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Mechanical Systems Engineering Services II/B (MSES II/B)

PRE-SOLICITATION CONFERENCE

NASA/GODDARD SPACE FLIGHT CENTERMay 17, 2006

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Disclaimer

In the event of any inconsistency between data

provided in these charts and the Final RFP, the

language in the the Final RFP, including any

amendments, will govern.

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Agenda

Topic

Welcome, Review Agenda, and Introductions

Procurement Overview

Cost Exhibits Overview

Technical Overview (SOW/RTOs)

Question & Answer Session

Closing remarks

Adjourn

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Mechanical Systems Engineering Services (MSES II/B)

Procurement Overview

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PROCUREMENT OVERVIEW GSFC’S REQUIREMENT

• The Applied Engineering and Technology Directorate (AETD) plans, organizes, and conducts a broad range of technical and research activities in support of science applications. AETD provides engineering expertise and support in the design, development, fabrication, integration, test, and verification of components, subsystems, systems, science instruments, spacecraft, and complete observatories for multiple projects.

• The MSES II/B procurement will provide engineering and related services including the formulation, design, development, fabrication, integration, testing, verification, and operations of spaceflight and ground system hardware, including development and validation of new technologies to enable future space technology and science missions.

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PROCUREMENT OVERVIEW Activities To Date

• MSES II/B Synopsis posted January 25, 2006• MSES II/B Draft RFP posted April 27, 2006• Pre-solicitation Conference on May 17, 2006

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PROCUREMENT OVERVIEW Schedule

• Draft RFP Release: April 27, 2006

• Final RFP Release: May 31, 2006

• Proposals Received: June 30, 2006

• Selection: October 30, 2006

• Award/Phase-in: November 30, 2006

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PROCUREMENT OVERVIEW Web Sites

• All documents related to these procurements will be attainable through the GSFC Procurement Home Page at:

http://procurement.nasa.gov/cgi-bin/EPS/bizops.cgi?gr=D&pin=51 

RFP-NNG06140050J

• The MSES II/B bidder’s library is located at the following website: http://nasatomsmses.gsfc.nasa.gov/index.cfm

• Pre-solicitation charts and questions/answers will be posted on the RFP website• Check RFP Website periodically for updates

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PROCUREMENT OVERVIEW RFP Information

The following applies:• 30 Day Phase-in Period (separate FFP contract vehicle)• Small Business Set-Aside

– NAIC Code: 541710; Size Standard 500 Employees• Five Year Ordering period for issuing task orders• Cost-Plus-Award-Fee, Indefinite-Delivery Indefinite-Quantity

Contract (CPAF, IDIQ)• The maximum value (Clause B.2):

– The minimum guarantee is $1M with a maximum ordering value of $200M

• Task Ordering Procedures (refer to Clauses B.11, H.7, and the Rate Matrix in Attachment B)

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PROCUREMENT OVERVIEW RFP Information (con’t)

• Mission Suitability Weights (Provision M.4.2)• Relative Order of Importance of Evaluation Factors (Provision M.3.3)• Mission Suitability Adjustment for Cost Realism (Provision M.4.3)• Statement of Work (Attachment A)• Government Pricing Model (refer to Cost Exhibits 1A – 2D)• Government Position Descriptions• Cost Exhibits (1A – 2D, 10)• Representative Task Orders (2 RTOs Exhibit 8)• Facilities for On-Site Personnel: 50 first year/total 120 over five year period

(Subfactor C)• Limitation on Indirect Rates• Organization Conflict of Interest

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PROCUREMENT OVERVIEW Overall Evaluation

• Conducted in accordance with FAR 15.3/NFS 1815.3 Source Selection Procedures

• Evaluation Factors– Mission Suitability (point scored)

– Cost

– Past Performance (adjectival rating)

• Award on initial offers is anticipated, but the Government reserves the right to hold discussions with offerors.

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PROCUREMENT OVERVIEW Relative Order of Importance of Evaluation Factors

• The Cost Factor is significantly less important than the combined importance of the Mission Suitability Factor and the Past Performance Factor.

• Mission Suitability + Past Performance > Cost• As individual factors, the Cost Factor is less important

than the Mission Suitability Factor but more important than the Past Performance Factor.

