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Photocopy and Print Vending

OCS ON ACCOUNT

print and copy vending

Designed for modern university environment

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Key Features: Allows students to use accounts

Student ID card and Password or Email name and Password or User created account

Allows non-students to use cash or set up an account. Visitors can pay for all services at the copier or printer with coins and bills Visitors can set up accounts (self service) and deposit funds for future use.

Allows the modern ‘copier’ to also be the ‘printer’ Leverages your hardware for maximum use and functionality Saves money on printing (low cost per copy compared to stand-alone HP printers

Allows for future growth to computer labs Students free ‘print’ balance for semester No hardware required in the lab (print stations OR card readers – not needed)

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Photocopying

Any user can insert a coin or bill to copy Students can charge their (prepaid) account

Touch Terminal Coin Bill System

Copy Print Add value to account View/print account history Pay with account Pay with cash

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Computer Printing

1) At PC Create a job – enter name and description

2) Enter Job name – select job

3) Insert cash

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Client pop up screen

< for library – non authenticating

(to allow for visitor cash use)

for labs – authenticating >

(to allow for direct print, or future release, and check balance)

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Wireless Laptop Printing

For patrons that want to print from their own laptops – without connecting to your network.

A laptop with internet access…

…Prints through the internet to a Windows server (running IIS)

To Coin- op or PC…

Print Release Stations

BENEFIT:

1. User needs no rights to see server.

2. User can print from anywhere

WEB

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PC print station:

After users enter their account information only their jobs are listed.

The user select what they wish to print and other non printed jobs time out.

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Adding Value to Account

At the Copier/printer At Patron Kiosk PC / USB Bill System Standard or Touch

screen

Copy Print Add value to account View/print account history Pay with account Pay with cash

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Patron Kiosk: Self Service Station

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View Account

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Create Account

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Forgot Password? No problem – we will email it to you. Email set up screen…

This pertains to Visitors and not students…

Press “Forgot Your Password.. Enter in the email addressed used to create their account … and OCS will email the PW.

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Sample kiosk at a college – The site bought Dell touch screen

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Complete Patron Kiosk:

Includes:

• 15” Touch Screen PC

• Magnetic or Bar Code reader

• Bill Acceptor (coin opt.)

• Receipt Printer

• Secure housing and stand

• 2 Key Entry

• Cash Pick up monitoring

•Optional Security Camera

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Web Account Access Account access through the internet.

Look up accountCheck balance, transaction historyChange PINAdd value with Bank (credit/debit) cards

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Web Based: View Account – Add $

Add Value to your account over the web with Credit/Debit Cards via PayPal interface.

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More options: The Touch Terminal Option for Copier and or Printer: or as a Print Release device, replacing PC Print Release Station

The versatile Touch Terminal can control copies and prints with a multifunction copier/printer.

One device controls BOTH copying and printing.

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Copier and or Printer Terminal:

1. Touch Screen Alpha Numeric Keypad

Account names: Alpha Numeric – Log in or email names

Password/PIN#: Alpha/Num – Network log on password or Email password

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Reader Operation

To Copy: Swipe card or enter

account # Enter PIN # You have $10.00 Press “Copy” - As copies are made -

9.90, 9.80, 9.70… Press Enter when

finished

To Print: Swipe card or enter account # Enter PIN # You have $10.00 Press “Print”

3 jobs queued

Press +/- to scroll Sample.doc 4 pg $.40

Enter to print *Jobs sent from anywhere are

automatically released at this station – the job follows the user

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Touch screen operation

< Enter Account & PIN (PW)

Copy or Print >

< Select your print jobs or

Make Photocopies>

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Combination:Touch Terminal/ Coin Bill System

Copy Print Add value to account View/print account

history Pay with account Pay with cash

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Ways to Print

Passive mode – no pop up, bill the logged in user Direct with POP UP screen

Send direct to printer After queuing several jobs

Release only the job you want - from where you sit or Go to a Print Release System

PC Print Station or Ethernet reader (VCC)

To a queue on a server and released PC print station or Ethernet reader (VCC)

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Print Vending 1. Pay at originating PC

Enter acct information

Click “print” go to printer

2. Pay at VCC Ethernet controllerEnter acct information

Click “ send to print station”

                                 

             

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Print From Windows Student: Confirm Login

name or enter ID CARD # or Login Name and PIN

When ready to print (after perhaps queuing up several print sources) CLICK on the “P” in the windows system tray.

