marker for new installations, replacement of markers on existing facilities needs separate payment.
6/4/2020
10 4510405 Prestressed Soil AnchorsAccepts IL blended cements in addition to Portland cements for several years. Reference to Section 921 will keep all potential cement types updated.
6/4/2020
11 9300701 Materials for Concrete RepairDeletes the qualifying statement, “…when no design mix concrete is available or a special filler is specified in the Contract Documents”, for when special filler are to be used.
6/4/2020
12 9950201 Traffic Control Signal and Device Materials
-In 995-2.1, added "If the assembly includes a cabinet, the cabinet must e currently listed on the APL or meet the applicable cabinet material requirements listed in Section 676". -Added "995-2.7.4 Electrical Specifications: Equipment shall operate on solar power or with an input voltage.... Solar powered systems shall be designed to operate for a minimum of 5 activations per day over 10 days without sunlight."
6/18/2020
13 9300100 Materials for Concrete Repair
1) minor editorial changes needed; 2) The coefficient of thermal expansion (CTE) range of values listed for repair materials does not cover the lower range of CTE values for concrete (3.0x10-6). The purpose for the range is to prevent serious mismatch of CTE values between the concrete and repair material.
6/18/2020
14 9210000 Portland Cement and Blended Cement
Major rewrite of specification. Clarification of the concrete and mortar testing requirements was needed for high alkali cements. Additionally, definitions and terms needed clarification, the Quality Control Program requirements were updated to current practices, and additional requirements for delivery tickets were included. The process for the approval of Type IL Portland Limestone Cement was formalized and included, as well as the process for the approval of foreign cement sources.
6/18/2020
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15 4500902 Precast Prestressed Concrete Construction
Includes finished surfaces under shallow surface crack description in addition to formed surfaces; minor editorial correction; and stainless steel lifting devices as an option for highly corrosion resistant products. 6/25/2020
16 4550300 Structures Foundations
455-3, 455-12.1, 12.2 and 12.3: includes pile marking in the scope and in the basis of payment; 455-15.8.3 Polymer slurry: makes it clear that mixing slurry in the excavation is not acceptable and not just at the initial introduction in the shaft; 455-16.3, -17.2, -42 and -45. See document.
6/25/2020
17 4610100 Multirotational Bearings
To update Specification 461 to current AASHTO LRFD BDS and BCS specifications and industry practices: Adds specific requirements for disc bearings in order to eliminate limiting rings; Adds additional requirements for shop drawings; Allows a second approach to satisfy the requirement for the long term deterioration test by allowing previous testing (<5yrs old) done on similar bearings.
6/25/2020
18 6330201 Communication Cable
To clarify 633-3.1.4: The “backbone” from drop cable; 633-3.1.8: Testing at both 1310 and 1550 nm wavelengths; 633-3.1.8: The use of launch box when testing;633-3.1.8: When to perform bidirectional testing and unidirectional testing; 633-5.4: That the Engineer does not supply all cable.
Adds 654-2.2.4 Accessible Pedestrian Pushbutton. If shown in plans it must: Contain a speaker, audio amplifier, and noise monitoring microphone for auto volume control; Meet 665-2.2 for the locator tone feature; and Not include a vibrotactile indication or percussive indications. The audible message must be programmable.
6/25/2020
Specs - Handout 2
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20 6590201 Mast Arm, Span Wire and Pole
Mounting Assemblies
Removes requirements that industry has not yet been able to meet: 659-2.1 General: Strikes at end of sixth paragraph, “ incorporate a secondary fail-safe design that would prevent the attached traffic device from turning upon failure/slippage of the serrated edge or other connection type.”• 659-2.5 Span Wire Mounting Assemblies: Strikes last sentence, “All adjustable hangers must be designed to withstand 7400 pounds in tension and a 740 pound load applied perpendicular to the hanger at the base of the hanger system.”659-2.5.9 Disconnect Hanger: Strikes first sentence, “Disconnect hangers must be designed to withstand 7400 pounds in tension and a 7400 pound load applied perpendicular to the hanger at the base of the hanger system.”
6/25/2020
21 6600202 Vehicle Detection SystemUnder 660-2.2.2.3 Microwave, changes an "and" to an "or" for video and microwave detection to make it clear FDOT evaluates these as presence detectors or traffic data detectors.
6/25/2020
22 6650202 Traffic Cabinets
676-2.3, added the Model 662 cabinet, which is on the APL; 676-2.5, added Model P44 to Table 1 (it’s also on APL); Adds a new Subarticle 676-2.5.9 Adapter Bracket: If shown in the plans, provide an adapter bracket for pole mount cabinets; Adds a sentence in 676-3.3 for mounting straps to avoid handholes. 676-2.6.1 Automatic Transfer Switch: Deletes the paragraphs describing indicator lights and relay circuits.
