11

Presentation to the ACI Presentation to the ACI on the FY 2013 Budgeton the FY 2013 Budget

December 14, 2011December 14, 2011

22

AgendaAgenda

Strategic Plan OverviewStrategic Plan Overview Board Budget Priorities and Board Budget Priorities and

DirectionDirection Overview of Sources and Uses of Overview of Sources and Uses of

FundsFunds Review of Comparative DataReview of Comparative Data Current FY13 Budget ProjectionCurrent FY13 Budget Projection Wrap Up and Next StepsWrap Up and Next Steps

33

Strategic PlanStrategic Plan

Goal One: Ensure that Every Student Goal One: Ensure that Every Student is Challenged and Engagedis Challenged and Engaged

Goal Two: Eliminate Achievement Goal Two: Eliminate Achievement GapsGaps

Goal Three: Recruit, Retain, and Goal Three: Recruit, Retain, and Develop High Quality StaffDevelop High Quality Staff

Goal Four: Provide Optimal Learning Goal Four: Provide Optimal Learning EnvironmentsEnvironments

Goal Five: Meet the Needs of the Goal Five: Meet the Needs of the Whole ChildWhole Child

44

Board Budget Priorities Board Budget Priorities and Budget Directionand Budget Direction Student Achievement and Student Student Achievement and Student

Success (Goals One, Two, and Five)Success (Goals One, Two, and Five)– Increase and reduce gaps in Increase and reduce gaps in

enrollment in:enrollment in: Intensified coursesIntensified courses Advanced PlacementAdvanced Placement International BaccalaureateInternational Baccalaureate Dual enrollment coursesDual enrollment courses

– Improve graduation rates and drop-Improve graduation rates and drop-out ratesout rates

55

Board Budget Priorities Board Budget Priorities and Budget Direction and Budget Direction (cont’d)(cont’d)

Student Achievement and Student Student Achievement and Student Success (Goals One, Two, and Five)Success (Goals One, Two, and Five)– Review proposed indicators for new Review proposed indicators for new

Strategic PlanStrategic Plan– Strengthen communication with Strengthen communication with

families and the communityfamilies and the community– Consider how instructional time Consider how instructional time

affects achievement and successaffects achievement and success

66

Board Budget Priorities Board Budget Priorities and Budget Direction and Budget Direction (cont’d)(cont’d)

Strategic Planning for Enrollment Strategic Planning for Enrollment Growth (Goal Four)Growth (Goal Four)– Capital Improvement PlanCapital Improvement Plan

Evaluate options to address enrollment Evaluate options to address enrollment growthgrowth

Consider alternatives to increase APS Consider alternatives to increase APS capacity while promoting student capacity while promoting student achievementachievement

77

Board Budget Priorities Board Budget Priorities and Budget Direction and Budget Direction (cont’d)(cont’d)

Teacher and Staff Quality (Goal Teacher and Staff Quality (Goal Three)Three)– Consider professional learning and Consider professional learning and

trainingtraining– Recruit exemplary diverse staffRecruit exemplary diverse staff– Ensure competitiveness in recruitment Ensure competitiveness in recruitment

and retentionand retention– Revise teacher evaluation policyRevise teacher evaluation policy

88

Board Budget Board Budget Priorities and Budget Priorities and Budget Direction Direction (cont’d)(cont’d) Evaluation and Accountability Evaluation and Accountability

(Goal Two)(Goal Two)– Review status of evaluationsReview status of evaluations

MathMath English/Language ArtsEnglish/Language Arts World LanguagesWorld Languages Office of Minority AchievementOffice of Minority Achievement ESOL/HILTESOL/HILT Services for Students with Special NeedsServices for Students with Special Needs

99

Board Budget Board Budget Priorities and Budget Priorities and Budget Direction Direction (cont’d)(cont’d) Evaluation and Accountability Evaluation and Accountability

(Goal Two)(Goal Two)– Consider Hoffman-Boston proposalConsider Hoffman-Boston proposal– Review reportsReview reports

State Efficiency ReviewState Efficiency Review Transportation EvaluationTransportation Evaluation Process Management and PerformanceProcess Management and Performance

1010

Sources of FundsSources of Funds

FY12 Budget = $475.1 million

1111

Uses of Funds by Uses of Funds by CategoryCategory

Staff Development

0.4%

Other Operating

Costs3.3%Salaries

57.6%

Employee Benefits18.9%

Equipment1.7%

Contractual Services14.8%

Materials & Supplies

3.2%

FY12 Budget = $475.1 million

1212

Uses of Funds by FundUses of Funds by Fund

Capital Projects Fund3%

Debt Service8%

School Operating Fund

81%

Community Activities Fund

3%

Cafeteria Fund1%

Comprehensive Services Act

Fund1%

Grants & Restricted Fund

3%

FY12 Budget = $475.1 million

1313

Enrollment Trend Past Enrollment Trend Past 10 Years 10 Years FY 2003-FY 2003-FY 2012FY 2012

16,000

17,000

18,000

19,000

20,000

21,000

22,000

23,000

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

At September 30 each year

1414

Enrollment Enrollment Projections-Projections-FY 2013 – FY 2018FY 2013 – FY 2018

1515

Locality Locality Disbursements to Disbursements to School Operating FundSchool Operating Fund

Source: FY 2012 WABE Guide

School DivisionSchool Division % of City/County General Fund% of City/County General Fund

