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Project Managementfor BME Project Design (1BPD)
Mar 2011
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Introduction
Outline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBS
Block DiagramFormat 2: WBSResourcesExample
Summary
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Concept of ProjectManagement
Standard formatfor projectmanagement in ECE
Aim to increase chance forsuccessand quality
Useful (forfuture work)
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Introduction
Outline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBS
Block DiagramFormat 2: WBSResourcesExample
Summary
3 of 54
What is a project & Why we need tomange it?
specific objectives
defined start and end dates
a unique set of interrelated activities
a limit to funds and other resources
sufficient complexity to require control
A project must be managed so that it
SUCCEEDS!
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Introduction
Outline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBS
Block DiagramFormat 2: WBSResourcesExample
Summary
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Defining project requirements(Part 1: Proj Def.)
project statement, objectives, specifications, workbreakdown, resource requirements
Planning Project Activities & Ensuring
successful project implementation
(Part 2: Proj Planning & Implementation)
Assign responsibility, Sequence deliverables, Scheduledeliverables.
monitor project, modify project, closeout and evaluate
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Part 1: Project Definition
Definition Phase:
State the Purpose of the Project
Develop Objectives
Develop Work Breakdown Structure(WBS)
Identify:Resource Requirements
sub-Projects (Parts & Whole Analysis)
Phases of Project Definition
Begin with the end in mind.The Seven Habits of Highly Effective People by Stephen Covey
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Introduction
Outline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock DiagramFormat 2: WBSResourcesExample
Summary
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To define the purposeand scopeofthe project, ask:
What needs to be done?
Why are we doing this?
When do we need to be finished?
How much will/can this cost? Write a short statement consisting of
i. Action
ii. End Result
iii. Time
iv. Cost (optional, if it is oblivious)
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Introduction
Outline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock DiagramFormat 2: WBSResourcesExample
Summary
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Sample Statements:
Design and implement a home patientmonitoring system by Monday 13June 2011* for Final Review on 25July 2011.
Design and install a Sleep WalkingAlert and Alarm by 18 July 2011 for$9,000.
Design and implement a UserInterface for identifying CorneaAbnormity for the general user.
*Consult NPs Academic Calendar
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Introduction
Outline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock DiagramFormat 2: WBSResourcesExample
Summary
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Developing Project ObjectivesTo define the benefitsand measures of successfor a project, ask:
At the end of project, what value will we have?
What benefits do we want?
What are the constraints that restricts us?
What requirements must be met?
How will we know when we satisfy each objective?(specification)
Write a list of short statements
Specific benefits and primary objectives of the project
Specifications of the project
Statement + objectives + specifications
Your Charter, Mission, Goal.
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Introduction
Outline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock DiagramFormat 2: WBSResourcesExample
Summary
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Example: Intelligent Postal Box
Primary Objectives:
To enable a user to send letters orparcels by auto-payment withoutaffixing stamps.
To incorporate a variety of paymentmethods for the convenience of theusers of the post box.
To provide a user friendly interface forthe benefit of the general user of thepostal box.
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IntroductionOutline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock DiagramFormat 2: WBSResourcesExample
Summary
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Specifications/Features
Define in more details what the system candoin order to achieve the primary objectivesstated.
Specify the constraints or limitationsof the
project.Refine primary objectives based on
specifications.
If not sure about what theproject can do?
Consider aboutGenerating Possibilities
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IntroductionOutline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock DiagramFormat 2: WBSResourcesExample
Summary
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How to generate possibilities?
Brainstormwith your partner & list downallpossibilities that you can think of.
Categorizethe possibilities to make sure wehave different kinds of possibilities.
Brainstorm againto addnew possibilities,new categories.
List down any unusual/originalpossibilities.
Apply creative thinking methods. e.g.
Parts & Whole; Mind Mapping;
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IntroductionOutline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock DiagramFormat 2: WBSResourcesExample
Summary
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Assessing Possibilities
What information would you needin order to decide which of thepossibilities are best for theproject?
What are the criteria used todecide?
Rank the possibilities based onchosen criteria.
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IntroductionOutline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock DiagramFormat 2: WBSResourcesExample
Summary
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Example: Intelligent Postal Box
Generating Possibilities: accept coins, cash card accepts foreign currency key pad, LCD
weigh letters frank: put a stamp or mark on letters
after postage had been paid accepts different size
indicate when box is full ..
