Select, Share and Fulfill Once-in-a-Lifetime Experiences for your next Charity Fundraiser.

We built mySuitcase with collaboration in mind, empowering you to involve your committee and our professional Event Consultants in the decision-making process of auction item selection.

1. Get Started• Go to winspireme.com and click on mySuitcase in the upper

right hand corner to sign up.

• Create mySuitcase by telling us a little about your organization and upcoming charity event.

• Use mySuitcase to compile a wish list of Experiences you are considering for your event.

• There is no cost to your organization unless you decide to place an order following your event.

2. Build Your Wish List• Once you’ve created an account, use mySuitcase to build a wish list of Experiences

you plan on discussing or considering with the rest of your team.

• Use filter in the left sidebar to explore more than 200 unique packages.

• Organize Experiences alphabetically or by price, or view our Most Popular and Newest packages.

No-Airfare VersionsAlmost every package is available without

airfare. Your Event Consultant can provide access to non-airfare versions of a package upon request.

View Package OptionsMost Experiences have multiple variations of the same package, with options for flights, hotel stays and number of people.

You can click through to the Package Detail page on the right hand side to find the version you want or select “Add to Suitcase” to add the default version to mySuitcase.

3. Collaborate Using mySuitcase• Invite team members to view your selection of Winspire Experiences with

the Share feature. Only those you invite will be able to see your Suitcase.

• Use the comments section to discuss packages with your auction committee and Winspire Event Consultant.

Package DetailsWhen you click on an Experience in mySuitcase, it will expand to reveal details about the package. Here you can click through to the Package Detail page and download all the package materials - including the Package Display Poster - or remove the package from mySuitcase.

Confirmation TagsExperiences first appear in mySuitcase with a grey ribbon. Click on a ribbon to turn it blue, which signifies that the packages are ready to go!

Recommended packages added by your Winspire Event Consultant will first appear with a yellow ribbon.

All packages must be blue before you can reserve.

Detail IconsEach Experience has icons to give you a quick look at the three most important details regarding the package:

• #ofPeople• #ofNights• AirlineTickets

This is to help you differentiate between two variations of the same package in mySuitcase.

Collaboration ToolsSend email invitations to your team with a link that gives them access to view your selection of Experiences.

Invited users will not be able to edit your Suitcase but can provide feedback in the comments located below the package selection.

4. Reserve Experiences• Narrow down the Experiences in mySuitcase to only the packages

you want to reserve for your event.

• Confirm your final selection of Experiences by changing all the grey tags to blue.

• Click “Reserve Experiences” to guarantee the packages for your event.

• You will receive an email with your Reservation Confirmation, a copy of your Letter of Agreement and links to download your package Display Materials.

What does “Reserved” mean? There is no commitment or transaction required when you reserve Experiences. You are simply locking in package availability, pricing and other details. You only receive the Letter of Agreement once with the first Reservation Confirmation email.

Updating YoUr reservation• It is easy to make changes to your reservation if needed. Simply

addorremoveapackage and mySuitcase will automatically “open up” the reservation.

• Youwillneedtore-reservepackages by clicking the “Reserve Experiences” button again. You will receive another email with an updated Reservation Confirmation.

5. Download Materials• Make sure you download the Winning Bidder Letter that

comes with the Reservation Confirmation email.

• Each Experience comes with 3 types of Display Materials for promoting the travel packages before and during your event:

Winning Bidder LetterDownload our “letter of congratulations” template to give winning bidders after the event with information on redeeming their Winspire Experience: Click Here

Package Display

Package Description

Additional Images

• Download Display Materials individually or all at once from mySuitcase.

6. Offer Winspire Experiences• Display PDFs are best printed at your local FedEx Kinkos, where you can blow them up as large as 22”x28” Posters.

• For tips on getting the Display PDF files to your nearest FedEx, visit you.winspireme.com/posters.

• If you are offering Experiences in a silent auction, you can download our professionally designed Bid Sheet Templates at you.winspireme.com/bidsheets.

PrintingPosters

at

As of 2/15/2013. Price and participation may vary by location.

18 x 24 inches 22 x 28 inches

Standard Poster Paper $22 $36

Mounted Poster Board $39 $69

18 x 24

8.5 x 11

22 x 28

Relative Sizes

7. Confirm Event Results• After your event, log into mySuitcase and enter how many

times each Experience sold, then hit “Request Invoice”.

• Once an order is confirmed and requested, Winspire will send an invoice within 2 working days.

• TheInvoiceissenttotheSuitcaseOwner, who will also be responsisble for sending Travel Vouchers to winning bidders.

What if we don’t sell anything? On the invoice page, simply check the box in the lower left hand corner that says “None of your items sold?” and then click “Close Suitcase”.

enter Winning Bidder info• After requesting your invoice, enter the

winning bid amounts for each Experience

• Fill in the names, emails and phone numbers of the Winning Bidders for each Experience sold.

• The Winning Bidder’s email is where you will be sending their Trip Booking Vouchers to redeem their Experience.

Winning Bidder InfoOnce you save a Winning Bidder’s info, you can always go back and edit it. Once you send the Trip Booking Voucher, though, only your Event Consultant will be able to make edits.

8. Send Travel Vouchers• After Winspire receives payment for the Experiences sold at

your event, the Suitcase Owner will get an email saying Travel Vouchers are ready to be sent to Winning Bidders.

• You will send Travel Vouchers directly from mySuitcase, where you can personalize each email with a custom message.

• Each email voucher contains a link for Winning Bidders to begin the redemption process and download the full Package Description with information about their trip.

Send Travel VouchersNext to each Winning Bidder there is an envelope icon that will become active as soon as Winspire receives payment. Once the icon turns blue, you can send customized vouchers to each winner.

Default Message - Each voucher is populated with a default message that pulls in your name and organization info, which you can customize to your liking.

Package RedemptionEach voucher comes with all the information a Winning Bidder needs to redeem their Experience, including all the package details and a button to take them to the redemption page.

Questions? Speak with an Event Consultant!

877.544.8555 | info@winspireme.com

9. We Take It From Here!• As soon as Winning Bidders receive their Travel Voucher, they can

begin the redemption process.

• Our Winspire Booking & Concierge Service handles everything the Winning Bidder needs to fulfill their Experience, including all travel related details and reservations.

• Winspire also helps with any upgrades or add-ons, providing your Winning Bidders with an established network of onsite contacts who can help book additional experiences, activities and tours.

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