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1
On Target and In Time
Ann Chapman
UKOLN
University of Bath
Bath, BA2 7AY
http://www.ukoln.ac.uk/UKOLN is funded by the British Library Research and Innovation Centre, the Joint Information Systems Committee of the Higher Education Funding Councils, as well as by project funding from the JISC’s Electronic Libraries Programme and the European Union. UKOLN also receives support from the University of Bath where it is based.
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Bibliographic Management
Quality, standards, record formats
for all types of materials
Current & retrospective cataloguing
Performance measurement of
bibliographic databases
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Bibliographic Management
Currency Surveys
Quality Studies
And Other UKOLN projects
Committee membership
Consultancy work
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Currency Surveys
•BNB MARC Currency Survey
•Multi-Source Currency Survey
•LISU/UKOLN Acquisitions Trends Study
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BNBMARC Currency Survey
Availability of records in the BNB files
Survey parameters
For cataloguing - since 1980
For ordering - since 1988
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Sample details
Who provides the samples?
How big is the sample?
What data is collected?
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What it measures
Overall hit rate
Proportion of CIP records in hit rate
6 month recheck and imprint coverage
Information on records not found
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Current performance
Cataloguing
Academic libraries sample 79%
Public libraries sample 89%
Ordering
Academic libraries sample 78%
Public libraries sample 86%
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Trends
Tracking April 1997 sample CIP records
CIP proportions
Movement of hit rate
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Multi-Source Currency Survey
Bibliographic records are used for:
• Recording the national imprint• Stock selection and ordering• Inter Library Loans• Queries
They are created and supplied/bought by various bodies
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Participants
British LibraryBibliographic Data Services
Book Data - BookFind CD ROMWhitaker - BookBank CD ROM
BLCMP CURL
LASER OCLC
SLS Unity
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Findings
•Items not found on any database
•Sectoral hit rate differences
•Specific limiting factors
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Findings
Post 1995 imprints
1st year 62% (A) and 82% (P)
2nd year 82% (A) and 84% (P)
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Findings
Frequency of update
Monthly CD’s - 90% +
Quarterly updates - 88%
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Acquisitions trends study
All currency survey data is retained
Record of UK library acquisitions since 1980
LISU/UKOLN collaboration
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Resources
Records from the currency survey database
Additional datasubject - physical format - price
Stock retention study
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Study focus areas
• Date of publication
• Binding format
• Subject areas
• Stock retention
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Additional data
What is needed• Subject data• Physical format data• Price data
Obtaining the data
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Stock retention
Select samples (libraries)
Contact libraries
Libraries check samples
CategoriesTitle still in stock (original copy)
Title still in stock (replacement copy)
Title withdrawn from stock
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Quality Studies
• CLSCP
• Catalogue Quality measurement
• Other work
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CLSCP
Copyright Libraries Shared Cataloguing Programme
Recording the UK imprint• British Library - 70% of titles• Copyright agency libraries -
- 6% of titles each
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Quality control
• 6 separate departments• Large number of staff involved• Harmonisation of practice
• Overall level of quality• Identify recurring errors• Provide feedback
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Monitoring
Monitoring body• Trinity College, Dublin• UKOLN
Monitoring frequency• Monthly• Annual snapshot
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Samples
Sample size
Checklist of error categories• Accuracy• Consistency• Fitness for purpose
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Trends
Errors found are few
• 008/260 data mismatch
• Filing indicator errors
• Omitted/duplicated fields
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Catalogue quality self-assessment
Ideal performance measurement indicators are:
• Easy to undertake• Easy to calculate performance levels• Make limited demand on staff time
Is there a methodology available?
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Overall catalogue quality
•Catalogue to Stock check
•Stock to Catalogue check
•Item to record (specific element) checks
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Samples
•Sample A generated from the catalogue
•Sample B generated from sample A
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Samples
•Whole catalogue sample
•Catalogue sub-section sample
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Pilot site
• Originally Essex
• Any volunteers?– Size of sample
– When
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Other work
Retroconversion studies (1995 and 1996)
Cambridge study
BLCMP study
The future
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Cambridge University
Use and understanding of catalogues
Use of catalogue guides
Type of searching
Understanding catalogue data
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Retroconversion
HE sector survey 1994-95
Non-HE sector survey 1996
Making the Most of Our Libraries
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BLCMP
Quality of records
Before/After editing pairs
Types of edit
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The Future
• Currency Surveys
• More collaboration