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Intelligent Mail Barcodes

Mail Preparation

MTAC November 8, 2007

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Intelligent Mail® Barcodes

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6060 PRIMACY PKWY STE 201

MEMPHIS TN 38188Address Change Service

John Doe

6449 AMBERVIEW CV

MEMPHIS TN 38141 - 8346

Unique IDs allow tracking of “nested” pieces as they are containerized

Unique Container Barcode

Unique Mailpiece Barcode Unique Tray Barcode

Creating Visibility

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For Letters and FlatsHeight-modulated barcode Uses 4-state symbology:Ascender, Descender, Tracker, and Full bar Key Specification TolerancesOverall barcode length between 2.667 and 3.225 inchesOverall barcode height between 0.125 and 0.165 inchVertical barcode clear zone at least 0.028 inch

Other physical characteristics are same as POSTNET

Intelligent Mail® Barcode Specifications

Attribute 11-digit POSTNET 13-digit PLANET Intelligent Mail Barcode

Number of bars 62 72 65

Horizontal Pitch 22 ± 2 bars per inch 22 ± 2 bars per inch 22 ± 2 bars per inch

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Intelligent Mail® Barcode Data Construct

NOTE: See the Intelligent Mail barcode specification and the Technical Resource Guide on OEL indicators

Barcode ID Identifies the presort makeup in conjunction with an Optional Endorsement Line -- most users will leave it as “00”.

Service Type ID:

Identifies special service requests (e.g. OneCode Confirm and/or OneCode ACS) or Mail Class when used for automation rate discount without any services. If no Special Services are requested use: 700 for First-Class mail; 702 for Standard mail; 704 for Periodicals; 706 Bound Printed Matter.

Mailer ID 6-digit or 9-digit number that uniquely identifies the mail owner or mailing agent.

Serial Number

Uniquely identifies the mailpiece or mailing.

ZIP Code: For routing, must contain a proper ZIP Code to obtain the automation rate discount.

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

ZIP Code ( 0, 5, 9, or 11N )

ZIP Code ( 0, 5, 9, or 11N )

Barcode ID (2N)

Service Type ID (2N)

Barcode ID (2N)

Service Type ID (2N)

Intelligent Mail BARCODE (for letters and flats ): 6-Digit and 9-Digit Mailer IDs

Serial Number (9N)Mailer ID (6N)

Serial Number (6N)Mailer ID (9N)

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Resources

Rapid Information Bulletin Board System: http://ribbs.usps.gov/OneCodeSolution/ Intelligent Mail Barcode for letters and flats

Encoder Software, Fonts and Online Decoding Tool Intelligent Mail Barcode Specifications Technical Resource Guide Mailer ID Guidelines

OneCode Confirm and OneCode ACS Technical Guides

Domestic Mail Manuals USPS Publications

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Intelligent Mail® Tray Label

Older, Existing Label

New, Transitional10/24-digit Intelligent Mail Tray Label

Transition StrategyIntelligent Mail® Tray labels and Intelligent Mail ® Tray barcodes

Future Label (3-5 years)

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24-digit Tray Label Construct

24-Digit Encoded Data ElementsBarcode Element Position Definition

ZIP Code 1–5 Identifies the tray or sack’s destination in accordance with the USPS DMM

Content Identifier Number (CIN)

6–8 Describes the contents of the tray or sack based in accordance with the USPS DMM

Label Source 9 The value ‘1’ is used for Automation Compatible, Barcoded, and Machinable MailThe value ’7’ is used for all other mail

Mailer ID (MID)* 10–18 A six-digit or nine-digit USPS assigned ID used to uniquely identify the preparer of the tray or sack

Serial Number* 19–23 A unique five-digit number for each tray or sack

Label Type 24 “1” when used with a six-digit MID and “8” when used with a nine-digit MID

Barcode Symbology: 24-digit: ISS Code 128, subset C

*Optional Program Field (16–18), a three-digit data field used only in conjunction with a six-digit MID to expand Serial Number Field to eight-digits

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

LAB

EL

SOU

RC

E

LAB

EL

TYPE

- 1

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

LAB

EL

SOU

RC

E

LAB

EL

TYPE

- 8

Serial Number (8N)ZIP Code (5N)

Content Identifier

Number (CIN) (3N) Mailer ID (6N)

Serial Number (5N)

Intelligent Mail TRAY barcode: 6-Digit and 9-Digit Mailer IDs

ZIP Code (5N)

