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User Meeting

May 2, 2011 • WFAS Conference • Davenport Hotel • Spokane WA

• Introductions

• Overview

• What’s New

• What’s Coming

• My Fire Rules

• Thanks for Attending!

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OverviewGanser Consulting LLC

www.ganserconsulting.com509.952.6193

BARS AccountingMain Module

BudgetPlannerMyRequestsPurchaseRequestsBudgetRequestsPayRequestseTimecards

PurchaseOrderBook

Transfer approvedpurchase requests

FirePayrollAll Pay Package

Volunteer Pay Package Custom Modules

BudgetViewerVendorViewer(included with Main

Module)

View POs

Select POs

Transfe rapprov edtim

eca rds

View

b udget&

trans actions

Create next year's b udget

Review budget requests for next year's budget

View

v endorinfo &

h istory

HoursViewer(included with All Pay

Package)

View

h oursby pers on ReceiptBook

CashViewer IssueWarrants BARSReporter

Transferdeposits

View

& analyze

monthl y cash flow

Create , issue &

redeem w

arrants

Create state

auditor report

Transfer payroll entries

FireCharts

Chart p ayroll

Chart funds

Designed for WashingtonState Fire Districts...Produce voucher or claim formsbased on your county requirements

Manage your budgets and cash flow

Process payroll for career, admin,commissioners and/or volunteers

Comply with Washington StateBARS Category 2 requirements

Web downloads for updates

Create the state auditor report incompliance with SAO requirements

Data conversion services available

Initial installation, configuration &training included

BARS AccountingMain ModuleFunds, accounts, budgets & vendors

Voucher, cash receipt, cost recovery& other transactions

Budget details or special tracking byvehicles, stations, grants, etc

County voucher or claim forms/files

Balance to county reports

Vendor history

Summary/detail reports & 1099s

BARS ReporterCreate the state auditor report

BudgetViewerView current budget & transactionsAdd POs for encumbered view

BudgetPlannerCreate next year's budget

CashViewerView/analyze monthly cash flow

PurchaseOrderBookCreate & maintain POs

ReceiptBookRecord receipts, process deposits& produce invoices

IssueWarrantsCreate, issue & redeem warrants Create charts and/or export to Excel

PurchaseRequests

BudgetRequestsSubmit requests for next year's budget

Up to 3 levels of approvalsOver budget alertsGenerate & print POs

IRS, LEOFF & PERS built-in

Maintain personnel info & codes

Enter hours and/or points

All Pay PackageGross pay & employee deductionsEmployer contributionsBARS entriesEmployee accrualsDirect deposits

Volunteer Pay PackageGross pay & employee deductionsEmployer contributionsBARS entries

Reports for personnel, DRS, 941s,W2s & many more

Integrated Financial System for WA Fire Districts

Ganser Consulting LLC Copyright © 2003 - 2011

View vendor info & historyHoursViewer

Prepare POs, receipts, deposits,invoices & warrants

FirePayroll

MyRequests

FireCharts

VendorViewer

Ganser Consulting LLC Copyright © 2003 - 2011

Ganser Consulting LLCwww.ganserconsulting.com

509.952.6193

PayRequestsView pay info

Import from eTimecards or othertimekeeping/scheduling systems

eTimecardsPrepare, approve & transfer timecards

Submit purchase requestsReview budget requests

View

p ay info

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• Customer base surpassed the “60” mark

• Minor updates including changes to Other Transactions, addition of County field, updates to IRS & DRS rates, etc

• Major update to BARSReporter• Reserved & unreserved beginning balances*• Reserved & unreserved ending balances*• Debt IDs*• Compensated Absences*• Monthly financial report option

* SAO retroactive requirements for 2010

What’s New in 2011

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What’s Coming in 2011

• PayRequests (new)• Online retrieval of pay stubs• Online retrieval of accrual balances (i.e. sick bank,

vacation bank, etc)• eTimecards (new)

• Online entry by personnel• Automatic routing for approval and submission to

FirePayroll• Integrated with PayRequests to provide “up to the

minute” accrual balances• BARSReporter (2011 SAO update)

• Restrictions on use of Special Revenue Fund classification

• Roll-ups (consolidations) for multiple General Expense Funds

• Integration with SAO’s “next generation” online submission

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Add-on Solutions for ZOLL/Sunpro FireRMS• Validation

• Data Quality for Incidents, Patients, Occupancies & Training

• Better data means better analysis

• Metrics (pivot tables in a box)• Data Analysis for Incidents, Patients, Occupancies,

Hydrants, Training & Personnel• Better analysis means better decisions

• Billing• Inspection & permit info automatically extracted to our

Billing Toolkit for invoicing• Reimbursements from MVAs & hazmat incidents

automatically extracted and forwarded to EF Recovery for billing

• www.myfirerules.com for more info

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Thanks for Attending!

• Hope to see you all next Fall

• Contact Info• Stewart Ganser, CPA• 509-952-6193• sganser@msn.com