Date post: | 18-Jan-2016 |
Category: |
Documents |
Upload: | shauna-hunt |
View: | 216 times |
Download: | 0 times |
1
Name of ProjectLogo(s) – all agencies/divisions involved
Photo
PhotoLogo(s) – all agencies/divisions involved
Agency(ies) involved
DateLocation
2
Team
Team Sponsor – NameTeam Champion - NameTeam Leader – NameTeam Members – Names
Insert Team Photo Here (and other pictures if available)
3
Why this project?
Why now?
Provide some general overview data about the process, what you do and what you value
4
Project Team Charter
Insert photo of charter if possible
Summarize major focus areas of your project charter here
5
Goals and Objectives
Insert photos if possibleSummarize the major “high-level” goals of your project
6
Process Overview
Insert photos if possibleList all important steps/terms that are unique to this process and DEFINE them
Include the Start and End of the process and the types of data you looked at
7
Current State
Insert photo of value stream map(s)Include summary of KEY findings
8
Current State Process Flow Map
Create a Process Flow Map using Visio to capture the major steps of the process. Include how many steps/days are value added vs. non-value added.
9
What We Learned: Benchmarking
Insert photos if possibleInclude summary of best practices from other states/agencies
10
What We Learned: Data Analysis
Insert photos if possibleInclude summary of KEY findings related the data your team looked at. Include a bar or line graph if possible.
11
What We Learned: Non-Value Added Steps
Insert photos if possibleInclude summary of KEY findings related to waste (reasons, sources, types, etc.)
12
What We Learned: 5S and Visual Controls
Insert photos if possibleList opportunities to apply 5S and how to use visual controls to ensure changes are sustainable
5S: Sort, Straighten, Shine, Standardize and Sustain
13
What We Learned From Our Guests
Insert photos if possibleInclude summary of KEY findings related to meetings and discussions with stakeholders, managers, subject-matter experts and other guests.
14
What We Learned From Kaizen
Insert photos if possibleInclude summary of KEY findings related to this week (teamwork, tools, the experience overall, etc.)
15
Future State
Insert photo of value stream map(s)Include summary of KEY findings
Current State vs. Future State
Current Future
Summarize differences using the table below or include bullet points of overall change/results (add photos if possible). Include
time (days, hours, etc.), expenses, revenue, etc. Your process steps (post-its) can be summarized on the following slide.
Summary of Value Stream Mapping
Type of StepsCurrent State:
Number of StepsFuture State:
Number of StepsPercent
Reduction
No Value Added - Pink
No Value Added but Necessary - Yellow
Value Added - Green
Transport - Blue
Waiting - Purple
Total
18
Recommendations
Insert photos if possibleList all recommendations your team has agreed upon. Include “task owners” and timelines/deadlines if you can
19
Key Performance Indicators (KPIs)
Insert photos if possibleList the top 3-5 KPIs for this project
20
Project Implementation Plan
Include your implementation plan here. If it was completed in Excel, simply copy and paste it
21
Project Plan Schedule: Year 1
Highlight some of the most important items here, focusing on your 3, 6, 9 and 12 month goals. In other words, what can we expect to see over the next year?
22
Project Plan Schedule: What Does “Good” Look Like?
Include information on improvements that can be made now, with little change to current staffing level, funding or technology. What is your low-hanging fruit?
23
Project Plan Schedule: What Does “Great” Look Like?
Include information on improvements that will need some commitment and resources to be successful, including staff, funding, technology, change in legislation, assistance from other agencies, etc.
24
Communication Plan/Stakeholder AnalysisWho needs to know about this change and how will we tell them?
Stakeholder Name
Role How Important to our Success is this Stakeholder?
Low, Medium, High
Current Level of Support?
Low, Medium, High
What Do We Want from this Stakeholder?
What's Important to this
Stakeholder?
Type of Resistance Plan to address
Best Practices Slide
Summary of all Potential Benefits
Improved service delivery
Time saved/efficiency
Direct impact on CT residents
Financial (direct and indirect)
WHAT are the benefits and HOW will we achieve them:
27
Related Issues Outside the Project Scope
Insert photos if possibleList all other needs, issues and additional opportunities for improvement that the team identified during the Kaizen
28
Thank You/Acknowledgements/Recognition
LIST:
Your Commissioner and Deputy Commissioner(s)
Team Sponsor, Team Champion, Process Owner
Team Leader
Stakeholders, Guests, Subject Matter Experts, Support
Facilitator
Host
Insert photos if possible