10. SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN REPORT
AS AT 30 SEPTEMBER 2016 (2/10/1/19)
(Circulated separately under cover of letter dated 2016-10-24)
The Executive Committee noted progress report on the status of the implementation
of the 2016/17 Service Delivery and Budget implementation Plan. The Portfolio
Committees were then tasked to scrutinize their areas of jurisdiction to identify
performance gaps, if any, and thereafter determine and report corrective measures
to the Executive Committee.
On this basis,
COMMITTEE RECOMMENDS:
That in terms of the Municipal Finance Management Act No. 13, wherein it is stated
that performance against output and goals of the Service Delivery and Budget
Implementation Plan must be measured on quarterly basis during a financial year,
the Service Delivery and Budget Implementation Plan for the quarter ended
2016-09-30, be noted and be submitted to the respective Portfolio Committees to
perform an oversight role and monitor the performance of Departments in order to
take steps to ensure set targets of projects are achieved in the upcoming quarters.
Plan Name Number of
Projects
Achieved
Number of
Projects Not
Achieved
Annual
Projects
Not
Applicable
(No target in
Q1)
Achievement Rate
(%)
Develop and Sustain our Spatial, Natural and Built
Environment
19 1 1 0 95%
Plan 3 Creating a Quality Living Environment Sibusiso Sithole 48 17 12 16 1 61.29%
Plan 4 Fostering a Socially Equitable Environment Dr Musa Gumede 41 27 12 2 0 48%
Creating a Platform for Growth,Empowerment and Skills
Development
30 1 3 5 96.77%
Plan 6 Embracing our Cultural Diversity,Arts and Heritage Dr Musa Gumede 25 21 3 1 0 87.50%
Plan 7A Good Governance and Responsive Local Government Mr Sipho Cele 49 26 8 2 13 76.47%
Plan 7B Good Governance and Responsive Local Government Sibusiso Sithole 86 59 15 0 12 79.73%
Financially Accountable and Sustainable City 22 21 10 1 51.16%
282 97 38 34 74.02%
eThekwini Municipality Organisational Performance SDBIP
2016/2017
SDBIP REPORT AS AT 30 September 2016
SUMMARY OF
PLANS
61 24
Plan Number Plan Owner Total number of
Projects
Plan 1 Musa Mbhele 21
3 2 71.76%
Plan 5 Dumisile Nene 39
Plan 2 Developing a Prosperious, Diverse Economy and
Employment Creation
Musa Mbhele 90
Plan 8 Krish Kumar 54
Overall Achievement 453
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target as at
2016/2017
Quarter 1 Target as
at 30 September
2016/2017
Quarter 1
Actual as at 30
September
2016/2017
Indicator
Lihle Phewa 1.1.1. Spatial
Development
Framework Review
Helene
Epstein
% SDF 16/17 major review
completed
0 0 A
1.1.2.1. Cato Ridge
Local Area Plan
Review
Ashena
Ramloutan
% CR Land Use Management
scheme complete
20 16 L
1.1.2.2. Vulamehlo
Local Area Plan &
Scheme Phase 1
Nelisiwe
Mngadi
% Status quo analysis
complete
25 25 J
1.1.3.1. MR 577
Corridor Plan &
FAP
Lekha Allopi % MR577 Corridor Land Use
Management Scheme
complete
25 25 J
1.1.3.2.
Nsimbini/Golokodo
Formalisation
Phase 1
Nelisiwe
Mngadi
% LUM Framework complete 25 25 J
1.1.3.3.
Waterfall/Inanda
Rd FAP & Scheme
phase I
Francis
Ngcobo
% Conceptual Framework
complete
25 25 J
Lihle Phewa 1.1.4. Undertake
Special Projects
Lekha Allopi 1.1.4.1. Central &
Resevoir Hills
Scheme Review
Justin Rajan % Draft Central & Resevoir
Hills Scheme review
complete
25 25 J
Lihle Phewa 1.1.5. Undertake
Special Projects
Lihle Phewa 1.1.5.1. LUM
Awareness
Shikar Singh % LUM awareness brochure
complete
25 25 J
Plan 1 :Develop and Sustain our Spatial, Natural and Built Environment
Plan Owner: Musa Mbhele
1.1. Develop and
Implement a
sustainable and
integrated spatial
planning systemLihle Phewa 1.1.2. Preparation
of Local Area Plans
Helene
Epstein
Lihle Phewa 1.1.3. Preparation of
Functional Area
Plans
Helene
Epstein
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target as at
2016/2017
Quarter 1 Target as
at 30 September
2016/2017
Quarter 1
Actual as at 30
September
2016/2017
Indicator
Debra Roberts 1.2.1. D'MOSS
(Durban
Metropolitan Open
Space System) and
Finescale
Systematic
Conversation
Planning (SCP)
Richard Boon 1.2.1.1. Publish
and maintain
D'MOSS and the
finescale
Systematic
Conservation Plan.
Cameron
Mclean
% 1. Subject to Council
approval, publish a new
version of D'MOSS as part of
the town planning schemes.
2. Publish a Biodiversity
Sector Plan. 3. Update the
input layers for the
Systematic Conservation
Assessment (SCA). 4.
Incorporate D'MOSS and the
SCA into the hierarchy of
municipal plans as required.
25 25 J
1.2.2.1. Working on
Fire
Bongani Zungu % Fire and Invasive Species
Control: Construction of new
Ecology Base at Assagay
10 10 J
1.2.2.2. Community
Reforestation
Programmes
Errol Douwes % Community Reforestation
Programmes: Construction
of Reforestation Hub and
Weir, and purchase of plant
and equipment
15 15 J
Debra Roberts 1.2.3. Land
Acquisition and
rezoning to secure
critical
environmental
assets
Richard Boon 1.2.3.1. Acquire
land identified for
possible acquisition
Bhekizizwe
Mdletshe
% Select sites for acquisition
and obtain authority and
purchase land. 100% of
budget spent by the end of
the financial year.
25 25 J
Debra Roberts 1.2.4. Regular state
of biodiversity
reporting
Richard Boon 1.2.4.1. Annual
State of
Biodiversity report
produced
Natasha
Govender
% Production of annual State of
Biodiversity report.
40 40 J
1.2. Ensure the long
term sustainability of
the natural resource
base
Debra Roberts 1.2.2. Large scale
programmes for
implementation of
biodiversity and
climate protection,
and for green job
creation
Errol Douwes
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target as at
2016/2017
Quarter 1 Target as
at 30 September
2016/2017
Quarter 1
Actual as at 30
September
2016/2017
Indicator
1.2.5.1. Strategic
Environmental
Assessment (SEA)
Joanne
douwes
% 1) Begin implementation of
the SEA, based on
outcomes from the initial
'pilot projects'; 2) Finalise the
appointment of a stakeholder
engagement professional; 3)
Undertake relevant
engagement with the
municipal project steering
committee; 4) Ensure that
initial findings are
appropriately integrated into
the next review of the Spatial
Development Framework.
25 25 J
1.2.5.2. Durban's
100 Resilient Cities
Programme
Joanne
douwes
% 1) Identify systemic
intervention points that could
have catalytic impact across
multiple resilience focus
areas; 2) Convene resilience
charrettes to identify
initiatives for action for each
intervention point;3) Engage
with relevant stakeholders
to prioritise initiatives and
develop workplans; 4)
Finalise Durban's Resilience
Strategy ; 5) Complete
compulsory work elements
as required by 100RC; 6)
Reflect on key learnings
from the pilot projects that
have been undertaken as
part of Durban's 100RC
Programme.
25 25 J
Sbu Ndebele 1.3.1. Meet
scorecard stipulated
processing time
frames for
applications
Richard
Holgate
% 99% applications submitted
are on target in terms of
National Building
Regulations (30 days for
applications less than 500m2
and 60 days for applications
greater than 500m2)
99 100 J
1.3. Manage and
regulate the built
environment
1.2. Ensure the long
term sustainability of
the natural resource
base
Debra Roberts 1.2.5. Influence city
planning to address
environmental
sustainability and
resilience
Joanne
douwes
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target as at
2016/2017
Quarter 1 Target as
at 30 September
2016/2017
Quarter 1
Actual as at 30
September
2016/2017
Indicator
Sbu Ndebele 1.3.2. Enhance
signage
opportunities on
Council owned
assets and provide
support to Citywide
Programs (a) Clean
My City Campaign
(b) UMZ
Ntombi
Maema
% Two advertising tenders
published represented as
25%*4=100%
25 25 J
Sbu Ndebele 1.3.3. Inspect all
completed buildings
and initiate the
process for the
valuation of buildings
for rating purposes
within 30 working
days from date
eligible for valuation.
Daniels
Pentasaib
% Inspect all completed
buildings and initiate the
process for the valuation of
buildings for rating purposes
within 30 working days from
date eligible for valuation.
100 100 J
Sbu Ndebele 1.3.4. Provide an
Enforcement and
Prosecution
response to Citywide
Programs (a)
Clean My City
Campaign (b)
UMZ
Abdull
Domingo
% A full statement or spot
summons submitted to Metro
Police within 21 days for
100% of all prosecuted
cases.
100 100 J
Debra Roberts 1.4.1.
Implementation of
the Durban
Adaptation Charter
(DAC).
Sean
O'donoghue
% Refocus DAC work
programme with local &
international partners
25 25 J
Debra Roberts 1.4.2. Development
of the Durban
Climate Change
Strategy
Sean
O'donoghue
% Develop work programmes
DCCS themes
25 25 J
1.3. Manage and
regulate the built
environment
1.4. Develop and
implement a
Municipal Climate
Protection
Programme
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Reason For
Variance
Steps Taken to
improve
Performance
Means Of Verification/Evidence Comment
Lihle Phewa 1.1.1. Spatial
Development
Framework
Review
Helene
Epstein
Annual Reporting
1.1.2.1. Cato
Ridge Local
Area Plan
Review
Ashena
Ramloutan
Due to the
demands of the
study area and the
numerous internal
departmental
requirements the
process of
finalising the
Concept Plan is
more challenging
and requires
additional time in
order to ensure a
Concept Plan that
intergrates the
requirements of all
departments.
Run processes
coherently to catch
up and meet
project targets.
Situational Analysis Report, Meeting minutes, Agenda, Attendance Register,
Draft Concept Plan uploaded on EPMA.
1.1.2.2.
Vulamehlo
Local Area Plan
& Scheme
Phase 1
Nelisiwe
Mngadi
Final TOR, Emails, TOR comments from Internal departments uoloaded on
EPMA.
1.1.3.1. MR
577 Corridor
Plan & FAP
Lekha
Allopi
Attendance register uploaded on the EPMA. The other evidence is kept in Lekha
Allopi's Office as it cannot be uploaded on the EPM system
1.1.3.2.
Nsimbini/Golok
odo
Formalisation
Phase 1
Nelisiwe
Mngadi
Final TOR, Emails, TOR comments from Internal departments(Evidence to be
obtained in Siauree's office)
1.1.3.3.
Waterfall/Inand
a Rd FAP &
Scheme phase
I
Francis
Ngcobo
TOR,Bid Spec Report andClarification meeting presentation and Minutes and
attendance register,Advert (Evidence to be obtained in Siauree or Sindi's Office).
Lihle Phewa 1.1.4.
Undertake
Special
Projects
Lekha
Allopi
1.1.4.1. Central
& Resevoir Hills
Scheme
Review
Justin
Rajan
Bid Spec Report, Bid Spec agenda uploaded on EPMA.
Plan 1 :Develop and Sustain our Spatial, Natural and Built Environment
Plan Owner: Musa Mbhele
1.1. Develop
and
Implement a
sustainable
and
integrated
spatial
planning
system
Lihle Phewa 1.1.2.
Preparation
of Local Area
Plans
Helene
Epstein
Lihle Phewa 1.1.3.
Preparation
of Functional
Area Plans
Helene
Epstein
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Reason For
Variance
Steps Taken to
improve
Performance
Means Of Verification/Evidence Comment
Lihle Phewa 1.1.5.
