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1 Solicitations/ Solicitations/ Advertisements Advertisements http://www.palmbeach.k12 http://www.palmbeach.k12 .fl.us/ .fl.us/ Committee Selection Committee Selection Process Process
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Solicitations/AdvertisementsSolicitations/Advertisementshttp://www.palmbeach.k12.fl.us/http://www.palmbeach.k12.fl.us/

Committee Selection ProcessCommittee Selection Process

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District HomepageDistrict Homepage

< Click on Department Web Sites

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Division of Facilities Division of Facilities ManagementManagement

< Click on Division of Facilities Management

< Click on Purchasing Department

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Purchasing DepartmentPurchasing Department

< Click on Construction

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ConstructionConstructionClick on Bids/RFP

Click on Bids/RFP

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Selection CommitteeSelection CommitteeSelection committee membership consists of representatives

from the following areas of expertise.

ARCHITECT

Program Management (4)Program Management (4)

Building DepartmentBuilding Department

Office of DiversityOffice of Diversity

District PoliceDistrict Police

School Administration School Administration

Construction Oversight and Construction Oversight and Review Committee (CORC)Review Committee (CORC)

Construction and program requirementsConstruction and program requirements

Design review and permittingDesign review and permitting

Minority participation requirementsMinority participation requirements

SecuritySecurity

Educational program requirements and functionEducational program requirements and function

Construction program oversightConstruction program oversight

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Evaluation ProcessEvaluation Process

TWO PHASE RATING PROCESS EVALUATIONTWO PHASE RATING PROCESS EVALUATION

– PHASE I -- THE COMMITTEE EVALUATES AND SCORES ALL PHASE I -- THE COMMITTEE EVALUATES AND SCORES ALL PROPOSALS TO ESTABLISH THE "SHORTLISTED" FIRMS TO PROPOSALS TO ESTABLISH THE "SHORTLISTED" FIRMS TO ADVANCE TO PHASE II OF THE SELECTION PROCESSADVANCE TO PHASE II OF THE SELECTION PROCESS

– PHASE II -- THE COMMITTEE EVALUATES AND SCORES PHASE II -- THE COMMITTEE EVALUATES AND SCORES PRESENTATIONS BY "SHORTLISTED" FIRMS TO SELECT A PRESENTATIONS BY "SHORTLISTED" FIRMS TO SELECT A TOP RANKED PROPOSERTOP RANKED PROPOSER

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CATEGORY 1CATEGORY 1– EXPERIENCE OF PERSONNEL ……..…..50 POINTS POSSIBLEEXPERIENCE OF PERSONNEL ……..…..50 POINTS POSSIBLE– The Proposer shall submit a concise resume of all members of the project The Proposer shall submit a concise resume of all members of the project

team, including subconsultants, describing the experience of the team that will team, including subconsultants, describing the experience of the team that will perform the work for the project under consideration. Submittal of Standard perform the work for the project under consideration. Submittal of Standard Form 255 alone will not meet the requirements of this category. Experience Form 255 alone will not meet the requirements of this category. Experience should emphasize K-12 public school experience in Florida and projects of should emphasize K-12 public school experience in Florida and projects of similar scope and program requirements as described in the proposal similar scope and program requirements as described in the proposal document. Identify each Team Member’s specific role (of the person actually document. Identify each Team Member’s specific role (of the person actually performing the work). The Proposer shall also describe their availability of performing the work). The Proposer shall also describe their availability of technical and office staff to support the project. technical and office staff to support the project.

– Points will be awarded to Project Team Members as follows: Points will be awarded to Project Team Members as follows: » Project Manager ………………………………………………..Up to 15 PointsProject Manager ………………………………………………..Up to 15 Points» Project ArchitectProject Architect ………………………………………… ………………………………………….Up to 15 Points.Up to 15 Points» Project Team (Subconsultants) ………………………………...Up to 15 PointsProject Team (Subconsultants) ………………………………...Up to 15 Points» Project Support (Technical and Office Support Personnel)…..Up to 5 PointsProject Support (Technical and Office Support Personnel)…..Up to 5 Points

Evaluation ProcessEvaluation Process

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Evaluation ProcessEvaluation Process