6/25/2020
23 9380301 Duct Filler for Post-Tensioned Structures
Current testing methods are insufficient to characterize and evaluate post-tensioning grouts for bleed and segregation potential. Based on performed research, a new “Florida Method” (FM5-619) has been developed and added to this specification.
6/25/2020
24 1020912 Maintenance of Traffic
Some of the requirements for the Portable Changeable Message Signs described in the FDOT FDM 243.2 will need to be moved to the Standard Specifications Subarticle 102-9.12 Portable Changeable Message Sign (PCMS). 7/2/2020
Specs - Handout 2
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25 2340100 Superpave Asphalt Base
The current specification requires either Type B-12.5 or SP-12.5 mixtures for asphalt base construction. These mixtures are limited to a layer thickness of 3 inches with one pass of the paving equipment. A 4-inch thick asphalt base is commonly specified under concrete pavements. By adding SP-19.0 mixtures which can be placed up to 4 inches thick, asphalt base under concrete pavements can be constructed with one pass of the paving equipment. Also, Base Groups higher than Category 9 require a minimum thickness of 6½”. The current base specification requiring B-12.5 or SP-12.5 mixtures limits the layer thickness to 3 inches with one pass of the paving equipment. By increasing the layer thickness to 3½” per pass, these Base Groups can be constructed with two rather than three passes of the paving equipment.234-10. Eliminates reference to asphalt recycling agents, which are no longer used.
7/2/2020
26 4501106 Precast Prestressed Concrete Construction
This change is to prevent the strands from punching though the epoxy coating on the beam ends while the beam cambers and creeps. Changing the elapsed time for when the epoxy is applied (“…the earlier of: three days maximum prior to shipping, no later than fourteen or forty two days after detensioning.”) will allow the majority of the camber and creep to occur and bleed water to escape.
7/2/2020
27 6200207 Grounding and Lightning ProtectionThere has been a need for a higher power rated surge protection device for Power-Over-Ethernet applications. Clarification the fall of potential test verifies ground resistance (per 620-3.2.1)
7/2/2020
28 6300301 Conduit
630-3.1 Added paragraph identifying material type for toll site conduit; 630-3.3 Added paragraph for conduit joints in toll site conduit.
7/2/2020
29 0040302 Scope of the Work Updates the reference to the “Rental Rate Blue Book” 7/9/2020
30 4150510 Reinforcing for Concrete (Tying)Allows alternative rebar tying intervals to meet the capabilities of robotic rebar tying machines. 7/9/2020
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31 5200204Concrete Gutter, Curb Elements, and Traffic
SeparatorAdds 520-2.4 Toll Header Curb Concrete requiring class II concrete for new pay item Toll Header Curb. 7/9/2020
32 3460202 Structural Portland Cement Concrete
Many Revisions herein. Optimized Aggregate Gradation requirements have been added (346-2.4.1). Master Proportion Table has been updated (maximum w/cm ratio) in 346-3.3. Deletion of the repeated flowing concrete language (346-3.4). New table wherein the Minimum Amount of Total Cementitious Materials Content will be based on the project environmental classifications (346-3.4.1). The reduced frequency for acceptance concrete has been updated (346-9.2.1).
7/9/2020
33 6490403 Galvanized Steel Poles, Mast Arms, and Monotube
Assemblies (Painting)
Adds to General paragraph (649-4.3.1) the following, “The Engineer will perform a visual color comparison between the delivered products and sample coupons. The Engineer may evaluate and document any color difference by measuring as specified in 975-4.”
7/9/2020
34 9160201 Bituminous MaterialsClarification when testing High Polymer asphalt binders (see Table (916-1) in Section 916-2.3. 7/9/2020
35 9290000 Supplementary Cementitious MaterialsFormat was adjusted for consistency with other Specification Sections as well as editorial changes throughout. Appears to be a major reorganization of this specification.
7/9/2020
36 9710104 Pavement Marking Materials (APL)Adds a statement to allow the usage of National Transportation Product Evaluation Program (NTPEP) data for the acceptance of standard paint to the Approved Products List.
7/9/2020
37 9900201 Temporary Traffic Control Devices
Corrects testing time for cone collar sheeting from 12 Months to 6 Months. Current 990-4.1 deleted and new section adds a statement allow the usage of National Transportation Product Evaluation Program (NTPEP) data for the acceptance of temporary tape to the Approved Products List.
