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New Mexico MVD Reengineering Solution

Milagro Project

Change Request

December 15, 2010

Project Certification Committee

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MVD Reengineering

• Description– Purchase COTS MVD Reengineering solution– Replace legacy MVD Driver and Vehicle and

Distribution systems with new technology, improving efficiency, accuracy, and maintainability

• Justification– Implement modern solution for system that is

30+ years old, resides on mainframe platform, and is increasingly hard to maintain

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Certification History

• Initiation Phase– Develop and Issue RFP– Data Cleansing– $400,000 certified

• Planning Phase– Hire Business and IT Project Managers– Hire IV&V– Award RFP and negotiate vendor contract– $300,000 certified

• Implementation Phase– Finalize vendor contract and begin Phase 1 – Driver– $22,169,117 certified

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Implementation Phase Results• Contracts in place

– Contract for IT Project Manager (Loretta Silva) executed and actively involved

– Contract for IV&V (PDS, Inc.) executed and actively involved– Contract for HP COmprehensive Motor-vehicle Enabling Technology

(COMET) implementation executed and actively involved; amendment underway for 7/1/10 GRT increase, minor hardware/software changes, schedule revisions and add HP Point of Sale functionality

– Contract for Business Project Manager (Mary Kurkjian) ended 8/29/10. Raul Alvarez, MVD Special Projects Director, Loretta Silva, and Sailam Vasudevan (Bus Analyst) assumed duties.

• Project Team in place– MVD – 4 SMEs, 12 JAD participants (others as needed)– ITD – IT PM, 5 IT Developers, 1 IT Developer Supervisor, 3 Infrastructure,

1 IT Business Analyst (others as needed)– HP – Vendor PM (Debbie Proffitt), 2 additional PMs, 4 Team Leads, 10

Business Analysts, 2 Trainers, 66 Technical resources (others as needed)– Executive Steering Committees in place and meeting regularly

• “Milagro” selected as the name for the new MVD system

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Milagro Calendar - NovemberMonday Tuesday Wednesday Thursday Friday

  1-Nov 2-Nov 3-Nov 4-Nov 5-Nov

9:00 - 12:00

JADSelective Service

InterfaceNavy Interface

8:30am Data Conversion

JADDriver Control - Ticket

Processing

JAD Temp Issuance, Class E Issuance, Renewal by

Email

Hearings Deliverable*

JADPOS - Calculate Fees (Permits/Licenses)

JADDriver Control - ACD Code Table (8:00am-10:00am)

1:00 - 4:00  

PM MeetingRisk Review Meeting

JADDriver Control - Forms, Letters, Reports - Ticket

Processing

DRIVE MVD ESC JAD

Void Transaction

JADDriver Control - Forms, Letters, Reports - Ticket

Processing

CDL Deliverable* (except Void Transaction)

  8-Nov 9-Nov 10-Nov 11-Nov 12-Nov

9:00 - 12:00JAD

IVR Interface

8:30am Data Conversion

MVD Reengineering ESC JAD

Driver Control - Ticket Processing

JADHandicap Placard

Canceled/Surrendered License Deliverable*

HOLIDAYJAD

Driver Control - Ticket Processing

1:00 - 4:00 

PM MeetingRisk Review Meeting

JADPOS - Calculate Fees

(Driver Control)   

  15-Nov 16-Nov 17-Nov 18-Nov 19-Nov

9:00 - 12:00JAD

Judicial Courts Interface

8:30am Data Conversion

JADDriver Control -

Suspension/Revocation

JAD Temp Issuance, Class E Issuance, Renewal by

Email

JADHandicap Placard

JADPOS - Calculate Fees -

Open ItemsJAD

Driver Control - ACD Code Table (8:00am-10:00am)

1:00 - 4:00  

PM MeetingRisk Review Meeting

JADForms, Letters, Reports -

Handicap Placard

DRIVE MVD ESC JAD

POS - Calculate Fees - Open Items

JAD Driver Control -

Suspension/RevocationJAD

Forms, Letters, Reports - Temp Issuance, Class E Issuance, Renewal by

Email

Void Transaction Deliverable*

  22-Nov 23-Nov 24-Nov 25-Nov 26-Nov

9:00 - 12:00

JADData Warehouse Interface

Ticket Processing Deliverable*

8:30am Data Conversion

JAD Driver Control -

Suspension/Revocation

  HOLIDAY HOLIDAY

1:00 - 4:00  PM Meeting

Risk Review Meeting     

  29-Nov 30-Nov      

9:00 - 12:00JAD

SHARE Interface

8:30am Data Conversion

JAD Driver Control -

Suspension/Revocation

     

