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1 Microsoft Office 2003: Advanced
ADVANCED MICROSOFT WORDLesson 11 – Merging Form Documents,
Directories, Mailing Labels, and Envelopes
Microsoft Office 2003:
Advanced
2 Microsoft Office 2003: Advanced
Objectives
Identify a main document and a data source. Insert merge fields into the main document. Preview, merge, and print form documents. Create a new data source. Edit, sort, and filter data source records.
3 Microsoft Office 2003: Advanced
Objectives (cont.)
Prepare mail merge documents for labels and envelopes.
Use merge features to create catalogs and directories.
4 Microsoft Office 2003: Advanced
Vocabulary
Boilerplate text Data source Field name Fields Header row
Main document Merge fields Record Variable text
5 Microsoft Office 2003: Advanced
Mail Merge: 6 Basic Steps
Select document type. Select starting document. Select recipients. Write your letter. Preview your letters. Complete the merge.
14 Microsoft Office 2003: Advanced
Edit Data Source Records
Add new entries. Edit current entries. Delete current entries.
15 Microsoft Office 2003: Advanced
Sort Data Source Records
Organize the records in alphabetic or numeric order.
16 Microsoft Office 2003: Advanced
Filter Data Source Records
Set up conditions identifying criteria that must be met before records are included in a merge.
17 Microsoft Office 2003: Advanced
Prepare Labels
Mailing labels Name badges Business cards Postcards Folder labels
19 Microsoft Office 2003: Advanced
Create Catalogs and Directories
All records print in the same document. To print only specific records, you must first
filter the data source.
20 Microsoft Office 2003: Advanced
Summary
The mail merge feature enables you to create personalized form letters, mailing labels, and envelopes as well as catalogs and directories.
The data source contains variable information.
You insert field names from the data source into the main document.