7/9/2020
38 0071104 Legal Requirements and Responsibility to the PublicAdds instruction for working on or around specific railroads.
7/16/2020
39 SP0071303 Legal Requirements and Responsibility to the Public
– CSXT Railroad Insurance Requirements
Provides for higher liability insurance for projects on CSXT right of way.7/16/2020
Specs - Handout 2
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40 3340203 Superpave Asphalt ConcreteNumerous updates including adding more RAP in some cases, and acceptance of some coarser sands.
7/16/2020
41 6500202 Vehicular Traffic Signal AssembliesRemoves fail-safe requirements to allow manufacturers more time to comply. Adds requirements for flexible backplates.
7/16/2020
42 7000402 Highway SigningRemoves the sentence that prescribed the external skin thickness of the DMS.
7/16/2020
43 9900300 Temporary Traffic Control Devices
In 990-3, 990-3.1.1.2, 990-3.1.2, 990-3.1.4, added information about Automated Flagger Assistance Devices.In 990-3.1.4, remove the duplicate requirement.In 990-3.3.1 and 990-3.3.2, remove all flip disk technology.In 990-3.6, remove the height and depth of the sign and require the width to be 96 inches.
7/16/2020
ACEC-FL(FICE)/FDOT PD&E Subcommittee May 8, 2020, 11:00 am
Meetings Notes
Attendees:
FDOT ACEC-FL
Central Office: Maria Overton, Alan El-Urfali Silvia Beltre, Stantec
D1: Jennifer Marshall Jeff Novotny, American Consulting Professionals
D2: Michael Brock Steve Schnell, HDR
D3: Iris Waters Ryan Solis-Rios, The Corradino Group
D4: Cesar Martinez Rosemary Woods, AtkinsGreg Garrett, Atkins (consultant for CO)
D5: Karen Snyder Mark Easley, Hardesty and Hanover
D6: Dat Huynh Jesse Blouin, Inwood Consulting Engineers
D7: Kirk Bogen, Robin Rhinesmith Zhuan Loo filling in for Imran Ghani, Osiris 9 Consulting
Turnpike: Rax Jung
1. Introduction—FDOT & Consultants
a. Maria introduced herself to the team and took attendance.
2. Intersection Control Evaluation (ICE) – Alan El-Urfali
o The 2020 PD&E Manual has been updated to reference the ICE Manual
o The ICE Manual, ICE Forms, ICE Tools, ICE scope and related staff hour guidelines are on
the FDOT website under the Traffic Engineering and Operations Office, Intersection
Operations and Safety page (https://www.fdot.gov/traffic/TrafficServices/Intersection-
Operations.shtm)
o Staff hour ranges provided for high and low for each Stage of ICE
o The greater the number of alternatives to be evaluated, the more time is required. The
staff hour guidelines break down the individual activities required in each Stage
including concept development and cost benefit analysis.
o ACEC requested the opportunity to review and discuss the staff hour ranges and scope
language developed.
o There was agreement on the need to integrate ICE into the PD&E staff hour forms.
o Coordination can begin with a crosswalk of what is currently in the PD&E staff hour
forms versus what is in ICE to ensure no duplication of effort
o District Design Engineer and District Traffic Operations Engineer must agree to and sign
off on ICE form. Many Districts getting this sign-off electronically through the use of
DocuSign.
o There was some discussion on possibility to include the net present value coming out of
ICE into the economic enhancement section of the environmental document. There was
agreement that this could be done but the discussion in the document would be limited
to intersections and not the corridor as a whole.
o FDOT is working on developing a tool to streamline the ICE process. The intent would be
for the tool to determine most appropriate intersection types for a corridor (can be a
combination of types).
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o Computer Based Training (CBT) modules will be developed for each Stage of ICE
analysis.
o Avoid duplication or overlap of efforts and hours estimate.
o Action Item: Committee agreed to review ICE staff hour ranges and discuss at next
meeting
b. PD&E Activities – Maria Overton and Greg Garrett
o OEM has scoped a new Task Work Order geared to developing a tool that will help with
scope traffic and safety activities and provide statewide consistency.
o Tool will be tested statewide to ensure algorithms accurately reproduce staff hours
o Guidance document will be developed to support the tool.
o The tool will not change policy or approach to traffic or safety.
o Timeline for development of tool is 36 weeks after NTP.
o Action Item: ACEC PD&E subcommittee will participate in tool’s development by
providing input at key checkpoint’s in the tool’s development (e.g., input parameters,
identification of test projects and others). ACEC PD&E subcommittee firms should
request input from subject matter experts experienced in traffic and safety to
participate.
