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Presentation Topics

Agenda

January Release BMA Channel Strategy

– eDropship

– Expanded Start-the-Clock MTAC Workgroups

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Support for Mail.dat 11-1 beginning in January 2011

Mail.dat 11-1 files may be used to enter or update postage statements with mailing dates after the January 2011 price change.

Mail.dat 11-1 files must have Postage Statement Mailing Date values on or after the January 2011 price change date.

Mail.dat 11-1 files will not be accepted before the January 2011 price change regardless of mailing date.

Support Mail.dat 11-1

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Price Change – eDoc File Submission Options

The mailing industry desires to submit Mail.dat and MailXML files before the price change for mailings to occur after the price change

Previously not supported by USPS (eDoc had to be cancelled/resubmitted after price change)

USPS will support two options– Option 1 – Manual (outside of PostalOne!)

– Option 2 – Automated Postage Recalculation

Special Topic – eDoc Submission prior to Price Change

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Option 1: Manual Option

Use manual approach similar to the contingency plan when the PostalOne! system is unavailable

Records created outside of the PostalOne! system will be kept for the qualification report and the postage statement to support the prices paid (these records may be hardcopy or in an electronic format that the USPS employees may access)

No postage statement is entered in the PostalOne! system when mail is verified

The correct eDoc (Mail.dat or MailXML) must be submitted when mail is released after the price change

This option must be used if mailing contains new products/services or if mailer wants to use new file formats (MailXML 9.0 or Mail.dat 11-1)

Special Topic – eDoc Submission prior to Price Change

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Option 2: Automated Postage Recalculation

Mailers can submit eDoc in existing file formats (MailXML 8.1 and Mail.dat 9-1) for existing products/services

PostalOne! will calculate initial postage based upon current prices

PostalOne! will be modified to recalculate postage when finalization occurs at BMEU:– Pop-up window will appear during finalization indicating that

postage recalculation necessary– Background process will map lines from current version of

Postage Statement forms to the appropriate lines/sections on new version of Postage Statement forms and apply new prices for each line that is impacted by price change

Product/Services no longer supported will not be allowed to finalize after price change

Special Topic – eDoc Submission prior to Price Change

6

Presentation Topics

Agenda

January Release BMA Channel Strategy

– eDropship

– Expanded Start-the-Clock MTAC Workgroups

7

BMA Channel Strategy

Business Mail Acceptance Vision

Provide mailers with an efficient, cost-effective, and streamlined business mail channel by:– Optimizing processes in the mail value chain by creating

electronic interfaces and digitized work flows.

– Promote centralized flexible electronic payment solutions.

– Provide customers with 24x7 automated access to initiate, manage, and present business mailings.

– Facilitate mailing acceptance, verification, and induction electronically upon entry and through the mail processing cycle.

– Provide near real-time, integrated, centralized mailing status feedback and customer support.

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Online/Self Service Electronic Retail BMEU/Induction

Leverage channels based upon customer need

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Leaner, Smarter, Faster

BMA Channel Strategy

9 999

BMA Channel Strategy

Reduce costs by removing duplicative processes, eliminating waste, and decreasing labor intensive procedures

Automated 24x7 customer access to initiate, manage and present mailings.

Increase mail manufacturing cycle time Improve near real-time visibility Provide alternate, convenient, integrated electronic payment options

• Timely, accurate and consistent information regarding mailing design/preparation rules, processes and decisions

Improve accountability across mail supply chain Timely Systemic instead of incident measurement of mailing quality Stimulate product and services growth

Benefits

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Short-Term Initiatives

Simplify Full-Service verifications eDropship Start-the-Clock for All Mailings Options for Small Business to Engage in Full-

Service and Simplified Mailing Solutions

BMA Channel Strategy

11

Presentation Topics

Agenda

January Release BMA Channel Strategy

– eDropship

– Expanded Start-the-Clock MTAC Workgroups

12

Launch a Streamlined drop-ship process in 2011 Migrate away from Paper 8125 process Leverage Full Service Architecture MTAC 138 sessions: Weekly meetings since 9/1/2010 Detailed process discussions

– Electronic Documentation– Pre/Post-Induction Validations, Induction Processes

Key industry concerns– Mixed Loads– Process at Non-SV facilities– Proof of delivery

eDropship

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eDropship Process Overview

eDropship

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Presentation Topics

Agenda

January Release BMA Channel Strategy

– eDropship

– Expanded Start-the-Clock MTAC Workgroups

15

The current process uses EMD scans for Start-the-Clock for the mail

The EMD process needs to be replaced:– EMD Scans often do not reflect accurately reflect when

mail is tendered to the Postal Service

– The EMD process utilizes document scanning and not actual mail scanning

– Mail Owners are given inaccurate Start-the-Clock information

Expanded Start-the-Clock

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Start-the-Clock (STC) process

Start-the-Clock only for Full-Service Mailings today Expand Start-the-Clock for non Full-Service Mailings Accountability and Transparency across Supply Chain Utilize existing systems and processes for Full-Service

without mandating Full-Service rules and requirements Make Start-the-Clock available to owner and preparer Allow third-party data dissemination Use existing communication methods: Reports and

Electronic Data Exchange

Expanded Start-the-Clock

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Induction Method: BMEU

Start-the-Clock event

– Mailing Arrival Time as recorded in PostalOne! Start-the-Clock calculated for the Postage Statement Date Fields in Postage Statement Modified Available for all submission types Data available to Mail Owner and Mail Preparer Available through Postage Statements, Start-the-Clock reports

and Mail.XML messaging

Expanded Start-the-Clock

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Induction Method: DMU Verified, Mailer Transported

Start-the-Clock is calculated for the FAST appointment Start-the-Clock Event

– Appointment On-time: FAST Scheduled Appt Time– Appointment Early: Earlier of Scheduled Appt Time or Unload Start Time– Appointment Late: FAST Unload Start Time

Data available to Scheduler from Appointment Data available to Mail Owner and Mail Preparer if containers are linked to appointments in eDoc Available through Start-the-Clock reports, Mail.XML messaging, FAST Appointment Close-out

messages

Expanded Start-the-Clock

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Induction Method: DMU Verified, USPS Transported

Electronic documentation, CSA, and unique container barcodes are required for Start-the-Clock calculation Start-the-Clock is calculated for the container Start-the-Clock Event

– Trip Time from CSA when the container release scan occurs before container ready time– Trip Time from CSA when no container release scan is captured– If container release scan is after the container ready time, Start-the-Clock is the next day

Data available to Mail Owner and Mail Preparer Available through Start-the-Clock reports and Mail.XML messaging

Expanded Start-the-Clock

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Summary

Replace inaccurate STC calculations with accurate data

Utilize standard calculation and communication processes

Federal Register Notice, Deploy in 2011 Deploy 2011

Expanded Start-the-Clock

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Near-Term Initiatives

Results-based Automated Verification

Centralized Account Management

Integrated Customer Support and Feedback

Optimized Business Mail Acceptance Network

BMA Channel Strategy

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WG # 140 Enterprise Payment WG # 139 Start-the-Clock for Business Mail WG # 138 eDropship WG # 137 Full Service Feedback TT # 2 Streamline Business Mail Entry

MTAC Workgroups