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Yearbook 101

Welcome back to school and to yearbook!Your teachers are Ms. Followell and Mrs. Valencia

There are four classes of yearbook…they meet 1st, 2nd 4th and 6th periods. We will capture the memories of this year and deliver them to the student body on

April 20th, 2012.

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Yearbook Chain of Command

School BoardSuperintendent(Winston Brooks)

High School PrincipalElena Salazar

AdvisorsLiz Followell & Lesley Valencia

Yearbook StaffSenior Editors

(Returning Senior Yearbook Students)Yearbook Class Members

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Life Skills

• Be respectful of others. Consider how your words and behavior will affect others.

• Be prepared. Be on time. Make your deadlines.

• Use school appropriate language and behavior.

• Use your time wisely. Work on your publication first. After that work on your homework .

• Keep the room clean in your workspace.

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Traits of a Good LeaderTaken from the Marines

• Justice• Judgment• Dependability• Initiative• Decisiveness• Tact• Integrity• Enthusiasm

• Unselfishness• Courage• Knowledge• Loyalty• Endurance

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Supplies and Assignments

• A three ring notebook is needed for your copy of the ladder and the calendar. You are responsible for bringing this to class every day when we meet.

• Assignments: You will be asked to fill out a Yearbook Time Sheet of what you have accomplished every Friday and place it in a file folder on the teacher’s desk. Have a senior editor review and initial you have completed these assignments. You need to make the corrections on the spread when you are told to do so by a senior editor or a teacher. Teachers will check your spread upon completion, assign a grade and have the spread placed on the external drive by the senior editor. Make certain that you have placed the folio, page numbers, computer # you are using on the A document. Our school number with Herff Jones is 12602.

• Every student needs to bring a ream of paper or contribute $5 for the paper you will be using in this lab to print out spreads.

• No food or drinks are allowed around the computers. Computer mice will die if they eat, and other kind of mice will live if you feed them.

Yearbook Time Sheet • Yearbook Time Sheet• Name__________________________________________ Period_______________• Week of _______________________________________ 1st 2nd 3rd 4th year, Sr. Editor (Circle one)• What did you accomplish in yearbook this week to help with the deadlines?• What deadline are you working on? _________What specific spread are you developing? _______• This week what did you do to work towards the completion of this spread in the following areas?• Photography events__________________ 20 points maximum• Designing of the Spread (page layout)________________________20 points maximum• Caption Writing___________________________20 points maximum• Helping 1st year or another student in the class _________________________20 points maximum• Helping the instructor_____________________________20 points maximum• Ad Sales____________________________100 points maximum• Completion of a spread to the external drive? Page number and title______________________ 100 maximum points_____• Senior Editor’s initials_______________•  • Total points___________________ Please add up your points for the instructor. •  

• Say What? Tell me your impression of how your week went. • This is good_________________________________________________________________• This could be improved_______________________________________________________

Senior editors will view this at their weekly lunch meeting.

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Interviews

• What do I ask/say to get the conversation going?

• How and why are you involved?• How did you feel about what happened?• Tell me about your favorite part of the event and share why it was

your favorite.• What was the worst part and why?• Tell me what the event was like from your point of view.• Tell me a funny story about something that happened.• Tell me something only people closely involved would know.

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Design Terms

• Dominant Element/Photo-the largest element on a page.• Pica-1/6 of an inch…the unit of measurement used in

the spread design.• Folio-the page numbers and any other info at that part of

the page.• Headline-the large type, usually at the top of stories• Byline-the line or graphic that says who wrote the story.• Caption-copy that explains a photo• Copy-the text of a story. • Gutter- the space between columns and the space

between pages. Write out the design terms on your paper and identity

the above terms on your sample spread.

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PracticeComputer # ?

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Cameras and Photography• We will be using digital cameras in yearbook. • We would like for students in this class to own a digital camera.

However, we know this is not always possible.• It you need to check out a yearbook camera, you will need to sign

out and bring the camera back to yearbook within a 24 hour period. (Show students the check out sheet. (You will be chastised and docked points if you do not return the camera in a timely manner.)

• We will be doing a photography assignment soon and downloading photos to our external drive or to the Lab folder on the server. This way everyone has access to photos. If the photo is being used please place the spread page number (p.2-3) on it to indicate to others to not use this photo. If more than one person is designing pages 2-3 and wants to use the same photo/pic then they will also need to place 2-3 by the photo to indicate where it is being used. This prevents the same photo from appearing on several spreads. (Senior Editors will show you how to do this.)

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Camera Check OutLocated in the White Notebook

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Order of 2011 Yearbook(This is called the ladder )

• 1. Title Page • 2. Student Life• 3. Academics and Organizations • 4. Sports• 5. People Sections• Faculty and Administration• Teacher Superlatives • Freshman•• Sophomores • • Juniors • • Seniors • • Superlatives Cunning Cougars Group Organization Pictures (choirs, band, DECA, etc.) • • 6. Senior Ads • 7. Colophon • Pages need to be developed from the above listing. You will need to have a dominate photo, real body copy and real headlines that could

be sent to the publishing company as they are seen. • I would highly recommend that you look through the yearbooks on the bookcase and use some of their ideas to develop your yearbook

spreads.

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Senior Editors • What needs to be done for setting up the 2012 yearbook?• Theme: (example-”A Blast from the Past”)________________• Artwork to carry out the theme___________________ (Examples)• Fonts used: (Examples needed for each one.)

• Headline • Body Copy• Captions• Byline• Folio• HJ Spreads used in the following:• Graphics

• Help Underclassmen on their spreads. • Lunch Meetings on Wednesday to discuss organizational issues.

Beginning Your Spread • Steps to Opening a Template ( What is a template?)•  • Double click on the icon Yearbook.• Open Desktop Template.• Click on HJ Template size 8• It will open in the program InDesign CS3 and you will see a template.• Always use the # 12602 when asked. This is Cibola’s yearbook number with Herff

Jones. • To to Window on the menu and drop down to HJLayout Builder. • Over in the left hand corner a refresh layout menu will drop down. You will see the

different sections of a yearbook. There will be arrows and numbers of the templates after the heading. Select one in Student Life. Double click on this template and you will see this template on your desktop.

• At this point you will need to save the template before you start working on it…Example: Save As p. 2-3 Spirit. Save this on the desktop under your name and also on a USB device (thumb drive or memory stick) at the end of each class session.

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Image In Pictures

• Save as a document such as p.2-3 Student Life Liz Followell

• Highlight the picture frame you want to place a picture in.

• Go to the menu bar/Herff Jones and drop down to HJ Image In

• You will see a box with Image in …Start pg…2, Job number 12602, Book Size 9. Click ok.

• You will now be in the Image In window…

– Click on get pics

– You will find pics in 1)digital camera 2) flash drive 3) internet 4) yearbook file on the server

– Click on get pics after going to one of the above places.

– Double click on the pic and it will appear in your pic box in the Image In window.

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• You can use the tools such as scale, rotate, color, toggle reverse and remove to work on the pic.

• If you like what you see then click done and do a save as; if you don’t then click cancel and start over. Make certain you save to the desktop, the yearbook file on the server and to your file on the server. Always use “save as”.

• You will continue the above process until you have all the pictures placed on the spread.

• Some things to remember are that one of the above pictures needs to be a dominant picture…this means that it will stand out above the rest. Also remember that the dominant picture doesn’t always mesh or match up when you jump the gutter or place half on left spread and the other half on the right spread.

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You may need this when on official yearbook business!

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What’s in Your Toolbox?

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Senior Ad Example