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Jefferson County’s Web-based and Interactive School and District

Improvement Planning Approach

SACS Fall 2007 Kentucky School Improvement Conference

Jefferson County Public Schools

Shaping the Future

Dena Dossett

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Planning Activity

Find a Partner

Discuss

What do I know about planning? What work have I done in planning? What would I like to learn about

planning?

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Agenda Planning Overview

SMART Goals

Benchmarking

Web-Based Application

Lessons Learned, Next Steps

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Planning PhilosophyPlanning can be:

A Globe

An Atlas

A Roadmap A To-Do List for the School

Plan as Globe

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Purpose for CSIP Changes Change the content and format of the

CSIP in order to make the plan:

Simple Useful

Make it a “working” document from which schools can measure progress towards goals through benchmarks

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Developing SMART Goals and Identifying Benchmarks

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S.M.A.R.T. Goals

Find a Partner Write down what you think SMART stands for:

S =

M =

A =

R =

T=

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SMART Goals Specific and Strategic

Think through the entire goal – who, what, where, when, which, why

Measurable Concrete criteria for measuring progress

Attainable Focus on priorities

Results-oriented Set realistic goals based on trends

Timebound Set specific timelines for attaining goal

Reference: Conzemius, A., O’Neill, J. (2001) Building Shared Responsibility for Student Learning, Association for Supervision and Curriculum Development, Alexandria: VA

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SMART Goals Goals should specify improvement targets by defining

the performance level (“end-result”) you would like to accomplish.

You should have in mind the specific tools or measures that you will use to monitor progress on each goal

SMART Goal: By when, who will do what as measured by what

SMART Goal Example: By June 2007, student attendance will increase to 94.7 as

reported in JCPS pupil monthly attendance report

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Goal Suggestions Schools should include both main goals and

subgroup goals

Main goals are centered around CATS goals and encompass strategies that apply to all students

Subgroup goals for subpopulations include strategies that target the specific subpopulation

Schools can use the goal calculator in the “planning tools” to enter previous KCCT academic data and goals for the next school year will be automatically generated

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SMART Goals

By May 2007, our school’s Math Index will increase by 16.40 for a total Math Index of 79.51 as measured on the Kentucky Core Content Test.

By 2007, the percentage of students scoring proficient or distinguished will increase to the total percentage of 32.14 scoring proficient or distinguished in Math as measured on the Kentucky Core Content Test.

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SMART Goals

By March 2007, decrease the number of African American males scoring novice to 25% and raise the African American males scoring above proficient to 30% as measured by math learning checks

* Adapted from KDE Instructional Support Network News.

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Sample School CATS Scores

Reading 2007 Index 75.0 Proficient/Distinguished 51% Novice 21% FRL Novice 36% FRL Proficient 32%

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Activity 1: Develop SMART goal

1. Review the Data from Sample School

2. Identify the target group (Who)

3. Identify the performance level you would like to accomplish. (Calculation: Distance from 100 or 0; divide by 4; add to 2006 score) (What)

4. Identify timelines for measuring progress and attaining the target (When)

5. Write goal as a SMART goal

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Things to Keep in Mind: Do’s and Don’ts for SMART Goals

Establishing Goals Do begin by reviewing current data trends

before establishing goals Do let your goal drive your activities. Do ensure that all goals can be quantified and

have a date and a measure associated with them Do think through the number stated in the goal.

Is it a realistic number? Does it follow the trend data?

Is your goal a SMART goal?

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Benchmarking A method to determine student achievement

throughout the year

A method to take the pulse of student achievement throughout the year.

A system of Learning Checks that occur throughout the year.

A system of Continuous assessments that measure learning throughout the year.

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Summative Assessments Used to measure goals Assessments of Learning

How much a student has learned at the end of course, semester, or unit

Examples:CATS ACT SAT Final ExamsUnit Exams Projects

Assessment Overview

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Benchmarking

Formative Assessments Used to measure progress toward goal Assessments for Learning

Helps teachers adjust instruction

Examples:Quiz Homework ObservationsChecklists Student WorkMini-CATS like tests Multiple Choice ChecksLearning Checks

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Goal – Benchmark MappingGoal Focus Possible Benchmarks

Content Index (i.e. Reading, Math)

Classroom Assessment System (CAS)School developed scrimmage tests

% Novice or % Proficient/Dist.

Classroom Assessment System (CAS)Predictive Assessment Series (PAS)

% Proficient/Dist. for Subgroups

Classroom Assessment System (CAS)Predictive Assessment Series (PAS)

Attendance Monthly pupil attendance report

Parent Involvement Parent-teacher conferencesPTA membership Parent visits (school sign-in sheets)

Suspensions Monthly suspension report

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Benchmarking Activity

Form a small group of 3 or 4 or 5 Round Robin and share with the

group the Benchmarking assessments you use in your school/district.