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IntroductionOutline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock DiagramFormat 2: WBSResourcesExample
Summary
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Example: Intelligent Postal Box
User
Interface
Payment
Method
Security Reliability Others
LCD,
Keypad,
Proximity
Detector,Wakeup
circuit,
Voice,
Touch
Screen
Coin,
Cash Card,
Credit Card,
Giro,Foreign
Currency,
Alarm,
Lighted at
night,
Camera,
Under Hot
Sun,
Rain-proof,
weatherresistant,
Vandal-
proof
Sale of
envelopes,
Frank
(PrintingLabels)
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IntroductionOutline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock DiagramFormat 2: WBSResourcesExample
Summary
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Format 1: Project ObjectivesProject Title:
_________________________________Project Statement:
________________________________________
________________________________________
Primary Objectives:________________________________________
________________________________________
________________________________________
Detail Specifications:________________________________________
________________________________________
Preliminary user manual (if applicable):
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IntroductionOutline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock DiagramFormat 2: WBSResourcesExample
Summary
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Applied Example: Intelligent Postal BoxProject Statement: Design and implement an intelligent
postal box for the general user by Tuesday 21st June2011.
Primary Objectives:1. To enable a user to send letters or parcels by auto-
payment without affixing stamps.2. To incorporate a variety of payment methods for the
convenience of the users of the post box.3. To provide a user friendly interface for the benefit of
the general user of the post box.
Specifications:1. Operate between 10C to 50C2. Load cell for weighing of letters or light parcels up to 500g3. Sleep Mode, 10 minutes after the last user.4. Wake up within 0.3 seconds and be ready within 3 seconds at
the presence of a user within a distance of 70 cm from thescreen.
5. Auto stamping, label printing & dispensing.6. Coin, cash-card for payment7. Touch screen input8. LCD Screen visual display9. Box Full indication...
Preliminary User Manual (if applicable)
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IntroductionOutline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock DiagramFormat 2: WBSResourcesExample
Summary
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Chart or Outline showing how majordeliverables relate to sub-deliverables
Lowest level deliverable/accomplishment iscalled a terminal element(modules)
Terminal elements combines to create allhigher level deliverables
Each terminal element should have aspecific quality or performance standard
Work Breakdown Structure
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IntroductionOutline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock Diagram
Format 2: WBSResourcesExample
Summary
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Develop Work Breakdown Structure Toestablish specific outputs and
accomplishments to be completed,ask:What do we want to accomplish in this project?What are the major outputs of this project? What are the component parts of ?
List themajor deliverables Separate each deliverables intosub-deliverables
Develop a chart oroutline
Divide and
Conquer
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IntroductionOutline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock Diagram
Format 2: WBSResourcesExample
Summary
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System Block Diagram
Elements of a Block Diagram
uP system
WeighingMechanism
& load cell
Coin
machine
SizeDetection
Franking
Mechanism
CapacityDetection
LCD
KeypadUserInter-face
User
ProximityDetector
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IntroductionOutline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
MethodsAssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock Diagram
Format 2: WBSResourcesExample
Summary
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Format 2: WBS
1._____________________________________ ______________ ______
1.1 ___________________________________ _____________ ______
______________________________________ ______________ ______
2._____________________________________ ______________ ______
______________________________________ ______________ ______
______________________________________ ______________ ______
______________________________________ ______________ ______
______________________________________ ______________ ______
______________________________________ ______________ ______
______________________________________ ______________ ______
______________________________________ ______________ ______
______________________________________ ______________ ______
duration/
equipment/materials/others
Knowledge/skill/facilities
WBS Outline:Resource Requirement:
Example: Intelligent Postal Box WBS
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IntroductionOutline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
Methods
AssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock Diagram
Format 2: WBSResourcesExample
Summary
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Example: Intelligent Postal Box WBS
(deliverables and sub-deliverables)
Hardware Design and Fabrication
A1. Load Cell Interface to uPA1.1 Schematic of signal conditioning circuitsA1.2 List of componentsA1.3 prototype using breadboardA1.4 Test Plan for load cell
A2. Stamping/Printing Mechanism ..A4. PCB Design
A4.1 Schematic EntryA4.2 PCB Outline and special requirement
A4.3 Component footprints and mechanical dimensions finalizedA4.4 Component layout and RoutingA4.5 Plotting .
