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1
Module 15
Setting Up a Network Printer
2
Overview Introduction to Windows NT Printing
Guidelines for Setting Up a Network Printer
Setting Up a Network Printer
Setting Up a Network Client
Accessing a Network Printer
Creating a Printing Pool
Setting Priorities Between Printers
Assigning Forms to Paper Trays
Setting a Separator Page
Best Practices
3
Introduction to Windows NT PrintingPrinter
Printer Document View Help
Document Status
Word.doc User2Owner Pages Size Submitted
Windows NTWorkstation
Windows NTWorkstation
Windows 95Windows 95
MS-DOSMS-DOS
MacintoshMacintoshNetWareNetWare
Network-Interface Print Device
Network-Interface Print Device
Print DevicePrint Device
Print DevicePrint Device
Print ServerPrint Server
4
Printer Permissions
FullFullControlControl
Manage DocumentManage Document
PrintPrint
No AccessNo Access
5
Guidelines for Setting Up a Network Printer
Determine the Appropriate GroupsDetermine the Appropriate Groups
Use Intuitive Share Name for the PrinterUse Intuitive Share Name for the Printer
Determine the Level of Security the Printer RequiresDetermine the Level of Security the Printer Requires
Assign the Appropriate PermissionsAssign the Appropriate Permissions
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Setting Up a Network Printer
Assign Permissions to User and Group AccountsAssign Permissions to User and Group Accounts
Verify the Print Device is on the Hardware Compatibility ListVerify the Print Device is on the Hardware Compatibility List
Log On as a Member of the Appropriate GroupLog On as a Member of the Appropriate Group
Add a PrinterAdd a Printer
Share a PrinterShare a Printer
1111
2222
3333
4444
5555
7
Adding and Sharing a New Printer.
Use this optionUse this optionUse this optionUse this option ToToToTo
My ComputerMy Computer
Available PortsAvailable Ports
Manufacturer and PrintersManufacturer and Printers
Printer NamePrinter Name
Default PrinterDefault Printer
Shared Shared
Share NameShare Name
Operating SystemsOperating Systems
Test PageTest Page
Designate the computer as a print serverDesignate the computer as a print server
Connect a local print device to the print serverConnect a local print device to the print server
Make sure the correct printer driver is installedMake sure the correct printer driver is installed
Identify the printer to users who manage itIdentify the printer to users who manage it
Set the default printer for Windows applicationsSet the default printer for Windows applications
Share the printerShare the printer
Assign a share nameAssign a share name
Make sure appropriate print drivers are availableMake sure appropriate print drivers are available
Verify the printer is correctly installedVerify the printer is correctly installed
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Sharing an Existing PrinterHP DeskJet 500 Properties
PortsGeneral SecurityScheduling
OK Cancel
Device Settings
Share Name:
Shared
Not Shared
Alternate Drivers:
DeskJet_Acct
You may install alternate drivers so that users on the following systems candownload them automatically when they connect.
HP DeskJet 500
Windows 95Windows NT 4.0 MIPSWindows NT 4.0 AlphaWindows NT 4.0 PPCWindows NT 3.5 or 3.51 x86Windows NT 3.5 or 3.51 MIPS
To modify the permissions of the printer, go to he Security tab.
Sharing
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Assigning Printer PermissionsPrinter Permissions
Printer: HP DeskJet500
Owner: Administrators
Type of Access: Full Control
Name:
Printer Operators Full ConEveryone Print
Administrators Full Con
Cancel Add... Remove HelpOK
Printer10 Print
CREATOR OWNER Full Control (All) (All)
Add Users and Groups
Names:List Names From:
Account Operators Members can administer domain user anAdministrators Members can fully administer the computBackup Operators Members can bypass file security to bac
CancelOK Help
Domain Admins Designated administrators of the domainDomain Admins Designated administrators of the domain
Sales Inside Sales Dept.Everyone All Users
Type of Access:
CLASSROOM\Sales
Show UsersAddAdd Members...Members... Search...