3. Task 4.15 Landscaping Analysis – Mark Easley
a. There is a discrepancy between the requirements for landscaping in the scope of services when
compared to the staff hour range of 4 to 16 hrs. Landscape architects have expressed frustration
with this discrepancy and some no longer want to conduct this activity during the PD&E phase.
b. District 7 only evaluates “landscaping opportunities” in the PD&E phase.
c. Suggestions included:
o Remove landscaping from PD&E phase
o Adjust language to reflect limited scope and ensure staff hour range is reflective of
effort anticipated
o Develop language for a minor scope (evaluate “landscaping opportunities”) as described
above and a more detailed scope that would include additional effort for landscaping.
Districts could determine which language is needed for each PD&E study. The scope of
services could default to the minor scope with the more detailed language as optional.
The District would select the appropriate scope language and include level of effort in
either case under Basic Services for the PD&E.
d. It was agreed to review the entire scope language and consider suggestions.
e. Any revisions should check against the Aesthetic Effects chapter of the PD&E Manual to ensure
intent of this chapter can still be addressed.
f. Action Item: Review scope and hours for landscaping activity and compare against requirements
of Aesthetic Effects chapter of PD&E Manual
4. SWEPT Users: Streamlining Opportunities
a. No update on statewide SWEPT users group creation. FDOT will follow up.
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b. ACEC brought up need to address effort required for SWEPT in staffhour guidelines. This effort is
not discussed in scope or guidelines and there is no consistent approach on where the hours
should be included statewide.
c. Districts reported different approaches for SWEPT.
o District 3 and 4 reported that initial project set up is done by FDOT but uploads and
management/maintenance during the project is the responsibility of the consultant.
o District 7 includes hours in management.
o District 5 stated that SWEPT entry is dependent on the project.
o District 2 reported that most projects are entered into SWEPT by FDOT.
o District 6 distinguishes between approaches for re-evaluations and PD&E projects. Re-
evaluations are entered internally, and PD&E projects are entered by consultants.
District 5 agrees that re-evaluations are entered internally by FDOT.
d. Action Item: FDOT to follow up on creation of statewide Users Group for SWEPT. FDOT to
review SWEPT entry issue and determine need to revisit hours, guidelines or both.
5. Round Table Discussion
a. No additional discussion
Action Items
a. Future ACEC-FL(FICE)/FDOT PD&E Subcommittee meetings, will incorporate the following:
o Review of staff hour ranges for ICE and possible incorporation into PD&E staff hour
guidelines
o ACEC PD&E subcommittee will participate in providing input during the development of
a tool to assist with scoping traffic and safety activities. ACEC PD&E subcommittee firms
should request input from subject matter experts experienced in these areas to assist
with the development of the tool.
o Review scope and hours for landscaping activity and compare against requirements of
Aesthetic Effects (Part 2 Chapter 5) of PD&E Manual.
o FDOT to follow up on creation of statewide Users Group for SWEPT
o Review need to revisit hours and/or guidelines for SWEPT activities.
XWY Subcommittee Report - José (Joe) L. Gómez, PE
• CFX: Mid-Year Industry Forum scheduled for Thursday, July 9, 2020 via WebEx. • MDX: Last week, the First District Court of Appeal DENIED the State’s (FDOT) request for a Writ
of Prohibition. (Basically they were trying to undo the lower court’s decision by saying MDX had no standing to file a suit against the state and that FDOT was not a proper party.) The next step for MDX is to ask the lower court to lift the “stay” that has been in place since October. This will allow the MDX Board of Directors to meet and take actions. As far as the case, the State (FDOT) has 30 days to file their appellate brief on the lower court ruling from last year that stated that HB385 was unconstitutional. Once they file, MDX has 60 days to reply and then we wait for a hearing. As long as an appeal is pending, MDX will not be able to issue new debt so MDX will have to proceed on a “pay as you go”. This will limit MDX to only R&R projects. However, if State (FDOT) do not pursue appeal, then MDX can proceed as usual and issue new debt to finance the work program.