1:00 - 4:00  

PM MeetingRisk Review Meeting

JADForms, Letters, Reports -

POSHandicap Placard

Deliverable*Temp Issuance, Class E* Issuance, Renewal by Email Deliverable*

 

 

 

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Milagro Calendar – DecemberMonday Tuesday Wednesday Thursday Friday

      1-Dec 2-Dec 3-Dec

9:00 - 12:00    

JADDriver Control - Rescind

WithdrawalJAD

POS - Process Payment 

1:00 - 4:00    DRIVE MVD ESC

JADPOS - Calculate Fees

JADDriver Control - Process

ReexamTicket Processing

Deliverable*

  6-Dec 7-Dec 8-Dec 9-Dec 10-Dec

9:00 - 12:00  JAD

Driver Control - Rescind Withdrawal

JADCustomer 2

Handicap Placard Deliverable*

Temp Issuance, Class E* Issuance, Renewal by Email Deliverable*

JADDriver Control - Rescind

Withdrawal 

1:00 - 4:00  

PM MeetingRisk Review Meeting

JADInterface TBD

JADPOS - Forms, Letters,

Reports

JADPOS - Process Payment

JADDriver Control - Process

ReexamJAD

POS - Cash Drawer Management

 

  13-Dec 14-Dec 15-Dec 16-Dec 17-Dec

9:00 - 12:00

 

Reengineering ESC JAD

Driver Control - Process Reinstatement

JADCustomer 2

JADPOS - Cash Drawer

Management

Calculate Fees Deliverable*

1:00 - 4:00  JAD

Interface TBD

DRIVE MVD ESC JAD

Driver Control - Rescind Withdrawal

JADPOS - Forms, Letters,

ReportsCourt Order Suspension Deliverable*

JADDriver Control - Process

Reinstatement 

  20-Dec 21-Dec 22-Dec 23-Dec 24-Dec9:00 - 12:00   8:30am Data Conversion     HOLIDAY

1:00 - 4:00  PM Meeting

Risk Review Meeting     

  27-Dec 28-Dec 29-Dec 30-Dec 31-Dec9:00 - 12:00   8:30am Data Conversion     HOLIDAY

1:00 - 4:00  PM Meeting

Risk Review Meeting   

 

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Phase I – Driver Status

• Requirements Specifications– 7 Deliverables Accepted– 7 Awaiting HP response to state feedback– 69 Under state review

• Software Design Specifications– 2 Deliverables Accepted– 0 Awaiting HP response to state feedback– 6 Under state review

• Data Conversion and Cleansing– Conversion of Driver data being mapped to Customer– Data errors being corrected

• Systematic fixes• Manual fixes – may require additional resources (ATA Temps)

• Development Environment installed• 1st Code Drop ready

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Milagro Project Timeline - Driver

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Milagro Project Budget

• Hardware $ 366k

• COMET Software $ 2,600k

• Other Software $ 826k

• Design, Develop, Implement Services $14,782k

for Driver/Vehicle system (excludes maintenance)

• Prof services (PM, IV&V, Contract developers) $ 3,595k

• Total (including GRT) $22,169k

• Project spending-to-date = $2,314k

• FY11 spending-to-date = $1,995k

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Appropriations

• Part of DRIVE MVD – Complicated funding modelo Developed detailed model of sources and uses; cash flow

• Previously certified $22,169,117• Requesting additional $700,677

o Appropriations:Department of Homeland Security grant: $700,677

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Conclusion

• Driver Phase is well underway• Milagro project remains on target and within budget• Excellent participation in JADs and Deliverable Review• Strong commitment from all participants (MVD, ITD, HP)• Stakeholders actively involved

• LFC Analyst (Aurora Sanchez)• External Interfaces (AAMVA, STS, L1, HSD, DPS, Courts)• Internal Interfaces (Data Warehouse, Microfilm, Data Entry)• Other TRD Divisions (RPD, ASD, TFID, OOS)• MVD DRIVE Executive Steering Committee (TRD only)• MVD Reengineering Executive Steering Committee (TRD – HP)

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Milagro Project

Questions?