MontgomeryMontgomery 51.5%51.5%

FairfaxFairfax 47.7%47.7%

LoudounLoudoun 47.2%47.2%

ManassasManassas 43.7%43.7%

Falls ChurchFalls Church 42.2%42.2%

Prince WilliamPrince William 39.7%39.7%

ArlingtonArlington 34.6%34.6%

Manassas ParkManassas Park 30.9%30.9%

AlexandriaAlexandria 30.8%30.8%

Prince George’sPrince George’s 23.3%23.3%

1616

Average Class Size-Average Class Size-Elementary SchoolElementary School

10.0

12.0

14.0

16.0

18.0

20.0

22.0

24.0Ale

xand

ria

Man

assa

s Pa

rkPr

ince

Geo

rge'

s

Arlin

gton

Fairfa

x

Man

assa

sPr

ince

Will

iam

Falls

Chu

rch

Mon

tgom

ery

Loud

oun

Source: FY 2012 WABE Guide

1717

Average Class Size-Average Class Size-Middle SchoolMiddle School

10.0

12.0

14.0

16.0

18.0

20.0

22.0

24.0

26.0

28.0

30.0Ale

xand

ria

Man

assa

s

Arlin

gton

Loud

oun

Prin

ce G

eorg

e's

Fairfa

xFa

lls C

hurc

hM

ontg

omer

yPr

ince

Will

iam

Man

assa

s Pa

rk

Source: FY 2012 WABE Guide

1818

Average Class Size-Average Class Size-High SchoolHigh School

10.0

15.0

20.0

25.0

30.0

35.0Arlin

gton

Man

assa

sAle

xand

ria

Falls

Chu

rch

Loud

oun

Fairfa

xM

anas

sas

Park

Prin

ce W

illia

mM

ontg

omer

yPr

ince

Geo

rge'

s

Source: FY 2012 WABE Guide

1919

APS Cost Per Pupil- APS Cost Per Pupil- Historical TrendHistorical Trend

$16,000

$16,500

$17,000

$17,500

$18,000

$18,500

$19,000

$19,500

$20,000

FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012

2020

Cost Per Pupil- Cost Per Pupil- ComparisonComparison

$10

$2,010

$4,010

$6,010

$8,010

$10,010

$12,010

$14,010

$16,010

$18,010

$20,010

Arlin

gton

Ale

xand

ria

Falls

Chu

rch

Mon

tgom

ery

Fairfa

x

Man

assa

s

Loud

oun

Man

assa

s Pa

rkPr

ince

Will

iam

Prin

ce G

eorg

e's

Source: FY 2012 WABE Guide

2121

Community FeedbackCommunity Feedback

Community Budget ForumsCommunity Budget Forums

Online Feedback ForumOnline Feedback Forum

2222

Current FY 2013 Current FY 2013 Budget ProjectionBudget Projection FY 2013 County/Schools Gap - FY 2013 County/Schools Gap -

$15 to $18 million$15 to $18 million

Revenue Picture UncertainRevenue Picture Uncertain– Likely federal funding loss – Title I Likely federal funding loss – Title I

and IDEA grantsand IDEA grants– State revenue - new biennial budgetState revenue - new biennial budget

2323

Current FY 2013 Current FY 2013 Budget ProjectionBudget Projection Expense Pressures Exceeding Expense Pressures Exceeding

Revenue GrowthRevenue Growth– Increasing enrollmentIncreasing enrollment– Compensation increaseCompensation increase– Virginia Retirement System (VRS) Virginia Retirement System (VRS)

rate increaserate increase– Inflation and other baseline Inflation and other baseline

increasesincreases– Debt serviceDebt service

2424

FY 2013 Budget FY 2013 Budget Development -- StatusDevelopment -- Status

Baseline Budget Baseline Budget – Expenditure deferralsExpenditure deferrals– Test costsTest costs– VRS ratesVRS rates– Computer refreshmentComputer refreshment

2525

FY 2013 Budget FY 2013 Budget Development – Status Development – Status Cont’dCont’d New Resources/InitiativesNew Resources/Initiatives

– CompensationCompensation– Expand distance learning Expand distance learning

opportunities (languages)opportunities (languages)– Elementary science textbooksElementary science textbooks– Technology to support formative Technology to support formative

assessmentassessment

2626

Pending IssuesPending Issues

Hoffman Boston proposalHoffman Boston proposal Arlington Mill conversion to high Arlington Mill conversion to high

schoolschool Efficiency StudyEfficiency Study Transportation StudyTransportation Study

2727

Where we are nowWhere we are now

Assumption that APS will receive Assumption that APS will receive 46.1% of local revenue46.1% of local revenue

Shortfall of approximately $7.5 Shortfall of approximately $7.5 millionmillion

2828

Opportunities to Get Opportunities to Get InvolvedInvolved

Online Budget ForumOnline Budget Forumwww.apsva.us

Public Hearings on the budgetPublic Hearings on the budget

2929

Important DatesImportant Dates

February 23: Proposed Budget February 23: Proposed Budget released & first budget work sessionreleased & first budget work session

February 28: budget work session #2February 28: budget work session #2 March 6: APS budget presented to March 6: APS budget presented to

Civic Federation (tentative date)Civic Federation (tentative date) March 7:Budget work session #3March 7:Budget work session #3 March 8: Public Hearings on the March 8: Public Hearings on the

BudgetBudget

3030

Important Dates, Important Dates, Cont’dCont’d

March 27: APS budget presented to March 27: APS budget presented to county county

April 12: Public Hearing on budgetApril 12: Public Hearing on budget

April 26: Budget adoptedApril 26: Budget adopted