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U.S. General Services Administration
General Services Administration
Policy, the Procurement Process and Purchasing Section 508 Products & Services
Section 508 and the Buy Accessible Wizard
Policy, the Procurement Process and Purchasing Section 508 Products & Services
Section 508 and the Buy Accessible Wizard
Helen ChamberlainOffice of Governmentwide PolicyIT Accessibility & Workforce Division
Helen ChamberlainOffice of Governmentwide PolicyIT Accessibility & Workforce Division
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Why is Section 508 Important?
Section 508 creates binding and enforceable provisions and incorporates these provisions into the Federal Acquisition Regulations (FAR).
Section 508 technical provisions need to be used in all electronic and information technology (E&IT) acquisitions of products and services.
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Why is Section 508 Important?
Eliminates barriers for people with disabilities Supports Federal initiatives Benefits everyone Achieves legal compliance Promotes positive public image and facilitates
public access to Federal information
It’s the law!
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What does Section 508 Apply To?
Section 508 applies to ALL contract vehicles and procurement actions, including micro-purchases.
All EIT that is “procured, maintained, developed, or used”
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Who does Section 508 Apply To?
Section 508 applies to the Federal Government and the US Postal Service
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What Are Agencies Required To Do?
Agencies are responsible for Section 508 compliance, not industry
Agencies must determine if and how the Section 508 Standard applies, not industry
Agencies must conduct accessibility market research, not just pick a product
Agencies must reflect their Section 508 requirements in acquisition solicitations
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Section 508 Policy
Section 508 Refresh FAR Procurement Section 508 Due Diligence OMB Directives Buy Accessible Wizard Tool Section 508 Assessments
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GFY07 GFY08 GFY09 to date
Green 7% 7% 12%
Yellow 10% 17% 33%
Red 83% 75% 55%
Green + Yellow 17% 24% 45%
BuyAccessible Team Meeting – Charleston, SC – June 23-24, 2009
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What is the Buy Accessible Wizard? The Buy Accessible Wizard is a web-based tool that:
Guides users through the acquisition process, gathering data and providing information about electronic and information technology (E&IT) and Section 508 compliance
Compiles a running summary documenting the process and its results
The Buy Accessible Products and Services Directory Access to vendor provided accessibility information
The Buy Accessible System makes compliance with the requirements of Section 508 as easy and thorough as possible
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Who Should Use the Wizard? Micro purchasers (IT) with government purchase cards Program technical specialists (IT) that determine
acquisition requirements Program requirements officer – responsible for program
requirements documentation development, consolidation Contract officers that specify (IT) requirements on behalf
of agency programs
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Market Research Why do it?
FAR Requirement Used to gauge the state of the E&IT industry in
meeting your requirements with products and services
Method for identifying products that claim to meet section 508 requirements
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Questions for Market Research
How well does the product/vendor meet: Functional and technical requirements? Applicable section 508 standards?
–Ability to meet deliverable schedule Cost considerations?
What test approaches does the vendor use to assure compliance?
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What Are You Buying? Product
Commercial off-the shelf (COTS) In-house IT development or customization Government off-the-shelf (GOTS)
Services Integration Training Design and development Audio-visual/Multimedia Maintenance Help Desk
Documentation Combination
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Buy Accessible System Release 3 offers significant enhancements over
the previous production Release 2
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New Wizard Release 3 Functionality
Enhanced Reporting and additional support for the critical task of solicitation documentation
Significant Usability and Security enhancements Buy Accessible System Release 3 has security
Certification and Accreditation (C&A) from GSA For Registered Agencies, Wizard R3 provides
management support for: user authentication user partitioning for data visibility, i.e. establishing data
sharing groups aggregate data management and reporting
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How Can the Wizard Help Your Agency?
Standardize the process you use for each acquisition.
Document your procedures to demonstrate due diligence
Maximize market research. Use vendor-supplied accessibility information about the commercial availability of accessible EIT products and services prior to solicitation.
Tailor your solicitations. Ensure there is specific Section 508 language in each solicitation that includes EIT.
Require accessibility information.
