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The Journey to Reaffirmation“Systematic Based Evaluation”

Spring 2009

Faculty/Staff Conference

Southern University at Shreveport

January 12, 2009

Planning, Assessment & Research ‘09

Mr. Martin B. Fortner, Director, PAR Ms. Eva J. Harris, IE Coordinator, PAR Ms. Linda Evans, Adm. Assistant, PAR

Planning, Assessment, & Research ‘092

• By fiscal year 2012/13, SUSLA is projected to have an average annual enrollment approximating 2,500 students.

 

• With the presence of student housing and enhanced student support services, SUSLA’s is projected to maintain a first time freshman retention rate of sixty-four (64) percent.

 • Ultimate improvements in student retention and academic persistence are

expected to increase graduation completion rates. By 2012, SUSLA expects to maintain an annual average completion rate of twenty-four (24) percent.

• Graduates must demonstrate competencies in Written and Oral Communications, Critical Analysis and Reasoning, Scientific and Quantitative Reasoning, Technological Competency, Leadership and Deportment.

Strategic Profile

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SACS Core Requirement 2.5 “Systematic Based Evaluation”

Planning, Assessment & Research ‘09

Vision 2020 Vibrant Balanced Economy With a Well-Educated Workforce and Improved Life Quality.

Act 1465/ BOR Strategic Master Plan: Establish Annual Performance Targets In Support of Vision 2020, Emphasizing Student Access, Academic Quality & Matriculation Success.

Southern University System: Establish Annual Performance Targets In Support of BOR Master Plan with Emphasis on Academic Excellence, Access, Achievement, Accountability & Assessment .

SUSLA Institutional Strategic Plan: Establish Annual Performance Targets In Support of Act 1465, which Include Access & Success, and Collateral Strategic Initiatives Consistent With Institutional Mission ..

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SACS Core Requirement 2.5 “Systematic Based Evaluation”

Planning, Assessment & Research ‘09

Divisional Strategic Plans: Establish Annual Performance Targets In Support of SUSLA’ s Strategic Initiatives, Consistent With University Mission, Intergovernmental Institutional Support Programs and Academic Program Accreditation Requirements . Institutional Effectiveness Plans: Seventy – Three Budgeted Reporting Units Required to Establish Annual Performance Objectives In Support of SUSLA’ s Strategic Initiatives, Consistent With University Mission , Intergovernmental Institutional Support Programs and Academic Program Accreditation Requirements.

(IE)Plans Must Include Evidence of Attainment Activities Related to Core Learning Competencies. Consistent With SACS Comprehensive Standards (3.3.1& 3.5.1)

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SACS Core Requirement 2.5 “Systematic Based Evaluation”

Planning, Assessment & Research ‘09

Planning Budget Priorities Committee: Recommend Funding of Critical Operational Recommendations Originating form the Institutional Effectiveness Process. Operational Recommendations Critical to Attainment of SUSLA’ s Strategic Initiatives.

Annual Report Card: Documented Evidence of Supporting SUSLA’S Concept of an Ongoing, Integrated, and Institutional–wide Research–Based Planning and Evaluation Processes that Incorporate a Systemic Review of Programs and Services that (a) Results in Continuing Improvement and (b) demonstrates that the SUSLA is Effectively Accomplishing its Mission.

Linking Strategic Initiatives to Institutional Effectiveness

Baseline Year FY 2007/08

Goal I. Access and Success Establishment of an Student “Entry to Exit” Data Decision Continuum Which Assesses Effectiveness in the Areas of Enrollment, Retention, and Completion Rates.

Goal II. Ensure Quality and Accountability Assessment of Institutional Processes Supporting Student Learning and Successful Academic Matriculation.

Performance Documentation: Baseline Data Reports: Statewide Student Profile Reporting System Process Improvement: Institutional Effectiveness Plans & Reports Feedback Linkages: Annual Report Card on Strategic Initiatives Planning Priority Budget Committee

Planning, Assessment, & Research ‘09

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SUSLA Institutional Effectiveness Model

Revised 7/01/07: IEM Consistent With State Fiscal Year

Planning, Assessment & Research ‘09

Ove

rarc

hing

Goa

ls

Institutional Initiatives

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Goal I Student Access

Annual Headcount Enrollment Projections on Target

Planning, Assessment, & Research ‘09

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Enrollment Projections FY 2006/07 – 2011/12

BOR Statewide Student Profile Reporting System (SSPS)

Goal II Quality & Accountability

High Time to Degree Completion Rates(Associates 6.3 yrs., Certificate 4.3 yrs.)