• Mission Suitability > Cost > Past Performance

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PROCUREMENT OVERVIEW Mission Suitability Factor

SUBFACTORS

PointsSUBFACTOR A: Understanding Requirements of SOW 300

SUBFACTOR B: Technical Approach to RTOs 300

SUBFACTOR C: Management Plan 350

SUBFACTOR D: Safety and Health Plan 50

TOTAL POINTS 1000

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PROCUREMENT OVERVIEW Cost Evaluation

• Overall Proposed Contract Cost (Government Pricing Model) The Total Composite Contract (Prime/Sub) Loaded Rate for each Contract

Direct Labor Category in Exhibits 1A (Bid Rates) and 1B (Ceiling Rates) will be applied against an established Government direct labor hour pricing model. This will be the basis for the Government’s evaluation of total proposed and probable cost. A cost realism analysis will be performed on this overall proposed contract cost (Government Pricing Model). This cost realism analysis will not be subject to a Mission Suitability point score adjustment. The Government will use proposed ceilings in Clause B.3, Limitation of Indirect Costs, in determining the total contract probable cost (Government Pricing Model).

- In addition, the Government will apply recurring ODCs proposed in Exhibit 10 to the “Government’s Pricing Model” for evaluation of Total Contract Proposed and Probable Cost, as applicable.

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PROCUREMENT OVERVIEW Cost Evaluation (con’t)

• Representative Task Orders (RTOs) A cost realism analysis will also be performed on the overall cost proposed

for the two Representative Task Orders (RTOs). The RTOs’ cumulative cost realism analysis results will be subject to a Mission Suitability point score adjustment. The adjustment will be based on the percentage difference between proposed and probable cumulative RTO costs only (excluding fee). The Government will not use proposed ceilings in Clause B.3, Limitation of Indirect Costs, in determining the probable cost of the RTOs.

• Phase-In Price & Contract Direct Labor Loaded Rates The proposed firm fixed price phase-in price will be evaluated for

reasonableness. Also, the Contract Direct Labor Loaded Rates proposed in Exhibits 2A, 2B, 2C, and 2D (labor, overhead, other indirects and fee) will be evaluated for reasonableness.

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PROCUREMENT OVERVIEWCost Evaluation Information presented to

Source Selection Authority (SSA)

• Total Contract Proposed and Probable Cost (Government Pricing Model): The Offeror’s total proposed pricing (including proposed fee), based on the application of the Government’s estimated hours to the Offeror’s total composite contract (prime/sub) loaded rates that were proposed in Exhibits 1A and 1B (Bid Rates and Ceiling Rates).

• The Offeror’s Firm Fixed-Price Phase-In Price.

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PROCUREMENT OVERVIEW Past Performance

• The Government will evaluate each Offeror's record (including the record of any significant subcontractors and/or teaming partners) of performing services or delivering products that are similar in size, content, and complexity to the requirements of this solicitation.

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PROCUREMENT OVERVIEW Miscellaneous

• Check Websites periodically for pertinent information

• Until release of the Final RFP, Offerors may continue to communicate with Government personnel

• Upon release of the Final RFP, all Government personnel associated with the acquisition shall refrain from communicating with prospective offerors and refer all inquiries to the Contracting Officer (Karen Place)

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Mechanical Systems Engineering Services (MSES II/B)

Cost Exhibits 1A, 1B, 2A

Overview

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Exhibits 1A & 1BCONTRACT DIRECT LABOR LOADED RATES AND PERCENT

OF EFFORT

Exhibit 1A: insert the Prime Loaded Bid Rate and/or Subcontractor (or Team Member) Loaded Bid Rate (s) for each respective Contract Direct Labor Onsite and Offsite Category.

Exhibit 1B: insert the Prime Loaded Ceiling Rate and/or Subcontractor (or Team Member) Loaded Ceiling Rate (s) for each respective Contract Direct Labor Onsite and Offsite Category.

Instructions: a. Insert the “Sub Loaded Rate w/Prime Loading” rate for each Subcontractor by Contract Direct

Labor Category.

b. Insert the percentage of anticipated effort to be performed by the Prime and/or each Subcontractor.

Example: if the Subcontractor’s Loaded Rate is $100 and the Prime Offeror’s loadings are G&A at 10% and Award Fee at 8%, the Sub Loaded Rate w/Prime Loadings rate will be $118.80 [($100 * 110%) * 108%].