Undertake
Special
Projects
Lihle
Phewa
1.1.5.1. LUM
Awareness
Shikar
Singh
LUM Awareness Brochure submitted to PME
Debra
Roberts
1.2.1.
D'MOSS
(Durban
Metropolitan
Open Space
System) and
Finescale
Systematic
Conversation
Planning
(SCP)
Richard
Boon
1.2.1.1. Publish
and maintain
D'MOSS and
the finescale
Systematic
Conservation
Plan.
Cameron
Mclean
Public process completed, this included a meeting with the Amakhosi Forum.
D’MOSS report for Schemes was presented to the Municipal Planning Tribunal
for consideration on 09/09/2016 with authority confirmed on 30/09/2016. A
presentation was given to the planning team from Tongaat Hullet Developments
regarding the methodology used in arriving at the new D’MOSS layer. 2.
Biodiversity Sector Plan (BSP) has been drafted and initiation meeting for the
BSP Implementation Strategy has been scheduled. 3. The SCA task team met
and created the workflow for the year. A meeting was held with Petri Swart in
order to understand the various photogrammetric products available for the
mapping of the SCA. Interactions with the data mangers of the Animal
Demography Unit and iSpot have taken place in order to increase the
biodiversity feature data. Cameron McLean and Lyle Ground have produced a
geodatabase for the integrated land-use/vegetation layer. Re-mapping of said
layer has commenced using the 2015 aerial imagery. A meeting was held with
the SCA technical team and the Restoration Ecology Branch to discuss the
development of a task team to drive the alignment of the two workflows
(particularly in relation to areas for management and restoration). 4. Project
planning meeting has been held with the Strategic Framework Planning Branch.
Comments have been submitted for the Terms of Reference for the Vulamehlo
FAP, LAP and draft scheme and for the Nsimbini/Golokodo Formalisation
Scheme. Cliffdale: Attended the Cato Ridge LAP Review Status Quo meeting on
the 15th July 2016. Provided comment, on behalf of the EPCPD, on the Cato
Ridge LAP Review Status Quo (evidence attached). Shongweni: Made comment
on, and provided data for, the Precinct C Land Use Management Scheme:
Situational Analysis Report (2 x email correspondence threads attached for
evidence).
Biodiversity Sector Plan and
presentation to Tongaat Hulett too large
to upload. GIS shapefiles cannot be
uploaded. Can be provided by R Boon
1.2.2.1.
Working on Fire
Bongani
Zungu
Report sent to ECOD seeking authorisation to initiate the procurement process
together with supply chain and Architecture. Evidence uploaded on EPMA.
The report was presented at the Chair's
meeting of the ECOD for inclusion into
the ECOD Committee
1.2.2.2.
Community
Reforestation
Programmes
Errol
Douwes
Meeting minutes, cost report, Bid Spec reports (Evidence uploaded on the
EPMA).
1.1. Develop
and
Implement a
sustainable
and
integrated
spatial
planning
system
1.2. Ensure
the long term
sustainability
of the natural
resource
base
Debra
Roberts
1.2.2. Large
scale
programmes
for
implementati
on of
biodiversity
and climate
protection,
and for green
job creation
Errol
Douwes
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Reason For
Variance
Steps Taken to
improve
Performance
Means Of Verification/Evidence Comment
Debra
Roberts
1.2.3. Land
Acquisition
and rezoning
to secure
critical
environment
al assets
Richard
Boon
1.2.3.1. Acquire
land identified
for possible
acquisition
Bhekizizwe
Mdletshe
Acquisition database, meeting agenda, emails to Real Estates, office memo to
Real Estates and Survey Departments, letters to landonwers (evidence
uploaded on EPMA).
The properties to be acquired in the
2016/2017 financial year have been
selected. The budget has been
confirmed with the Accountant. The
report to Council has been drafted and
is in circulation for signatures.
Handplans and drawings have been
requested from Survey Department.
Requests for valuations have been
submitted to Real Estates’ Valuations
and Acquisitions Department.
Negotiations with landowners are
currently underway. The Environmental
Liaison meeting was held with Real
Estates to confirm 2016/2017
acquisitions and progress made so far.
Debra
Roberts
1.2.4.
Regular state
of biodiversity
reporting
Richard
Boon
1.2.4.1. Annual
State of
Biodiversity
report
produced
Natasha
Govender
Data has been collected from most sources. The text for the State of Biodiversity
Report has been produced. Procurement has begun for the design, layout and
printing of the document (evidence uploaded on EPMA).
The responsible official has taken
maternity leave and this is likely to
impact on completing by the end of the
year. The Department is not receiving
input of data from the Parks
Department even though this has been
requested a number of times.
1.2.5.1.
Strategic
Environmental
Assessment
(SEA)
Joanne
douwes
The pilot project to test the methodological approach has been completed. A
stakeholder engagement plan report was developed and the tender process to
appoint a service provider for implementation is currently underway. The
stakeholder engagement component of work was not originally anticipated to be
so significant and therefore a more comprehensive procurement process has
been necessary (evidence uploaded on EPMA).
1.2.5.2.
Durban's 100
Resilient Cities
Programme
Joanne
douwes
Further stakeholder engagement and additional research has been undertaken
to deepen understanding around the two emerging Resilience Building Options
for Durban. A second resilience charrette discussion was held in September,
and further work has been undertaken to consolidate resilience building
interventions emerging for the two emerging Resilience Building Options
(evidence uploaded on EPMA).
Sbu
Ndebele
1.3.1. Meet
scorecard
stipulated
processing
time frames
for
applications
Richard
Holgate
Consolidated stats, Central regional stats (July, Aug, Sept), Central PlanTracker
report, application form, receipt, decision report, refusal notice, approval stamp
dated (Evidence uploaded on EPMA).
1.3. Manage
and regulate
the built
environment
1.2. Ensure
the long term
sustainability
of the natural
resource
base
Debra
Roberts
1.2.5.
Influence city
planning to
address
environment
al
sustainability
and
resilience
Joanne
douwes
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Reason For
Variance
Steps Taken to
improve
Performance
Means Of Verification/Evidence Comment
Sbu
Ndebele
1.3.2.
Enhance
signage
opportunities
on Council
owned
assets and
provide
support to
Citywide
Programs (a)
Clean My
City
Campaign (b)
UMZ
Ntombi
Maema
BAC Report, BAC Minutes, Approval of Street Pole Advertising Contract
(evidence uploaded on EPMA).
Sbu
Ndebele
1.3.3. Inspect
all completed
buildings and
initiate the
process for
the valuation
of buildings
for rating
purposes
within 30
working days
from date
eligible for
valuation.
Daniels
Pentasaib
793 applications out of 793 initiated for valuation of buildings for rating purposes
within 30 days from date eligible for valuation. Evidence with Project Manager as
file is too large.
Sbu
Ndebele
1.3.4.
Provide an
Enforcement
and
Prosecution
response to
Citywide
Programs
(a) Clean My
City
Campaign
(b) UMZ
Abdull
Domingo
The Metro Police Fines Processing System, The BPM Data Base, Hard Copies
in Prosecution Jackets, the enforcement officer's (EO)Diary
KPI achieved with challenges due to an
EO on Sick Leave/AWOL for a long
period. Disciplinary steps instituted
against EO
Debra
Roberts
1.4.1.
Implementati
on of the
Durban
Adaptation
Charter
(DAC).
Sean
O'donogh
ue
The evidence to be submitted for this KPI is the DAC annual report. It will be
submitted upon its completion by the 4th Quarter. meeting minutes outlining
planning for the production of the DAC annual report are available for inspection
if required.
1.3. Manage
and regulate
the built
environment
1.4. Develop
and
implement a
Municipal
Climate
Protection
Programme
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Reason For
Variance
Steps Taken to
improve
Performance
Means Of Verification/Evidence Comment
Debra
Roberts
1.4.2.
Development
of the Durban
Climate
Change
Strategy
Sean
O'donogh
ue
Evidence to support progress made with the GEC research programme includes
minutes from the Steering Committee meeting. This quarter's performance
report will be available in the next quarter.
Implementation of the Global
Environmental Change research
programme in support of the
biodiversity Theme of the DCCS is
proceeding smoothly. A FRACTAL
postdoctoral researcher is being
contracted to oversee the development
of long-term monitoring programmes for
the Municipality.
1.4. Develop
and
implement a
Municipal
Climate
Protection
Programme
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME Comment
Ajiv Maharaj 2.1.1. Providing a
strategic economic
framework
Pumla Jali 2.1.1.1. LED Planning in
Informal Settlement
Precincts
Pumla Jali % LED Planning
Report
25 25 J Progress Report
2.1.2.1. Produce
Quarterly EDGE
Publications
Tshegang
Chipeya
% 4 Publications
(100%)
25 25 J Evidence uploaded on
the EPMA System
2.1.2.2. Organize
Quarterly EDGE
Seminars/ events
Tshegang
Chipeya
% 4 Seminars
(100%)
25 25 J Evidence uploaded on
the EPMA System
More Evidence is
available at the
Department on
request
2.1.2.3. State of the
Economy Report
Presentation
Tshegang
Chipeya
% Electronic
Report
0 50 J Evidence uploaded on
the EPMA System
Please provide reason
for over-achieving
2.1.3.1. Innovation
Challenge 2017
Aurelia Albert % Close-out
report
0 0 A
2.1.3.2. Innovation:
Establishment of SPV
and Programme Office
Aurelia Albert % Legal
documents and
draft plan
0 0 A
2.1.3.3. Youth
Innovation and
Entrepreneurship
Strategy
Aurelia Albert % TOR, draft
strategy
0 0 A
2.2.1.1. Implementation
of standard & alternative
Durban Investment
Promotion marketing
Farah Dawood % Full annual
budget
invested
innovatively in
investment
marketing
channels by
year end
25 25 J Evidence Uploaded on
the EPMA System
2.2.1.2. Joint Durban
Investment Campaign to
the diplomatic
community in Durban
Farah Dawood % To continue an
activated
campaign of
engaging
with/presenting
to selected
Foreign
Missions
25 25 J Evidence Uploaded on
the EPMA System
2.2.1.3. An independent
Durban Investment
Promotion Website
Farah Dawood % A larger &
refreshed
Durban
Investment
Promotion
presence on
multiple web
platforms with
the assistance
of
communication
s unit
25 25 J Evidence Uploaded on
the EPMA System
Russell Curtis 2.2.2. Foreign Direct
Investment Strategic
Action Plan
Russell Curtis 2.2.2.1. Continue
implementation of
Foreign Direct
Investment Strategy &
Action Plan
Joseph
Mazibuko
% Implement 2
key
interventions
within the FDI
Strategy &
Action Plan
Programme by
year end
(100%)
25 25 J Evidence Uploaded on
the EPMA System
2.1. Provide
Economic
Intelligence
and a
Strategic
Economic
Framework
Ajiv Maharaj 2.1.2. Provide
economic intelligence
Tshegang
Chipeya
Ajiv Maharaj 2.1.3. Facilitation of
Innovation Programme
`
Russell Curtis 2.2.1. Investment
Promotion and
Marketing
Farah
Dawood
Plan 2 :Developing a Prosperous, Diverse Economy and Employment Creation
Plan Owner: Musa Mbhele
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME Comment
2.2.3.1. BR&E Program
extension in newly
targeted area
Sibusiso
Makhathini
% Extended
Program in
current area
with
Businesses
structure
engaged/forme
d & Council line
Depts. locked
in by year end
25 25 J Evidence Uploaded on
the EPMA System
2.2.3.2. Re-capacitate &
Re-activate the Existing
Business Investor
Engagement Strategy &
Action Plan
Kajal Singh % To have
activated the
Plan in respect
of selected Key
Investors by
Year End
25 25 J Evidence Uploaded on
the EPMA System
Russell Curtis 2.2.3. Local existing
Investor Support
Russell Curtis
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME Comment
2.2.3.3. BBBEE
Framework for Flagship
Projects
Sibusiso
Makhathini
% Distribution of
the Framework
to selected
Flagship
Project
Principals &
engagement
with 2 Project
Sponsors by
Year End to
secure their
customised
Framework
Plans
25 25 J Evidence Uploaded on
the EPMA System
2.3.1.3. Centrum Site
Development
Afika Ndima % Implementation
of Economic
Impact
assessment
study
10 0 L Not Reported
Musa Mbhele 2.3.2. Cornubia Steven
Angelos
2.3.2.1. Cornubia Retail
Facility
Steven Angelos % Construction of
Retail Facility
0 0 N/A
Musa Mbhele 2.3.3. Warwick
Development
Themba
Masimula
% Approved Plan
with supporting
documents
25 0 L Not Reported
Musa Mbhele 2.3.4. Inner-City LAP,
Regeneration Strategy
& Implementation Plan
Zakhi Mkhize % Draft Inner-City
Regeneration
Strategy
30 0 L Not Reported
Takalani
Rathiyaya
2.4.1. Automotive
Sector Development
Support
Ravesha
Govender
2.4.1.1. Automotive
Sector Development
Programmes
Ravesha
Govender
% Facilitate the
Implementation
of Automative
Sector
Development
Programmes
25 25 J Means of verification
uploaded
Takalani
Rathiyaya
2.4.2. Chemical Sector
Development Support
Ravesha
Govender
2.4.2.1. Durban
Chemical Sector
Development
Programmes
Ravesha
Govender
% Facilitate the
Implementation
of the
Chemicals
Sector
Development
Programmes
25 25 J Means of verification
uploaded
Takalani
Rathiyaya
2.4.3. Maritime Sector
Development Support
Nomalanga
Sokhela
2.4.3.1. eThekwini
Maritime Sector
Development
Programmes
Nomalanga
Sokhela
% Facilitate the
Implementation
of the Maritime
Sector
Development
Programmes
25 25 J EMC Skills, Enterprise
Development, Industry
Promotion, Marine
Manufacturing:
budget, reports,
minutes, agendas,
attendance registers.