Software Design & ImplementationB1. Software for driving load cell, flow-chart,B2. Software for stamping mechanism controlB2. User Interface (using VB)Packaging
.Use formating that allows you to do an outline. Define multiplecolumns to conform to Format 2.
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IntroductionOutline of LecturesProject DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
Methods
AssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock Diagram
Format 2: WBSResourcesExample
Summary
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Resource Requirements
To avoid future resource problemsand help assign responsibility
Consider each WBS terminal element,ask What knowledge and skills* are needed?
What facilities* will we need?
What equipment* is required?
What supplies/materials* should we have?
Identify the type, amount and cost if
applicable
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IntroductionOutline of Lectures
Project DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
Methods
AssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock Diagram
Format 2: WBSResourcesExample
Summary
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Resources
knowledge/skill is lacking: learn through research, reading,
experimenting, learn from others (friends,technicians, lecturers, ).
Procure necessaryfacilities,equipment, materials early. These arethe causes for latter delays.
Try alternatives. Very often there areother possibilities.
THINK!
resources
Put First Things FirstThe Seven Habits of Highly Effective People by Stephen Covey
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IntroductionOutline of Lectures
Project DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
Methods
AssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock Diagram
Format 2: WBSResourcesExample
Summary
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Example : WBS
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IntroductionOutline of Lectures
Project DefinitionProject Statement
ExamplesDeveloping Objectives
ExamplesProject Specification
Methods
AssessmentExampleFormat 1:Project ObjectivesApplied Example
WBSBlock Diagram
Format 2: WBSResourcesExample
Summary
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Project Definition State the Project Develop Objectives
Develop Work Breakdown Structure
Identify Resource Requirements
Important: The clearer is your project definition, the better
is the chance of success!
Begin with the end in mind.
Try your best. Revise as you move on.
Brief Schedule
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Format 1:Project
Statement &Objectives
Format 2: WBS& ResourceRequirement
Format 3: RAMFormat 4:PrecedenceList & Duration
Format 5: Bar
Chart(schedule)
Draft Proposal
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e Sc edu e
14/3/11
15/3/11
16/3/11
17/3/11
18/3/11
21/3/11
22/3/11
23/3/11
24/3/11
25/3/11
28/3/11
29/3/11
30/3/11
31/3/11
1/4/11
4/4/11
5/4/11
6/4/11
7/4/11
8/4/11
11/4/11
12/4/11
13/4/11
14/4/11
15/4/11
18/4/11
19/4/11
20/4/11
21/4/11
22/4/11
9AMProjectProgressReview
(ShowandTell'Style')
Semes
ter1
Starts
VPP wk no
date
Log
boo
kInspec
tion
By
Supev
isor
9AMPro
jec
tSk
ills
Lec
ture
&W/S
1
9AM
Pro
jec
tMan
agemen
tLec
ture
1
9AM
Pro
jec
tManagemen
tLec
ture
2&3
AMPSRP&PMBrainAwar
enessWeek(SciCtr)
652 3 4
G.
Fri
day
22/4/11
P.
Ho
liday
9AM
Pro
jec
tPlan
ing
Revie
w(Con
ference
Style)
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Part 2Project Planning & Implementation
Planning PhaseAssign Responsibility
Responsibility Assignment Matrix
Sequence Deliverables
Schedule Deliverables
Gantt ChartProtect the Plan
Implementation Phase
Monitor Project
Milestones
Modify Project
Closeout and Evaluation
Project Success Factors
Summary
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Planning
PhaseAssignResponsibility
ResponsibilityAssignmentMatrix
SequenceDeliverables
ScheduleDeliverables
Gantt Chart
Protect thePlan
Summary28 of 55
To organize the work and avoid
future problems
Assign responsibility
Sequence deliverables
Schedule deliverables
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Planning
PhaseAssignResponsibility
ResponsibilityAssignmentMatrix
SequenceDeliverables
ScheduleDeliverables
Gantt Chart
Protect thePlan
Summary29 of 55
To ensure clear ownership for all work
Consider the resource requirement list.Ask: Who has the resources(=
knowledge/information/) for this terminalelement(= deliverable/accomplishment) ?
List who will contribute to each terminal
element and what they willdo.
Show primary responsibilityfor each
terminal element.
Responsibility Assignment Matrix
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Planning
PhaseAssignResponsibility
ResponsibilityAssignmentMatrix
SequenceDeliverables
ScheduleDeliverables
Gantt Chart
Protect thePlan
Summary30 of 55
Responsibility Assignment Matrix(RAM)
To make responsibilities clear and
visible
Create the matrix. WBS terminal elements down the left side Names of person across the top
List work requirement in each cell.