CATEGORY 2CATEGORY 2– EXPERIENCE OF FIRM ………………………35 POINTS POSSIBLEEXPERIENCE OF FIRM ………………………35 POINTS POSSIBLE

– Applicability of the proposing firm’s experience to the requirements of Applicability of the proposing firm’s experience to the requirements of this project, with specialization in public K-12 school work in the State this project, with specialization in public K-12 school work in the State of Florida. The Proposer should demonstrate it has experience with of Florida. The Proposer should demonstrate it has experience with the requirements set forth by the State of Florida Department of the requirements set forth by the State of Florida Department of Education (D.O.E.), Florida Building Code, Florida Accessibility Education (D.O.E.), Florida Building Code, Florida Accessibility Codes, and other applicable requirements. Proposers should use Codes, and other applicable requirements. Proposers should use Exhibit “D” or similar format, providing that the similar format Exhibit “D” or similar format, providing that the similar format contains all of the information requested in the Exhibit. Standard contains all of the information requested in the Exhibit. Standard Form 254 may be used to supplement this submittal but alone will not Form 254 may be used to supplement this submittal but alone will not meet the requirement of this category. Project experience should meet the requirement of this category. Project experience should include only those projects for which the design was completed not include only those projects for which the design was completed not more than five (5) years prior to the submittal of this proposal.more than five (5) years prior to the submittal of this proposal.

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Evaluation ProcessEvaluation Process CATEGORY 3CATEGORY 3

– CURRENT WORKLOADCURRENT WORKLOAD ……………………………..…30 POINTS POSSIBLE ……………………………..…30 POINTS POSSIBLE

– The purpose of this category is to require all Proposers to effectively The purpose of this category is to require all Proposers to effectively communicate to the District their capacity in terms of time, personnel communicate to the District their capacity in terms of time, personnel and resources to complete this project within the timeframes that will and resources to complete this project within the timeframes that will be required. The Selection, Award, Contract and Design Phase Process be required. The Selection, Award, Contract and Design Phase Process shall be completed within the time frame specified in the RFP shall be completed within the time frame specified in the RFP document. document.

– Proposers shall provide a brief summary for each Project Team Proposers shall provide a brief summary for each Project Team

Member (not including support staff or technicians) of all projects to Member (not including support staff or technicians) of all projects to which that Member is currently assigned (include which that Member is currently assigned (include allall projects - School projects - School District, other Public, Commercial, etc.). This summary should indicate District, other Public, Commercial, etc.). This summary should indicate the percentage of work required the Member for the projects described the percentage of work required the Member for the projects described in the summary and the percentage of their work available for this in the summary and the percentage of their work available for this project.project.

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Evaluation ProcessEvaluation Process CATEGORY 4CATEGORY 4

– PRIOR CONTRACT AWARD……….15 POINTS POSSIBLE PRIOR CONTRACT AWARD……….15 POINTS POSSIBLE

– Prior contractual services performed for the School District of Palm Beach County. Prior contractual services performed for the School District of Palm Beach County. Point award is based on total fees in dollars awarded by the School District to the Point award is based on total fees in dollars awarded by the School District to the proposing Architect for the preceding three (3) calendar years from the proposal due proposing Architect for the preceding three (3) calendar years from the proposal due date. The total contract awarded dollars of each Proposer will be determined by the date. The total contract awarded dollars of each Proposer will be determined by the Construction Purchasing Department. The schedule for point award is as follows:Construction Purchasing Department. The schedule for point award is as follows:

» Volume in $ with SDPBCVolume in $ with SDPBC PointsPoints $0 to $499,999……………………………..……………15$0 to $499,999……………………………..……………15 $500,000 - $999,999……………………...…………..…12$500,000 - $999,999……………………...…………..…12 $1,000,000 - $1,999,999..…………………....……….…10$1,000,000 - $1,999,999..…………………....……….…10 $2,000,000 - $3,999,999…………………….....…….….. 6$2,000,000 - $3,999,999…………………….....…….….. 6 $4,000,000 and over…………………………….....…… 2$4,000,000 and over…………………………….....…… 2

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Evaluation ProcessEvaluation Process CATEGORY 5CATEGORY 5

– CERTIFIED M/WBE SUBCONSULTANTS …10 POINTS POSSIBLE CERTIFIED M/WBE SUBCONSULTANTS …10 POINTS POSSIBLE

– Using the form provided in Section 00100 of the proposal document, Proposers must Using the form provided in Section 00100 of the proposal document, Proposers must submit their list of minority subconsultants and the exact percent of participation for submit their list of minority subconsultants and the exact percent of participation for each based on the published budget for design. Proposers shall provide certificates for each based on the published budget for design. Proposers shall provide certificates for each M/WBE firm verifying their certification with the SDPBC or the State of Florida each M/WBE firm verifying their certification with the SDPBC or the State of Florida Office of Supplier Diversity or its successors in their proposals. Utilization of certified Office of Supplier Diversity or its successors in their proposals. Utilization of certified M/WBE subconsultants shall be verified by The Office of Diversity. Point award shall be M/WBE subconsultants shall be verified by The Office of Diversity. Point award shall be assigned by the Office of assigned by the Office of