• JTA: JTA has had some management changes and there may be more in the works. The only noteworthy one thus far has been the hiring of Mrs. Greer Gillis, P.E., Vice President – Systems Planning, who replaced Carter Rohan who recently retired. They did have a ‘State of the Authority’ virtual symposium last week. They remain focused on securing Federal funding for Bus Rapid Transit improvements, completing their Mobility Works program, updating ADA compliance system wide and launching their U2C (Ultimate Urban Corridor) initiative in downtown Jacksonville. They also recently completed and moved into the new Jacksonville Regional Transportation Center, however they had to delay any ribbon cutting ceremonies due to COVID-19. YouTube of the State of Authority is here (47 minutes) - https://www.youtube.com/watch?v=5sTzVn0Z5TI
• THEA: Due to COVID 19 and David May no longer with THEA, we did not hold our meeting scheduled for 5/14/20. Our last meeting held was on 2/13/20 and those meeting minutes are attached. Brian May’s replacement is Brian Pickard. The following is Mr. Pickard’s Bio: Brian Pickard is a Civil Engineering graduate from the University of Maine. He has 25 Years’ experience with the Maine Department of Transportation holding positions including Local Bridge Management Engineer, Senior Bridge Designer, State Materials Testing Engineer, and State Highway Maintenance Engineer. His Florida work experience consists of 12 Years as the FDOT Tampa Construction Resident Engineer, 1.5 Years as CEI Manager for Volkert, and the last 4 Years as FDOT Pinellas Operations Engineer. Brian has been involved with several award-winning projects including the Bayway C Bridge, Courtney Campbell Causeway, Upper Tampa Bay Trail Overpass, Causeway Blvd Widening, and Tri-County Trail.
THEA – ACEC FL Liaison Committee Meeting February 13, 2019
1. DESIGN BUILD – SELMON WEST UPDATE
i. How are things going? i. Viaduct moving forward on schedule, one issue as there was a punch
through on a temporary support. Central Office alerted and concerned ii. Feedback on review from Central Office & DOT.
i. Central Office wants Independent Review, THEA pushed back as it is not in the contract, Central office will be looking to add this to future contracts. ACAC needs to help push back on this issue
2. Nebraska Avenue PD&E from Twiggs Street to north of Cass Street
i. ELOI Issue date 2/07/20 ii. Response due 3/03/20
iii. Have you had many firms come in? i. 6 firms cam in prior to ad
ii. Review from Department will be challenging iii. Still Questions on limits iv. Archeological/Historical studies come into play if limits change
3. Reversible Express Lane (REL) Bridge Aesthetic Lighting Construction
i. Industry Forum 1/09/20. How did it go? i. Great!
ii. Happy with the attendance (+/- 30 people)?
i. Happy with attendance, will do more iii. Anything you would like to change?
i. Ideally having plans prior to meeting
4. Construction Manager & Project Coordination Services i. 4 teams submitted, were you happy with the response?
i. Happy with response, would procure similar contracts again
ii. KCI Technologies, Inc. won. Did it go well? i. All firms were qualified, wanted similar experience.
ii. David focused on Architectural experience and remaining TRC focused on Construction experience
5. Reconstruction & Resurfacing Services
i. Only 2 bids. Were you expecting more? i. Disappointed with response
ii. Were the bids within your expected range? i. Bids were higher than anticipated but very close in comparison
ii. Schedules are very short and there is a lot of MOT so it is expected to be costly.
iii. AJAX and Casillas were the bidders
6. UPCOMING ADVERTISEMENTS: (See attached)
7. NEXT MEETINGS ARE SCHEDULED FOR: (Diane Stull at Diane.Stull@tampa-
xway.com) i. 05/14/20
ii. 08/13/20 iii. 11/19/20
GNERERAL NOTES: 1. Authority focused on local consultants, be sure to mention in your responses 2. Work Program development is on-going. May be adding projects as soon as March 3. Call Man Le directly to inquire about upcoming advertisments 4. THEA would like feedback from ACEC as much as possible 5. Going forward the GEC will not negotiate Overhead and Rates, THEA will
ACEC‐FL Alternative Contracting Committee X Walter Kloss WGI [email protected]
1. Introductions and history of committee
ACEC‐FL Structures Sub‐Committee was created to enhance the relationship between the Structures Design Office (SDO) and structural engineering consultants in the transportation industry.
There was a brief discussion about Tom’s 3‐hour presentation at the Transportation Symposium and what challenges FDOT was have at that time. i. Meetings held quarterly ii. Topics of discussion:
a. Practice concerns, possible solutions, new ideas.
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b. Existing design criteria, possible minor changes to existing criteria c. Upcoming new design criteria/requirements d. Design‐Build process from structural engineering perspective
2. Purpose and goal for today’s meeting – General discussion Recommendations to bring back to SDO for solutions to successfully implement new Independent Peer Review (IPR) requirements. We want to engage FTBA to help improve the IPR process through efficiencies and innovation.