What data does the benchmark provide? (i.e. Novice levels, Index scores, percentiles, etc.)

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CSIP Web Application

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Web-Based Application

Change the content and format of the CSIP in order to make the plan: Simple Useful

Make it a “working” document from which schools can measure progress towards goals through benchmarks-make it a To-Do List

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Advantages to New CSIP Model

The new CSIP: includes built-in planning tools measures progress towards goals streamlines planning and

implementation offers greater flexibility in adjusting plan includes custom-based reports saves time spent on formatting issues

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New Plan Format

Priority Need Goal Benchmarks for Year

Measure and Date Projected Data and Actual Data

Strategy Area Activity, Responsible Person, Dates Funding I & I (Built in for ongoing use)

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New Plan Format

What’s Not In Printed Plan

Causes/Contributing Factor (moved to worksheet tool)

Measurable Objectives/Goals streamlined to a SMART Goal

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New Plan Format

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Log In Screen

Log In Screen allows users to enter into their school’s CSIP application

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Maintain

Maintenance Screen allows users to toggle between current and next year’s plan

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Main Menu

Screen where all plan components are located: approval page, executive summary and action components (including status information)

Menu Bar:

JCPS Home – returns users to JCPS homepage

Planning Tools – link to goal generator, causes worksheet, review rubric, etc.

Help? – link to training manual, frequently asked questions and contact info

Print Report – prints entire CSIP

Report Query – allows user to print custom-based report based on certain fields

Maintain - link to Maintain page to toggle between plan years

Logout – exits users from CSIP web application

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Approval PageApproval page is the screen where users enter information about their school council members who have approved the plan and the date when the plan was approved

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Executive Summary

Executive Summary screen allows schools to enter information about their planning process (i.e. their needs assessment, development of goals, evaluation method, and stakeholder involvement).

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Action Component: Priority Need and Measurable Goal

• The Needs & Goal Screen is where the user enters priority need and measurable goal.

• The priority need should represent the current data, while the goal should represent what data point the school would like to achieve by the next year

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Benchmark The Benchmark screen is

where the user enters information on how the school will measure progress towards its goal.

The benchmark should represent a proxy measure or indicator of the goal

Schools should enter at least 2 dates for when they will measure progress

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Add Strategy• The Add Strategy screen is where the user enters all

information for one strategy

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Strategy/Activity (with data)

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Report Query

The Report Query Screen is where users can print out custom-based reports by querying their CSIP on certain fields: Action component,

NCLB/SB168 Requirement, Person Responsible, Funding Source

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Print a Report (Entire CSIP)• To print the entire CSIP, click on “Print Report” from the Main

Menu and your plan will print as a PDF file

Sample School Plan – Main Goal

Sample School Plan – Subgroup Goal

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Web-based Application Highlights Common, easy to use format for multiple

users.

Allows for easy and continual updating CSIP can become a “To-Do List” for School I & I built in for continual monitoring/reporting

Benchmarking becomes expectation

• Can create unique sorts or queries• Printouts by funding, responsible person

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Comprehensive School Planning Tools: CSIP Fact Sheet CSIP Web Application Training Powerpoint Presentation CSIP Web Application/Improvement Planning V3.0 Training Manual Goal calculator - fall planning cycle (JCPS) Goal calculator - spring planning cycle (JCPS)

Other Information: Blank CSIP template (JCPS) Causes and Contributing Factors worksheet (JCPS - optional)

CSIP Review Rubric - JCPS Elementary SchoolsCSIP Review Rubric - JCPS Middle Schools

CSIP Review Rubric - JCPS High SchoolsCSIP/SISI Connections Matrix (KDE)

Frequently Asked Questions Mission Statement worksheet (KDE) School Plan Guide 2006 (KDE) School and District In Improvement Under NCLB Guidelines (KDE) State and Federal Planning Requirements (SB168 and NCLB)

http://www.jefferson.k12.ky.us/Departments/Planning/SchoolPlanningSite/PlanningTools.html

Web-based Application Tools

Planning Tools – Goal Generator

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Lessons Learned

Benchmarks are important

Quality strategies are even more important

Implementation is critical

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How we use benchmarks…

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Next Steps

Additional training on benchmarks

Plan as “To-do list”

Teacher level plans

Implementation rubric

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Opportunities to Use Application

Currently, we have 15 districts and 120 schools in Kentucky using the web-based CSIP (in addition to JCPS)

If you are interested in using the CSIP web program, please feel free to contact Dena Dossett phone (502) 485-6254 e-mail Dena.Dossett@jefferson.kyschools.us