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FIMSReal Estate Workshop

Dino Herrera, PE, PMPDirector, Office of Infrastructure and Facilities Management

2 June 2009

NNSA Perspectives

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Back Story• Some years back, while serving in the Kingdom of Saudi

Arabia as a United States Army Corps of Engineers’ civilian engaged in construction activities -- common reference to our sometimes difficult circumstances, especially among ex-pats, was described as the Arab Curse

• Much later, I learned that the so-called curse was neither a curse, nor Arabic in origin

In fact, it was a blessing that originated with the Ancient Chinese

• Simply stated, the proverb provides –

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Back Story

“may you

live in

interesting

times …”

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Perspectives

• I submit, standing here today, that on a global, hemispherical, regional, national, local, DOE, or NNSA level –

• Be it blessing or curse

• We are living in interesting times!

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Purpose

• Touch on NNSA’s alignment with the new administration’s vision of our world and nuclear weapons

• And, point out, in my role as the Director, Office of Infrastructure & Facilities Management, why we depend on you and the work done in the creation, innovation, and maintenance of the FIMS database

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NNSA Direction

Vision: A smaller, safer, more secure and less expensive enterprise that leverages the scientific and technical capabilities of our workforce to meet all our national security requirements

• Transform from a 20th century Cold War nuclear weapons complex into a 21st century nuclear security enterprise while:– Reducing cost– Assuring safety, security and reliability– Maintaining the U.S. Government position of no UGTs– Changing the infrastructure

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NNSA • NNSA’s response to these “interesting times” was recently captured by

our Administrator, Thomas D’Agostino in congressional testimony: – “The NNSA will ensure that our nuclear stockpile remains safe, secure and effective to

deter any adversary, and provide a defense umbrella to our allies.  At the same time, NNSA will continue to pursue a modern more flexible Nuclear Security Enterprise that is significantly smaller than the Cold War complex, but is able to address a variety of stockpile scenarios.”

– “While NNSA is reducing its footprint, and while the total number of warheads in the stockpile continues to decline, there are capabilities that must be preserved.  Not only are these capabilities needed to support the maintenance of any stockpile, but they are also needed to support the Nuclear Security Enterprise’s initiatives in nonproliferation, nuclear counterterrorism, nuclear forensics, and nuclear incident response.  It’s important to note that the enterprise does not scale linearly with the size of the stockpile; and the need for baseline functional capabilities is not eliminated with cessation of research into new designs and the cessation of any production of new weapons systems.  These capabilities are needed whether we have a few warheads, or a few thousand.”

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NNSA, cont. – “As part of the President’s comprehensive strategy to address the international

nuclear threat, the President also called for strengthening the Nuclear Nonproliferation Treaty, accelerating our efforts to secure vulnerable nuclear materials around the world, and increasing our work to detect, deter, and eliminate illicit trafficking of nuclear materials.  The NNSA Nuclear Security Enterprise is actively engaged in these and other nonproliferation missions and will provide the technical expertise to ensure they are successful.” 

– “In FY 2010, we will also improve the physical security of nuclear material, as well as facilitate the development and implementation of material control and accountability procedures, and train personnel, to protect a total of 73 nuclear sites throughout Russia and the former Soviet republics.  The NNSA will fulfill the Administration’s goal of securing nuclear weapons-usable material by ensuring that the material possessed by the Russian Navy, the Russian Ministry of Defense, Rosatom and Russian civilian sites is secured.”

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DOE & OECM Initiatives

• The NNSA supports the Secretary’s and OECM’s Policies and Initiatives

• NNSA supports OECM’s goals; One goal to address the assertion of unreliable data

• NNSA supports the development and implementation of the upcoming RPAM rewrite and the energy goals of EO 13423

• OECM and selected Program Offices sponsor several of the EFCOG working group initiatives

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Facilities and Infrastructure Recapitalization Program (FIRP)

• Mission: Restore, rebuild and revitalize the physical infrastructure of the nuclear weapons complex.

• Process:– FIRP’s prioritized project approach focuses on “worst first”– Emphasis on best business practices to deliver best quality for the

Government• Responsive to Changes Resulting from Transformation of the Complex• Clear Performance Indicators with Demonstrated Results:

– Recover deferred maintenance baseline to industry standards– Demolish excess facilities that are not process contaminated

• Clear Accountability• Clear Financial and Performance Integration: Changes in funding are

directly tied to changes in program performance.• Strong Leadership. The National Academies:

• “chose to reference FIRP because it has the attributes … needed to ensure the success of DOE recapitalization programs”

• “point with professional respect to the progress made within the NNSA … NNSA’s execution of Real Property Asset Management is the most advanced within DOE … it is a matter of leadership”

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NNSA FIRP Mission • Localizing on Infrastructure

– NNSA is responsible for the Facilities and Infrastructure Recapitalization Program (FIRP), established by Congress to reduce an enormous deferred maintenance backlog in the nuclear weapons complex and sections of the new Site Stewardship Program which includes a renewable energy efficiency project and proposed deactivation and demolition activities.  