High Institutional Credit Hours at Graduation

Planning, Assessment, & Research ‘09

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Methodology

Time to Degree Analysis (TTD) - Analyzed Program Completers For The AY 2007/08 Graduation Class.

- TTD Derived By Calculating Student Entry Date To Final Completion Date.

- Presented Information By Academic Division and Respective Program Major.

Institutional Credit Hours (CHs) At Graduation - Calculated Number of Institutional CH Attained At Time of Graduation.

- Compared Hours With Program Degree and FAP/SAP Requirements.

- Presented A “Snapshot” of Results

Planning, Assessment, & Research ‘09

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12

Years

Time to Degree by Academic Division (Associate Degree)

BOR Statewide Student Profile Reporting System (SSPS)

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Division of BSEBSTime to Degree – Associate Level

Years

BOR Statewide Student Profile Reporting System (SSPS)

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Years

Division of Liberal Arts & Science Technology Time to Degree Associate Level

BOR Statewide Student Profile Reporting System (SSPS)

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Division of Allied Health Time to Degree – Associate Level

Years

BOR Statewide Student Profile Reporting System (SSPS)

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School of Nursing Time to Degree - Associate Level

Years

BOR Statewide Student Profile Reporting System (SSPS)

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Time to Degree By Academic Division Certificate Level

Years

BOR Statewide Student Profile Reporting System (SSPS)

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Division of BSEBS Time to Degree - Certificate Level

Years

BOR Statewide Student Profile Reporting System (SSPS)

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Division of Liberal Arts & Science Technology Time to Degree - Certificate Level

Years

BOR Statewide Student Profile Reporting System (SSPS)

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Division of Allied Health Time to Degree – Certificate Level

Years

BOR Statewide Student Profile Reporting System (SSPS)

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Institutional Credit Hours at Graduation

BOR Statewide Student Profile Reporting System (SSPS)

Institutional Effective Planning & ReportingLinking Strategic Initiatives

Planning, Assessment, & Research ‘09

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Non-Instructional Unit GoalsUnits should submit specific, measureable goals based on the unit purpose, overarching goals consistent with institutional initiatives and the mission of the University.

Assessment Measures List all of the measures and how they were used to assess the specified goals.

Results of AssessmentInclude specific percentages or other data that show if, and to what degree, the goal was met.

Use of ResultsWhat specific actions have (are) being taken in response to assessment results? Please include dates ofImplementation, or future dates, if the action is planned.

DocumentationProvide specific documentation or other evidence that a unit improvement action was, or will be, implemented

Goal 1: Increase opportunities for student access and success.

Goal 2: Ensure quality and accountability.

Goal 3:

Goal 4:

Goal 5:

II. Assessment of Strategic Goals for 2007-2008

Evaluation of Instructional Program Planning, Assessment, and Improvement Evaluation of Non-Instructional Unit Planning, Assessment, and Improvement

Instructional Program GoalsPrograms should submit specific benchmarks based on each of the following program-effectiveness indicators defined by the institution and divisional management.

Assessment Measures List all of the measures and how they were used to assess the specified goals.

Results of AssessmentInclude specific percentages or other data that show if, and to what degree, the benchmark was met.

Use of ResultsWhat specific actions have (are) being taken in response to assessment results? Please include dates ofImplementationor future dates, if the action is planned.

DocumentationProvide specific documentation or other evidence that a unit improvement action was, or will be, implemented

Goal 1: Enrollment Increase opportunities for student access and success.

Benchmark:

Goal 2: CompletersEnsure quality and accountability.

Benchmark:

Goal 3:

Benchmark:

Goal 4:

Benchmark:

Goal 5:

Benchmark:

Goal 5:

Benchmark:

Goal 6:

Benchmark:

II. Assessment of Strategic Goals for 2007-2008

NOTE: Sections I, II, IV & V MUST be submitted in its entirety on September 15th of each year for ALL reporting Units.

NOTE: Sections I,II, IV & V MUST be submitted in its entirety on September 15th of each year for ALL reporting Units.

II. Assessment of Student Learning Outcomes for 2007-2008

 

 

     

Evaluation of Instructional Program Planning, Assessment, and Improvement

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Student Learning OutcomesInstructional programs should submit 3 learning outcomes, with specific benchmarks. These outcomes should be taken from the program’s list of approved competencies

Assessment Measures List all of the measures and how they were used to assess the specified goals.