Add Names:
CLASSROOM*
10
Setting Up a Network Client
Windows NT and Windows 95 Clients
Users connect to shared printer
Print driver automatically copies to client computer
Other Microsoft Clients
Install a printer driver locally
Non-Microsoft Clients
Verify appropriate service installed on print server
Install a printer driver locally
11
Accessing a Network Printer
Connect to Printer
Printer:
Cancel
OK
Help
Microsoft Windows Network
NTSA1
DeskJet
Shared Printers: Expand by Default
NTSADOM1
DeskJet HP DeskJet 510
Printer Information
Description:
Status: Documents Waiting:
Shared PrinterShared PrinterShared PrinterShared PrinterPrinter ServerPrinter ServerPrinter ServerPrinter Server
DomainDomainDomainDomain
ShareShareNameNameShareShareNameName
12
Creating a Printing PoolPrint DevicesPrint Devices
PrinterPrinter
LPT1LPT1
LPT2LPT2
LPT3LPT3
One Printer
Multiple Ports with Print Devices Attached
Document Goes to First Available Port
13
Setting Priorities Between PrintersDestJet 500
Printer Document View Help
Document StatusWord.doc User1 1 800 bytes 3:58:00
Owner Pages Size Submitted
Contains commands to view and manipulate documents.
DeskJet 500
Printer Document View Help
Document StatusWord.doc User2 1 750 bytes 3:55:49
Owner Pages Size Submitted
Contains commands to view and manipulate documents.
User 1User 1
User 2User 2
User2 User1 User2
Priority 1Priority 1
Priority 99Priority 99
14
Scheduling DocumentsHP DeskJet 500 Properties
PortsGeneral Security
OK Cancel
Sharing Device Settings
Lowest
Available: Always
From 12:00 AM To 12:00 AM
Current Priority: 99
Highest
Priority
Spool print documents so program finishes printing faster.
Start printing after last page is spooled.
Start printing immediately.
Print directly to the printer.
Hold mismatched documents.
Print spooled documents first.
Keep documents after they have printed.
Scheduling
PriorityPriorityPriorityPriority
AvailabilityAvailabilityAvailabilityAvailability
ProcessingProcessingProcessingProcessing
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Assigning Forms to Paper TraysHP LaserJet 4Si Properties
PortsGeneral SecurityScheduling
OK Cancel
Sharing
LegalLegal 8 1/2 x 14 inLetter
Change ‘Lower Tray’ Setting
Device Settings
Draw selected form only from this tray
Hp LaserJet 4Si/4Si MX PS Device SettingsAvailable Postscript Memory: <701 KB>Halftone: <Use Printer Halftone>Halftone Setup...From To Tray Assignment
Upper Tray: <Letter>
Envelope Feeder: <Not Available>Manual Feed: <Letter>
Font Substitution: <Normal>Font Substitution Table
PS
ac
Lower Tray: <Legal>Paper TraysPaper TraysPaper TraysPaper Trays
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Setting Separator PagesHP LaserJet 4Si Properties
Ports SecurityScheduling
OK Cancel
Device SettingsSharing
X:\winnt\system32
HP LaserJet 4Si
Text goes hereText goes hereComment:
Location:
Driver: HP LaserJet 4Si New Driver...
Separator Page... Print Processor... Print Test Page
General
OK Cancel
separatorfile
Separator Page:
Separator pages are used at the beginning of eachdocument to make it easy to find a document among others at the printer
Browse...
Separator Page
Identify and Separate Print Documents
Switch Print Deviceto a Different Print Mode
Identify and Separate Print Documents
Switch Print Deviceto a Different Print Mode
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Best Practices
Place the Print Devices in a Printing Pool Physically ClosePlace the Print Devices in a Printing Pool Physically Close
Physically Secure the Print Devices (Maximum Security)Physically Secure the Print Devices (Maximum Security)
Document Network Printers and Assigned PermissionsDocument Network Printers and Assigned Permissions
18
Overview Introduction to Windows NT Printing
Guidelines for Setting Up a Network Printer
Setting Up a Network Printer
Setting Up a Network Client
Accessing a Network Printer
Creating a Printing Pool
Setting Priorities Between Printers
Assigning Forms to Paper Trays
Setting a Separator Page
Best Practices