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OAKS Test Administrator Training2008-2009

Oregon’s Assessment of Knowledge and SkillsEugene School District 4J

Version #1

Updated 8/22/08

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Goals for Training

Standardize test administration statewide for all students

Ensure test validity & fair testing for each student Continue to reduce the number of test improprieties Improve accuracy of student test data

Increase test security and student confidentiality

Make administration of Oregon assessments more efficient for you and your students

Become a qualified Trainer/Test Administrator

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Test Administrator Requirements

Test Administrators are required to read and understand Parts I – VIII of the 2008-09 Test Administration Manual and Appendices A, D, E, Q, R, & T of the manual, as well as all appendices pertaining to those specific assessments which the Test Administrator will be administering. Test Administrators are required to sign the Test Administrator Assurance of Test Security Form and return to your District Test Coordinator.

OAKS Testing resources, forms, and manuals can be found at www.4J.lane.edu/instruction/testing

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Test Administration Readiness

Tests MUST only be administered by personnel who have received proper training, reviewed the appropriate portions of the Test Administration Manual (TAM) AND have signed an Assurance of Test Security Form.

Determine which tests students need to take (Part V of the TAM). Remember to check IEPs and 504 Plans – check for necessary test accommodations.

Ensure a secure testing environment. Examine the environment for posters, charts or other items not included in the Allowable Resources Table.

Remember sample tests are available for OAKS Online and OAKS Paper/Pencil. This gives students an opportunity to become familiar with the test and it gives TAs an opportunity to practice test administration as well.

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Test Administration Readiness Cont.

For OAKS Online: Review appropriate OAKS Online User Guides Ensure that the OAKS Online Secure Browser is available

on each computer Locate the following information for each student you are

testing SSID (Ensure that your SSID information is

accurate) Student Legal Name Student’s Enrolled Grade (TAs should verify

the grade level of the test that students are presented with)

Set up a Test Session (for details see the OAKS Online Users Guide)

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For OAKS paper/pencil Identify individual students that would benefit

from paper/pencil tests, notify Jim Conaghan, conaghan_j@4j.lane.edu

Braille and Large Print tests must now be ordered through conaghan_j@4j.lane.edu

On the day of testing, ensure that each student has the appropriate test booklet and answer sheet

Test Administration Readiness Cont.

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Student Readiness

Familiarize students with test format by allowing them to take Sample/Practice Tests

Explain to students that the purpose of the assessment is to “measure your current progress on state content standards” and remind them that “I can’t help you with reading passages, test questions, test answers or formulas”

Encourage students to “do their best” Be prepared that students may have an

emotional reaction after being presented with their test score - be discreet.

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Accommodations & Modifications

Accommodation & Modification tables can be found in Appendix Q & R of the Test Administration Manual and at www.4J.lane.edu/instruction/testing

Modifications A modification is a substantial change in the standard

administration of a test Scores obtained under modified conditions count as non-

participants in calculations of participations Modifications should be specified in student’s IEP

Accommodations An accommodation is a change in how a test is presented to or

responded by a student - available to all students when necessary

Is considered “standard administration” and students have the opportunity to “meet” or “exceed” standard

An accommodation offered to a student should be consistent with support provided during instruction

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Test Security Security procedures are designed to protect the integrity &

confidentiality of assessment questions, prompts and problems that are not released for public use; the security of these assessment materials is necessary so they can be used in later years to measure trends in performance.

Test Administration procedures are to assure consistent statewide test administration.

All test items, test materials, and student-level information, both for online and paper tests, are secure documents and must be appropriately handled. Secure handling must protect the integrity, validity, and confidentiality of assessment questions, prompts, and student results.

Test irregularities do not always improve student scores. Breaches of security, whether through carelessness or

intentional mishandling of test materials, could jeopardize licensure for certified and administrative staff.

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Student Confidentiality Individual student results must not be made public.

Student test materials/reports MUST NOT be unnecessarily exposed so that student’s names can be identified with student results.

Any misuse of a student’s SSID number is a breach of student confidentiality.

SSID numbers are intended to be secure and MUST NOT be associated with student names and/or left in an unsecured place.

SSID numbers associated with student names and other identifiers MUST NOT be sent in an email.

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OAKS Paper/Pencil All materials must be securely handled and

stored in accordance with Part IV of the TAM All individuals who have access to testing

materials must sign an Assurance of Test Security Form

Test Administrators should be given test materials on the day of the test administration

Test Administrators should return test materials to the School Test Coordinator the same day as the test administration

Test Security

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Test Security OAKS Online

Only students may log in to their OAKS Online or ELPA testing

session. Test administrators or other staff or volunteers may not

log in using a student’s SSID except when helping a student who

is having problems logging in.

All printed passages or scratch paper must be shredded

immediately after the test session.

Student information (SSID, name, test scores) must remain

secure at all times.