3. IPR Background – General discussion
i. FDOT response to NTSB ‐ Recommendation H‐19‐25: revise Florida Design Manual (FDM) ii. SDO’s reason for IPR on DB and CSI: the compressed schedules and increasing complexity should not
sacrifice quality. SDO wants to ensure safety through consensus of the EOR and IPR analysis. iii. Review the FDM 121.12 and DB Standard Specifications ‐ Section 5 changes
a. 100% IPR calcs and comments submitted for 90% plans b. IPR to include all stages of construction c. IPR of temporary works affecting public safety d. IPR of LAP and permit projects (Category 1 and 2)
iv. Timeline for changes a. FDM 2020 effective since last November b. Section 5 will be out for industry review this year
v. ACEC concerns: quality IPR requires adequate budget and schedule a. SDO will hold IPR’s calculations to a greater degree of scrutiny b. IPR process will require adequate time to develop rigorous independent analysis c. IPR’s fee needs to be commensurate with assumed required effort and risk
4. Innovative solutions to assure quality IPR scope, fee and schedule is correctly incorporated into the DB contract
i. Manage Quality a. Provide IPR staffing qualifications as part of QA/QC Plan – not discussed b. Submit IPR for approval – at TP phase ‐ provides FDOT control over quality – not discussed c. FDOT perform a similar level review of IPR calcs as regular calc submittals to encourage higher
quality submittals – not discussed
ii. Manage Scope a. Eliminate FDM 121.12 non‐structural requirements (i.e. utility conflicts, TCP coordination,
geometry and clearance reviews) 1. FTBA and ACEC‐FL agree that these details should be the responsibility of the EOR.
No need to include them in the IPR process b. Increase scope of IPR during post design (review of shop drawings, RFIs, RFMs, erection plans,
etc.) – not discussed
iii. Manage Fee a. Provide IPR fee as a schedule of values line item in the bid, FDOT could require the same dollar
value for all teams or DB team increases number based on design complexity. 1. Based on the stipend budgets, FTBA does not think this a pre‐determined amount of
money from FDOT would be enough to cover IPR, FTBA does not support. b. IPR under separate FDOT contract
3 | P a g e
1. FTBA and ACEC‐FL agree that this solution addresses the quality, fee and budget challenges. Would require FDOT to hold the contract and steps can be implemented in the process to encourage coordination and communication.
2. Better for safety and client satisfaction, can implement checks and balances and help them FDOT manage that task as a team (EOR, Contractor and IPR)
3. Expand the CO review time, place time requirements in RFP 4. Will help eliminate preferential IPR comments 5. Consider requiring a 60% submittal and planning meeting where approach to Cat 2
bridges can be discussed and the preliminary IPR modelling and analysis can begin.
iv. Manage Schedule a. Start the IPR process earlier
1. Require 60% submittal for Cat 2 structures – discussed in iii.b 1. Additional time for IPR ‐ reducing schedule concerns 2. Complex structures often have a 3rd submittal (90%/100%/Final/RFC)
2. Begin preliminary IPR at 30% ‐ not discussed 1. More internal coordination between EOR and IPR 2. Increases chances of design changes during IPR process 3. Could result in increased IPR fees
b. Add additional time for design in the project schedule 1. Two NTP: NTP1 for design and utilities, NTP2 for construction
1. FTBA and ACEC‐FL agreed that this would be helpful 2. It is used in other states to buy time to work out issues up front. Helps with
L&D. 3. Could be a contractor option as to when the construction NTP is issued 4. Remove utilities from first NTP ad keep design and construction NTP 5. FTBA does not want it rigid and standard for each project. Looking for more
project specific approach. c. IPR to be concurrent with the FDOT review of 90% submittal – discussed in iii.b d. Perform IPR under a separately procured FDOT contract – discussed in iii.b e. Increase review time at submittals in RFP and have FDOT (FDOT consultant or owners rep)
review plans to reduce IPR – discussed in iii.b
v. Additional discussion: a. ACEC‐FL suggested an idea for progressive design build projects. FTBA was not in favor of
this approach. vi. Action Items:
a. FTBA requested a document summarizing a process that that could be used with IPR under FDOT contract ‐ this document is an attachment to the meeting minutes
b. FTBA to further coordinate with FDOT 5. Adjourn
MEMORANDUM
To: FBTA Structures Committee
From: ACEC-FL Structures Sub-Committee
CC: FDOT State Structures Design Office
Subject: Changes for Successful Implementation of Independent Peer Review
Date: March 17, 2020
Attachments: 2020 FDM 121.12.pdf, For DSDEs 8-9 DB Boilerplate Section 5.doc
INTRODUCTION: The intent of this memo is to discuss the challenges and present a solution, that was of majority consensus of both ACEC-FL and FTBA, to successfully implement the revised IPR process.