Results of AssessmentInclude specific percentages or other data that show if, and to what degree, the benchmark was met.

Use of ResultsWhat specific actions have (are) being taken in response to assessment results? Please include dates of Implementation or future dates, if the action is planned.

DocumentationProvide specific documentation or other evidence that a unit improvement action was, or will be, implemented

Learning Outcome 1:

Benchmark:

Learning Outcome 2:

Benchmark:

Learning Outcome 3:

Benchmark:

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Instructional Program GoalsInstructional programs should submit specific benchmarks based on each of the following program-effectiveness indicators defined by the institution and divisional management.

Action StrategiesInstructional programs should state how the goal will be accomplished and what will be needed in terms of resources.

Assessment MeasuresInstructional programs should list all of the measures and how they will be used to access the specified goals.

Goal 1: EnrollmentIncrease opportunities for student access and success.

Benchmark:

Goal 2: CompletersEnsure quality and accountability

Benchmark:

Goal 3:

Benchmark:

Goal 4:

Benchmark:

Goal 5:

Benchmark:

Goal 6:

Benchmark:

Evaluation of Instructional Program Planning, Assessment, and Improvement Evaluation of Non-Instructional Unit Planning, Assessment, and Improvement

III. Instructional Program Planning, 2008-2009

NOTE: Sections I, II, IV & V MUST be submitted in its entirety on September 15th of each year for ALL reporting Units.

This section must be submitted by May 30th of each year. Each instructional program must set measurable goals and list action strategies that detail how each goal will be accomplished. In addition, instructional programs must tell how the degree of attainment of the goal will be measured.

 

III. Non-Institutional Unit Planning, 2008-2009 This section must be submitted by May 30th of each year. Each non-instructional

unit must set measurable goals and list action strategies that detail how each goal will be accomplished. In addition, non-instructional units must tell how the degree of attainment of the goal will be measured.

 

 

 

     

Non-Instructional Unit GoalsNon-Instructional Units should submit specific, measureable goals based on the unit purpose, overarching goals consistent with institutional initiatives and the mission of the University.

Action StrategiesNon- Instructional Units should state how the goal will be accomplished and what will be needed in terms of resources.

Assessment MeasuresNon-Instructional Units should list all of the measures and how they will be used to access the specified goals.

Goal 1: Increase opportunities for student access and success.

Goal 2: Ensure quality and accountability.

Goal 3:

Goal 4:

Goal 5:

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Student Learning OutcomesInstructional programs should submit three (3) learning outcomes, with specific benchmarks. These outcomes should be taken from the instructional program’s list of approved competencies.

Action StrategiesInstructional programs should state how the goal will be accomplished and what will be needed in terms of resources.

Assessment MeasuresInstructional programs should list all of the measures and how they will be used to access the specified goals.

Learning Outcome 1:

Benchmark:

Learning Outcome 2:

Benchmark:

Learning Outcome 3:

Benchmark:

III. Assessment of Goals and Outcomes for 2008-2009

Evaluation of Instructional Program Planning, Assessment, and Improvement

NOTE: Sections I, II, IV & V MUST be submitted in its entirety on September 15th of each year for ALL reporting Units.

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Instructional Units “Performance Indicators”

Outcomes Assessments and Strategic Planning

Program Enrollment, Graduation, and Retention Rates

Course Completion/Success Rates

Program Admission Rates

n

n

n

n

n

n

n

Frequency of Course Offerings

E Learning Courses/Technology

Learning Outcomes

Advisor Certification

Faculty Professional Development

Planning, Assessment, & Research ‘09

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Non Instructional Units“Performance Indicators”

Outcome Assessment & Strategic Planning

Processes Supporting Institutional Goals I & II

- Pre-Enrollment Trends - Inter - Divisional Coordination - Class Enrollment Trends - Financial Aid Eligibility - Class Withdrawal/Acquisition - Optimal Class Purging - Dual Enrollment Trends - Enrollment Management Policies/Procedures - Efficiency in Pre/Semester Registration Process - Recruitment & Tutorial Support

Planning, Assessment, & Research ‘09

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Where Do We Go From Here ?Where Do We Go From Here ?“Maintaining A Vision”“Maintaining A Vision”

Communication Communication

CooperationCooperation

Mutual RespectMutual Respect

ProfessionalismProfessionalism

Planning, Assessment, & Research ‘09

“A Willingness to CommitA Willingness to Commit”