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Prevent, Prepare and Manage Consequence of Terrorism and other Security-related Risks

Brussels, 20.03.2013

Antonella PORCASI Gioia GUALDRINI

European Commission DG Home Affairs

Unit C4- Internal Security Fund

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1. Action grants

2. Public procurement

3. JRC

Some figures

± 115 projects

± 47 MIO/€

Classification of beneficiaries

Commercial entities

Research institutions

Universities

Law enforcement authorities

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Geographical distribution

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15

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25

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be cy cz de ee es fr gb el hu it pl pt se sk si ro bg

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Main areas of intervention

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35ICT

General prevention andcrisis management

Energy

Transport

Chemical ind

Public spaces

Water

Financial system

Food

Other sectorsMid-term Evaluation of 'Prevention and Fight against Crime' and 'Prevention, Preparedness and Consequence Management of Terrorism and other-Security related Risks' Programmes

Commission Communication COM (2011)318 of 16 June 2011

Distribution by type of activity

• development and transfer of technology

the analysis, monitoring and evaluation of activities

practical exercises

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Examples of CIPS projects 1/2

Terrorists at the dam - The Voivodeship Headquarters of Police in Kraków

- Transnational co-operation between police agencies from PL, SK and CZ

- Joint counter-terrorism exercise concerning a terrorist attack on a dam (critical infrastructure), which would have strong cross-border effects (not only flooding, but also electrical power cuts)

- Total budget: 100.000 EUR

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Examples of CIPS projects 2/2

Leonidas Exercise - CYPRUS POLICE

• The project aim was to form the first live scenario of a real terrorist attack exercise in Cyprus in preparation for the EU Presidency in 2012.

• The main purpose of the exercise was for the Cyprus Police officers to be trained by other competent Member States’ authorities for improving the coordination in terrorist attack events.

- - Project implemented in partnership with AT, UK and EL

- Total budget: 320.000 EUR

CIPS 2013

• What's next ?

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What to read first?

• AWP 2013 (http://ec.europa.eu/dgs/home-affairs/financing/fundings/security-and-safeguarding-liberties/terrorism-and-other-risks/index_en.htm)

• Call for Proposals 2012

• Guide for Applicants 2012

• Project database (http://ec.europa.eu/dgs/home-affairs/financing/fundings/security-and-safeguarding-liberties/projects-database/index_en.htm)

To bear in mind

• CIP

• 2013 Annual Work Programme

• Complementarity vs Repetition

• Practical application and European dimension

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And now the floor goes to..

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Procedural stepsRegistration in PRIAMOSRegistration in PRIAMOS

Submission of ApplicationSubmission of Application

Exclusion criteria evaluationExclusion criteria evaluationEligibility criteria evaluatonEligibility criteria evaluatonSelection criteria evaluationSelection criteria evaluationAward criteria

evaluation andBudget Review

Award criteria evaluation andBudget ReviewList of proposals for Award and Rejection

List of proposals for Award and Rejection

CIPS Programme Commitee

CIPS Programme Commitee

Award Decision signed by Authorized Officer Sub-delegation

Award Decision signed by Authorized Officer Sub-delegation

Notification to ApplicantsNotification to Applicants

Notification to ApplicantsNotification to Applicants

How to apply?

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• Register in PRIAMOS as an Applicant

• Download all Forms (both from PRIAMOS and the website) – 1 Form per Application

• Upload ALL filled in Forms in PRIAMOS

Please note that PRIAMOS limits the size of the applications that can be uploaded to 100 MB.

Participation and success rate

Eligibility

Success rate (application approved): ± 50 %.

To note: success rate is heavily influenced by eligibility considerations

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Eligibility step - most frequent mistakes

• 10 % Co-financing not provided

• No co-beneficiary from another MS in a transnational project

• Subcontracting over 30% and/or not justified

• Both the Applicant and the beneficiaries are profit-oriented entities

• Budget not in balance: income higher than costs

• Wrong Forms (2009 mono Budget, Application Form from other Calls, etc.)

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Award criteria

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Forecast Budget – Most frequent mistakes – Staff costs

• Eligible only for persons that have a key and direct role in the project

• Conditions of employment must be shown: part of normal tasks (0 cost); overtime (2 days per month); specifically empoyed; seconded (and replaced by other person)

• Staff shall be allocated to the project on the basis of a clear and verifiable method and shall fill in timesheets showing the hours worked for the tasks related to the project

• 220 working days per year

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Forecast Budget – Budget Review

•During the award procedure the Commission has the right to decrease the value of some expenditures if it is higher than available on market or remove expenditure if it does not relate to the project or is non-eligible

•No budgetary negotiations (Budget Review) after the award decision

•High expenses must be justified

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To avoid frequent mistakes• Carefully read the Guide for Applicants available on DG HOME website

http://ec.europa.eu/dgs/home-affairs/financing/fundings/security-and-safeguarding-liberties/terrorism-and-other-risks/index_en.htm

• Estimated Budget as close as possible to real costs

• Costs reflected in the Application Form, Technical Annex and in the Timetable

• Costs easily identifiable per beneficiary/co-beneficiary per activity

• No lump sums - Except for overheads up to max 7% and no more than €50.000 for the overall budget

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Questions?

E-mail address of the Programme:

HOME-CIPS@ec.europa.eu