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1
DEPARTMENT OF HOME AFFAIRS
KwaZulu-Natal presentation to the
Portfolio Committee on Home Affairs – State of Province
Report 18 May 2006
2
Population by Province
Mpumalanga7%
North West8%
Western Cape10%
Limpopo12%
Eastern Cape14%
Gauteng20%
KwaZulu-Natal21%
Free State6%
Northern Cape2%
3
Population in District Municipalities DC 21 Ugu DC 22 Umgungundlovu DC 23 Uthekela DC 24 Umzinyati DC 25 Amajuba DC 26 Zululand DC 27 Umkanyakude DC 28 Uthungulu DC 29 Ilembe DC 43 Sisonke Ethekwini TOTAL
704 030
927 842 656 983 456 459 468 038 804 446 573 341 885 963 560 390 298 408 3 090 116 9 426 017
4
Population Group as %
Black85%
Coloured2%
Indian8%
White5%
5
Population in 5 years age groups
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
0 -4
5 - 9
10 -
14
15 -
19
20 -
24
25 -
29
30 -
34
35 -
39
40 -
44
45 -
49
50 -
54
55 -
59
60 -
64
65 -
69
70 -
74
75 -
79
80 -
8485
+
6
Provincial Structure
Provincial Manager
Area Manager North Area Manager South
Uthungulu
Amajuba
Umgungundlovu
Ethekwini
Umlazi
Ndwedwe
UguZululand
7
REGIONAL OFFICEUMGUNGUNDLOVU ►Service PointsRichmond (5) ►Greytown (5) ► MsingaMPCC(5) ►PortsSani Pass (7) ► Boesmansnek(7) ►
HospitalsEdendale Provincial ►Greys Provincial
REGIONAL OFFICE DISTRICT OFFICE DISTRICT OFFICE DISTRICT OFFICEUGU ► SCOTTBURGH ► KOKSTAD ► IXOPO ►Service Points Service Points Service Points Service PointsEzingolweni (2) Emzumbe (5) Matatiele (5) Himeville (5)Harding (5) ► Vulamehlo MPCC (5) Pungashe (5)
HospitalsPort Shepstone Provincial(5)►
Murchison Provincial (5) ►
REGIONAL OFFICE DISTRICT OFFICE DISTRICT OFFICE DISTRICT OFFICE DISTRICT OFFICEUHUNGULU ► ULUNDI ► MTUBATUBA ► EMPANGENI ► ESHOWE ►Service Points Service Points Service Points Service PointsEzikaweni (5) ► Babanango(2) Hlabisa (5) Enseleni (5)
Mahlabatini (5) ► Kwamsane (1) Ports Nkandla (5) Ingwavuma (5) ► HospitalsGolela (7) ► Nongoma (5) ► Hluhluwe (5) ► Ngwelezana Provincial ►Onverwacht (7) ► Melmoth (5) ► Ubombo (5) War Memorial ►Kosi Bay (7) ► KwaNgwanase (5)
Mbazwana MPCC (5) ►
REGIONAL OFFICE DISTRICT OFFICE DISTRICT OFFICEAMAJUBA ► LADYSMITH ► VRYHEID ►Service Points Service Points Service PointsDundee (5) ► Bergville (1) Pongola (5) ►Madadeni (5) Dukuza (5) Nqutu (5) ► Weenen (1) Lousburg (1)
Estcourt ► Utrecht (1)NtabamhlopheMPCC(5) Emondlo (1)
REGIONAL OFFICE DISTRICT OFFICE DISTRICT OFFICE DISTRICT OFFICE DISTRICT OFFICE DISTRICT OFFICEETHEKWINI ► PROSPECTON ► KWADUKUZA ► PINETOWN ► TONGAAT ► COMMERCIAL RD ►Ports Service Points Service Points Service Points Service PointsDurban Harbour (7) Umlazi (5) Mapumulo (5) Chatsworth (5) Bamshela MPCC (5) ► HospitalsDurban Int Airport (7) ► Umbumbulu (5)► Sundumbili (5)► Clermont (3) Ndwedwe (5)► King Edward Provincial (5) ►