IMPORTANT: THERE MUST BE A COMPOSITE RATE TOTALING 100% FOREACH AND EVERY CONTRACT DIRECT LABOR CATEGORY IN EXHIBITS 1A AND 1B.

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Example Exhibit 1A

PRIME OFFEROR: EXAMPLE NNG06140050J

Prime Loaded

Rate* Percent of

Effort Subcontractor Loaded Rate*

Sub Loaded Rate w /Prime

Loading** Percent of

Effort Subcontractor Loaded Rate*

Sub Loaded Rate w /Prime

Loading** Percent of

Effort Subcontractor Loaded Rate*

Sub Loaded Rate w /Prime

Loading** Percent of

Effort

Contract (Prime/Sub) Loaded Rate

Percent of Effort

Quality Eng - Onsite $129.75 60.00% $120.25 $142.86 20.00% $133.70 $158.84 10.00% $123.95 $147.25 10.00% $137.03 100%Quality Eng - Offsite $138.50 50.00% $139.76 $166.03 25.00% $144.75 $171.96 15.00% $130.10 $154.56 10.00% $152.01 100%

Contract Year 1Exhibit 1A - Contract Direct Labor Loaded Rates & Percent of Effort - Bid Rates

Contract Direct Labor Categories

Prime Offeror Subcontractor (Insert Name) Subcontractor (Insert Name) Subcontractor (Insert Name)

Identify Prime Offeror Loadings Applied to Subcontractor Loaded Rates: G&A @ 10% and Award Fee @ 8%

TOTAL COMPOSITE

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Attachment B DIRECT LABOR AND INDIRECT RATES MATRIX

• In Attachment B, the prime offeror shall propose only those unburdened Offeror Direct Labor Rates for all Offeror Direct Labor (DL) Categories in Section 1, which shall match the Unburdened Offeror DL Rates in Exhibits 2A and 2B used to calculate the Contract DL Category rates.

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Example Exhibit 2A

Proposing Entity: EXAMPLE NNG06140050J

Offeror DL Category(s)* Award Fee Loadedto Offeror Portion Contract Overhead $ G&A $ Amount Contract

Contract DL Category Rate % Rate 60% 10% 8% DL Rate**Fill-in Offeror DL category(s) by title that comprise Contract DL Category*

$0.00Senior Program Manager $60.00 100% $60.00Program Manager 100% $60.00 $36.00 $6.00 $2.88 $104.88Senior I&T Engineer $55.00 65% $35.75I&T Engineer $48.00 35% $16.80Project Integration Manager 100% $52.55 $31.53 $5.26 $2.52 $91.86

Exhibit 2A

Offeror to Contract Direct Labor Conversion

Onsite Bid RatesContract Year _____

Unburdened Direct Labor Rate CY Indirect Rates

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Mechanical Systems Engineering Services (MSES II/B)

Statement of Work (SOW) Overview

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SOW FUNCTIONS

FUNCTION 1 – Pre-Formulation and Formulation Services: Candidate, Preliminary Analysis and Systems Definition Studies

FUNCTION 2 – Implementation Phase Services – Mechanical

Systems

FUNCTION 3 – Implementation Phase Services – Related Discipline Engineering

FUNCTION 4 – Research and Technology Services FUNCTION 5 – Support Services

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FUNCTION 1 - Pre-Formulation and Formulation Services: Candidate, Preliminary Analysis, and Systems Definition Studies

Provides for engineering services for mission concept development that integrate the aspects of

flight systems, ground systems, instrument systems, and launch systems. Specific areas

of emphasis are:

A. Candidate Study Services - provide study services for the conceptual design and development

of subsystems and systems, thereby participating in the identification of scientific objectives,

mission requirements and technical concepts.

B. Preliminary Analysis Study Services - provide preliminary analysis study services focusing on

analyzing mission requirements and establishing mission architectures in order to demonstrate that a

credible, feasible design (s) exist (s).

C. System Definition Study Services - provide system definition and preliminary design study

services to establish (and evolve) the project baseline (s).