Mark primaryresponsibility with a P.
Only one Pfor each terminal element
Other member(s) can/may providesupport. Mark with a S
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Planning
PhaseAssignResponsibility
ResponsibilityAssignmentMatrix
SequenceDeliverables
ScheduleDeliverables
Gantt Chart
Protect thePlan
Summary31 of 55
Format 3: RAM
1._____________________________________________________ _______ _________1.1__________________________________________________ _______ _____________________________________________________________ _______ _______2._____________________________________________________ _______ _____________________________________________________________ _______ _____________________________________________________________ _______ _____________________________________________________________ _______ _____________________________________________________________ _______ _____________________________________________________________ _______ _____________________________________________________________ _______ _______
______________________________________________________ _______ _____________________________________________________________ _______ _______
col:derivedfrom WBS
Names
Mark P forprimary responsibilities.Mark S for providing support.Include abrief descriptionof thework.
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PlanningPhase
AssignResponsibility
ResponsibilityAssignmentMatrix
SequenceDeliverables
ScheduleDeliverables
Gantt Chart
Protect thePlan
Summary32 of 55
Example: Intelligent Postal Boxxx yy
Hardware Design
C1. Chassis/packaging design Pcomplete diagrams
C2. PCB Design
C2.1 Schematic Diagram
C2.2 PCB Layout and Component Outline toidentify special space requirement S P
C2.3 Create Component footprints andmatch to assembly techniques P
C2.4 Functional Layoutand Assembly Plan P
C2.5 PCB Routing P
Put First
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PlanningPhase
AssignResponsibility
ResponsibilityAssignmentMatrix
SequenceDeliverables
ScheduleDeliverables
Gantt Chart
Protect thePlan
Summary33 of 55
Sequence Deliverables
To help schedule work efficiently ConsiderWBSterminal elements.
Estimate calendardurationfor each
activity. Mark out interruptions e.g.
holidays,
Listprecedencefor each of them.
Develop a project precedence list.
things First
e.g. to do a PCB Layout you have to obtain first the actual
components. That is the best way to finding out about theirreal dimensions or footprint on the PCB. Before that you
need a circuit diagram .
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PlanningPhase
AssignResponsibility
ResponsibilityAssignmentMatrix
SequenceDeliverables
ScheduleDeliverables
Gantt Chart
Protect thePlan
Summary34 of 55
Format 4: Precedence List
WBS Precedence Duration (days)
1._____________________________________ _____ ______1.1__________________________________ _____ __________________________________________ _____ ____2._____________________________________ _____ ____
______________________________________ _____ __________________________________________ _____ __________________________________________ _____ __________________________________________ _____ __________________________________________ _____ __________________________________________ _____ __________________________________________ _____ ____
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PlanningPhase
AssignResponsibility
ResponsibilityAssignmentMatrix
SequenceDeliverables
ScheduleDeliverables
Gantt Chart
Protect thePlan
Summary35 of 55
Example: Intelligent Post Box
Precedence dur
Hardware Design
C1. Chassis/packaging design ? 4C2. PCB Design
C2.1 Schematic Entry ? 4
C2.2 Draft PCB Assembly Outline andidentify special space requirement after C1, B1 1
C2.3 Obtain Component footprints and
finalized dimensions ? 3
C2.4 Component layout after C2.2, C2.3 2
C2.5 PCB Routing after C2.4 5
Draw from past experience with related modules:MI or Workshop ( Electronic Practical Skills 1 & 2,Project Design Practice 1 & 2)
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PlanningPhase
AssignResponsibility
ResponsibilityAssignmentMatrix
SequenceDeliverables
ScheduleDeliverables
Gantt Chart
Protect thePlan
Summary36 of 55
To provide the basis for projectmonitoring
List start and finish dates for eachterminal element.
Identify start and finish dates for each
terminal element. Review precedence to ensure no
terminal element starts too soon orfinishes too late.
Use a Gantt Chart (bar chart).
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PlanningPhase
AssignResponsibility
ResponsibilityAssignmentMatrix
SequenceDeliverables
ScheduleDeliverables
Gantt Chart
Protect thePlan
Summary37 of 55
A Gantt chart is a graphical representation ofthe project schedule. It is:
to help make scheduling (visible) easier;
to help monitor the passing oftime.