– One of the first action’s taken by the FIRP partners was to perform detailed condition assessments, establish the baseline from which FIRP would measure its success and to assure that our FIMS data base was updated and utilized to support priority and funding decisions.

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NNSA FIRP Mission

– NNSA is restoring the condition of mission critical facilities and infrastructure across the Nuclear Security Enterprise to an acceptable condition.  Through your assessments, the program’s original goals established in FY 2003 include:  elimination of $1.2 billion of deferred maintenance, achieving a Facility Condition Index (FCI) of 5 percent, and elimination of 3 million gsf of excess facilities.  The original $1.2 billion deferred maintenance buy down goal is based on the requirement to meet the FIRP commitment of 5 percent FCI for all facilities.  The program’s deferred maintenance goal was adjusted in FY 2007 to eliminate $900 million of deferred maintenance by FY 2013 as a result of transformation decisions that reduced facility deferred maintenance requirements.  The principle assumption governing FIRP is that the program is a finite program and will complete in FY 2013.

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FIRP Meets Commitments:Green for all Milestones

• By end of FY 2005, stabilize deferred maintenance.

COMPLETED in FY 2004

• By end of FY 2013, reduce deferred maintenance to industry standards. ON TRACK for 2013

• By end of FY 2009, reduce 3,000,000 gross square feet of excess non-process contaminated facilities. COMPLETED in FY 2008

• By end of FY 2013, institutionalize accountable facility management processes to maintain facility condition equal or better than industry standards. ON TRACK

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FIRP & FIMS

Facilities Infrastructure Recapitalization Program (FIRP)

&

Facilities Information Management System (FIMS)

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NNSA Facilities and InfrastructureStrategic Focus

• FY 2010- 2013 FIRP Programming Decisions – Continue to advocate for full/increased program funding– Segue from FIRP Disposition– Assess impact of FY 2009 funding decisions and FY 2010 –

2013 goal of $900M legacy deferred maintenance reduction– Establishing a new program called Site Stewardship

• Securing Resources for the proposed Facility Disposition and Dismantlement to Support Complex Transformation and Dispositioning of Excess Facilities

• Work With EM to Transfer NNSA’s Process Contaminated Facilities for Disposition

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NNSA Facilities and InfrastructureFY 2009 Focus

• Review and revise as required Facilities and Infrastructure metrics and goals to reflect Mission Critical/ Mission Dependent Not Critical (MC/MDNC) definitions and funding constraints

– FIMS accuracy in reporting MC/MDNC data is critical

• Improve the joint FIRP/RTBF Efficiency Measure based on OMB PART evaluation FY 2008

• Ensure Appropriators and NNSA Leadership fully understand the importance of Corporate Facility Management Activities

– Clarify Roles, Responsibilities, and Relationship to Congressional Subcommittees, OMB Examiners, and Senior NNSA Leadership

• FIRP Transition (What happens after 2013)– Deferred Maintenance grows past 2013

– No Recapitalization post-FIRP in current budgets

– Credible data is required to support the outyear recapitalization needs

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Next Steps• NA-52 is an advocate for facilities and infrastructure and

has delivered projects that support the Stockpile Stewardship Program mission and recovery of the complex; in this vein the program managers will:– Continue to Assure Congress that FIRP funds are used

efficiently for the purpose intended (reduction of deferred maintenance)

– Continue to partner with all sites/ program offices to assure the highest priority projects are funded

– Use the Ten Year Site Plan information and other program plans to assure that FIRP funding supports the NWC

– Continue to work with program and field office managers to assure that FIRP is supported through the last FYNSP cycle so that we can complete our goals

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Importance of FIMS to NNSA

• Based on the foregoing information, it should occur to you that FIMS threads its way through our facility operations on many levels, which makes me dependent upon your work

• My organization, from the beginning of NNSA, supported the growth, development, and evolution of this vital database

• I depend upon FIMS to provide the basis for measurement of progress and failure in my world of recapitalization, utility line items, and facility deactivation and demolition

• I depend upon FIMS to provide the basis for discerning trends and allowing me to compare and contrast information appearing in our TYSP

• Bottom Line – Press on with your effort to improve the quality of the data – hold us all accountable!

