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1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides
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Page 1: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Tips for Making PowerPoint Slides

Avoiding the Pitfalls of Bad Slides

Page 2: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Tips to be Covered

Outlines Slide Structure Fonts Color Background Graphs Spelling and Grammar Handouts Conclusions Questions

Page 3: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Outline

Make your 1st or 2nd slide an outline of your presentation– Ex: previous slide

Follow the order of your outline for the rest of the presentation

Only place main points on the outline slide– Ex: Use the titles of each slide as main points

Page 4: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Slide Structure – Good

Use 1-2 slides per minute of your presentation Write in point form, not complete sentences Include 4-5 points per slide Avoid wordiness: use key words and phrases

only

Page 5: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Slide Structure - Bad

This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

Page 6: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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EC2000 Evaluation Matrix

MATRIX FOR IMPLEMENTATION ASSESSMENT

LevelEducational Objectives Constituents Processes

Outcomes Assessment Results System

1 Not well defined Informal contact Few, if any processes defined and documented

Limited to ad hoc efforts

Anecdotal None evident

2 Broadly defined and documented; clearly

tied to mission; evidence of

constituent input

Somewhat involved in defining objectives

and desired outcomes, and assessment

Some major processes defined and

documented; clearly tied to mission and program objectives

Some outcomes defined and improved in systematic manner; problems recognized

and corrected

Satisfactory outcomes; some

evidence of positive trends in areas

deployed

Early stages; partial deployment within the program and college

3 Comprehensive; defined, documented'

and measurable; clearly tied to mission and constituent needs

Clearly involved in defining objectives

and desired outcomes, and assessment; evidence of some

sustained strategic partnerships

Processes for all major elements of criteria

defined, documented, and controlled; clearly

tied to mission, program objectives,

and constituent needs

All major outcomes defined; systematic

evaluation and process improvement

in place; problems anticipated and

prevented

Good outcomes; positive trends in

several major areas; some evidence that results caused by

systematic approach

In place; deployed throughout the

program and college; driven by mission and

objectives

4 Comprehensive; defined, documented

and measurable; clearly tied to mission;

responsive to constituent needs;

systematically reviewed and updated

High degree of involvement in

defining objectives and desired

outcomes; evidence of many sustained

strategic partnerships in all constituent

groups

Processes for all elements of criteria are

quantitatively understood and

controlled; clearly tied to mission, program

objectives, and constituent needs

All outcomes defined; systematic evaluation

and process improvement in place; many support areas involved; sources of problems understood

and eliminated

Excellent outcomes; positive trends in

most areas; evidence that results caused by systematic approach

Integrated; deployed throughout the

program, college, and support areas; driven

by mission and objectives

5 Comprehensive; defined documented,

measurable and flexible; clearly tied to

mission; readily adaptable to meet constituent needs;

systematically reviewed and updated

High degree of involvement in

defining objectives and desired outcomes,

assessment; and improvement cycles; sustained evidence of strategic partnership

with all key constituents

Processes for all elements of criteria are

quantitatively understood and

controlled; clearly tied to mission, program

objectives, and constituent needs;

seen as benchmarks by other institutions

All outcomes defined; systematic evaluation

and process improvement in place;

all support areas involved; common

sources of problems understood and

eliminated

World-class outcomes; sustained results; results clearly caused by systematic

approach

Sound, highly integrated system;

deployed throughout the program, college,

and institution; driven by mission and

objectives

Page 7: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Slide Structure – Good

Show one point at a time:– Will help audience concentrate on what you are

saying– Will prevent audience from reading ahead– Will help you keep your presentation focused

Page 8: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Slide Structure - Bad

Do not use distracting animation

Do not go overboard with the animation

Be consistent with the animation that you use

Page 9: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Fonts - Good

Use at least an 18-point font Use different size fonts for main points and

secondary points– this font is 24-point, the main point font is 28-point,

and the title font is 36-point

Use a standard font like Times New Roman or Arial

Page 10: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Fonts - Bad

If you use a small font, your audience won’t be able to read what you have written

CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ

Don’t use a complicated font

Page 11: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Color - Good

Use a color of font that contrasts sharply with the background– Ex: blue font on white background

Use color to reinforce the logic of your structure– Ex: light blue title and dark blue text

Use color to emphasize a point– But only use this occasionally

Page 12: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Color - Bad

Using a font color that does not contrast with the background color is hard to read

Using color for decoration is distracting and annoying.

Using a different color for each point is unnecessary– Using a different color for secondary points is also

unnecessary Trying to be creative can also be bad

Page 13: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Background - Good

Use backgrounds such as this one that are attractive but simple

Use backgrounds which are light

Use the same background consistently throughout your presentation

Page 14: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

Background – Bad

Avoid backgrounds that are distracting or difficult to read from

Always be consistent with the background that you use

Page 15: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Graphs/Charts - Good

Use graphs rather than just charts and words– Data in graphs is easier to comprehend & retain

than is raw data– Trends are easier to visualize in graph form

Floorplans or layouts must be used cautiously to only show flow, departments, or basic locations only

Always title your graphs

Page 16: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Graphs - Bad

January February March AprilBlue Balls 20.4 27.4 90 20.4Red Balls 30.6 38.6 34.6 31.6

Page 17: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Graphs - Good

Items Sold Jan-April of 2002

0

10

20

30

40

50

60

70

80

90

100

January February March April

Blue Balls

Red Balls

Page 18: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Graphs - Bad

20.4

27.4

90

20.4

30.6

38.6

34.631.6

0

10

20

30

40

50

60

70

80

90

100

January February March April

Blue Balls

Red Balls

Page 19: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Electric Usage in Last Three Years

0

200

400

600

800

1000

1200

Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec

Months of Year

(Kw

h) 2003

2004

2005

Results in Electric Usage

0

200

400

600

800

1000

1200

Mean median Std.Dev

Average Min Max Range

(Kw

h) 2003

2004

2005

Comparision of Electric Power Usage in Four Weeks

0

5

10

15

20

25

30

35

40

45

50

Mon Tues Wed Thurs Fri Sat Sun

Day of Weeks

(Kw

h)

1th Week

2th Week

3st Week

4nd Week

Page 20: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Graphs - Bad

Minor gridlines are unnecessary Font is too small Colors are illogical Title is missing Shading is distracting Two or more graphs/slide

Page 21: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Spelling and Grammar

Proof your slides for:– spelling mistakes– the use of of repeated words– grammatical errors you might have make

If English is not your first language, please have someone else check your presentation!

Page 22: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Handout Tips

Print a copy of your presentation handout to see if it is legible

Consider 3 slides per page with note taking lines

Provide the handout at the beginning of the presentation for mature audiences

Page 23: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Conclusions & Recommendations

Use an effective and strong closing– Your audience is likely to remember your last words

Use a conclusion slide to:– Summarize the main points of your presentation– Suggest future projects or avenues of research

Add a slide(s) for acknowledgements and/or references if appropriate

Page 24: 1 Tips for Making PowerPoint Slides Avoiding the Pitfalls of Bad Slides.

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Questions??

End your presentation with a simple question slide to:– Invite your audience to ask questions– Provide a visual aid during question period– Avoid ending a presentation abruptly


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