Content Identifieer

Number (CIN) (3N) Mailer ID (9N)

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Generating IM™ Tray Labels

For Intelligent Mail Tray labels:Obtain and follow the specifications available on the Rapid Information Bulletin Board System: http://ribbs.usps.gov/ to create and print labels

Soon to be available: Use the Web-based Intelligent Mail Customer Label Distribution System (CLDS) to order labels from the Label Printing Center in Topeka

This system will eventually replace Passport when the “future 24-digit only” tray label is implemented in 3-5 years

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Intelligent Mail® Container Barcode

The Intelligent Mail® Container Barcode:Is applied on a “Placard” or Pallet LabelIdentifies MailerEstablishes a unique “serial number” for each

pallet/containerAssociates pallet/container to unique mailing

Mailer’s Container Label

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Intelligent Mail® Container Barcode Construct

For Containers:Uses GS1-128 – formerly UCC/EAN 128

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

Type

In

dica

tor

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

Type

In

dica

tor

Serial Number (12A/N)App

licat

ion

Id

entif

ier

(2N

)

App

licat

ion

Id

entif

ier

(2N

)

Mailer ID (9N)

Mailer ID (6N)

Serial Number (9A/N)

Intelligent Mail CONTAINER barcode: 6-Digit and 9-Digit Mailer IDs

6-digit Mailer ID Format (for use by large mailers)

Field No.

Field Description

Field Size

Character Position

Logical Values

Allowable Values

1 Application Identifier 2 1-2 Numeric “99” (Only) 2 Type Indicator 1 3 Alpha “M” (Only) 3 Mailer ID 6 4-9 Numeric USPS-assigned ID 4 Serial Number 12 10-21 Alphanumeric Mailer-defined (1)

Example:

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Generating Intelligent Mail Container Labels

For Intelligent Mail Container Labels: Go to the Rapid Information Bulletin Board System:

http://ribbs.usps.gov/ for the Intelligent Mail Container Barcode specifications

Go to the DMM for the layout instructions of the (pallet/placard) labels

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Mail Preparation

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A Mail Owner who mails 10 million or more pieces annually will be assigned a 6-Digit MID with a maximum of one MID per 10 million pieces in annual mail volume.

A Mail Owner who mails less than 10 million annually will be assigned a 9-Digit MID with a maximum of one 9-digit MID per 1 million pieces in annual mail volume.

A Mailing Agent at a location which mails 10 million or more mailpieces annually will be assigned one 6-Digit MID with a maximum of 1 MID per 10 million pieces per mailing location.

A Mailing Agent at a location which mails less than 10 million pieces annually will be assigned one 9-Digit MID with a maximum of 1 MID per 1 million pieces per mailing location.

Mailer ID

Mail Owners and Mailing Agents will be assigned either a 6-digit or 9-digit Mailer ID based on volume.

Unique Serial Number

9/6NRouting ZIP

11NService Type

3NMailer ID

6/9NBarcode ID

2N

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Unique Identification

Unique Number on Each Mailpiece

All pieces have the same mailing number

Unique Mailpiece ID

INTELLIGENT MAIL BARCODE

Unique Handling UnitINTELLIGENT MAIL BARCODE

Similar to current Delivery Point ZIP

Delivery Point ZIP

000000 Delivery Point ZIP

INTELLIGENT MAIL BARCODE

POSTNET BARCODE

Unique Serial Number

9/6NRouting ZIP

11NService Type

3NMailer ID

6/9NBarcode ID

2N

Unique Mailing ID

INTELLIGENT MAIL BARCODE

Unique Number on Each Tray, Sack, Tub, Bundle

Delivery Point ZIP

Delivery Point ZIP

Delivery Point ZIP

Delivery Point ZIP

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1. Intelligent Mail® Barcode with a Unique ID on every mailpiece in the mailing with electronic documentation

2. Intelligent Mail® Barcode with same ID on all pieces unique for a bundle, tray, sack or tub with electronic documentation

3. Intelligent Mail® Barcode with same ID on all pieces unique for a mailing with electronic postage statement

Mail Preparation

Mail Preparation Requirements

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Mailers apply an Intelligent Mail® barcode with a Unique Mailpiece ID for each piece in the mailing

Mailers submit electronic documentation with mailpiece, handling unit and container nesting information

Electronic Documentation submission via Mail.dat or Web Services

Mail Preparation

1. Intelligent Mail® Barcode with a Unique ID on every mailpiece in the mailing with electronic documentation

Unique Mailpiece ID Delivery Point ZIP

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Mailers apply the same Intelligent Mail® barcode on all pieces in each Bundle, Tray, Sack or Tub.