» Diversity as follows:Diversity as follows: PointsPoints 20% or more……………………………………1020% or more……………………………………10 17% -19%………………………………………..717% -19%………………………………………..7 15% -16%………………………………………. 515% -16%………………………………………. 5 LESS THAN 15% ……………………………….0LESS THAN 15% ……………………………….0

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Evaluation ProcessEvaluation Process CATEGORY 6CATEGORY 6

– PROPOSING FIRM AS A CERTIFIED M/WBE …….10 POINTS POSSIBLEPROPOSING FIRM AS A CERTIFIED M/WBE …….10 POINTS POSSIBLE

– To qualify for points in this category, the proposing firm shall be To qualify for points in this category, the proposing firm shall be Certified as a M/WBE with either the School District of Palm Beach Certified as a M/WBE with either the School District of Palm Beach County or with the State of Florida Office of Supplier Diversity or its County or with the State of Florida Office of Supplier Diversity or its successors. Certification with other public agencies, and not the State successors. Certification with other public agencies, and not the State or SDPBC does not qualify the Proposer for points in this category. or SDPBC does not qualify the Proposer for points in this category. Certification shall be verified and point award shall be determined by Certification shall be verified and point award shall be determined by the Office Of Diversity in Business Practices.the Office Of Diversity in Business Practices.

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PHASE 2 EVALUATIONPHASE 2 EVALUATION CATEGORY 1CATEGORY 1

– EXPERIENCE OF PERSONNEL ………………….50 POINTS POSSIBLEEXPERIENCE OF PERSONNEL ………………….50 POINTS POSSIBLE

– The Proposer should present the Project Team to the Committee. The Proposer should have the The Proposer should present the Project Team to the Committee. The Proposer should have the members of the Project Team, including subconsultants, present at the meeting. Key members of the members of the Project Team, including subconsultants, present at the meeting. Key members of the Project Team should describe their background and experience as it relates to this project. Project Team should describe their background and experience as it relates to this project. Experience should emphasize K-12 public school experience in Florida and projects of similar scope Experience should emphasize K-12 public school experience in Florida and projects of similar scope and program requirements as described in the proposal document. Identify each Team Member’s and program requirements as described in the proposal document. Identify each Team Member’s specific role (of the person actually performing the work). The Proposer shall also describe their specific role (of the person actually performing the work). The Proposer shall also describe their availability of technical and office staff to support the project. availability of technical and office staff to support the project.

– Points will be awarded to Project Team Members as follows: Points will be awarded to Project Team Members as follows: PointsPoints

» Project Manager ………………………………………………….Up to 15 PointsProject Manager ………………………………………………….Up to 15 Points» Project Architect ……………………………………………...….Up to 15 PointsProject Architect ……………………………………………...….Up to 15 Points» Project Team (Subconsultants) ………………………….….…...Up to 15 PointsProject Team (Subconsultants) ………………………….….…...Up to 15 Points» Project Support (Technical and Office Support Personnel) …..Up to 5 Points Project Support (Technical and Office Support Personnel) …..Up to 5 Points

– SUBSTITUTION OF PROJECT TEAM PERSONNEL SUBSTITUTION OF PROJECT TEAM PERSONNEL

– Following submittal of the Proposal, firms should not substitute any Project Team members, Following submittal of the Proposal, firms should not substitute any Project Team members, including subconsultants, unless approved in writing by the Committee Administrator. After including subconsultants, unless approved in writing by the Committee Administrator. After completion of Phase 1 Evaluation, any change in the proposed Project Team shall be requested in completion of Phase 1 Evaluation, any change in the proposed Project Team shall be requested in writing to the Committee Administrator, not less than three (3) business days prior to the date of the writing to the Committee Administrator, not less than three (3) business days prior to the date of the Phase 2 Evaluations. The request shall include an explanation of the reason for the substitution and a Phase 2 Evaluations. The request shall include an explanation of the reason for the substitution and a resume of background and experience of the substitute team member.resume of background and experience of the substitute team member.

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PHASE 2 EVALUATIONPHASE 2 EVALUATION

CATEGORY 2CATEGORY 2– EXPERIENCE OF FIRM ……..……30 POINTS POSSIBLEEXPERIENCE OF FIRM ……..……30 POINTS POSSIBLE

– Proposing firms should demonstrate their applicability of the Proposing firms should demonstrate their applicability of the firm’sfirm’s experience to this Project, with specialization in Public K-12 school experience to this Project, with specialization in Public K-12 school work in the State of Florida.work in the State of Florida.

– The Proposer should demonstrate it has experience with the The Proposer should demonstrate it has experience with the requirements set forth by the State of Florida Department of requirements set forth by the State of Florida Department of Education (D.O. E.), Florida Building Code, Florida Accessibility Education (D.O. E.), Florida Building Code, Florida Accessibility Codes, and other applicable requirements.Codes, and other applicable requirements.