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Takeaway Message

• FIRP funding routinely delivers major improvements and revitalizes the condition of the nuclear weapons complex. Success stories are routine outcomes at the eight NNSA sites

• FIRP continues to “get the job done” in support of a transformed nuclear weapons complex. FIRP is a known commodity as a contributor to consolidation activities and resultant footprint reduction

• FIRP complements the Readiness in Technical Base Facilities (RTBF) program…we partner to assure that the highest priorities are funded. Roles and responsibilities are clearly delineated

• All of NNSA is dependent on the critical data provided through your efforts

• We truly are living in “interesting times”

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Focus Programs

RAMP

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Roof Asset Management Program(RAMP)

• RAMP leverages best-in-class business practices at NNSA Sites

• NNSA-wide contractor ensures nationwide competition between contractors’ bids on NNSA roofing projects– $75 Million funding: FY 2002 - FY 2008– $50 Million funding: targeted for FY 2009 - FY 2013

• Accomplishments– Added $19.3 Million in value to our roofing portfolio through life

extending optimal repairs – Completed 1.9 million square feet of vital roof replacements– Documented energy savings – increased R-Values more than 150%;

reduced annual heating/cooling costs more than 50%– Increased average remaining life of roof inventory (> 4,700 roofs) by 25%– Eliminated $46 Million of legacy deferred maintenance– Achieved exceptional safety record – no accidents

• Recognition: GSA 2008 Achievement Award for Real Property Innovation Over 17 Agencies and 41 Nominations

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Project PhotographsProject Photographs

Facilities and Infrastructure Recapitalization Program

May 2009

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FIRP Facility Disposition Program

Y-12’s Contribution to 3M Square Feet 1,257,000 Square Feet 284 Facilities No lost time accidents DM Reduction of $21M

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Before

During

After

Project Highlights 41,620 sq. ft. Demolished 8/08

DM Reduction $733K Total cost of $2,323K

Demolition of 9733-1, 9733-2 & 9733-3 (TR-31)

FIRP Facility Disposition Project

9733-1

9733-2

9733-3

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Before

During

After

Project Highlights 36,027 sq. ft. Demolished 9/08

DM Reduction $617K Total cost of $1,734K

Demolition of 9734 & 9739 (TR-32)

FIRP Facility Disposition Project

9739

9734

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Before

During

After

Project Highlights 56,382 sq. ft. Demolished 6/08

DM Reduction $1,153K Total cost of $2,028K

Demolition of 9711-5 Cafeteria (TR-34)

FIRP Facility Disposition Project

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Before

During

Project Highlights 15,238 sq. ft. Demolished 10/08 Total cost of $1,343K

DM Reduction $129K First Y-12 demolition

performed in support of the Small Business Initiative

Demolition of 9706-1 and 9706-1A (TR-35)

FIRP Facility Disposition Project

9706-1

9706-1A

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FY08 RAMP: Building 9113Before After

Replaced 21,300 square feet of roofing

Work completed on time and within budget

Project Highlights

RAMP Roofing Project

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FIRP Roofing ProjectFY08 RAMP: Buildings 9117 and 9201-5N

Replaced 56,000 sq. ft. of roofing on these 2 facilities

Replaced another 74,000 square feet on 3 other buildings for a total of 130,000 square feet of roof replacements

Construction completed safely, on time and within budget.

DM reduction of over $2 million

Project Highlights

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Install two, 2M gal water storage tanks Repair or replace 9,000 ft of 60 year old

water lines $61.3M total project funding

DM Reduction of $25M CD-1 Approved 1/06 CD-2 Approved 12/06 CD-3 Approved 6/07 CD-4 Approval expected 10/10

Potable Water System Upgrades (06-D-160)

Project Highlights Upgrades required to meet regulatory

requirements and maintain cost effective system availability

Replace obsolete fire hydrants Install backflow preventers in antifreeze

protected fire systems

FIRP Line Item Project

West and East Pedestal

East Dome Floor

Backflow PreventerBuilding 9212

Jack and Bore Work

Conceptual View of New Tanks

Interior of existing 16” main

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FIRP Line Item ProjectSteam Plant Life Extension (06-D-603)

Project Highlights Construction of Boiler House &

Oil Storage Facilities in progress CD-1 Approved 2/07 CD-2/3 Approved 9/07 CD-4 approval expected 8/10

50 year old coal-fired steam plant replacement with gas fired package boilers

Will provide reliable, cost effective steam production while significantly lowering emissions

Total Project Funding of $60.8M DM Reduction of $27M

Boiler house showing 4 boilers, the finished concrete slab and the erected steel frame.

Existing Steam Plant

Oil Storage Facility

Package boiler being unloaded