Examples of Testing Improprieties from 2007-08 can be found at www.state.or.us/go/testsecurity

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Test Security

Testing Environment (OAKS Online or Paper/Pencil)

See 2008-09 Test Administration Manual for allowable resources, posters, charts

Ensure students are using only allowable resources and all other materials are inaccessible to students or confiscated by Test Administrator

Visual barriers and adequate spacing between students Test administrator MUST actively monitor the testing session No electronic devices that allow communication among

students or the photographing of test content

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Test Security Mathematics symbols (including #s) can not be read aloud

125 + 25 = • Proctors may not explicitly or implicitly direct a student to identify reasons or

strategies used to determine test answers, nor may proctors otherwise provide instructional or learning strategies for guidance during the assessment process (see Administration Manual for examples of Allowable Resources). This includes: “Prove it”, “Show me your work”, “show me where you found the answer”, etc.

• Tests must be kept secure

• Any teacher review or analysis of test items constitutes a breach in test security

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Printed Passages & Test Security

Do not photocopy, digitize, or enlarge passages

Each passage must be securely disposed after each SESSION

Test Administrator will be approving printing requests

Test Administrators must not remind or prompt students to print passages during a test session (unless required by IEP or 504 plan)

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Test SecurityReporting a security breach: All potential test improprieties or irregularities must be

immediately reported to the DTC, Jim Conaghan (x3483), even if you are unsure of the exact situation.

DTCs must then submit an initial report for all potential test improprieties or irregularities to ODE within one day of learning of the potential test security breach. DTCs must submit their initial report electronically using the form available at http://www.ode.state.or.us/go/testsecurity. DTCs should e-mail the completed form to Holly Edwards, Security Coordinator for Test Design and Administration, along with any additional documentation.

Based on the initial report, ODE may request further investigation by the DTC, in which case the DTC must provide results to ODE within 30 days. In regard to any potential teacher or administrator violation, DTCs will work within district policy & rules established by TSPC.

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Policies Modified and partial assessments will count as non-

participants in calculations of participation.  For OAKS Online, test resets will not be allowed. Any

assessment administered will count as one of the three test opportunities available to students even if it was modified in error.

Targeting down is not allowed. Targeting up is allowed. However, 8th graders must take

the 8th grade test. They can take the 10th grade as well. To count as a partial test, students must submit <5

responses on OAKS Online and <10 on OAKS paper/pencil

OAKS Paper/Pencil tests are available to individual students on IEPs or 504 plans and individual students documented by the District.

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OAKS Online Test Administration

User Guides are at www.4J.lane.edu/instruction/testing Visit www.oaks.k12.or.us/training.html for the OAKS Online

Training Site. Teachers and students should use the training site to become familiar with the system before testing.

New for 2008-09 Default display size and test language can be set by TA before

students log in OAKS Portal – new design, one login Participation Report Students can change display size while testing Highlight and strikethrough features Keyboard navigation Reading Passages can be printed Students may mark a single item in a group of Reading items

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Test Administration Procedures Student Directions

Review the student directions before testing Read the appropriate script to all students

verbatim prior to beginning each test These are the ONLY instructions you may

give to students

Troubleshooting (OAKS Online) Contact your Regional Assessment ESD

Partner for assistance in troubleshooting technology problems, asmtsupport@douglasesd.k12.or.us

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Test Administration Procedures

If a student believes there is a problem with an OAKS Online test item, ask the student to report it using the ‘Comment’ feature

Appropriate response to student questions during testing Use caution: check your verbal and nonverbal

cues so that you don’t provide inappropriate coaching that would impact a student’s response to a test item

Scoring tests or providing students with any feedback as to how well you believe they are performing is a security breach

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Completing the Testing Cycle

For OAKS Paper/Pencil: Collect ALL testing materials from students at the end

of the testing session or upon completion of the test Securely shred any scratch paper immediately after

the testing session Keep student answer sheets and test booklets

together – if students need to resume testing they must receive the test booklet they previously used

Ensure that student’s answer sheets are properly coded (including modification or accommodation codes)

Turn ALL materials into your school testing coordinator as soon as possible for secure storage

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If you are testing on OAKS Online: Be sure students successfully log off their

computers As soon as a student completes a test, the student

may view their test results. Test scores will be made available to approved

administrators via the OAKS Online reports Securely shred any scratch paper or printed

passages immediately after each testing session

Completing the Testing Cycle Cont.

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Questions/Support OAKS Online (UMS, Reporting, Technical Support),

Contact your Regional Assessment Support Partner (Kristine Keizer, Angie Wyscavar), 1-877-373-3684, asmtsupport@douglasesd.k12.or.us

or AIR Technical Help, 1-866-509-6257,

oaks.helpdesk@air.org Student SSID, Name, Grade level login problems -

Ruth Mann, x3267, mann@4j.lane.edu Testing resources, forms, manuals,

www.4j.lane.edu/instruction/testing Test security questions/issues, paper/pencil orders -

Jim Conaghan, x3483, conaghan_j@4j.lane.edu