List WBS terminal elements down the left.Draw atimeline across the top.
Draw a bar between the start and finish datesfor each terminal element.
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PlanningPhase
AssignResponsibility
ResponsibilityAssignmentMatrix
SequenceDeliverables
ScheduleDeliverables
Gantt Chart
Protect thePlan
Summary38 of 55
Format 5: Bar Chart
Shade horizontal row to indicate start and stop dates for eachterminal element. Leave an empty row for bar to mark actual
time taken.2 day == 1 week applies during the semester (?).You may include Project Review Dates in the schedule.
WBS (only Terminal
Elements)14/3/11
15/3/11
16/3/11
17/3/11
18/3/11
21/3/11
22/3/11
23/3/11
24/3/11
25/3/11
28/3/11
29/3/11
30/3/11
31/3/11
1/4/11
4/4/11
5/4/11
6/4/11
7/4/11
8/4/11
11/4/11
12/4/11
13/4/11
14/4/11
15/4/11
18/4/11
19/4/11
20/4/11
21/4/11
22/4/11
652 3 4
G.
Fri
day
22/4/11P
.Ho
liday
9
AM
Pro
jec
tPlan
ing
Rev
iew
(Con
ference
Style)
9AMProjectProgressReview(ShowandTell'Style')
Semes
ter
1Starts
Bill of Material & Purchase
Requsition
Layout Component
Position on PCB
Customize Component's
footprints
Layout PCB
Temp Tranducer's T vs
Vout Charateristics
VPP wk no
date
Strain Gauge's Vout vs F
Charateristics
Log
boo
kInspec
tion
By
Supev
isor
9AMProjectSkillsLecture&W/S
1
9AM
Pro
jec
tManag
emen
tLec
ture
1
9AM
Pro
jec
tManagem
en
tLec
ture
2&3
AMPSRP&PMBrainAwarene
ssWeek(SciCtr)
Design Circuit
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PlanningPhase
AssignResponsibility
ResponsibilityAssignmentMatrix
SequenceDeliverables
ScheduleDeliverables
Gantt Chart
Protect thePlan
Summary39 of 55
To help ensure that we meet orexceed the project objectives
Spot areas of the plan where we areconcerned.
Potential Problems: What if we cantget that component?
Potential opportunities: Can we buy a
unit off the shelf rather build our own?
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PlanningPhase
AssignResponsibility
ResponsibilityAssignmentMatrix
SequenceDeliverables
ScheduleDeliverables
Gantt Chart
Protect thePlan
Summary40 of 55
Project Planning Assign Responsibility
Sequence Deliverables Schedule Deliverables Protect the Plan
Comments: If the plan is sufficiently thorough, you have set
the stage for success!
Try your best. Revise as you move on.
(Experience)
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ImplementationPhase
Monitor Project
Milestones
Modify Project
Closeout and
EvaluationProject SuccessFactors
Summary
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The final phase of a project when
deliverables are produced to meet theproject objectives.
To deliver value to the project
Start to implement
Monitor project as time passes.
Modify project
Closeout and evaluate
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ImplementationPhase
Monitor Project
Milestones
Modify Project
Closeout and
EvaluationProject SuccessFactors
Summary
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To ensure work begins on time with clear
performance standards
Review project statement and objectives.
Set ground rules for working together.
Review initial project assignments.
Confirm performance expectations.
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ImplementationPhase
Monitor Project
Milestones
Modify Project
Closeout and
EvaluationProject SuccessFactors
Summary
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To keep the project on track
These aspects can be monitored:
Progress against Objectives Progress against Milestones (markers) Resource Use and Cost Human Performance
Set deliverables and performances
expectations in advance.
Scheduled reviews to monitor progress.
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ImplementationPhase
Monitor Project
Milestones
Modify Project
Closeout and
EvaluationProject SuccessFactors
Summary
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Milestones are events which mark the
completion of part of a project.
To show where progress can bechecked
Review the WBS, sequence and
schedule.
Add milestones to mark: Completion of a major deliverable Start or finish a sub-project OR important
terminal elements
Schedule reviews around milestones.
To respond to problems,
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ImplementationPhase
Monitor Project
Milestones
Modify Project
Closeout and
EvaluationProject SuccessFactors
Summary
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p p ,
opportunities or even changes in
objectives
Review and clarify threats and
opportunities.
Locate the earliest point in processwhen each concern has impact.
Use the Definition and Planning
phase steps as required to revise theplan.