Mpumalanga (5)Hospitals HospitalsPrince Mshiyeni Memorial (5) ► Mahatma Gandhi Memrl (5) ►
OFFICES AND SERVICE POINTS IN KWAZULU-NATAL
► = Office is computerised
8
Budget Allocation KZN 2006/07 Financial Year
Provincial Manager R 8 228 997 (9%)
Area Manager North R 33 070 178 (38%)
Area Manager South R 40 804 230 (46%)
Refugees R 1 131 310 (1%)
Port Control Offices R 6 189 285 (6%)
TOTAL R 89 424 000
9
Budget Allocation 2006/07 Financial Year North & South
RO Amajuba RO Zululand RO Uthungulu RO Umgungundlovu
TOTAL NORTH
RO Umlazi RO eThekwini Provincial Manager RO Ndwedwe RO Ugu
TOTAL SOUTH
R 5 180 909 (14%) R 6 305 113 (17%) R16 740 945 (47%) R 8 027 452 (22%) R36 254 419
R 5 962 044 (11%) R26 960 922 (51%) R 8 228 997 (15%) R 3 572 393 (7%) R 8 445 225 (16%) R53 169 581
10
Salary Levels FilledM F M F M F M F
Salary Level 13 1 1 Salary Level 12 1 1Salary Level 11 2 2 Salary Level 10 5 1 2 1 1Salary Level 9 6 2 2 1 1Salary Level 8 43 17 13 1 3 3 1 5Salary Level 7 43 12 16 3 3 5 4Salary Level 6 148 47 44 2 1 9 5 5 35Salary Level 5 61 16 32 1 1 4 3 4Salary Level 4 53 27 20 1 2 2 1 Salary Level 3 122 55 57 1 1 2 6 Salary Level 2 34 17 16 1Salary Level 1 12 4 8
Totals 531 200 208 5 3 22 24 19 5037.7% 39.2% 0.9% 0.6% 4.1% 4.5% 3.6% 9.4%
Grand Totals Black 408 Colored 8 Indian 46 White 69
% 76.8% 1.5% 8.7% 13.0%Males: 246 46.3% Females: 285 53.7%
Black Colored Indian White
Representivity KZN
11 Officials (2%) with disabilities
11
Establishment KZNOffice Civic Services NIB
Number of filled posts
Number of vacant posts
Number of filled posts
Number of vacant posts
Airport Durban International 0 0 10 6
Amajuba RO 19 4 2 16
Area Manager North 0 7 0 1
Area Manager South 6 1 0 1
Boesmansnek PC 0 0 0 8
Commercial Road 27 11 0 0
Empangeni 23 2 0 0
Eshowe 12 3 0 0
Ethekwini RO 82 16 9 11
Golela PC 0 0 23 18
Harbour Durban PC 0 0 9 6
Ingwavuma 0 0 0 6
Ixopo 13 1 0 0
Kokstad 13 1 0 0
12
Establishment KZN (cont.)Office Civic Services NIB
Number of filled posts
Number of vacant posts
Number of filled posts
Number of vacant posts
Kosibay PC 0 0 0 18
KwaDukuza 15 0 0 0
Ladysmith 20 2 0 0
Mtubatuba 20 0 0 0
Ndwedwe 0 0 1 19
Ngotshane 0 0 0 6
Onverwaght PC 0 0 0 11
Pinetown 25 9 0 0
Prospecton 20 5 0 0
Refugee Reception Office 0 0 7 3
SaniPass PC 0 0 0 8
Scottburgh 16 0 0 0
Tongaat 9 5 0 0
Ugu RO 21 8 0 18
13
Establishment KZN (cont.)Office Civic Services NIB
Number of filled posts
Number of vacant posts
Number of filled posts
Number of vacant posts
Umgungundlovu RO 50 9 6 14
Umlazi 0 0 0 21
Umsinga 0 0 0 6
Uthungulu RO 13 7 11 32
Vryheid 19 3 0 0
Zululand 25 8 0 17
KWAZULU-NATAL 453 130 78 247
14
Establishment KZN (cont.)