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FUNCTION 2 – Implementation Phase Services – Mechanical Systems

Provide services to design, analyze, develop, fabricate, assemble, unit test, system integrate, verify, mission integrate, deploy, and operate hardware and software on spacecraft, platform, and/or payload. Specific areas of emphasis are: A. Materials Engineering - Materials Assurance Engineering - provide materials engineering support for the development and

implementation of materials assurance programs. B. Structural Analysis and Loads Engineering - Finite Element Model Analysis - space flight and related structures with primary emphasis given to the use

of the NASTRAN structural analysis program. - STS and ELV Flight Loads Analysis - perform coupled launch vehicle/payload flight loads analyses on task

specified payload configurations.

- On‑orbit Loads Analyses - perform coupled on‑orbit loads analyses on task specified payloads configurations for STS/payload, ELV/payload and ISS/payload combinations

- Stress Analysis - perform hardware related stress and margin of safety analyses of spacecraft structures, electromechanical devices, and mechanisms using both classical “hand” stress analysis and computerized stress analysis techniques.

- Dynamic Analysis - perform selected random vibration, frequency response, shock and vibroacoustic analyses to simulate spacecraft test and flight events.

- Fracture Control - develop fracture control plans for task specified STS payloads.

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FUNCTION 2 – Implementation Phase Services – Mechanical Systems (con’t)

C. Mechanical Engineering - Mechanical Systems Development - provide mechanical design and engineering services, including consultation services, for the support of GSFC spacecrafts and instruments being developed both in andout-of-house. - Mechanical Design and Drawing Production - perform detailed mechanical design studies, and provide designs and drawings of spacecraft structures, flight support and carrier structures, instrument structures electromechanical devices, Ground Support Equipment (GSE), and mechanisms. - Mechanical Drawing Checking - provide detailed mechanical drawing checking. D. Electro-Mechanical Engineering - comprises mechanisms and their associated electronics, typically requiring precision motion, accomplished utilizing electromagnetic or other means for actuation, sensors for detecting velocity, position, or other physical parameters, along with a closed-loop or open-loop feedback controller. - Robotics - electromechanical systems that specifically are used for providing autonomous or remote manipulation. - Micro Electromechanical Systems (MEMS) - techniques will be applied to those applications requiring microminiaturization of mechanisms, or sub-assemblies of conventional mechanisms. - Systems Design and Analysis - system identification and modeling, both linear and non-linear as appropriate using MATLAB/Simulink or a similar modeling software. - Electronics and Electromagnetics - design, analysis, fabrication, implementation and testing of power electronic circuits.

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FUNCTION 2 – Implementation Phase Services – Mechanical Systems (con’t)

E. Thermal Engineering

- Thermal Design - Conceive and develop thermal and cryogenic designs for spacecraft and

instrument systems and balloon payloads.

- Thermal Analyses - perform thermal analyses for spacecraft bus, and STS, ISS, ELV and balloon payloads.

- Thermal Device Design - provide design of thermal subsystem components.

- Cryogenic GSE - perform thermal analysis and design for cryogenic GSE.

- Thermal Laboratory Support - provide electrical, mechanical, and software engineering; and mechanical and electrical technician support for the fabrication and test of various thermal and contamination control devices for both flight and ground systems.

- Thermal Vacuum Test Support - provide support in the area of thermal vacuum test and

thermal balance test for spacecraft and instrument systems and balloon payloads.

F. Contamination and Coatings Engineering

- Contamination Engineering Management - develop contamination control plans for spacecraft, instruments, ground support equipment, and flight experiments.

- Contamination Engineering Analysis - develop analytical transport models (molecular, thruster plume, and/or particulate) for spacecraft and instrument systems.

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FUNCTION 2 – Implementation Phase Services – Mechanical Systems (con’t)

F. Contamination and Coatings Engineering (con’t)

- Development and Use of Contamination Standards - provide analysis and support for the development of

GSFC, NASA, national and international contamination control standards.

- Cleaning Support and Technology - provide cleaning procedures, and precision cleaning, for GSE and flight

hardware.

- Thermal and Contamination Flight Experiments - provide services to design, develop, fabricate, assemble,

test, integrate, verify, and operate thermal and contamination flight experiments to be flown on flight platforms.

G. Manufacturing Engineering

- Provide flight (including protoflight), and non‑flight (including prototype) hardware fabrication and

assembly support for spacecraft primary structure, secondary structure, instrument structures, mechanical

subassemblies, components, mechanisms, electronics assemblies, electromechanical devices, thermal control

devices and subsystems, and thermal flight experiments.