Program in Progress
Takalani
Rathiyaya
2.4.4. Furniture Sector
Development Support
Anu Pather 2.4.4.1. Furniture Sector
Development
Programmes
Anu Pather % Facilitate the
implementation
of the Furniture
Sector
Development
Programmes
25 25 J Project Launch docs;
Financials; Exco
Agenda and Minutes,
PSC minutes; Briefing
Note, Brochure, PINK
Launch Article;
EDTEA minutes; IGR
Minutes; Proposal for
funding
Russell Curtis 2.2.3. Local existing
Investor Support
Russell Curtis
2.3. Urban
Renewal
Musa Mbhele 2.3.1. Facilitate
Revitalization of the
Inner City
Afika Ndima
2.4. Stimulate
key sectors
that promote
economic
growth and
create jobs
through
providing
support for
prioritised
sectors
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME Comment
Takalani
Rathiyaya
2.4.5. Fashion Sector
Development Support
Anu Pather 2.4.5.1. Fashion Sector
Development
Programmes
Anu Pather % Facilitate the
Implementation
of the Fashion
Sector
Development
Programmes
25 25 J PSC Minutes, Board
Minutes; Monthly
Reports; Press
release; AFX Project
report; Pure London
launch; RFP; Retail
detail project; SPACE
Designers
presentations
Takalani
Rathiyaya
2.4.6. Clothing and
Textile Sector
Development Support
Anu Pather 2.4.6.1. Clothing and
Textile Sector
Development
Programmes
Anu Pather % Facilitate the
Implementation
of the Clothing
and Textile
Sector
Development
Programmes
25 25 J Exco Agenda,
Minutes, Financials,
Quarterly report,
newsletter; AGOA
executive session,
Innovation session
invite; sector
snapshot; Origin Africa
info
2.4.7.1. Edamame Soya
Bean Programmes
Phakamile
Mbonambi
% Facilitate the
Implementation
of the
Edamane Soya
Bean Initiative
Development
Programmes
25 25 J Evidence Uploaded on
the EPMA System
2.4.7.2. Agri-Park Sivani Pather % Implementation
of project plan
25 0 L Not Reported
Takalani
Rathiyaya
2.4.8. Business
Process Outsourcing
Initiative
Simanga
Magwenyane
2.4.8.1. Business
Process Outsourcing
Initiative
Simanga
Magwenyane
% Facilitate the
Finalisation and
Implementation
of the BPO
Development
programmes
25 25 J Draft MOA and email
correspondence
2.4.9.1. SmartXchange
ICT Incubator
Simanga
Magwenyane
% Facilitate the
Implementation
of the ICT
Business
Incubation
Programmes
25 25 J Narrative report and
monthly financials
2.4.9.2. ICT FORUM Simanga
Magwenyane
% Facilitate the
Convening of
the ICT Forum
25 25 J Minutes of the meeting
and attendance
register
Takalani
Rathiyaya
2.4.10. Durban
Leisure, Entertainment
and Tourism Sector
Development
Gary Cullen 2.4.10.1. Durban
Leisure, Entertainment
and Tourism Sector
Development
Programmes
Gary Cullen % Facilitate the
Development of
the Durban
Leisure,
Entertainment
and Tourism
Sector
Development
Programmes
25 25 J File of evidence
submitted by hand
2.4.11.1. Durban Green
Corridor
Gary Cullen % Facilitate the
Implementation
of the Durban
Green Corridor
Eco-Tourism
Programmes
25 25 J POE submitted by
hand
2.4. Stimulate
key sectors
that promote
economic
growth and
create jobs
through
providing
support for
prioritised
sectors
Takalani
Rathiyaya
2.4.7. Agri Processing
Sector Development
Support
Phakamile
Mbonambi
Takalani
Rathiyaya
2.4.9. ICT Sector
Initiatives
Simanga
Magwenyane
Takalani
Rathiyaya
2.4.11. Green
Economy Sector
Development Support
Gary Cullen
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME Comment
2.4.11.2. Waste
Materials Recovery
Industry Development
Programmes
Phakamile
Mbonambi
% Facilitate the
Implementation
of the Waste
Materials
Recovery
Industry
Development
Programmes
25 25 J Evidence Uploaded on
the EPMA System
2.5.1.1. Develop a
programme to ensure
the integration of women
into the economy
(Women Empowerment
Programme)
Nonku Mthembu % 100% 40 0 L Not Reported
2.5.1.2. Access to
information
Empowerment
Workshops
Nelisa Mshengu % 100% 40 0 L Not Reported
2.5.1.3. BEE Workshops Ntombithini
Ngcobo
% 100% 20 0 L Not Reported
2.5.1.4. Support to
enterprise
Nonku Mthembu % 100% 30 0 L Not Reported
Philip Sithole 2.5.2. Fashion
Development Program
Thulani
Nzama
2.5.2.1. Durban Fashion
Fair
Sindi Shangase % Implementation
of Programmes
60 60 J Reports, attendance
registers, articles,
contracts
Philip Sithole 2.5.3. Creative Arts
Development Program
Thulani
Nzama
2.5.3.1. Arts and Craft
Sector Development
Sindi Shangase % 100% 25 20 L still planning Workshop to take place
in second quarter
Travel Motivation and
Report, Innovation of
the DTI, attendance
register and Minutes
Workshop to take
place in second
quarter
Philip Sithole 2.5.4. Construction
Development Program
Thulani
Nzama
2.5.4.1. Construction
Development Program
Ntombithini
Ngcobo
% Implementation
of Development
Programmes
50 0 L Not Reported
2.5.5.1. Tourism
Enterprise Development
Nelisa Mshengu % 100% 20 20 J 1. Sustainable
Tourism Development
Workshop attendance
Register; 2.
Presentation on
Responsible Tourism
Programme; 3. Report
on Umlazi Business
Networking Session
2.5.5.2. Rural and eco-
tourism product
development
(Hazelmere Dam; Valley
of 1000 Hills;
Umgababa)
Nelisa Mshengu % 100% 25 25 J Development of
Concept document for
Launch of Lamontville
Tourism & Heritage
Route
2.5.5.3. Developing
cultural and heritage
tourism (e.g. Inanda
Heritage Route)
Nelisa Mshengu % 100% 25 25 J Development of
Concept document for
the launch of the
Lamontville Tourism &
Heritage Route on 24
Sept. 2016; 2. Report
on the 1000 Hills
Route Cultural
celebration
Attendance
Register.3. Tourism
Awareness Reports
2.4. Stimulate
key sectors
that promote
economic
growth and
create jobs
through
providing
support for
prioritised
sectors
Takalani
Rathiyaya
2.4.11. Green
Economy Sector
Development Support
Gary Cullen
2.5.
Facilitating
Industry Skills
and Economic
Inclusion
Philip Sithole 2.5.1. Implementation
of Empowerment
initiatives
Thulani
Nzama
Philip Sithole 2.5.5. Tourism
Development Program
Thulani
Nzama
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME Comment
2.5.5.4. Promoting
SMMEs through tourism
Nelisa Mshengu % 100% 25 25 J Schedule of identified
Tourism SMMEs to
participate on the
Essence Festival
2.6.1.1. Provide
infrastructure support
and development to
informal trade
Michael Hlangu % 100% 25 25 J Uploaded on the
EPMA System
2.6.1.2. Warwick
precinct re-development
Michael Hlangu % Implementation
of projects
0 0 N/A
2.6.1.3. Verulam Market
Upgrade
Sipho Muthwa % 100% 25 0 L Not Reported
2.6.1.4. Ezimbuzini herb
Market Upgrade
Sipho Muthwa % 100% 25 0 L Not Reported
2.6.1.5. Brookdale
Market Upgrade
Sipho Muthwa % 100% 25 0 L Not Reported
2.7.1.1. Development of
Sales Hall
Kumeras Naidoo % Refurbish
Information
Area. Replace:
1 Evaporator
Condensors, 1
cold room and
7 Air handling
Units
15 3 L Delays in
appointing
consultant by
implementing
department.
Revised expedited
programme submitted
by implenting dept.
Project will now be
managed internally.
BSC report uploaded
as evidence
2.7.1.2. Development of
Distribution Facilities
Kumeras Naidoo % Completion of
DC upgrade
Phase 1
complete and
Phase 2
Implementation
15 9 L Delays in
appointing
consultant by
implementing
department.
Implenting department
submitted revised
project programme.
Payment Certificate
uploaded
2.7.1.3. Gatehouse
Shelter
Kumeras Naidoo % Extended roof
cover over the
gatehouse at
the entrance of
the Market
complete
10 3 L No existing
drawing records
were available for
Gatehouse
structure.
Revised expedited
programme submitted
by implementing
department.
Project programme
uploaded.
Philip Sithole 2.7.2. Providing a
platform to enable the
Sale of Fresh Produce
Jason
Moonsamy
Days Total number of
trading days
achieved
77 77 J Relevant Supporting
documentation
uploaded
2.5.
Facilitating
Industry Skills
and Economic
Inclusion
Philip Sithole 2.5.5. Tourism
Development Program
Thulani
Nzama
2.6. Managing
the Informal
Economy
Philip Sithole 2.6.1. Provide support
to the informal
economy
Thulani
Nzama
2.7. Managing
the Bulk
Fresh
Produce
market
Philip Sithole 2.7.1. Enhancement of
Facility
Andre Young
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME Comment
David Lievaart 2.8.1. Expanded Public
Works Programme
Sbu Chamane 2.8.1.1. The number of
work opportunities (i.e.
230 person days -
FTES) created through
the municipal capital and
operating budget per
line dept. this year.
Sbu Chamane Number 6200 620 587 L Targets are set by
National
Department of
Public Works
Rules to be
implemented in the new
year
File to large to upload.
Information available
from Mr Sbu
Chamane, 2 Club
Lane Pinetown.