An additional 31 posts have been approved for On-Line Registration at Hospitals wef 1 Apr 06
NIB posts – wef 8 May 06 Provinces permitted to finalize appointments up to salary level 8
15
Misconduct casesCurrent investigations 19 Cases
Suspensions 2 Cases
Appeals against sanctions
3 Cases
16
Staff training in KZNCourses rendered by Provincial Training
Officer and / or Business Units within Province
Courses rendered by Business Units at Head Office
Code of Conduct Finance Management
Basic Computer Training Asset Management
Orientation of Newcomers BAS / Budget
Dealing with Diversity Electronic Logsheets
Life Skills Whistleblowing
Customer Care Frontline Emerging Management Development
Immigration Act and Regulations Performance Management and Development System
Customary Marriages Employment Equity Plan
Skills Development Facilitation Advanced Management Programme
ABET
17
Security Matters
Control Security Officer for Province appointed
Khulani Springbok awarded the tender Security services rendered –
Cash in TransitAccess Control (Security Guards)Alarm System
18
Security Matters (cont.)
Funding not sufficient to cover all services Some offices are not secured and pose
security risk To re-prioritize and request more funding
in July 06 Situation is under control
19
Vehicles in KZNEthekwini 25 (x2 mobile trucks)
Uthungulu 19 (x2 mobile trucks)
Amajuba 14 (x2 mobile trucks)
Umgungundlovu 11 (x2 mobile trucks)
Ugu 10 (x1 mobile truck)
Provincial Manager 3
TOTAL 82 (x9 mobile trucks)
20
OFFICES
Provincial Manager
1
Area Manager 2
Regional Offices 5
District Offices 14
Service Points 40
Ports of Entry 8
Hospitals 9
Refugee Centre 1
Total 80
RAMP (Repair and Maintenance Project) Offices:
Hluhluwe
Tongaat
Prospecton
• Project was approved approximately 2 years ago with funding - Project Manager from NDPWD
• Project has not got off the ground yet
• Reasons for delays – buildings are owned by Provincial Works – NDPWD negotiating to take over ownership
Accommodation Challenges
21
Accommodation Challenges (cont.)Alternate accommodation:
Provincial Manager’s OfficeOffice of Area Manager SouthOffice of Area Manager NorthDistrict Office PinetownRegional Office UmgungundlovuRegional Office UguDistrict Office ChatsworthDistrict Office KwaDukuza
Experiencing extreme delays with NDPWD in acquiring alternative office accommodation
Requested the intervention of Director: Asset Management
22
Accommodation Challenges (cont.)Dundee Office:
Office burnt down in January 06, presently staff working from mobile truck Extreme delays in obtaining approved needs assessment from Director: Management
Services Staff unhappy with slow pace in obtaining alternate accommodation
Durban Harbour:
PortNet requested to vacate premises Needs assessment requested in February 06 not yet approved PortNet indicated there is accommodation available, PWD can also proceed with
needs assessment BCOCC EXCO indicated that funding will be made available for accommodation
23
Progress for Districts in KZN
Average number of venues / institutions visited per month:
Areas 75 pm
Schools 12 pm
15 Prisons (as from May 06 – Prison Project)
24
Outreach programs / community involvement programs in KZN Imbizo’s
Lokisa Ditokomane at MPCC Bhamshela – March 05 MPCC Msinga - July 05 Launch of MPCC Ntabamhlophe - Aug 05 Project Photula at SP Escourt – Aug 05 Project Consolidate at KwaMahleka (Inkhambathini
Municipality) – Oct 05 Ministerial Imbizo at SP Nkandla - Nov 05 Joint Imbizo at SP Sundumbili - Apr 06
25
Outreach programs / community involvement programs in KZN (cont.)
Jamboree’sActivism Against Women and Children at
MPCC Mbazwane - Nov 05Emgeza Tribal Authority - Dec 05
26
Outreach programs / community involvement programs in KZN (cont.)