Mailers submit electronic documentation with handling unit and container nesting information

Aggregate piece data by Handling Unit

Electronic Documentation submission via Mail.dat or Web Services

Mail Preparation

2. Intelligent Mail® Barcode with same ID on all pieces unique for a bundle, tray, sack or tub with electronic documentation

Unique Handling Unit ID Delivery Point ZIP

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Mail Preparation

3. Intelligent Mail® Barcode with same ID on all pieces unique for a mailing with electronic postage statement

For Mailings <10,000 with postage affixed to each piece at the correct rate or if each piece is of identical weight and the pieces are separated by rate

This option is for a mailing presented on a single postage statement, accepted, and inducted on the same day and at the same time in it’s entirety.

Mailers apply an Intelligent Mail® barcode with same ID on mailpieces in a mailing

Electronic Postage Statement Submission via Postage Statement Wizard, Web Services or Mail.dat

Unique Mailing ID Delivery Point ZIP

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Intelligent Mail Documentation

Intelligent Mail Barcode

Tray

Tray

PalletPieces

Pieces

Intelligent Mail Tray Barcode

Intelligent MailPallet Barcode

CustomerSystem

PostalOne!System

Electronic Mailing InformationMail.datWeb ServicesPostage Statement Wizard

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Domestic postage statements typed into the PSW tool

• First-Class Mail® & Priority Mail® – PS Form 3600

• Periodicals - PS Form 3541

• Standard Mail® - PS Form 3602

• Package Services - PS Form 3605

• Provide Mailing ID or Mailpiece ID Range (new)

Postage Statement Wizard®

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Postage statements generated from Mail.dat®

First-Class & Priority Mail - PS Form 3600 Periodicals - PS Form 3541

Standard Mail - PS Form 3602

Package Services - PS Form 3605

Supporting documentation generated: Qualification Report Customer Mail Report Summary ZIP Destination Report Postage Summary Report

Mail.dat®

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CSM provides information about trays and pallets

CQT and PQT provide additional tray, bundle details

PDR or ADIS (XML) provide piece detail information

Container Summary

(CSM)

Container Quantity

(CQT)

Package Quantity

(PQT)

Piece Detail

(PDR)ADIS

Mailers ProvideMail MakeupAddress Information Piece CountsLogical Tray CountsPallet CountsEntry Location &

ScheduleWeight

Mail.dat®

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Postage statements submitted First-Class & Priority Mail - PS Form 3600

Periodicals - PS Form 3541

Standard Mail - PS Form 3602

Package Services - PS Form 3605

Supporting documentation submitted Qualification Report

Web Services

Web Services uses XML to create mailing information

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Web Services

Postage Web Services

Create Mailing Group

Submit Postage Statement

Submit Qualification Report

Create Content

Create Content Detail

Submit Plant Verified Drop Shipment

Forecasting (new)

Forecast Create/Update/Cancel

Intelligent Mail Barcode Details (new)

Single Piece Level Detail

Batch Piece Level Detail

Tray Level Detail

Container Level Detail

Scheduling

Delivery Appointment Inquiry

Delivery Appointment Create/ Update/Cancel

Delivery Appointment Content Create/Update/Cancel

Delivery Appointment Shell Create/Update/Cancel

Content Query Request

Origin Entry Create/Update/ Cancel (new)

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To sign-up for PostalOne!, contact your local Business Mail Entry Office or contact the PostalOne! Help Desk at 800.522.9085.

Reference Documents can be obtained at the following sites:Additional information on Mail.dat is available at: http://www.usps.com/postalone/guides.htm

Additional information on Web Services is available at: http://www.usps.com/postalone/guides.htm

Additional information on the Postage Statement Wizard will be available at: http://www.usps.com/postalone/guides.htm

Additional information on IDEAlliance is available at: http://www.idealliance.org

PostalOne!® Sign-Up

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Vision

ElectronicElectronic Mailing Mailing

InformationInformation

Electronic Centralized

Payment

Scan atEntry

Start-the-ClockElectronic Advance

Notification

Unique Barcodes

Mail Preparation

In-Process Scans“Stop-the-Clock”Automated mail quality checks Service Performance

Visibility