2.9.1.1. Enterprise
Development and
Business Linkages
Nhlanhla Ngcobo % 100% 30 30 J Agendas, Minutes,
Emails and
Attendance registers
2.9.1.2. Strategic
Partnerships
Nhlanhla Ngcobo % 100% 30 30 J Minutes, Agendas,
and Attendance
registers
2.9.2.1. Durban
Business Fair and
Regional Business Fairs
Nonku Mthembu % 100% 20 0 L Not Reported
2.9.2.2. Rural and
Township Retail
Development (Retail
centres and spaza
shops)
Nelisa Mshengu % 100% 25 0 L Not Reported
2.9.2.3. Access to
finance
Nonhle Memela % 100% 40 0 L Not Reported
2.9.2.4. Sister Cities
Programme
Sindi Shangase % 100% 30 30 J Invitation Letters,
confirmation of
accommodation
2.9.2.5. Ink Construction
Incubation Program
Ntombithini
Ngcobo
% 100% 25 0 L Not Reported
2.9.2.6. Cooperative
Development
Programme
Nonhle Memela % 100% 20 0 L Not Reported
2.9.2.7. Construction
Indaba 2016/17
Ntombithini
Ngcobo
% 100% 20 0 L Not Reported
Antoinette
Monty
2.10.1. Marketing &
Communications
Mbalenhle
Gumede
2.10.1.1. 1. Advertising
& Marketing Materials;
2. Publicity & Events
Gugu Radebe % Implementation
of Annual
Projects
30 30 J Filed Evidence is
available on hardcopy
Antoinette
Monty
2.10.2. Market Access
and Audience
Development
Antoinette
Monty
2.10.2.1. 1. Durban
FilmMart; 2. eThekwini
Filmmakers Monthly
Market
Mbalenhle
Gumede
% Implementation
of Annual
Projects
25 25 J Filed Evidence is
available on hardcopy
Antoinette
Monty
2.10.3. Content
Development
Programmes
Fezile Peko 2.10.3.1. 1.Development
Grant Programmes; 2.
Micro Budget
Programmes
Sibongiseni
Shangase
% Implementation
of Annual
Projects
30 30 J Available on file at
11th Floor Rennie
House.
Antoinette
Monty
2.10.4. Film Permitting
Services
Gugu Radebe 2.10.4.1. 1. Information
Services; 2. Location
Development; 3.
Permitting
Bongumusa Ntuli % Implementation
of Annual Plan
25 25 J Available on file at
11th Floor Rennies
House.
2.8. Socio-
Economic
Development
through the
creation of
sustainable
jobs within
various
sectors.2.9.
Enterprise
Development
Philip Sithole 2.9.1. Facilitate
strategic partnerships
(including public-
private partnerships) to
support Enterprise
Development
Thulani
Nzama
Philip Sithole 2.9.2. Provision of
Support Services to
Small Enterprises and
Cooperatives
Thulani
Nzama
2.10. Special
Purpose
Vehicle to
support,
market and
promote the
local film and
digital media
industry.
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME Comment
2.11.1.1. Brand and
destination positioning
through Events and
MICE sponsored by the
City
Melusi Khumalo % Reports
detailing the
impact of the
specific events
25 25 J Events leveraging plan
and reports available
on site. 90 Florida
Road, Morningside
2.11.1.2. Manage 100
site inspections for
verification of product
quality as a tourist
offering
Roshni Mehta % Site Inspection
Reports
25 25 J Step 1 and 4 - project
plan and data base,
step 2 &3 walk
through site
inspections and
certificates
2.11.1.3. Conduct 4
socio economic impact
assessments
Roshni Mehta % Four Socio-
economic
impact
assessment
reports
25 25 J Step1 Inception report
from Consultants,
accommodation stats
emails ste 2, analysis
of economic impact of
events step3, email
from consultants that
they will be sending
the reports late, hence
submission to
management of
analysis is on the 6
oct, step 4 emails of
analysis to
management and
events manager
separately
Report was given to
me late, hence
analysis was sent to
management on the 6
Oct
2.11.1.4. Conduct 4
Marketing research
studies (Business,
leisure,beach,cruise
,history & heritage)
Roshni Mehta % Four Marketing
Research
Reports
25 25 J Primary and
secondary research
step 1 and step 2 is
the draft analysis
report on Youth
Tourism
2.11.1.5. Identify and
facilitate capacity
building programmes /
projects to ensure that
the quality of products is
maintained
Roshni Mehta % Report detailing
the capacity
building
programmes
25 25 J Inception meeting with
consultants report and
feed back primary
report from
consultants
2.11.1.6. Brochure
Distribution
Sibusiso
Mngoma
% Distribution
Reports
25 25 J Evidence Uploaded
2.11.1.7. Conference
Support
Sibusiso
Mngoma
% Reports
detailing the
support
rendered to
Conferences
25 25 J Evidence Uploaded
2.11.1.8. Cruise Industry
support
Sibusiso
Mngoma
% Report detailing
the nature of
support to the
Cruise Industry
25 25 J Evidence Uploaded
2.11.1.9. Domestic
Trade and Consumer
travel shows
Sibusiso
Mngoma
% Reports
outlining details
of Trade and
Consumer
Travel Shows
Attended
25 25 J Evidence Uploaded
2.11.
Tourism
Marketing
Philip Sithole 2.11.1. Expansion of
the Tourism Sector
Philip Sithole
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME Comment
2.11.1.10. Enhance the
perception of Durban as
a tourism destination’s
online/web presence
globally
Ntombenhle
Dlamini
% Reports
detailing
number of
visits/hits, etc.
on the Durban
website and
number of
information
queries
25 25 J Facebook Screen
prints and a report,
Evidence uploaded on
the EPMA System
2.11.1.11. Radio ,TV
and print
communications
nationally & globally
(SABC Radio ,TV, Print
media and CNBC )
Mayasree
Moodley
% Report listing
the nature and
number of
communication
s through the
various media
resources.
30 30 J Durban Fun season
Media with metro FM;
Vodacom Durban July
Media Activation;
Press Releases;
Media Fact Sheets;
Media Proposals; Post
Report; Radio Ads
2.11.1.12. Position
Durban as must visit
destination through
partnerships with global
multi media networks-
national geographic .
(National Geographic,
Online travel websites
like Trip advisor)
Ntombenhle
Dlamini
% Marketing
material
showcasing
Durban and
details of the
broadcasting of
same
50 50 J E-mails, Evidence
available on the EPMA
System
2.11.1.13. Position
Durban as must visit
destination through
partnerships with global
multi media networks -
Eurosport & Discovery
TV
Meryl Mbuli % Reports
outlining the
nature and
number of
marketing
initiatives on
various media
networks
25 25 J Negotiation phrase
2.11.1.14. Leveraging
of Sports Partnerships
like Sharks Rugby
Mayasree
Moodley
% Report on the
leveraging of
Sports
Partnerships in
the City
50 50 J Report; Invitations,
Adverts, Branding
Creative
2.11.2.1. Broaden the
Destination footprint
through Europe regions
Meryl Mbuli % Report
Outlining the
marketing
material and list
of sources in
which it was
advertised
25 25 J WTM London Exco Report & Travel
approval
2.11.2.2. Strategically
position the city of
Durban as must visit
tourism destination in
America
Ntombenhle
Dlamini
% Report outlining
the number of
marketing
initiatives in
American
media
25 50 J Emails and a copy of
motivation to travel
Please provide reason
for over-achieving
2.11.2.3. Strategically
position the city Durban
as must visit tourism
destination in Asia
Ntombenhle
Dlamini
% Report outlining
the number of
marketing
initiatives in
Asian media
50 50 J Emails, travel report
with pictures
2.11.2.4. Australia
Trade & Consumer
Mission
Melusi Khumalo % Report
describing the
participation in
the Australian
Trade &
Consumer
Mission
10 10 J SAT communication
emails and Australia
Roadshow planning
evidence available on
site . 90 Florida Road,
Morningside
2.11.2. Marketing of
eThekwini as a
Tourism Destination
Philip Sithole
2.11.
Tourism
Marketing
Philip Sithole 2.11.1. Expansion of
the Tourism Sector
Philip Sithole
Philip Sithole
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME Comment
2.11.2.5. Destination
Profiling in key Africa
Countries
Melusi Khumalo % Report detailing
various
marketing
initiatives in key
African
Countries
50 50 J SADEC Trade and
Media - Africa Hosting
in leveraging on the
Vodacom July..
2.11.2.6. Strategic
Domestic Marketing in
key regions i.e. Gauteng
Melusi Khumalo % Report detailing
marketing
initiatives in
Gauteng
25 25 J Gauteng Summer
Activations Reports,
Gateway Consumer
Shows
2.11.2. Marketing of
eThekwini as a
Tourism Destination
Philip Sithole
2.11.
Tourism
Marketing
Philip Sithole
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME Comment
Shunnon
Tulsiram
2.12.1. Town Centre
Renewals
Vuyolwethu
Jayiya
% 75%
implementation
of Town Centre
Projects as per
unit Sub-
Projects Plan
10 0 L Not Reported
Shunnon
Tulsiram
2.12.2. Tourism Nodes
& Corridor
Nkululeko
Mkhize
% 75%
implementation
of Tourism
Nodes and
Corridors
Development
Projects as per
Department
Sub Project
Plan
20 20 J Evidence Uploaded on
the EPMA System
Umgababa beach
node is on track, 100
percent of excavations
have been done and
80% of the pilling has
been complete.
Shunnon
Tulsiram
2.13.1. Neighbourhood
Development
Partnership Grant
(NDPG)
Peter Gilmore % 75%
Implementation
of NDPG
funded projects
plan
10 10 J Site meeting minutes,
photos
Projects progressing
steadily with a overall
spend of R16,5 mill
Shunnon
Tulsiram
2.13.2. Rural
Development
Nkululeko
Mkhize
% Magabheni,
100%
completion of
Government
Mall, Mbululu
100%
completion
10 10 J Evidence Uploaded on
the EPMA System
Umbumbulu Town
Centre and
Magabheni
Government Mall are
both on track. The
Contractor is on site
on the Magabheni
demolishing has been
complete. uMbumbulu
SCM tender
evaluation has been
complete.
2.12.
Promoting
investment in
priority nodes
and corridors
Programme Programme Driver Project Project Manager Sub Project Unit Of
Measure
Annual Target as
at 2016/2017
Quarter 1
Target as at 30
September
2016/2017
Quarter 1
Actual as at 30
September
2016/2017
Indicator
Beryl Mphakathi 3.1.1. Upgrading
informal settlements,
relocations and
greenfield projects.
Bheki Shabane 3.1.1.1. The number of new
fully subsidized HOUSES
constructed.
Number 5000 1350 1094L
Beryl Mphakathi 3.1.2. Provision of
Services for informal
settlement upgrading &
relocations
Chris Hardy 3.1.2.1. The number of
households benefitting from
serviced sites handed over
for subsidised housing units
Number 3096 320 335J
Beryl Mphakathi 3.1.3. Access to Land
for Housing
Dumisile Malambe 3.1.3.1. Hectares of land
acquired for Housing
Number 150 50 0L
Beryl Mphakathi 3.1.4. Occupation of
new fully subsidised
houses
Mkhomazi Sibisi 3.1.4.1. Number of new fully
subsidized housing units
allocated
Number 4800 1200 742L
Beryl Mphakathi 3.2.1. Hostel
management
Yunus Sacoor 3.2.1.1. CRU's - upgrading,
refurbishment, and
construction of new family
units (at existing hostels).
Number 100 25 0L
Plan 3 :Creating a Quality Living Environment
Plan Owner: Sibusiso Sithole
3.1. New
Integrated
Housing
Development.
3.2. Rental
Housing
Strategy
Programme Programme Driver Project Project Manager Sub Project Unit Of
Measure
Annual Target as
at 2016/2017
Quarter 1
Target as at 30
September
2016/2017
Quarter 1
Actual as at 30
September
2016/2017
Indicator
3.2.2.1. Sale of rental and pre-
1994 stock
Number 200 50 95J
3.2.2.2. Upgrade and
refurbishment of pre-1994
housing units.