As suggested by FDOT State Structures Design Office, ACEC-FL Structures Sub-Committee met with FTBA to discuss and brainstorm ways to successfully implement the revised IPR process. Increasing structural complexity can cause bridge designs to be pressed to the limits of the Codes. While compressed schedules, inherent in the Design-Build process, limit the amount of time available for all reviewers. To ensure these pressures do not sacrifice quality, FDOT is planning to further strengthen the Independent Peer Review (IPR) process, requiring independent verification using different programs and independent processes to validate the design of these bridges. The IPR is also to include analysis of construction staging of permanent structure, temporary construction impacting public safety, Category 1 LAP/Permit projects.
CHALLENGE: A compliant IPR will require adequate budget and schedule. Under the revised requirements, IPR process will require increased time to develop rigorous independent analysis and the fee needs to be commensurate with the required effort and assumed risk.
SOLUTION: FDOT Central Office (CO) manage IPR contract. Suggestions for implementation to improve coordination and communication include:
Establish IPR Contract: o After shortlisting or award, FDOT separately procures IPR Firm or identifies a
Statewide or Districtwide contract to perform IPR function.
During Procurement: o Specify time necessary for IPR function in RFP. Align schedules with RFP, on a
project by project basis, to eliminate time delay. o Implement a staggered NTP (design then construction) on a project-specific basis
to provide more time to work out complex bridge design issues.
After NTP: o Implement a 60% Phase planning meeting to present concept on Category 2
bridges. 60% plans set would be presented so IPR modelling and analysis can begin.
o Implement a Post Design coordination meeting for IPR during post design (review of shop drawings, RFIs, RFMs, erection plans, etc.).
BENEFITS: Having CO manage the contract with the IPR provides a true independent review that can focus on safety and design complexity. It allows FDOT full control of the peer reviewer qualifications and negotiations of the appropriate scope and fee based on the design build firm’s technical proposal. Schedule can be coordinated and enforced using the RFP-set requirements and a staggered NTP approach. Further, IPR managed by CO would have more control to limit preferential ERC comments.
ADDITIONAL RECOMMEDATIONS: Remove non-structural requirements from FDM 121.12.
FDOT-ACEC-FL Relations Committee Agenda Minutes June 2, 2020, 2:30 pm
Executive Conference Room, CO-Burns Bldg. FDOT: Kevin Thibault, Secretary Courtney Drummond, Asst. Secretary Stacy Miller, Asst. Secretary Will Watts, Chief Engineer Tim Lattner, Director, Office of Design Carla Perry, Procurement Manager Angela Matiyow, State Professional Services Engineer ACEC-FL: Doug Geiger – Chair Transportation Committee (TC) Nina Sickler – Statewide Liaison Subcommittee Chair Allen Douglas – ACEC-FL Executive Director Andy Lauzier – Past Chair TC Paul Foley – Production Subcommittee Chair Robert Carballo – Alternative Contracting/FTBA Liaison Subcommittee Chair Ryan Forrestel- Past Chair TC Gus Quesada- At-Large Past CEI Subcommittee Chair Aniruddha (Rudy Gotmare) – DBE/SBE Subcommittee Chair Discussion Topics:
1. Task team to look at improving competition on GEC and continuing services contracts.
a. ACEC to provide 3 names; recommend large, midsize, and SBE/DBE firms 2. Feedback on FDOT FTC performance metrics, any suggestion from the group on what
should be looked at/changed/retained a. ACEC to solicit and provide comments to ACEC Rep on Task Team - Eddy
Gonzalez 3. Does the requirement to utilize underutilized work groups on consultant contracts create
hardships on consultants. If so which category? a. ACEC to get feedback at July TC mtg
4. CEI defining their role as a contract administrator on DB projects. a. ACEC to reiterate to CEI firms that they are expected to take an active role in D/B
projects, no different than Traditional role, with caveat that EOR may take a more active role in the Design during const.
5. Procurement Development Application- feedback on Planned Advertisements site, online LOR submittal
a. Revamped site is much better. ACEC to solicit feedback at July TC 6. Consultant Grading- implemented ½ point grading scale in CE application. Piloting new
grading criteria for Group 4 Structural Design. a. All PM’s have ½ ability; solicit feedback at TC. Will also solicit feedback on new
Group 4 grading. 7. Prompt payment certification through CITS.
a. Will solicit feedback in TC, several subs have praised new cert requirement. 8. Status update- continuing push for upgrade to CITS.
a. Planned for future effort by FDOT 9. Feedback on use of DocuSign- any issues, further expansion?
a. No overall issues. Would like Consultant PM included when DocuSign document goes out. Will solicit feedback in July TC.
b. Construction office considering using DocuSign for contract docs. Will solicit feedback with CEI subcommittee and in July TC
10. Feedback on procurement related social distancing guidelines a. Seems to be working, will solicit feedback from July TC
11. Procurement with Oral presentation, difficult during time of COVID 19
a. FDOT acknowledged may be difficult in producing Presentation and coordinating online efforts. Would like suggestions on what works for Procurement.