- Thermal Devices and Materials - install active thermal control devices (heaters, thermostats, thermocouples,

thermistors, heat pipes, CPLs, etc.).

- Hardware Protective Coatings - provide protective or specific performance coatings.

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FUNCTION 2 – Implementation Phase Services – Mechanical Systems (con’t)

G. Manufacturing Engineering (con’t)

- Composites - provide fabrication of composite structures.

- Electronics Fabrication and Assembly:

- Ground Support Equipment - design, build, test, and deliver ground support equipment;

- Harness - fabricate and test flight harnesses.

H. Integration and Test Engineering

- Integration - assemble and integrate thermal, mechanical, electromechanical, and electronic flight systems

and subsystems.

- Testing - design test sequences, establish pass/fail criteria and write test procedures to characterize or verify

the performance of the system under test.

- De-Integration - disassemble and de-integrate thermal, mechanical, electromechanical, and electronic flight

systems and subsystems.

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FUNCTION 3 – Implementation Phase Services - Related discipline engineering

A. Mission Systems Engineering

- Systems engineering support for project development, reporting progress.

- Systems Engineering Specific Tasks – perform key mission and spacecraft-level systems engineering

functions:

- Operations Concept Development & Support;

- Architecture & Design Development;

- Requirements Analysis, Identification and Management;

- Validation and Verification;

- Interfaces and ICDs;

- Mission Environments;

- Technical Resource Budget Tracking;

- Risk Analysis, Reduction, and Management;

- System Milestone Review Candidates;

- Configuration Management and Documentation;

- Systems Engineering Management Plan.

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FUNCTION 3 – Implementation Phase Services - Related discipline engineering (con’t)

B. Instrument Systems Engineering

- Provide instrument systems engineering support for project development, reporting progress.

- Systems Engineering Specific Tasks – perform key Instrument systems engineering functions:

- Instrument Data Processing Development & Support;

- Instrument Architecture & Design Development;

- Requirements Analysis, Identification and Management;

- Validation and Verification;

- Interfaces and ICDs;

- Mission Environments;

- Technical Resource Budget Tracking;

- Risk Analysis, Reduction, and Management;

- System Milestone Review Candidates;

- Configuration Management and Documentation;

- Systems Engineering Management Plan.

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FUNCTION 3 – Implementation Phase Services - Related discipline engineering (con’t)

C. Optical Engineering Services

- Develop advanced optical, opto-mechanical, opto-electronics and laser technology for components,

subsystems, and systems for space-flight and GSE optical instrumentation.

- Optical Design and Development - provide optical design and analysis services.

- Optical Analysis - provide optical, opto‑mechanical, electro‑optical and RF analysis support.

- Optical Component Fabrication and Test - provide optical component and related opto-mechanical hardware

fabrication, assembly, and testing services in support.

- Optical Integration, Alignment, and Test - provide optical integration services necessary to install, align, and

calibrate spacecraft or flight experiment instruments and components.

D. Detector Engineering Services

- Provide design services.

- Detector Specific Tasks – provide engineering services for state-of-the-art detection systems.

E. Launch and Post-Launch Operations Support and Engineering

- Launch and post-launch mission systems level, systems level, software, and ground systems support

services.

- Launch Site Preparation Specific Tasks – provide system services at the launch site.

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FUNCTION 3 – Implementation Phase Services - Related discipline engineering (con’t)

E. Launch and Post-Launch Operations Support and Engineering (con’t) - Launch Operations Specific Tasks – provide launch and post-launch operations services. - Mission Operation Support Specific Tasks – provide mission operation engineering services. - Landing and De-Integration Specific Tasks – provide landing and de-integration services. - Refurbishment of Recovered Systems Specific Tasks – provide refurbishment services for recovered flight systems. - Data Reduction Specific Tasks – provide data reduction services. - Documentation Specific Tasks – provide post-flight summary reports.F. Mission Assurance Engineering - ISO 9001 quality management system and risk management processes shall extend to all flight hardware/software and critical GSE fabricated. - Hardware Manufacturing Support: - Institutional Fabrication Support; - Integration and Test Activities; - Electrostatic Discharge (ESD) Control. - Hardware Review: - Incoming Mechanical Test and Inspection; - Problem Reporting System; - Hardware Evaluations and Audits.

