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Supplemental Educational Services (SES)

Building Productive Relationships with Approved Providers and Developing SES Student Learning Plans that Maximize the

Likelihood of Improving Student Achievement

October 5, 2010Title I Technical Assistance and Networking Session

Kenneth Klau, Accountability Coordinator

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Overview

• Introductions and Transitions

• Enrollment Policies• Provider Pool• Contracts/Agreements• Opportunities for

Parents

• SES Student Learning Plans

• Provider Relationship• Compliance and

Recordkeeping• Contact Information• Bird Walk

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First, Some Levity

Moosylvania• Between the U.S. and Canada, in

Veronica Lake• The U.S. claims that it is part of Canada,

and Canada claims that is part of the U.S.

• Bullwinkle vacations in Moosylvania because "after two weeks here, anyplace else feels like Heaven."

Massachusetts• Nicknamed the "Cradle of Liberty“• It's illegal to keep a mule on the second

floor of a building not in a city unless there are 2 exits (MGL Chapter 272 section 86)

• In Marlborough, it is illegal to buy, sell or possess a squirt gun or silly string (Ord. No. 88-2468A)

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Enrollment Policies

Moosylvania District Has little knowledge of SES, the schools in the district that have to offer it, or the students in those schools who are eligible

Massachusetts Districts• Use prior and current year accountability

data to identify which schools will or may have to provide SES

• Set aside funds for SES and parent/guardian outreach on their Title I, Part A grant application

• Know how many students they can serve and the maximum amount they can spend per student

• Have a plan for prioritizing which students can receive SES if not all eligible students can be served

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Provider Pool

Moosylvania DistrictIs unaware of the providers approved to serve it, the likelihood the provider will be able to serve students if selected, the provider’s program design, or the student populations they can serve if selected by a parent

Massachusetts Districts• Use the ESE website to identify all

providers approved to serve the district• Know which providers have experience

serving students with disabilities and English language learners

• Know which providers are approved to serve particular grades and subject areas

• Have contacted each provider to determine the minimum number of students it needs to serve to be viable, and refines their list accordingly

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Contracts/Agreements

Moosylvania DistrictContracts/agreements are vague and lack key information about billing procedures, health and safety, and other logistics

Massachusetts Districts• Contracts/agreements cover fees,

frequency of payments, payment conditions, termination provisions, confidentiality provisions, a CORI provision, a provision assuring services will be provided in a manner consistent with applicable health, safety, and civil rights laws, and a provision requiring a minimum of 25 hours of group instruction or 22 hours of individual instruction

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Opportunities for Parents

Moosylvania DistrictParents have limited opportunities to learn about or sign their child up for SES

Massachusetts Districts• Notify parents in writing at the beginning of the

school year of the continuing status of the school (s) and of the availability of SES for their child

• Offer a minimum of two enrollment windows at separate points in the school year

• Partner with outside groups to spread the word about SES

• Hold “provider fairs”• Have a designated contact person, accessible

via phone, email, or in person, whom parents can contact with questions

• Make the registration process as open and accessible as possible

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SES Student Learning Plans

Moosylvania DistrictMatches parents with providers, but principals and/or teachers are generally unaware of the content or effectiveness of the services their children receive

Massachusetts Districts• Enter into an agreement with the provider to

develop an SES Student Learning Plan based on information they gives to SES providers on the student’s academic needs

• Include specific academic achievement goals for the student

• Include a description of how the student’s progress will be measured and how the student’s parents and teachers will be informed of that progress at least three times over the life of the plan

• Include a timetable for improving the student’s achievement

• Ensure learning plans are consistent with the student’s IEP or Section 504 plan

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Provider Relationship

Moosylvania DistrictCommunications between the district and the provider are infrequent and only tend to occur when there is a problem

Massachusetts Districts• Maintain an open and collaborative

relationship with providers in monitoring the implementation of SES according to the contract/agreement

• Has designated a contact person in the district and with each provider, who share information regularly throughout the year on matters such as student attendance, student progress, and the use of school facilities

• Give all providers, especially newly approved providers, equitable access to school facilities, provider fairs, and any meetings in which contracts/agreements or learning plans are discussed

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Compliance and Recordkeeping

Moosylvania District• Does not prominently display

on its website information student participation in SES or a list of providers approved to serve the district

• Does not have a means of collecting data on student participation in SES throughout the year

• There is a last-minute rush at the end of the fiscal year to submit the required data to ESE

Massachusetts Districts• Use the ESE data collection tool to collect

information for each student served: the name of the provider(s) who provided services during the school year, the subject area(s), the number of hours of services completed, the total amount billed, the rate type (whether group or individual), and the starting and ending date of services

• Prominently display on their websites (1) the number of students who were eligible for and the number of students who participated in SES, and (2) the list of providers approved by the state to serve in the district and the locations where services are provided

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Contact Information

Website http://www.doe.mass.edu/ses/

Email sesproviders@doe.mass.edu

Telephone 781-338-6328

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Bird Walk