Re-Authenticate Select the jobs to print and

pay for. Go to Printer

Release from Workstation Option

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3. Release at PC Kiosk: – Print Release

Step 1: Swipe ID card or type Login name, type PIN

Step 2: Select what you want to print

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OCS POP UP for Macintosh

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Free Print Scheduling

Classrooms – Can be on weekly schedules for FREE PRINT PERIODS.

All printing is monitored but ‘no charge’ during class.

For direct printing or print release stations.

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URL or Application printing

Set specific charges or no charge per specific web URLs or Applications.

Free print student class schedules, transcripts, citation systems.

Free “X” number of pages free.

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Over- the-Counter Administrative module

Create new accounts Credit (add funds) to accounts Debit accounts: Point-of-Sale module Lock Accounts Query all transactions for a given account Manage print queue Email Pin# and account information to account Look up and reverse a user’s specific

transaction – for poor copy of print quality.

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OVER-THE-COUNTER

Each staff logs in with their own access ID There are several user levels

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Over the Counter

It is easy for staff to look up users and provide many types of assistance

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Client History – Account Query

A complete audit history is recorded and stored.

It is easy for staff to post a reversal for poor quality prints

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OCS On Account

Prepaid debit system – no billing required Charge for Computer Prints, Microfilm Printing and Photocopies

Free per semester balances for user groups Self Service Allow non students to use the system – set up their own accounts Uses a minimum of hardware – (LOW COST and Maintenance) Self service add value with cash or credit card Web site based account access LOTS OF PRINTING OPTIONS             PRINT DIRECT             PRINT RELEASE STATION             RELEASE at MULTIFUNCTION COPIER PRINTERS LOTS of ADD VALUE OPTIONS             Over the Counter             At PC/ Kiosk (standard or touch screen)             Over the Internet (with Credit/Debit Cards)

OCS On Account is a comprehensive PRINT MANAGEMENT systems to control and vend student printing.

OCS On Account is used in small (10 computers) and large sites (multiple campuses hundreds of thousands of users)

                              

                

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REPORTS:OCS offers a full range of reports.

Standard reports are in standard text format.

Many reports are in an MDB format and these are created in “CRYSTAL REPORTS” which is a world standard standard report creation program – this make OCS reports flexible and in a common and customizable form

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Standard report menu

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Sample: General Report

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Sample of one Network Layout

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Network Configuration Options

OCS Primary/Secondary Server system

Remote site

User stations

Secondary server

Primary Server

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Primary / Secondary Server Primary Server

Either holds master database and balances or authenticates and posts transactions to an external SQL database

Contains OCS secure passwords and authentication parameters

Can be a print and local connection server to Kiosks, Print Stations, Client Computers and Control Units

Secondary Server (there will be secondary servers at each campus) Keeps print jobs local,

saving network traffic Connects to Client

computers, Copier Terminals, Kiosks and print stations in the local area

Can act as local – print station/kiosk

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Technical Information

OCS On-Account requires an NT/2000/2003 server. OCS is a service. MS SQL or MS SQL express (free version)

Touch Terminal and Touch Coin ops Systems require 10/100 Ethernet drops

OCS Client runs on windows 2000 or better OCS Print stations run on windows 2000 OCS is compatible with Macintosh and other

operating systems

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The User Database

• SQL Database for users

•OCS can automatically upload users

• OCS can poll external databases for users

• OCS can use LDAP to get users from Active Directories or NDS servers.

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OCS: LDAP SETUP – Many options

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Account Media

No Card, Keypad only – great for non students/patrons

Cards Accepted: Library (Bar Code) Cards, Standard Magnetic Stripe Cards

Student ID Cards AAA Club or Shoppers Club Cards

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General Overview A central system with an SQL database will act like a central bank

account for a student copy/print account. The same balance can be used to copy/print in any site.

Student can use the college ID card (magnetic stripe) plus a PIN# to access their account. (this mimics bank ATM card security), or ADS login authentication or other databases with LDAP or ODBC connections.

Users can add value to their account at Kiosk Pay Stations with Bills or Bank Cards or over the internet ( a link on the campus web site will be created for this purpose) with a bank card (credit or debit).

Value is used to photocopy and produce computer prints in the libraries and computer labs.

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Contact information

US Sales USSALES@OUTPUT-CONTROL-SOFT

WARE.COM 607-539-7434International Sales SALES@OUTPUT-CONTORL-SOFTWA

RE.COM 905-828-9706