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FUNCTION 3 – Implementation Phase Services - Related discipline engineering (con’t)

F. Mission Assurance Engineering (con’t) - Documentation Review: - Review of Deliverables; - Electronics Packaging and Processes Document Reviews; - Review of Flight Hardware Procurements. - Off-Site (Third-Party) Product Assurance Support: - Manufacturing; - Test and Inspection; - Test Equipment Repair and Calibration.G. System Safety Engineering - All levels of flight hardware and software; -Safety Specific Tasks. H. Cryogenics and Fluids Engineering - Provide design, analysis, and design/analysis consultation on cryogenic hardware systems. I. Parts and Materials Engineering - Government Furnished Parts and Equipment - Contractor Purchased Parts

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FUNCTION 3 – Implementation Phase Services - Related discipline engineering (con’t)

J. ISS and STS Mission Engineering Management - Provide support in the development and maintenance of payload requirements K. Configuration Management Services - Provide overall management and oversight L. Hardware Refurbishment and Re-Use - Provide support for refurbishment of previously flown flight hardware: - Mechanical; - Electrical.M. Training - Provide training support.N. CAD/CAE Facility Support Services - Provide operational and technical support. O. Hardware Storage - Provide a temperature/humidity controlled area.

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FUNCTION 4 – Research and Technology Services

Perform research and technology development (R&TD) support services to support new NASA missions and

applications. Specific areas of emphasis are:

A. Advanced Thermal Control Systems

- Develop advanced thermal control technologies.

B. Optics and Opto-Mechanical Systems

- Develop advanced optical and opto-mechanical technology for components, subsystems, and systems for

space-flight.

C. Cryogenic and Fluid Systems

- Develop advanced cryogenic and fluid systems D. Advanced Coatings and Film Technology

- Develop, procure and calibrate, and test new technology to apply, test, and maintain new or existing

coatings and films.

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FUNCTION 5 – Support Services

Provide support services. Specific areas of emphasis are:

A. Documentation Services

- Provide documentation services for all levels of hardware and software.

- Provide documentation services, including instrument conceptual designs, program plans, systems

analyses, illustrations, technical and implementation plans, test plans, test procedures, test scripts, software

documentation, and the full range of system hardware and software documentation:

- Document Services Specific Tasks;

- Photo and Video Specific Tasks.

B. Sustaining Engineering Services

- Provide sustaining engineering services for hardware and software.

C. Standards and Process

- Provide support for engineering standards work and engineering process work.

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Mechanical Systems Engineering Services (MSES II/B)

Representative Task Order (RTO) Overview

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RTO -1 Structural, Mechanical, Thermal and Optical Analyses for Lunar

Composite Spectrometer

> Support instrument mechanical and optical development in order to be ready for the instrument preliminary design review (I-PDR) in 18 months. The following key areas have been identified: a. Mechanical engineering design to integrate the three spectrometers; b. Structural Analysis; c. Thermal Analysis; d. STOP Analysis for the LIS Instrument> Period of Performance - Eighteen (18) months > Tentative Reviews - Pre Systems Requirements Review Peer Review - Systems Requirements Review - Pre Instrument Preliminary Design Review Peer Review - Instrument Preliminary Design Review > Deliverables - Deliverables shall be furnished on CD-R media > Assumptions - Government Furnished Property - Long Distance Travel: None - On-Site (Government) - Task Start Date: Task issued in the 1st month of contract year 1

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RTO-2

Tip/Tilt Mechanism for Lunar Composite Spectrometer (TTM)

> Design, develop, and fabricate a TTM. Flight electronics are not a part of this task, but test electronics

are (Electrical Ground Support Equipment, EGSE). The task shall include specifying the electrical

parameters based upon the chosen actuator. Interface control documents and drawings shall also be

provided.

> Period of Performance

- Forty-Two (42) months

> Deliverables

- Preliminary/Critical Design reviews;

- Test, project, analysis, thermal, environmental plans;

- Flight TTM and EGSE for integration

> Assumptions

- Government Furnished Property: None

- Long Distance Travel: None

- Off-Site (Contractor facility)

- Task Start Date: Task issued in the 2nd month of contract year 2

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Mechanical Systems Engineering Services (MSES II/B)

Question/Answer Session