Number 600 150 342J
3.3.1.1. Number of Title
Deeds registered with the
Deeds Registrar
Number 400 100 94L
3.3.1.2. Number of Title
Deeds issued to owners
Number 200 50 75J
3.4.1.1. Built Environment
Performance Plan
% 100 0 0 N/A3.4.1.2. The number of
consumer units provided
with access to AT LEAST a
FREE basic level of potable
WATER either by means of
an individual h.h. yard supply
(ground tank or metered flow
limiter connected to a yard
tap) or, for informal
settlements, by a standpipe
within 200m
Number 12500 2500 2025L
3.2. Rental
Housing
Strategy
Beryl Mphakathi 3.2.2. Rental stock
rationalisation strategy
Mkhomazi Sibisi
3.3. Title Deeds
strategy
Beryl Mphakathi 3.3.1. Issuing of Title
Deeds
Mkhomazi Sibisi
3.4. Address
Infrastructure
backlogs
Gregory Evans 3.4.1. Address Service
Backlogs
Ken Breetzke
Programme Programme Driver Project Project Manager Sub Project Unit Of
Measure
Annual Target as
at 2016/2017
Quarter 1
Target as at 30
September
2016/2017
Quarter 1
Actual as at 30
September
2016/2017
Indicator
3.4.1.3. The number of
consumer units provided
with access to AT LEAST a
FREE basic level of
SANITATION by means of a
UD toilet, an existing VIP or,
for informal settlements, by
means of a toilet/ablution
block within 200m.
Number 11500 3750 3668L
3.4.1.4. The number of
connections energised and
captured on Ellipse, for
provision of prepaid electricity
to consumer units.
Number 30000 6000 2756L
3.4.1.5. The number of
connections energised and
captured on Ellipse, for
provision of conventional
electricity to consumer units
Number 800 200 265J
3.4.1.6. Cumulative number
of consumer units collecting
FREE BASIC ELECTRICITY
Number 1473252 364506 0L
3.4.1.7. The % of households
with access to a basic level
of Solid Waste Removal.
% 100 100 100J
3.4.1.8. The % of municipal
landfills in compliance with
the Environmental
Conservation Act.
% 100 100 100J
3.4.1.9. The number of
properties below the
eThekwini defined level of
service provided with STORM
WATER solutions .
Number 440 80 110J
3.4. Address
Infrastructure
backlogs
Gregory Evans 3.4.1. Address Service
Backlogs
Ken Breetzke
Programme Programme Driver Project Project Manager Sub Project Unit Of
Measure
Annual Target as
at 2016/2017
Quarter 1
Target as at 30
September
2016/2017
Quarter 1
Actual as at 30
September
2016/2017
Indicator
3.4.1.10. The number of km
of SIDEWALK constructed.
KM 25 2 5.31J
3.4.1.11. The km of
unsurfaced ROAD converted
to surfaced
KM 10 0 2.24J
3.4.1.12. The number of
PUBLIC TRANSPORT
RANKS constructed
Number 2 0 0 A
Gregory Evans 3.4.2. Demand
management
Simon Scruton 3.4.2.1. The % of non-
revenue water loss.
% 39 40.5 40.3J
3.5.1.1. Infrastructure Asset
Management Plan Water &
Sanitation
% 100 0 22J
3.5.1.2. Infrastructure Asset
Management Plan Electricity
% 100 0 0 A
3.5.1.3. Infrastructure Asset
Management Plan Level 2 -
Roads Provision
% 100 0 0 A
3.5.1.4. Infrastructure Asset
Management Plan CSCM
% 100 0 0 A3.5.1.5. Infrastructure Asset
Management Plan Solid
Waste
% 100 0 0 A
3.5.1.6. Infrastructure Asset
Management Plans- ETA
% 100 0 0 A3.5.1.7. Infrastructure Asset
Management Plan
Architecture
% 100 0 0 A
3.5.1.8. Infrastructure Asset
Management Plan Parks &
Leisure
% 100 0 0 A
3.4. Address
Infrastructure
backlogs
Gregory Evans 3.4.1. Address Service
Backlogs
Ken Breetzke
3.5.
Infrastructure
Asset
Management
David Lievaart 3.5.1. Establish an Asset
Management Plan
David Lievaart
Programme Programme Driver Project Project Manager Sub Project Unit Of
Measure
Annual Target as
at 2016/2017
Quarter 1
Target as at 30
September
2016/2017
Quarter 1
Actual as at 30
September
2016/2017
Indicator
3.5.1.9. Integrated
Infrastructure Asset
Management Plan Bridges &
Retaining Walls
% 100 0 0 A
3.5.1.10. Infrastructure Asset
Management Plan
Information Services
% 100 0 0 A
3.5.1.11. Infrastructure Asset
Management Plan-Fleet
% 100 0 0 A
3.5.1.12. Infrastructure Asset
Management Plan uShaka
% 100 0 0 A
3.5.1.13. Infrastructure Asset
Management Plan ICC
% 100 0 0 A
3.5.1.14. Infrastructure Asset
Management Plan Moses
Mabhida Stadium
% 100 0 0 A
3.5.1.15. Integrated
Infrastructure Asset
Management Plan for the City
% 100 0 0 A
David Lievaart 3.5.2. Asset
Management Policy
Rohith Maharaj % Revised policies
approved by
Council
0 0 A
Andrew Mather 3.6.1. Compliance with
the Intergrated Coastal
Management Act 2009
Municipal Coastal
Management
Programme
Andrew Mather % Municipal Coastal
programme lodged
with MEC for
approval. A single
document for
municipal
committee
approval.
100 0L
3.7.1.1. Public Transport
Services - No of passengers
using accessible scheduled
public transport services
Number 50000 15000 19112J
3.5.
Infrastructure
Asset
Management
David Lievaart 3.5.1. Establish an Asset
Management Plan
David Lievaart
3.6. Integrated
Coastal
Management
3.7. Implement
an effective
public transport
plan for the
Municipality
Thami Manyathi 3.7.1. Improve public
transport
Carlos Esteves
Programme Programme Driver Project Project Manager Sub Project Unit Of
Measure
Annual Target as
at 2016/2017
Quarter 1
Target as at 30
September
2016/2017
Quarter 1
Actual as at 30
September
2016/2017
Indicator
3.7.1.2. Public Transport
Services - No of passengers
using scheduled public
transport services
Number 31000000 10850000 6730482L
3.7.1.3. Road Safety
Awareness Campaign
Number 40 Programmes 10 10J
3.7.1.4. Construction of
IRPTN on C3B (12+to 14+)
% 100 100 96.74L
3.7.1.5. Construction of
IRPTN on C3B (9+to 12+)
% 100 97 114.18J
3.7.1.6. Construction of ROW
from Bridge City to MR577
% 100 100 105.54J
3.7.1.7. Construction of ROW
Along MR577 from M25 to
the Inanda/Malandela
Intersection
% 100 95 98.91J
3.7.1.8. Construction of
IRPTN corridor along MR577
from Inanda/Malandela
Intersection to the Umgeni
Viaduct
% 100 85 124.52J
3.7. Implement
an effective
public transport
plan for the
Municipality
Thami Manyathi 3.7.1. Improve public
transport
Carlos Esteves
Programme Programme Driver Project Project Manager Sub Project Unit Of
Measure
Annual Target as
at 2016/2017
Quarter 1
Target as at 30
September
2016/2017
Quarter 1
Actual as at 30
September
2016/2017
Indicator
3.7.1.9. Traffic calming
residential streets
Number 30 0 5J
3.7. Implement
an effective
public transport
plan for the
Municipality
Thami Manyathi 3.7.1. Improve public
transport
Carlos Esteves
Programme Programme Driver Project Project Manager Sub Project Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comments
Beryl Mphakathi 3.1.1. Upgrading
informal settlements,
relocations and
greenfield projects.
Bheki Shabane 3.1.1.1. The number of new
fully subsidized HOUSES
constructed.
Lack of financial and works
capacity by some of the
service providers contracted to
construct houses eg,
Sobonakhona (PHP
contractors), Cornurbia
projects, Woodyglen,
Emaphephetheni, Ngcolosi.
Delays in water connections.
Social and / or political isses,
eg Folweni, Mqhawe. Delays in
the finalization of the
appointment of service
providers to install services,
eg, alternative technology,
Umlazi Knock on effecft of
Households in the way of
services refusing to relocate
thus effecting installation of
services and construction of
top structures, eg, Amaoti
Cuba
Contractors have been
instructed to submit signed
revised construction
programmes with clear
weekly and monthly
deliverables. Monitored on a
weekly basic by PMs and
building advisors. Monthly
assessment of each service
provider. Service providers
have been issued with letters
of non-performance and to
submit a recovery plan. To
seek political assistance in
soico-political cases and also
to assist where households
are refusing to re-locate for
services to be installed.
D3 Certificates D3 certificates available
from: Bheki Shabane DH -
Projects- 3rd Floor Shell
Hse (tel: 311-3489);
Charmaine Kok Acting Snr
Manager South (tel: 311-
3025) Shell Hse 3rd Floor;
Oscar Kunene- Snr Manger
North (tel: 311-2474) 17
Doveside Place, Phoenix;
Nontobeko Mhlongo - Snr
Manager West (tel: 311-
3448) 90 Qashana
Khuzwayo(ex Shepstone)
Rd, New Germany.
Beryl Mphakathi 3.1.2. Provision of
Services for informal
settlement upgrading &
relocations
Chris Hardy 3.1.2.1. The number of
households benefitting from
serviced sites handed over
for subsidised housing units
Over achieved as scope of
works increased in Umlazi
projects.
PMs records. Available
from Doug Jooste
(0313113675), 2 Club
Lane, Pinetown.
Beryl Mphakathi 3.1.3. Access to Land
for Housing
Dumisile Malambe 3.1.3.1. Hectares of land
acquired for Housing
The purchase of land in
Waterfall (107 ha) is eminent.
The land has been evaluated
and validated by Real Estate.
A report has been prepared
for noting for the new HSI
committee.
Sale/ Development rights
agreements
Evidence Available from
Mkomazi Sibisi - Snr
Manager AdminShell Hse
Ground Floor (tel: 311-
3102) & Dumi Makhete -
Manager : land Shell Hse
Beryl Mphakathi 3.1.4. Occupation of
new fully subsidised
houses
Mkhomazi Sibisi 3.1.4.1. Number of new fully
subsidized housing units
allocated
Local government election
preparations and candidate
councillor announcements has
caused delays in implementing
administration work for the
projects due to social issues
and unhappiness prior and
after elections. Challenges in
regulization of occupants
where there were previous
approvals in respect of backlog
projects. Also in some projects
beneficiaries reluctance to
occupy houses without
services.
To get construction
programme prior to the
construction of houses. In
relation to the backlog: a
resolution with Regularisation
guidelines has been taken .
This will assist in fast-
tracking regulization
D 4 certificates, available
from Mkomazi Sibisi - Snr
Manager Admin & Support.
Shell Hse Ground Floor
(311-3102).
Plan 3 :Creating a Quality Living Environment
Plan Owner: Sibusiso Sithole
3.1. New
Integrated
Housing
Development.
Programme Programme Driver Project Project Manager Sub Project Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comments
Beryl Mphakathi 3.2.1. Hostel
management
Yunus Sacoor 3.2.1.1. CRU's - upgrading,
refurbishment, and
construction of new family
units (at existing hostels).
There has been a delay in the
completion and handover of
the project in Klaarwater due to
invasions that has propmpted
the replacement of doors and
windows and other material
damaged by incvaders.
Council security has been
advised to provide safety
measures in all our projects
when they are about to reach
completion thereby
preventing invasion of new
units which causes delays
and achievenent of desired
targets.
PMs records Contact persons re
evidence are Yunus Sacoor
- Deputy Head Rental (tel:
311-3435) & Walter
Ngubane- Snr Manager
CRUs (tel: 311-3438) Shell
Hse 2nd floor
3.2.2.1. Sale of rental and
pre-1994 stock
Over achieved. We had a
good response from
beneficiaries due to the
unexpected openning of the
township register in
Chesterville township
n/a Sales Agreements.
Available from Sipho
Ngema 2nd Floor Shell
House. 3113473
3.2.2.2. Upgrade and
refurbishment of pre-1994
housing units.
There were delays in signing
off the completion certificates
by Provincial Department of
Human Settlement inspectors
due to their internal issues, as
a result, units that were
completed in 2015/16 financial
year were only signed off this
financial year (2016/17).
n/a PMs records available from
Vis Moodley - Project
Executive (tel: 311-3436)
Shell Hse 2nd floor
3.3.1.1. Number of Title
Deeds registered with the
Deeds Registrar
Delays in opening of the
township registers.