12. Follow-up on Procurement survey provided to CO. a. Generated 1. Task team
13. OPA Awards – Ideas on Virtual follow-up beyond the announcements? Delivery of actual awards to Districts/Consultants?
a. “Wait and See”, we all would really like to make impact with awards. Get awards built
14. Update on financial impacts of COVID-19. a. FDOT was in good shape, prior to Covid WFH, May rev will be 65% of norm. Project
priority: Safety, Preservation and then Capital Capacity. b. Keep on-going const going, if have to delay const in 2nd and 3rd quart next fiscal
year. c. AASHTO bill for $50B (only covers loss during WFH), FL would get $4B. HERO bill
FL gets $0.7B, 3rd option Congress working on for July reveal, combination. 15. Thoughts on responsiveness to short term funding (if any) from Feds – Shovel Ready, etc.
a. See 14. 16. Virtual Marketing meetings, effectiveness.
a. Shared thoughts on everyone including FDOT on camera 17. IPR for current D/B ads (I-75 at Big Bend) and (I-75 at Martin Luther King), will the ad
change and add this requirement? a. Not for these D/B, do not think there will be CAT 2 Structures
18. Department’s plans to re-open district offices to the public a. Will follow Gov and DMS recommendation – Phase 2 could be as early as two
weeks 19. Department’s Plans for Consultant staffing at the district offices
a. See 18 20. What is the Department seeing as to traffic levels on the various SIS facilities including
FTE a. Starting to pick up, Memorial Day was not impacted
21. FTE Budget levels during Covid-19 a. See 14
22. Invoicing for admin time for tech reports Invoice/Progress Reports -- Billable or OH a. Ran out of time
23. 3D Training / OpenRoads Transition Date a. Ran out of time
24. Selection and TRC review of Workload for Shortlisting and Selection a. No more than usual discussions, tool in toolbox. b. ACEC should take it up at Dist Liaison level if seeing more than normal
Overview of ACEC-FL Transportation Committee
ACEC-FL represents 333 firms, approx. 181 are members who provide transportation services. The Transportation Committee meets quarterly at locations around the state (typically Orlando, Tampa, and Ft. Lauderdale). At these meetings, the Transportation Committee discusses topics of interest, many of which are FDOT based. The Transportation Committee which was established back in mid-1980’s has grown from a select group of 15 or so members to approx. 200 members. Typically, between 90-120 attend the quarterly meetings. They represent all geographies, sizes, DBE, SBE, Prime, Sub, etc. There are several standing subcommittees including:
1. Relations Committee – This group is the Leadership interface with FDOT. Meets 2-3 times a year. Each of the Major Subcommittee Chairs is a part, along with one or two at large members (typically the former TC Chair, etc.). The current ACEC-FL representatives are Doug Geiger, Andy Lauzier, Ryan Forrestel, Nina Sickler, Robert Carballo, Gus Quesada, Aniruddha Gotmare and Paul Foley. Also, Allen Douglas (ACEC-FL Executive Director) attends these meetings.
2. Production Subcommittee – Chair is Paul Foley. Production Committee is the first stop for many of the items ACEC-FL works on with FDOT. Examples include: Consultant Selection Procedures, Consultant Grading Task Force, 3D Task Force
3. District Liaison Committees –Nina Sickler - This was started in District 7 several years ago and is now in every District. These committees typically involve 4 or so ACEC-FL Members and the District Secretary, Directors, Procurement Lead. The ACEC-FL members are vetted with District leadership. The objective is to provide a two-way conduit as to how we can improve the delivery of the program. ACEC-FL members are rotated every two (2) years
4. CEI Subcommittee – Jennifer Olson 5. DBE/SBE –Aniruddha (Rudy) Gotmare 6. PD&E Subcommittee – Silvia Beltre 7. Alternative Contracting Task Force – Robert Carballo 8. Specification Review Subcommittee – David O’Hagan 9. Expressway Subcommittee – Joe Gomez/Eddy Gonzalez 10. Structures Subcommittee - Coriann Salas 11. Other Task Teams as identified