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ImplementationPhase
Monitor Project
Milestones
Modify Project
Closeout and
EvaluationProject SuccessFactors
Summary
46 of 54
To ensure all objectives were met and
share lessons learned
Review success against objectives.
Review lessons learned.
Document a project summary.
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ImplementationPhase
Monitor Project
Milestones
Modify Project
Closeout and
EvaluationProject SuccessFactors
Summary
47 of 54
Some success factors:
Project team commitment andcapabilities
Effectiveness of planning and control
Minimizing start-up difficulties
Team work
Clear criteria for success
P j t I l t ti
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ImplementationPhase
Monitor Project
Milestones
Modify Project
Closeout and
EvaluationProject SuccessFactors
Summary
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Project Implementation Start to Implement
Monitor project Modify project Closeout and evaluate
Comment: Changes are unavoidable. Do it only when it
is necessary, otherwise not implementingimportant changes will be a cause to failure.
A di F t f
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Appendix: Format for
Planning ReviewFormat 1: Project Statement & ObjectivesFormat 2: WBS and Resource
Requirement
Format 3: RAM
Format 4: Precedence List & Duration
Format 5: Bar Chart (schedule)
Results & Draft Proposal (Deadline)
Project Statement:
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Format 1:ProjectStatement &
Objectives
Format 2: WBS& ResourceRequirement
Format 3: RAM
Format 4:PrecedenceList & Duration
Format 5: BarChart(schedule)
Draft Proposal
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Project Statement:________________________________________________________________________________
Primary Objectives:
________________________________________________________________________________________________________________________________________________________________________________________________________
Detail Specifications:
________________________________________________________________________________
Preliminary user manual (if applicable):
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Format 1:ProjectStatement &
Objectives
Format 2: WBS& ResourceRequirement
Format 3: RAM
Format 4:PrecedenceList & Duration
Format 5: BarChart(schedule)
Draft Proposal
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1._____________________________________ ______________ ______1.1 ___________________________________ ______________ ____________________________________________ ______________ ______2._____________________________________ ______________ ____________________________________________ ______________ ____________________________________________ ______________ ____________________________________________ ______________ ____________________________________________ ______________ ____________________________________________ ______________ ____________________________________________ ______________ ____________________________________________ ______________ ____________________________________________ ______________ ______
duration/equipment/
materials/others
Knowledge/skill/facilities
WBS Outline:Resource Requirement:
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Format 1:ProjectStatement &
Objectives
Format 2: WBS& ResourceRequirement
Format 3: RAM
Format 4:PrecedenceList & Duration
Format 5: BarChart(schedule)
Draft Proposal
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1._____________________________________________________ _______ _________1.1__________________________________________________ _______ _____________________________________________________________ _______ _______2._____________________________________________________ _______ _____________________________________________________________ _______ _____________________________________________________________ _______ _____________________________________________________________ _______ _____________________________________________________________ _______ _____________________________________________________________ _______ _____________________________________________________________ _______ _____________________________________________________________ _______ _______
______________________________________________________ _______ _______
Names
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Format 1:ProjectStatement &
Objectives
Format 2: WBS& ResourceRequirement
Format 3: RAM
Format 4:PrecedenceList & Duration
Format 5: BarChart(schedule)
Draft Proposal
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WBS Precedence Duration (days)
1._____________________________________ _____ ____ __1.1__________________________________ _____ ____ ______________________________________ _____ ____ 2._____________________________________ _____ ____ ______________________________________ _____ ____ ______________________________________ _____ ____ ______________________________________ _____ ____ ______________________________________ _____ ____ ______________________________________ _____ ____ ______________________________________ _____ ____ ______________________________________ _____ ____
Submit to supervisor, to be writteninside logbook by Day 15
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Format 1:ProjectStatement &
Objectives
Format 2: WBS& ResourceRequirement
Format 3: RAM
Format 4:PrecedenceList & Duration
Format 5: BarChart(schedule)
Draft Proposal
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g y y(Mon 28/3/11), all results and data for VPPmust be complied by Day 33 (Fri 15/4/11)
Project Title Background Information Objectives Specifications Visualization of What You will show on your Fina
Review. (Begin with the end in mind.) Design Alternatives Final Design Description & System Block
Diagram User Manual (Skeleton?)
WBS, RAM, Precedence List, Gantt Chart (mayuse software aid) OR Schedule
results, results, results
Most Complicated
The END