Outstanding land legal and
town planning issues. Land
not vested in the name of
eThekwini Municipality
Province have appointed
Town Planners to unpack
and assist to resolve issues
relating to town planning. A
report requesting funding to
deal with land legal issues
has been submitted to
Province. Province have
appointed private attorneys
to expedite issues relating to
Power of Attorney to
eThekwini
Schedule of title deeds
submitted to Deeds
Registrar. Available
fromSipho Ngema 2nd
Floor Shell House. 3113473
3.3.1.2. Number of Title
Deeds issued to owners
Over achieved. Unexpected
response from beneficairies
coming to collect title deeds
Departmental records
available from Mkomazi
Sibisi - Snr Manager Admin
(tel: 311-3102) & Sipho
Ngema - Manager
Conveyancing (tel: 311-
3437) Shell Hse 2nd floor
3.1. New
Integrated
Housing
Development.
3.2. Rental
Housing
Strategy
Beryl Mphakathi 3.2.2. Rental stock
rationalisation strategy
Mkhomazi Sibisi
3.3. Title Deeds
strategy
Beryl Mphakathi 3.3.1. Issuing of Title
Deeds
Mkhomazi Sibisi
Programme Programme Driver Project Project Manager Sub Project Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comments
3.4.1.1. Built Environment
Performance Plan
3.4.1.2. The number of
consumer units provided
with access to AT LEAST a
FREE basic level of potable
WATER either by means of
an individual h.h. yard supply
(ground tank or metered flow
limiter connected to a yard
tap) or, for informal
settlements, by a standpipe
within 200m
Progress to date on Sanitation
Phase 3 is as follows:53 sites
of Community Ablution Blocks
(CABs) were completed during
Q1. Of these 53 sites, 9 sites
have issues with existing water
and sewer infrastructure and
have not yet been handed over
to the communities.Due to the
recent elections and councillor
hand over processes, there
have been delays in completing
community handover
processes in some cases. As a
result 29 sites have been
handed over to communities so
far, with the remaining 15
currently being handed over.
The production for Q1,
therefore, excludes facilities
which have been completed
but not yet handed over. This
implies that the target is
actually met but cannot be
declared as the facilities have
not been handed over to the
communities.
Since Elections has been
completed, production will
continue as normal.
Spreadsheet uploaded
3.4. Address
Infrastructure
backlogs
Gregory Evans 3.4.1. Address Service
Backlogs
Ken Breetzke
Programme Programme Driver Project Project Manager Sub Project Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comments
3.4.1.3. The number of
consumer units provided
with access to AT LEAST a
FREE basic level of
SANITATION by means of a
UD toilet, an existing VIP or,
for informal settlements, by
means of a toilet/ablution
block within 200m.
Progress to date on Sanitation
Phase 3 is as follows:53 sites
of Community Ablution Blocks
(CABs) were completed during
Q1. Of these 53 sites, 9 sites
have issues with existing water
and sewer infrastructure and
have not yet been handed over
to the communities.Due to the
recent elections and councillor
hand over processes, there
have been delays in completing
community handover
processes in some cases. As a
result 29 sites have been
handed over to communities so
far, with the remaining 15
currently being handed over.
The production for Q1,
therefore, excludes facilities
which have been completed
but not yet handed over. This
implies that the target is
actually met but cannot be
declared as the facilities have
not been handed over to the
communities.
Production will continues as
normal in Q2 since Elections
are now completed.
Spreadsheet uploaded
3.4. Address
Infrastructure
backlogs
Gregory Evans 3.4.1. Address Service
Backlogs
Ken Breetzke
Programme Programme Driver Project Project Manager Sub Project Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comments
3.4.1.4. The number of
connections energised and
captured on Ellipse, for
provision of prepaid electricity
to consumer units.
Implementation of JDE-E1&
Non availability of material
JDE training in progress;
Regular follow up with
suppliers of material
Info extracted from Ellipse Material allocated
prioritised for rectification of
faults & balance used for
new projects
3.4.1.5. The number of
connections energised and
captured on Ellipse, for
provision of conventional
electricity to consumer units
Target achieved; Dependent
on customer requests
Info extracted from Ellipse
3.4.1.6. Cumulative number
of consumer units collecting
FREE BASIC ELECTRICITY
No reporting done
3.4.1.7. The % of households
with access to a basic level
of Solid Waste Removal.
Major Contractors
schedule, Cb's, Cops
,EPWP and In-house
3.4.1.8. The % of municipal
landfills in compliance with
the Environmental
Conservation Act.
Evidence uploaded
3.4.1.9. The number of
properties below the
eThekwini defined level of
service provided with
STORM WATER solutions .
Over-achievement due to
emergency work and
previous years storm
damage projects.
3.4. Address
Infrastructure
backlogs
Gregory Evans 3.4.1. Address Service
Backlogs
Ken Breetzke
Programme Programme Driver Project Project Manager Sub Project Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comments
3.4.1.10. The number of km
of SIDEWALK constructed.
Slight over achievement due to
completion of carry over
projects from 2015/16 financial
year and accelerated
completion of 2016/17 projects
All statistics by Roads
Provision Department (see
attached). For queries on
information provided please
contact Sherita Juggernath
on X17942. Any further
information can be obtained
from the relevant contract
files wich are kept in SCM
Contracts Section. Ram
Kooblal X17532
3.4.1.11. The km of
unsurfaced ROAD converted
to surfaced
Slight over achievement due to
completion of carry over of
2015/16 project
All statistics by Roads
Provision Department (see
attached). For queries on
information provided please
contact Sherita Juggernath
on X17942. Any further
information can be obtained
from the relevant contract
files wich are kept in SCM
Contracts Section. Ram
Kooblal X17532
3.4.1.12. The number of
PUBLIC TRANSPORT
RANKS constructed
Gregory Evans 3.4.2. Demand
management
Simon Scruton 3.4.2.1. The % of non-
revenue water loss.
We are unable to report on the
NRW% because we have not
received the Billed Metered
Consumption from Corporate.
This is due to the “upgrade” to
RMS from COINS
EWS Water Purchased
Volumes from Umgeni and
Tongaat Hullets.EWS Billed
Sales Volumes, which is
currently being estimated.
No evidence uploaded. The
Project is a decreasing
project, thus the actual
reported yields an
overachievement.
However, the reaosns
provided talk to
underachievement. Please
review and rectify.
3.5.1.1. Infrastructure Asset
Management Plan Water &
Sanitation
Please provide reasons for
overachievement and
evidence supporting the
progress reported.
3.5.1.2. Infrastructure Asset
Management Plan Electricity
3.5.1.3. Infrastructure Asset
Management Plan Level 2 -
Roads Provision
3.5.1.4. Infrastructure Asset
Management Plan CSCM
3.5.1.5. Infrastructure Asset
Management Plan Solid
Waste
3.4. Address
Infrastructure
backlogs
Gregory Evans 3.4.1. Address Service
Backlogs
Ken Breetzke
3.5.
Infrastructure
Asset
Management
David Lievaart 3.5.1. Establish an
Asset Management Plan
David Lievaart
Programme Programme Driver Project Project Manager Sub Project Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comments
3.5.1.6. Infrastructure Asset
Management Plans- ETA
3.5.1.7. Infrastructure Asset
Management Plan
Architecture
3.5.1.8. Infrastructure Asset
Management Plan Parks &
Leisure
3.5.1.9. Integrated
Infrastructure Asset
Management Plan Bridges &
Retaining Walls
3.5.1.10. Infrastructure Asset
Management Plan
Information Services
3.5.1.11. Infrastructure Asset
Management Plan-Fleet
3.5.1.12. Infrastructure Asset
Management Plan uShaka
3.5.1.13. Infrastructure Asset
Management Plan ICC
3.5.1.14. Infrastructure Asset
Management Plan Moses
Mabhida Stadium
3.5.1.15. Integrated
Infrastructure Asset
Management Plan for the
City
David Lievaart 3.5.2. Asset
Management Policy
Rohith Maharaj
Andrew Mather 3.6.1. Compliance with
the Intergrated Coastal
Management Act 2009
Municipal Coastal
Management
Programme
Andrew Mather No reporting done
3.7.1.1. Public Transport
Services - No of passengers
using accessible scheduled
public transport services
The target was over achieved.
This is as a result of more
people with dissabilities being
aware of the availability of the
system.
No improvement measures
required.
Monthly records of
passengers supplied to the
Unit by the operators.
3.7.1.2. Public Transport
Services - No of passengers
using scheduled public
transport services
The target was under
achieved. The main reason for
under achievement dates back
to the time of the bus driver
strikes, where a number of
commuters moved to other
modes of transport, as they
were being frustrated of buying
An interim committee has
been set up to look after the
affairs of the Durban
Transport Buses, and ensure
that all business transactions
are in order.
Monthly records from the
operator
3.5.
Infrastructure
Asset
Management
David Lievaart 3.5.1. Establish an
Asset Management Plan
David Lievaart
3.6. Integrated
Coastal
Management
3.7. Implement
an effective
public transport
plan for the
Municipality
Thami Manyathi 3.7.1. Improve public
transport
Carlos Esteves
Programme Programme Driver Project Project Manager Sub Project Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comments
3.7.1.3. Road Safety
Awareness Campaign
Report
3.7.1.4. Construction of
IRPTN on C3B (12+to 14+)
The target was under
achieved. This is due to the
delays in construction due to
work stoppages that took place
earlier in the year.
The Project has now been
accelarated, and the target
should be achieved before
the end of the next quarter.
Payement Certificate
3.7.1.5. Construction of
IRPTN on C3B (9+to 12+)
The target was over achieved.
Over achievement is due to the
availability of the working
space, i.e. no hinderances
experienced on site in terms of
services.
Payment Certificates
3.7.1.6. Construction of ROW
from Bridge City to MR577
The target was over achieved.
This is due to the availability of
the working area, as there was
no hinderances on site due to
either work stoppage or
service relocation.
Payment Certificate
3.7.1.7. Construction of ROW
Along MR577 from M25 to
the Inanda/Malandela
Intersection
Target was over achieved.
This was due to the availabity
of the working space on site,
as there were no hinderances
due to service relocation or
work stoppages.
Payment Certificate
3.7.1.8. Construction of
IRPTN corridor along MR577
from Inanda/Malandela
Intersection to the Umgeni
Viaduct
The target was over achieved.
This was mainly because of the
availability of the working
space, since there were no
hinderances due to services
that had to be relocated.
Payment Certificate
3.7.1.9. Traffic calming
residential streets
Projects implemented by
Engineering Unit obo ETA.
Spreadsheet uploaded Annual target to be reduced
to 26 in mid term
amendment.
Implementation accelerated
on 4 roads in 15/16 as part
of CIP.
3.7. Implement
an effective
public transport
plan for the
Municipality
Thami Manyathi 3.7.1. Improve public
transport
Carlos Esteves
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at 2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicato
r
Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
4.1.1.1. Increase police
visibility at identified crime
hot spot areas
Ashley Dove % 100%
implementation
30 30J
Reports on file - file avail in
office Room 228
4.1.1.2. Monitoring and
evaluating the pilot project
on domestic violence
Derrick Sawoni % 100%
implementation
10 10J
Reports on file - file avail in
office Room 228
4.1.2.1. Implementation of
incident management
system
Director Edwards % 100%
implementation
10 10J
Reports on file - file avail in
office Room 228
4.1.2.2. Increase
enforcement on NRTA for
roadworthiness of vehicles
Rajen Chin % 100%
implementation
25 25J
Reports on file - file avail in
office Room 228
4.1.3.1. Increase
enforcement on trucks
infringing bylaws
Director Edwards % 100%
implementation
25 25J
Reports on file - file avail in
office Room 228
4.1.3.2. Increase
enforcement in terms of
nuisance and general bylaws
in Central business districts
Kay Naidoo % 100%
implementation
20 20J
Reports on file - file avail in
office Room 228
Martin Xaba 4.2.1. Plan and execute
activities relating to
social policing in line
with Ward Safety Plans
Nomusa
Shembe
Number 45 10 17J
The over-achievement
is attributed to the full
staff complement and
the sharing of the
available resources.
