Date post: | 28-Nov-2014 |
Category: |
Technology |
Upload: | empowermint |
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10 Essential Tips pfor Getting the Most Out of
Your Site Inspection! an empowerMINT.com webinar p
Production
Kathy HedlundDir of Global Accounts
Ted FileTerri Roberts
Training and Communication for empowerMINT.com
Destination Marketing Association International
Dir. of Global AccountsHelmsBriscoe
Dir. of Site InspectionsSan Diego CVB
1. Put all your cards on the table early.1. Put all your cards on the table early.
• Beyond rates, dates, space
• Purpose of your meeting• Purpose of your meeting
• Attendee demographicse dee de og ap cs
• Typical meeting behavior
• Any hot buttons
2. If it happens to me, ll h h ?will it happen to them?
• Just how VIP is this treatment?
• Determine what is likelyDetermine what is likely to happen to your attendeesattendees
3. Take time to sit…before you walk.3. Take time to sit…before you walk.
• Break the standard pattern
• Get a “lay of the land” before you beginbefore you begin
4. To see or not to see.4. To see or not to see.
• Predetermine the most important things to see and insist on seeing them first
• Bring a camera or a gvideo device
5. Have a short list, b l f fbut leave room for a few surprises.
• Take control of the agenda, but…
• Encourage creativity
6. Address the hard stuff up front.6. Address the hard stuff up front.• It’s not sexy, but it’s gotta be donegotta be done
• AttritionF d/b• Food/beverage minimums
• Extra costs of parking• Extra costs of parking internet, resort fees, ect.ect.
• Meeting room rental or extra time need for set up or tear down
7. Look beyond the h l f lhotel or meeting facility.
• Walk
• Cab• Cab
• Rent a car
• Can’t afford to miss
8. Make sure it fits‐d d b ddiagrams and beyond.
Seeing is believingg gActual set upStandard sleepingStandard sleeping rooms
ffMeet the staff or understand the staff
dstructure and ratios
9. Decisions, decisions, decisions.9. Decisions, decisions, decisions.
• Clearly articulate the ydecision process
• Define your follow upDefine your follow up needs and expectationsexpectations
• You CVB partner can help communicatehelp communicate and consolidate
10. It’s not easy being green,h !oh yes it is!
• Dispense with the ppaper
• Carry no bagCarry no bag• Wear comfortable shoesshoes
11. I thought there were only 10?11. I thought there were only 10?
–Kindly refer back toKindly refer back to tip number 5…there’s nothing like a littlenothing like a little surprise!
With over 113,000 hotels and facilities in the US… hi h ?which one?
Over 880 destination experts to help you FIND j h i h FITFIND just the right FIT…
Direct to the CVB ….one‐stop‐shop for planners:p p p
•Planners easily search and compare meeting needs across multiple destinations.p
•Planners save time and money submitting one FastTrackRFP to multiple destinations.
•Planners manage a single profile, check their histories and power shop at over 200 top cities.
[email protected] or troberts@destinationmarketing [email protected]
CMP Clock HoursCMP Clock HoursThis session is eligible for .50 Clock Hours (30 minutes) in continuing education towards your CMP application or re‐certification.