OtherPublic Service Week at DO Mtubatuba – Nov
05Prison Project – wef May 06
27
ID Balance on hand (end Apr 06)
eThekwini Umgungundlovu Uthungulu Ugu Amajuba
BALANCE
20,729 2,197 1,773 1,018 932 26,649
28
ID Statistics (Cont.)
Opening balance New applications TIC’s issued ID’s returned undelivered by SAPO ID’s received HO ID’s in store ID’s handed to SAPO ID’s issued at offices Closing Balance
Total number of id’s delivered by SAPO (since Feb 06 to date)
21,397 49,370 8,869 3,967 33,901 59,265 31,944 672 26,649
146,215
29
Mobile Trucks (progressive totals end Apr 06)REGION DATE
LAUNCHED
REG NUMBER
ID APPLICATI
ONS RECEIVED
ID’S ISSUED
TIC’S ISSUED
BIRTH REGISTR
ATION UNDER 15
BIRTH REGISTR
ATION ABOVE
15
Amajuba June 05 GGB332G 3 917 1 177 285 2 569 1 552
Amajuba March 06 GGB850G 718 0 21 332 289
Ethekwini March 06 GGB862G 317 0 0 172 103
Ethekwini April 06 GGC085G 0 0 0 0 0
Ugu April 06 GGC086G 0 0 0 0 0
Uthungulu March 06 GGC017G 1 255 0 9 904 1 125
Uthungulu June 05 GGB324G 1 532 111 0 1 642 1 310
Umgungundlovu March 06 GGC013G 363 0 0 289 307
Umgungundlovu June 05 GGB330G 2 751 874 0 2 111 2 011
KWAZULU-NATAL 10 853 2 162 315 8 019 6 697
30
Challenges with Mobile Trucks
Capacitating the mobile trucks – AC’s, Cleaner and Driver
Maintenance of mobile toilets
31
Hospital On-Line Registration (progressive totals end Apr 06)
Name of Hospital Date Launched Births Registered Deaths Registered
King Edward Hospital 15 Oct 04 10 387 758
Prince Mshiyeni Hospital 15 Oct 04 12 502 4 271
Mahatma Gandhi Hospital 15 Oct 04 9 319 276
Ngwelezana Hospital 7 Feb 05 0 2 093
War Memorial Hospital 7 Feb 05 3 188 668
Edendale Hospital 2 Jun 05 4 405 51
Greys Hospital 3 Oct 05 483 0
Port Shepstone Hospital 18 Feb 05 3 615 0
Murchison Hospital 18 Feb 05 1 998 0
KWAZULU-NATAL 45 897 8 117
32
MPCC STATISTICS (progressive totals from Apr 05 until Apr 06)Centre APPLICATIONS RECEIVED
BI-9’s Birth Certificates Marriage Certificates Death Certificates
Abridged Unabridged Abridged Unabridged Abridged Unabridged
Bhamshela 3 814 3 018 324 0 7 5 0
Clermont 315 150 0 1 0 0 0
Mbazwane 3 249 3 102 3 96 0 271 0
Msinga 8 473 3 826 0 2 941 0 3 774 0
Ntabamhlophe 1 804 808 0 14 0 0 0
Vulamehlo 1 635 399 0 129 0 16 0
Bhomela 39 16 0 5 0 0 0
KZN 19 329 11 319 327 3 186 7 4 066 0
33
MPCC STATISTICS (progressive totals from Apr 05 until Apr 06)Centre DOCUMENTS ISSUED
BI-9’s Birth Certificates Marriage Certificates Death Certificates
Abridged Unabridged Abridged Unabridged Abridged Unabridged
Bhamshela 2 126 2 778 231 52 0 24 4
Clermont 179 160 33 1 0 0 0
Mbazwane 0 3 009 0 167 0 212 0
Msinga 0 3 262 320 2 587 308 3 670 309
Ntabamhlophe 1 281 391 0 95 13 17 0
Vulamehlo 129 716 0 0 14 0 0
Bhomela 0 14 0 12 0 0 0
KZN 3 715 10 330 584 2 914 335 3 923 313
34
Permanent Residence: Unfinalized Cases
0
100
200
300
400
500
600
700
800
Apr
-05
May
-05
Jun-
05
Jul-0
5
Aug
-05
Sep
-05
Oct
-05
Nov
-05
Dec
-05
Jan-
06
Feb-
06
Mar
-06
Apr
-06
Month
Nu
mb
er o
f u
nfi
nal
ized
cas
es KZN
UGU
AMA
UMG
UTH
ETH
35
Temporary Residence: Unfinalized Cases
0
50
100
150
200
250
Ap
r-05
May
-05
Jun
-05
Jul-
05
Au
g-0
5
Sep
-05
Oct
-05
No
v-05
Dec
-05
Jan
-06