File is too large to upload.
Reports available in file -
Mafi Mthiyane
Martin Xaba 4.2.2. Plan and execute
programs relating to
drug and substance
abuse in line with the
moral regeneration plan
Nomusa
Shembe
Number 78 18 20J
The over-achievement
is attributed to the full
staff complement and
the sharing of the
available resources.
File is too large to upload.
Reports available in file -
Mafi Mthiyane
Martin Xaba 4.2.3. Plan and execute
activities relating to
Crime Prevention
Through Environmental
Design
Nomusa
Shembe
Number 50 13 24J
The over-achievement
is attributed to the full
staff complement and
the sharing of the
available resources.
File is too large to upload.
Reports available in file -
Mafi Mthiyane
Plan 4 :Fostering a Socially Equitable Environment
Plan Owner: Dr Musa Gumede
4.1. Compliance
with SAPS
Amendment Act
1998 with regard
to mandated
functions of
Crime
Prevention,
Traffic
Management
and Bylaw
Enforcement
Eugene Nzama 4.1.1. Develop and
execute Crime
Prevention Plan
Steven
Middleton
Eugene Nzama 4.1.2. Plan and
implement the traffic
management plan
Steven
Middleton
Eugene Nzama 4.1.3. Implement the
Integrated Law
Enforcement Strategy
Steven
Middleton
4.2. Implement
the Social,
Situational and
Environmental
Crime
Prevention
strategies and
urban safety
management of
the built
environment
throughout EMA
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at 2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicato
r
Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
Martin Xaba 4.2.4. Facilitate
implementation of social
development plan
Nomusa
Shembe
% 50 13 15J
The over-achievement
is attributed to the full
staff complement and
the sharing of the
available resources.
File is too large to upload.
Reports available in file -
Mafi Mthiyane and Nomusa
Shembe
Martin Xaba 4.2.5. Review ward
safety plans
Nomusa
Shembe
Number 60 10 11J
The over-achievement
is attributed to the full
staff complement and
the sharing of the
available resources.
File is too large to upload.
Reports available in file -
Mafi Mthiyane
Vincent
Ngubane
4.3.1. Schools
Awareness Project
Wilfred
Mkhwanazi
% 100 25 25J
Community awareness
promotional material, SDB
Schools , Concept Doc and
Debrief Presentation had
been uploaded
Q1 Target has been
achieved
Vincent
Ngubane
4.3.2. Educating
communities on the
services provided by the
emergency call centre
[031] 3610000
Brenda
Ndlovu
% 100 25 25J
Reports, attendance
registers and photographic
evidence
Vincent
Ngubane
4.3.3. Conversion of
CCTV cameras from
analogue to IP
Mervyn
Govender
% 100 30 0L
Evidence uploaded on
EPMA
The actual
was not
captured on
EPMA. Only
evidence was
uploaded.
Vincent
Ngubane
4.3.4. Establish a
Control Room in the
South
Mervyn
Govender
% 100 20 0L
Evidence uploaded on
EPMA
The actual
was not
captured on
EPMA. Only
evidence was
uploaded.
Pakade Mchunu 4.4.1. Maintain a
response fleet
replacement
programme to ensure
fleet age and condition
adequately supports
delivery of emergency
services across the
EMA region
Lance
Ravidutt
% 100 75 70L
Delay in shipping of
chassis from
Leonding, Austria to
Durban for fitment of
superstructure.
Delay beyond control of
Line.
Correspondence (uploaded)
4.2. Implement
the Social,
Situational and
Environmental
Crime
Prevention
strategies and
urban safety
management of
the built
environment
throughout EMA
4.3. Promoting
safety of
communities
within the EMA
in support of
emergency and
essential
services
4.4. To reduce
the incidence
and severity of
fire and other
emergencies
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at 2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicato
r
Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
Pakade Mchunu 4.4.2. Host educational
school visits to Fire and
Emergency service
Headquarters
Pakade
Mchunu
Number 80 25 28J
Original documentation held
by Regional Secretaries in
Amanzimtoti, Umhlanga
and Pinetown (scanned
copies uploaded)
Pakade Mchunu 4.4.3. Conduct Fire
safety Education for
identified risk groups
and communities within
the EMA
Alexander
Gloster
Number 75 25 5L
Staffing resources
challenges.
RTFs submitted -
approvals pending
Available from Alex Gloster
Pakade Mchunu 4.4.4. Develop and
commission a fire
station to serve
Umkomaas and
surrounding areas in the
Southern Region from
fire and related
emergencies
Lance
Ravidutt
% 100% of
Implementation
plan
90 85L
Delay with installation
of engine bay cladding
due to supplier not
having fastening clips
available.
Alternative fixing
mechanism agreed with
contractor
Site Meeting Minutes, Cost
Report, Contractors Report
uploaded
Pakade Mchunu 4.4.5. Project packaging
for eThekwini Fire
training Centre (Phase
3)
Lance
Ravidutt
% 100 70 50L
Thorough assessment
of integrity of the burn
buildings undertaken,
interventions
investigated with
Structural Engineer
and costed to assist
with determining the
feasibility of investing
further in this structure.
Assessment complete Cost Estimate &
Correspondence
(uploaded), Plans (available
from Sheri Mackay)
Tender
documentation being
finalised for BSC.
Pakade Mchunu 4.4.6. Conduct a
comprehensive Fire
Safety Inspection of all
high risk occupancies at
least once in every 12
month period
Soobramoney
Pillay
Number 1060 265 321J
Additional locations
identified and
inspected.
Available from
Soobramoney (Ivan) Pillay
Pakade Mchunu 4.4.7. Scheduled fire
station refurbishment
and renovation to
enhance and maintain
condition of existing
infrastructure
(Prospecton)
Lance
Ravidutt
% 100 60 50L
Originally tabled for
BEC meeting of
15/08/2016, but not
approved.
Approved at BEC
meeting of 12/09/2016,
Architectural Services
received notification
11/10/2016 that
preparation of letter of
award is in progress, but
still awaiting BAC
Decision circular.
BEC Agenda & Decision
Circular, Correspondence
(uploaded)
4.4. To reduce
the incidence
and severity of
fire and other
emergencies
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at 2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicato
r
Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
Pakade Mchunu 4.4.8. Maintain a high
value equipment
replacement
programme to ensure
age and condition of
equipment adequately
supports delivery of
emergency services
across the EMA region
Lance
Ravidutt
% 100 25 5L
Further clarification
required from
requesting
Departments to
facilitate sourcing of
estimates to finalise
procurement schedule
and prepare technical
specifications, difficulty
in obtaining co-
operation from some
suppliers for
quotations.
Needs analysis and
costing complete,
preparation of
specifications in
progress.
Correspondence (uploaded)
Pakade Mchunu 4.4.9. Project Packaging
for Construction of
Verulam Fire Station
Lance
Ravidutt
% 100 70 55L
Design process
impacted by
geotechnical
conditions.
BSC approval obtained
03/10/2016, to be
advertised 14/10/2016
Correspondence (attached),
Drawings (available from
Sheri Mackay)
Pakade Mchunu 4.4.10. Scheduled fire
station refurbishment
and renovation to
enhance and maintain
condition of existing
infrastructure (Brigade
Head Quarters)
Lance
Ravidutt
% 64 10 3L
Delay in finalising BEC
report due to quality of
submissions received.
Awaiting BAC Decision
Circular and Letter of
Award
BEC Report, Agenda &
Decision Circular,
Correspondence (uploaded)
Pakade Mchunu 4.4.11. Retrofitment of
High Speed Engine Bay
Doors at Gillitts
Lance
Ravidutt
% 100 15 0L
Allocation re-prioritised
due to roll-over of
costs from 2015/16 for
installation of high
speed engine bay
doors at Brigade Head
Quarters.
Project to be removed
during MTA.
nil
Dumisani
Bhengu
4.5.1. Plan and execute
protection services for
councillors and
employees
Mandla
Madlala
% 100% 25 25J
Duties Lists, Threat
Assessment Reports,
Invoices, Timesheets
Dumisani
Bhengu
4.5.2. 75%
Implementation of the
Municipal Land Invasion
Policy for all reports
received
Mandla
Madlala
% 75% 75 75J
Compliants Register,
Electronic Progress Report
Dumisani
Bhengu
4.5.3. Conduct daily
inspections to ensure
that 50% of sites are
compliant with
contractual obligations
Mandla
Madlala
% 50 50 98.46J
Improved monitoring
system in place.
Employment of Liaison
Officer.
Site Visit Sheets, Electronic
Monthly progress report.
4.4. To reduce
the incidence
and severity of
fire and other
emergencies
4.5. Ensure the
safety and
security of
municipal
councillors,
officials and
municipal assets
4.6.
Accountable,
efficient and
effective
administration
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at 2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicato
r
Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
Nomakhosi
Gxagxisa
4.6.1. Efficiency
evaluation of
administrative
management systems
across health unit with
development of
corrective quality
Nomakhosi
Gxagxisa
Number 6 6 6J
Evidence is in Ms Blose's
office No. 228 on the 2nd
floor of the HQ building
The unit has
achieved this target
Nomakhosi
Gxagxisa
4.7.1. Pilot Health
Literacy campaigns in
three communities
Nomakhosi
Gxagxisa
Number 3 research
reports
0 0 A
Nomakhosi
Gxagxisa
4.8.1. Improve the
quality and operational
efficiency of health
services through clinic
and environmental
health supervision that
is compliant to health
unit policy
Zinhle
Buthelezi
% 100% (580 clinic
supervision
reports and 216
environmental
health reports)
25 25J
The reported actual
constitutes
submissions done as
per unit policy by two
deputy heads. DCM's
comment South and
North info. submitted
to the DCm's office
and captured on the
system. Information
was submitted to HOD
for noting.
Engagement with the
DCM
Evidence in Dr Ayo's and
Mrs Grootboom's offices
DCM Office Comments:
South and North Distrcits
target achieved - POE
available at the respective
Deputy Heads' offices.
Nomakhosi
Gxagxisa
4.9.1. Produce area
specific gap analysis for
environmental health
services with
implementation plan
Rosemary
Van Heerden
Number 17 17 17J
Evidence submitted by
all the Deputy heads.
Engage with DCM. Evidence in Dr. Ayo's and
Mrs Grootboom's offices
DCM's Comments: POE in
the North and South Deputy
Heads ' Office.
Reports for North
and South shows
achievement.
Nomakhosi
Gxagxisa
4.9.2. Improve
adherence of unit to
Environmental Norms
and Standards
Neil Larratt % 60 45 45J
The North and South
Districts spent time in
developing the tool
and conducting
baseline self
assessments and
quality improvement
plans in order to
address gaps and
achieve future targets.
DCM will address as the
Deputy Heads report to
the DCM.
Evidence will be found in
Mrs Grootboom's and Mr
Larratt's offices DCM's
Comment: Reports
identifying baseline
concluded for North and
South and can be verified at
Deputy heads Offices.
4 Report on
adminsitration
(PCRM, West,
North, South) each
contituting 25%.
West baseline 35%,
actual end
September 43%
average. PCRM
baseline 50%, actual
end September 56%
average. West +
PCRM = 50% of the
Report therefore
Unit performance =
(43%+56%)/2 x
0.5% = 24.75%
DCM's Comments: 2
Reports available.
4.10. Reduce
burden of HIV
and AIDS and
TB
4.6.
Accountable,
efficient and
effective
administration
4.7. Mass
mobilisation for
better health
4.8. Provide
services of high
quality in line
with set norms
and standards
4.9. Enhance
Environmental
Health Service
Delivery
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target
as at 2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicato
r
Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
Nomakhosi
Gxagxisa
4.10.1. 90% of patients
on ARV with viral
suppression
Dr Ngomane % 85 85 88.6J
Health service
provision is not based
on project mile stones
but on improving
access and continuous
improvements of
service provision. This
performance is based
on endeavours to
improve on health
outcomes.