– Project experience should include only those projects for which the Project experience should include only those projects for which the design was completed not more than five (5) years prior to the design was completed not more than five (5) years prior to the submittal of this proposal.submittal of this proposal.

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PHASE 2 EVALUATIONPHASE 2 EVALUATION

CATEGORY 3CATEGORY 3– APPROACH/METHODS ………………………20 POINTS POSSIBLEAPPROACH/METHODS ………………………20 POINTS POSSIBLE

– Firms should present their approach to accomplishing the Firms should present their approach to accomplishing the requirements of the Project by demonstrating their understanding of requirements of the Project by demonstrating their understanding of project, which may include existing conditions of the proposed site. project, which may include existing conditions of the proposed site. Firms may provide a conceptual site plan to their initial approach to Firms may provide a conceptual site plan to their initial approach to the Project. the Project.

– The firm should demonstrate how special site and program needs are The firm should demonstrate how special site and program needs are to be incorporated into the initial concept. The Proposers should to be incorporated into the initial concept. The Proposers should describe their approach to resolving site and permitting issues and describe their approach to resolving site and permitting issues and demonstrate a successful experience with the CM at Risk delivery demonstrate a successful experience with the CM at Risk delivery process.process.

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PHASE 2 EVALUATIONPHASE 2 EVALUATION

CATEGORY 4CATEGORY 4– WORKLOAD ……………..……20 POINTS POSSIBLEWORKLOAD ……………..……20 POINTS POSSIBLE

– Proposers should demonstrate their resources available to complete the Proposers should demonstrate their resources available to complete the work within project requirements by providing a list of all projects work within project requirements by providing a list of all projects (including school, public and private design projects) currently under (including school, public and private design projects) currently under contract by the firm and subconsultants workload with a statement of contract by the firm and subconsultants workload with a statement of percentage of work capacity available for this Project over the percentage of work capacity available for this Project over the required design period.required design period.

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PHASE 2 EVALUATIONPHASE 2 EVALUATION

CATEGORY 5CATEGORY 5– TIME AND BUDGET ……………20 POINTS POSSIBLETIME AND BUDGET ……………20 POINTS POSSIBLE

– Firms should demonstrate they have the resources to meet the Firms should demonstrate they have the resources to meet the established schedule and budget for design and construction. established schedule and budget for design and construction. Proposers also should provide specific evidence of completed projects Proposers also should provide specific evidence of completed projects within the specified timeline and budget requirements. The Proposer within the specified timeline and budget requirements. The Proposer should identify methods employed to establish critical events that must should identify methods employed to establish critical events that must be completed on time during the course of design for the project to stay be completed on time during the course of design for the project to stay on schedule and within the budget for construction.on schedule and within the budget for construction.

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PHASE 2 EVALUATIONPHASE 2 EVALUATION

CATEGORY 6CATEGORY 6– CERTIFIED M/WBE SUBCONSULTANTS …10 POINTS CERTIFIED M/WBE SUBCONSULTANTS …10 POINTS

POSSIBLE POSSIBLE

– Using the response to Category 5 of the Phase 1 Scoring Using the response to Category 5 of the Phase 1 Scoring Criteria, Proposers have established their of minority Criteria, Proposers have established their of minority Subconsultants participation for this Project. Based on the Subconsultants participation for this Project. Based on the establish participation, points for utilization of certified establish participation, points for utilization of certified M/WBE Subconsultants shall be assigned as follows:M/WBE Subconsultants shall be assigned as follows:

PointsPoints» 20% or more…………………………1020% or more…………………………10» 17% - 19%............................................. 7 17% - 19%............................................. 7 » 15% - 16% ..................…………...........5 15% - 16% ..................…………...........5 » LESS THAN 15%..................................0 LESS THAN 15%..................................0

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PHASE 2 EVALUATIONPHASE 2 EVALUATION

CATEGORY 7CATEGORY 7– PROPOSING FIRM AS A CERTIFIED M/WBE …10 POINTS POSSIBLEPROPOSING FIRM AS A CERTIFIED M/WBE …10 POINTS POSSIBLE

– To qualify for points, the proposing firm must be a Certified To qualify for points, the proposing firm must be a Certified Minority/Women Business Enterprise with the SDPBC or with the Minority/Women Business Enterprise with the SDPBC or with the State of Florida Office of Supplier Diversity or its successors. Total State of Florida Office of Supplier Diversity or its successors. Total points shall be awarded to certified firms, otherwise the point award points shall be awarded to certified firms, otherwise the point award shall be zero.shall be zero.


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