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Integrated Managing for Results
Managing for Results: USAID Nigeria & IPs
Day 4: Performance Information Management
Program and Project Management Workshop
““The Big Picture”The Big Picture”Well defined
PERFORMANCE PERFORMANCE STANDARDSSTANDARDS (in our
SOW or Program Description) and well
defined PERFORMANCE INDICATORS (in our
PMP)
Allow us to
develop…
A useful plan for PROJECT PROJECT MONITORINGMONITORING
Which allows us to do…
Effective PROJECT PROJECT MONITORINGMONITORING and
reporting
Which gives us the
information to…
Help the CTO & CO/AO with Responsible CONTRACT CONTRACT
MANAGEMENTMANAGEMENT or ASSISTANCE ASSISTANCE MONITORINGMONITORING
And contribute to…
The SO Team’s Effective
PERFORMANCE PERFORMANCE MANAGEMENTMANAGEMENT of USAID’s program
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Integrated Managing for Results
Other assessing and learning elements?
Portfolio Review
Reporting (Annual Report; other special reports)
Periodic Data Quality Assessments
Special Studies or Evaluations
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Integrated Managing for Results
Mission needs overall plan
Calendar/Task Schedule
Management Structure/Roles
Information Technology
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Integrated Managing for Results
The Performance Management Task Schedule
Lists ALL Performance Management Tasks
Schedules WHEN they occur
Could include comments such as: Who is involved
How the task will be conducted
Special considerations
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Integrated Managing for Results
Practical Tips for Scheduling
1. Start with activities that are mandatory and have a fixed timing (such as submission of the Annual Report)
2. Work backwards from those dates
For Example:
In order to submit the Annual Report, when should the Portfolio Review take place?
In order to conduct the Portfolio Review, when should we collect our performance data?
3. Keep vacation schedules and holidays in mind
4. Be realistic!
Program and Project Management Workshop
The primary focus of project The primary focus of project monitoring is at the projectmonitoring is at the projectlevel, but it also keeps anlevel, but it also keeps aneye on higher-level resultseye on higher-level results
SO Team’sPerformanceMonitoring
ProjectManager’s
PerformanceMonitoring
ProjectOutputs
ProjectInputs
(Resources)
StrategicObjective
IntermediateResults
Program and Project Management Workshop
A Project Monitoring Record A Project Monitoring Record is a tool for collecting (and is a tool for collecting (and reporting)…reporting)…
Performance informationKey InputsOutputsCustomers servedProgress toward program results
Resource informationObligations, accrued expenditures, and pipeline
Information for budget and procurement planning Project Monitoring Record
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Integrated Managing for Results
Create a Results-oriented Culture
Use performance data to: Make programmatic decisions
Make evaluation decisions
Tell your story
Share results widely
Hold individuals and teams accountable
Recognize the power of incentives
Be creative in overcoming obstacles
Encourage and emphasize activities that contribute to results
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Integrated Managing for Results
Goodbye!
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Integrated Managing for Results
Task 8: 1 hour SOT/IP Groups’ Ideas
1. Using the Mission Calendar as a starting point, include those tasks in the Calendar that you need to do.
2. Post your Calendar/Task Schedule on a flip chart
3.Think about the Mission and MEMS information on the following 2 topics:
1. Management Structures/Roles
2. Information Technology
4. Brainstorm and list your ideas on those 2 topics on a flip chart for review
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Integrated Managing for Results
Task 9: 30 min SOT/IP Groups Plan 1 day meeting
1. Discuss and fill out the Managing for Results Assessment Tool
2. Decide what you need to accomplish and what could be done with the 1 day meeting next week.
3. Define the objectives for the meeting and decide who should attend.
4. Define MEMS’ role to support your objectives
5. Post your objectives and MEMS role on flip chart