1 Mobile Devices for parliamentary work in the Spanish Senate ECPRD - ICT Group Seminar 2013, Bakú...

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Mobile Devices for parliamentary work in the Spanish Senate

ECPRD - ICT Group Seminar 2013, Bakú 28-29 November

The minutes of the previous: Senate Session Hall, in 1906Asterio Mañanós (1861-1935)

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• First endowment of laptops to Senators for electronic mail and web navigation (2001)

• Smartphone for Senators (early 2009)

• Electronic submission of parliamentary initiatives (early 2010)

• Tablets in parliamentary works: early 2012

• Statistics of the usage of the system

• Future development for mobile devices

• App for citizens tablets and smartphones

Mobile Devices for parliamentary work in the Spanish Senate


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Thank you very much


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Electronic submission of parliamentary initiatives


From a functional point of view, the two main notes that characterize

the system are:

• Only used in some proceedings:

• Written questions to the Government• Amendments to laws • Request of information and documents to the Government

• Compulsory computer presentation

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The main technical characteristics are:

oVery simple System. The main screen is reminiscent of the Outlook email program.

oPresentation of the questions with electronic signature for each Senator

oTelematic Shipping of the questions to the Government by means of web services

oPublication of questions and answers on the website only (no longer published in the Official Gazette)

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Why start with the written questions?:•Because the process is not too complex.•And the number of questions to the government has grown exponentially in recent years:

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11ECPRD - ICT Group Seminar 2013, Bakú 28-29 November


Tablets in parliamentary works

• The application was made for operating system Android and devices Samsung Galaxy Tab 10.1

• Android was chosen by the lower cost of terminals and systems implementation and openness to different suppliers

• Web services to communicate with the internal system.

• Server java application with HTML 5.• Shielded storage of the private key for

asymmetric cryptography in the tablet.



• The user can see the number of affairs pending to be done of each type.

• It is possible to view also current and completed affairs if desired.

• It is possible to access to each type of proceeding separately or choose the View All button to access to a view with all the paperwork mixed.

• This screen is only displayed if the user has proceedings pending of more than a type. if not, the system goes directly to the concerned type.



•The information is displayed in a different way if the tablet is in landscape or portrait mode. •The MP’s can approve (with or without sign depending on the procedure) or reject.•If signature is required appears a link "XML view" to see what is going to be signed.•In case of rejection is possible to include a short message of explanation.



At the and of the process, a NIP associated to the private key is required to sign the question, amendment….


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Statistics of the usage of the system

Questions to the Government checked, signed and submitted electronically

Year Total number of questions

Signed in the laptop

Signed in the tablet

2010 10496 10496

2011 (till legis end) 5149 5149

2012 9128 6229 2899 (32 %)

2013 (till october 22nd) 16940 12873 4067 (24 %)


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Groups of amendments checked, signed and submitted electronically




2011 (till legislature end) 200 200

2012 522 515 7 (1,5 %)

2013 (till october 22nd) 283 274 9 (3,2 %)



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Request of information and documents to the Governmentchecked, signed and submitted electronically




2011 (till legislature end) 19 19

2012 118 92 26 (22 %)

2013 (till october 22nd) 140 122 18 (13 %)




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Future development for mobile devices

• The objetives are:• Extend its functionality for the Senator to fill the entire

form of the initiative from any device (not just personal computers)

• Use in other parliamentary initiatives:o Motionso Request to appearo Questions in Commisions

• Use with all types of devices:o Personal computers, tablets and Smartphones

• With multiple operating systems, since many Senators ask to use Apple:o Android, IOS and Windows 8

• Improve usability to get Senators use it every day


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The main usability problem lies in the electronic signature:

•The digital certificate has to be stored in the terminal or be read from a card with an external device (even worse).•Need to remember the pin.•Problems with the Java virtual machine, with drivers, etc .....



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We have studied the problem and decided to change the electronic signature policy:

The electronic signature based on cryptography will be replaced by the sending to MP’s mobile phone of a one use alphanumeric code

This will be applied to parliamentary procedures and to administrative questions without impact outside the Parliament



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The ability to do this is based on the following rule:

Law 11/2007, of 22th June, about electronic access of citizens to public services.

………………………………..Section 16. Using other electronic signature systems.1. Public authorities may determine, taking into account the data and interests involved, and always with justification, assumptions and conditions for use by citizens of other electronic signature systems, such as concerted keys in previous registration, provision of information known by both parties or other non-cryptographic systems.



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Security requirements:

•Login with username and password in the Senate Intranet (SSL connection).•The alphanumeric code for single use will be generated with the maximum safety conditions (simultaneous generation between client and server, etc..).•The evidence of the transaction (XML format) will be stored in the system, electronically signed with server certificate.

The new signature system will be applied first with the remote voting system, that is going to work (still with cryptographic signature) in the first plenary sitting of December.



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Who can use it?:

Senators with health problems, or pregnancy, maternity or other who are appreciated by the Bureau

Who autorizes?

During the previous week the Board or the President define the matters of next Plenary sitting and which can be voted with this system

How do they know this?

The system send messages (SMS, email and in the Intranet) with the votes and the term of the vote (one hour before the vote in the plenary sitting)


Telematic voting program at Plenary sitting

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Telematic voting program at Plenary sitting

How to avoid duplicated votes?

The keyboard of the Senator is blocked, but he can tell until one hour before the begginning of the Plenary sitting that he will be, “in person”: his keyboard is released and their electronic votes are not taken into account

How to avoid impersonation (the problem of the signature)?

•Since now, they will vote signing with their electronic certificates in their personal computers.•In the first months of 2014, the system will be changed to the sending of one use alphanumeric code to their mobiles. In that moment they will be able to vote, with personal computers, tablets and smartphones (operating systems Android, IOS and windows 8).









Senators Committees Senate‘s agenda

Live broadcast:Plenary sitting Dd/mm/yyyy

Live broadcast:Committee xxxxxxxxxxxxxDd/mm/yyyy

Official publications

Title banners which appear on the website

The laws Plenary Sitting Hall

Senate app at citizen devices:

After downloading from Google play or App store, the app is installed and, when the icon "Senate" is clicked, the following screen appears.

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