Document accessibility as a factor in source selection
Document accessibility as a factor in inspection and acceptance
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Getting Started……
Anyone can be a ‘guest’ user on the public Wizard hosted at GSA – but in addition with Wizard R3 …
Agencies may also register with GSA to utilize secure database storage and manage their own Wizard users
Benefits: Individual user ID and passwords Save Wizard sessions to resume or re-use Share data with other users as appropriate Repository of Section 508 compliance
documentation Management reporting over summary results
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Be Our Guest for a Test Drive
We invite you to test drive the Buy Accessible Wizard Release 3
To access the Buy Accessible Wizard Release 3 go to: http://www.buyaccessible.gov/ and use the Guest User login
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Thank you Contact Information
Terry Weaver [email protected] Helen Chamberlain [email protected] Bill Hetzner [email protected] Jim Kindrick [email protected]
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Decisions to make for R3
Decide if your agency wants to register with GSA or use the Wizard as guests
Identify an individual (or set of individuals) who will act as the Wizard administrator
Decide who are the Wizard users in your agency to be registered
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Decisions to make for R3
Decide if the Wizard user base should be organized into separate groups Based on geography location – e.g. DC
office, St. Louis office, … Based on functional division – e.g. IRS,
OCC, OTS, Mint, … Based on contracting office
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Decisions to make for R3
Identify an individual who will act as the administrator for each group
Decide if and what use metrics the administrator will track / report on (and to who)
Identify the kind of aggregate acquisition reports your agency would like to produce
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Making the Most of New Features
Enhanced Reporting: using the GPAT and suggested solicitation language Government Product/Service Accessibility
Template (GPAT)–Specific requirements and vendor
information Solicitation Template
–Suggested language for applicable solicitation checklist items
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Enhanced ReportingSolicitation Documentation:
GPAT Detailed Solicitation Checklist items
– Program Need, Product Requirements, Service Requirements, Evaluation Factors, and deliverable Acceptance Criteria
Summary Solicitation Checklist and documentation reporting options
suggested language in Solicitation Template
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Making the Most of New Features
Enhanced Reporting: Supplemental Guides for post-solicitation support Evaluation Guide: GPAT with market research
commercial availability results Acceptance Guide: generally accepted inspection
and test methods for conformance Design Guide: qualified development resources
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Making the Most of New Features
Simplified Search: easier access to vendor provided accessibility information Usability enhancements for accessing the
Buy Accessible Products and Services Directory
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Simplified Search
Easier access to vendor provided information Usability enhancements for accessing the Buy
Accessible Products and Services Directory Simplified keyword and category display Refine search by category
– Select category displays sub-categories or launches search
Search results for market research review Market research documentation
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Making the Most of New Features Secure Wizard Data Storage:
Agencies manage users and aggregate user data –Individual user id and password, Management
reporting: agency usage Users save Wizard data to agency-specific
database at GSA–Secure, re-usable, and share-able
What can you do to help your agency prepare?
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Secure Wizard Data Storage
Registered agencies manage users and aggregate user data,
Users save Wizard data to agency-specific database at GSA
Guest user login screen Registered user login screen Registered user ‘MyBuyAccessible’ console with saved
sessions and shared data from group members Agency administrator console Agency administrator use(r) metrics
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BAW KwikLinks
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Section 508 KwikLinks for the BAW Expedient ways to:
Identify applicable provisions for deliverables from the Section 508 Standard
Enhance accessibility market research Develop solicitation language.
Designed to make it easier for a user to consider applicable provisions.
It is the “sole responsibility” of the department/agency to determine applicable provisions, not the vendor.
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Section 508 KwikLinks
Will identify deliverables (from a list or keyword) and present one of the following: 1.Technical provisions from the Standard that typically
apply to that deliverable, listed as “yes” 2.Technical provisions that may apply to that
deliverable, listed as “maybe” 3.Functional Performance Criteria will apply for all
deliverables 4.Information, Documentation and Support provisions
will also apply for all deliverables
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KwikLinks Survey Information
Please go to:
http://www.buyaccessible.org/wizardsurvey.html
And fill out the online survey