Feb
-06
Mar
-06
Ap
r-06
Month
Nu
mb
er o
f u
nfi
nal
ized
cas
es
KZN
UGU
AMA
UMG
UTH
ETH
36
Previous issues raised by Portfiolio Committee in KZN: Traditional Leaders (TL)
Relations with TL’s are sound and positive, they are - included in Stakeholders Forums invited to Imbizo’s give access to DHA to render services utilized i.e. Regional Authority (a committee made up of all
Amakhozi’s in the Region) for communication purposes appointed to sign 1680’s (in respect of deaths that occurred
in their area) confirm some documents as they fall under the definition of a
person of good standing
37
Previous issues raised by Portfiolio Committee in KZN (cont).: Human Trafficking at Harbour
SA fertile ground for human trafficking because of demographics, diverse colour of population
Target - children and young females Reason – prostitution so that the bosses make money Bait – jobs promised under false pretence Passports confiscated Countries – Thailand and the Far East
38
Previous issues raised by Portfiolio Committee in KZN (cont).: Transport
The then period 2005 District Offices allocated one vehicle Challenge – no vehicle to do home visits, mobile units, etc. 75 vehicles
The now period 2006 82 vehicles 9 mobile trucks Total of 91 vehicles in Province
39
Previous issues raised by Portfiolio Committee in KZN (cont).: Border control – combating of cross border
crime Stakeholders – HA, SANDF, SAPS, Wildlife and
Customs Threats – stolen vehicles, smuggling of drugs,
copyright (fake goods sold) Meetings held quarterly Co-operation between departments Areas – Ndumo, Himeville BCOCC – meetings are held
40
Previous issues raised by Portfiolio Committee in KZN (cont).: New Demarcation of Municipality Boundaries
To align DHA boundaries with Municipal boundaries Umzimkhulu now falls under KwaZulu-Natal Matatiele now falls under Easter Cape KZN and Eastern Cape are involved with the hand
over process – meetings held between respective managers
Finalization of take over 1 July 2006
41
Previous issues raised by Portfiolio Committee in KZN (cont).: Immigration
Black illegal foreigners – not targeted for prosecution and deportation
Westville Correctional Services – Prison Project wef May 06 and meetings with Prison Head
Accommodation Chatsworth – document to PWD Richmond – assessable to people with disabilities Scottburgh – additional garage Durban Harbour – proper accommodation Phoenix and Umlazi – fully fledged offices needed
42
Previous issues raised by Portfiolio Committee in KZN (cont).: Personnel
Name tags – wearing of name tags Ethekwini – meeting with staff and leadership at
Ethekwini office Civic Services
Msinga MPCC – stolen id’s KZN and EC – discussions between respective PM’s
Transport Harbour – damaged vehicles Airport – additional vehicle
43
Previous issues raised by Portfiolio Committee in KZN (cont).: Furniture
Ixopo – additional benches Harbour – new furniture i.e. chairs, tables and cabinets
IT needs Harbour – on-line facilities Ixopo – additional terminals
General Richmond – monitor progress of death registration Structures and committees of Parliament – discussions with
RR’s
44
SIYABONGASIYABONGA