Apply the current quality
improvement
programme
Evidence in Mr Khubone's
office No. 219 on the 2nd
floor of the Old Fort
Building.
The Unit has over-
achieved.
Nomakhosi
Gxagxisa
4.10.2. Improve TB
programme
performance through
increasing patients
converting from sputum
smear positive to
negative
Ayo
Olowolagba
% 87 85 84.8L
3% of patients
defaulted treatment
before the conversion
date and the 0.3%
remain positive
(MDR).
Engage the communities
in health seeking
behaviour through
Health Literacy.
Uploaded Achieved
Nomakhosi
Gxagxisa
4.10.3. HIV counselling
and testing
Rosemary
Van Heerden
Number 500000 125000 141794J
There has been
increased partnership
with NGOs and CBOs
in conducting
community based HTS
(HCT).
This is the continuous
improvement of service
delivery.
Evidence will be in Mr
Khubone's offices No 209
on the 2nd floor of the HQ
building.
The unit has over-
achieved in some
areas.
Nomakhosi
Gxagxisa
4.10.4. 90% of clients
initiated on ARVs
retained in care
Dr Ngomane % 85 85 96J
Improved Electronic
Patient Management
System as well as
support of international
partners like UNAIDS.
Evidence in Mr Khuboni's
office No. 209 on the 2nd
floor of the HQ building.
The Unit has over-
achieved this target.
Nomakhosi
Gxagxisa
4.11.1. Increase
percentage of pregnant
women visiting clinic in
the first half of
pregnancy
Busi
Grootboom
% 70 70 73J
Successful community
based health seeking
behaviour campaigns.
Evidence in Mr Khuboni's
office No. 209 on the 2nd
floor of the HQ building.
The unit has over-
achieved.
Nomakhosi
Gxagxisa
4.11.2. Improve
adequacy of cervical
smears to reach 70%
adequacy of smears
taken in the fourth
quarter
Dr Ngomane % Quarterly
improvements to
reach 70% by
the fourth quarter
60 73.1J
Creation of dedicated
cervical smear focal
clinitians in the clinics
experiencing
challenges.
Evidence in Mr Khuboni's
office No. 209 on the 2nd
floor of the HQ building.
The unit has over-
achieved.
Nomakhosi
Gxagxisa
4.12.1. Helminthiasis
assesment in schools
within communities
reporting positive
cercariae
Ayo
Olowolagba
Number 10 0 0 A
4.10. Reduce
burden of HIV
and AIDS and
TB
4.11. Strengthen
maternal, child
and women's
health and
provision of non-
communicable
health care
services
4.12. Strengthen
disease
surveillance and
vector control
services
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual
Target as at
2016/2017
Quarter 1 Target
as at 30
September
2016/2017
Quarter 1 Actual
as at 30
September
2016/2017
Indicator
Mpilo Ngubane 5.1.1. Establish and
maintain programmes to
provide access to
Learnerships, Skills
programmes, Apprentice-
ships & Scarce Skills
Puleng
Monatisa
Number 6 interventions
established
and
implemented
1 1 J
Mpilo Ngubane 5.1.2. Establish and
maintain programmes to
provide access to
Learnerships, Skills
programmes Apprentice-
ships & Scarce Skills for
employees
Mandla
Mthethwa
Number 3 new
programmes
1 1 J
Mpilo Ngubane 5.2.1. Establish and
maintain programmes to
provide access to In-service
Training, Internships and
Work Experience
Puleng
Monatisa
Number Continue
implementing
3 co-operative
education
programmes
3 3 J
Mpilo Ngubane 5.3.1. Facilitate the
provision of language,
literacy and numeracy skills
to employees
Mandla
Mthethwa
Number 10
Programmes
4 4 J
Mpilo Ngubane 5.3.2. Facilitate and co-
ordinate the Workplace
Skills planning in the
municipality
Nelisiwe
Xhakaza
% Annual
Workplace
Skills plan and
Annual
Training
Report
30 30 J
Mpilo Ngubane 5.4.2. Credible and quality
worker skills development,
education and training
programmes
Mandla
Mthethwa
% Co-ordination
and facilitation
of training
interventions
reflected in the
WSP
25 25 J
Plan 5 :Creating a Platform for Growth, Empowerment and Skills Development
Plan Owner: Dumisile Nene
5.1. Increasing
occupationally-
directed learning
opportunities in the
workplace
5.2. Addressing
access to
occupationally-
directed programmes
through the Co-
operative Education
Policy
5.3. Addressing the
low level of youth and
adult language and
numeracy skills
5.4. Encouraging
better use of
workplace-based
skills development
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual
Target as at
2016/2017
Quarter 1 Target
as at 30
September
2016/2017
Quarter 1 Actual
as at 30
September
2016/2017
Indicator
Mpilo Ngubane 5.4.3. Integrate and
centralize all training and
development programmes
and resources into a
Learning and Development
Academy
Mpilo
Ngubane
% Co-ordinate
and centralize
activities
related to
learning and
development
25 25 J
Mpilo Ngubane 5.5.1. Continue to support
relavant Unit initatives with
NGO community and
worker- initiated skills
development and training
programmes
Puleng
Monatisa
Number 5 Programmes 1 1 J
Mpilo Ngubane 5.6.1. Develop and
implement: an
induction/Orientation
programme for councillors
Belinda
Mhlongo
% 100% (3
Training
Programmes
for councillors
developed)
0 0 N/A
Mpilo Ngubane 5.7.1. Provide resources to
support career and
vocational guidance
Puleng
Monatisa
Number 1 exhibition, 1
financial aid
assistence and
4 community
based career
expose
0 5 J
Sogen Moodley 5.8.1. MILE Capacity
Enhancement Project
Masingita
Khandhela
Number Hosting of 4
management
seminars and
4 Master
Classes & 1
Cllr Seminar
0 4 J
Sogen Moodley 5.8.2. MILE Municipal
Technical Support Project
Genevieve
Hartley
Number Successful
Technical
Support of
Two African
municipalities
0 0 N/A
5.8. Improve
knowledge
management in the
Municipality
5.4. Encouraging
better use of
workplace-based
skills development
5.5. Encouraging and
supporting
cooperatives, small
enterprises, worker
initiated, NGO and
community training
initiatives
5.6. Increasing public
sector capacity for
improved service
delivery and
supporting the
building of a
developmental state
5.7. Building career
and vocational
guidance
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual
Target as at
2016/2017
Quarter 1 Target
as at 30
September
2016/2017
Quarter 1 Actual
as at 30
September
2016/2017
Indicator
Sogen Moodley 5.8.3. Academic
Collaboration Project
Collin Pillay Number Hosting of 2
Joint Built Envt
Seminars & 4
Guest
Lectures
0 0 N/A
Sogen Moodley 5.8.4. Internal Municipal
Knowledge Management
Project
Fezile
Njokweni
Number At least ONE
new MILE
publication
successfully
launched and
FOUR CoPs
0 0 N/A
Sogen Moodley 5.8.5. Learning
Partnerships Facilitation
Fezile
Njokweni
Number Publication of
FOUR
Learning
NOTES from
INTERNATIO
NAL MILE-
supported
learning
events
0 0 N/A
5.8. Improve
knowledge
management in the
Municipality
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual
Target as at
2016/2017
Quarter 1 Target
as at 30
September
2016/2017
Quarter 1 Actual
as at 30
September
2016/2017
Indicator
5.9.1.1. Attraction and
Retention Strategy
(Social Business)
Jugnathan
Moodley
% 100% 25 25 J
5.9.1.2.
Communications and
Marketing Strategy
Jugnathan
Moodley
% 100% 25 25 J
5.9.1.3. Employee
Induction
Yvette
Callaghan
% 100% 25 25 J
5.9.1.4. Employee
Siyalalela
Yvette
Callaghan
% 100% 15 15 J
5.9.1.5. Talent
Identification,
Development &
Succession Planning
Lomave
Mthembu
% 100% 25 25 J
5.9.2.1. Talent
Management
Committees
Lomave
Mthembu
% 100% 20 20 J
5.9.2.2. Coaching and
Mentoring Phase 2
(Year 3).
Lomave
Mthembu
% 100% 25 25 J
5.9.2.3. Attraction and
Retention Strategy
(Year 3)
Lomave
Mthembu
% 100% 25 25 J
5.9.3.1. Intergrate DRL
Systems (Year 3)
Ronika
Naidoo
% 100 25 25 J
5.9.3.2. Self-Service
Module (Year 3)
Ronika
Naidoo
% 100% 30 30 J
5.9.3.3. Leave Module
(Year 3)
Ronika
Naidoo
% 100% 25 25 J
5.9.3.4. Time and
Attendance (Year 3)
Ronika
Naidoo
% 100% 20 20 J
5.9.2. Talent Management Pam
Matthias
Kim Makhathini 5.9.3. HRMIS Patricia
Pinky
Kunene
5.9. Human Capital
Empowerment Kim Makhathini 5.9.1. Human Capital
Metrics
Pam
Matthias
Kim Makhathini
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual
Target as at
2016/2017
Quarter 1 Target
as at 30
September
2016/2017
Quarter 1 Actual
as at 30
September
2016/2017
Indicator
5.10.1.1. EE Awareness
programme
Rose-Mary
Makhanya
% 100% 25 20 L
5.10.1.2. Diversity
Training
Rose-Mary
Makhanya
% 100% 25 25 J
5.10.1.3. PWD
Empowerment
Rose-Mary
Makhanya
% 100% 20 20 J
5.10.1.4. EE Project
Plan
Rose-Mary
Makhanya
% 100 25 25 J
5.10.1.5. EE (DOL)
Compliance
Rose-Mary
Makhanya
% 100% 25 25 J
Maqhawe
Mthembu
5.11.1. Measure
productivity and develop
standards of performance
Khulumabez
wele Cele
Number Implement 40
projects to
measure
productivity
and develop
standards
10 10 J
Maqhawe
Mthembu
5.11.2. Improve and
monitor incentive schemes
Khulumabez
wele Cele
Number Implement 3
projects to
monitor
productivity
0 0 A
Maqhawe
Mthembu
5.11.3. Improve business
processes
Khulumabez
wele Cele
Number Implement 15
projects to
improve
business
processes
4 4 J
Maqhawe
Mthembu
5.11.4. Undertake
organisational change
management interventions
Khulumabez
wele Cele
Number Implement 4
change
management
interventions
1 1 J
Maqhawe
Mthembu
5.11.5. Eliminate wastage
of resources
Khulumabez
wele Cele
Number Implement 1
project to
eliminate
wastage
0 0 A
Maqhawe
Mthembu
5.11.6. Organisational
Transformation and
Efficiency Projects including
Institutional Review
Khulumabez
wele Cele
Number Implement 3
projects
0 0 A
5.10. Employment
Transformation Kim Makhathini 5.10.1. Employment Equity Rose-Mary
Makhanya
5.11. Improve
productivity, efficiency
and effectiveness
throughout the
municipality
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual
Target as at
2016/2017
Quarter 1 Target
as at 30
September
2016/2017
Quarter 1 Actual
as at 30
September
2016/2017
Indicator
Maqhawe
Mthembu
5.11.7. Undertake office
automation projects
Khulumabez
wele Cele
Number Implement 25
projects
6 6 J
5.11. Improve
productivity, efficiency
and effectiveness
throughout the
municipality
Programme Programm
e Driver
Project Project
Manager
Sub Project Sub Project
Owner
Reason For
Variance
Steps Taken to
improve
Performance
Means Of
Verification/Evidence
Comment PME
Comment
Mpilo
Ngubane
5.1.1. Establish
and maintain
programmes to
provide access to
Learnerships,
Skills
programmes,
Apprentice-ships
& Scarce Skills
Puleng
Monatisa
Learner contracts ,
appointment letters,
attendance registers
(evidence available with
Puleng Monatisa
x13150).
Mpilo
Ngubane
5.1.2. Establish
and maintain
programmes to
provide access to
Learnerships,
Skills
programmes
Apprentice-ships
& Scarce Skills for
employees
Mandla
Mthethwa
Contracts, attendance
registers (evidence
available with Mandla
Mthethwa x 13286).
Mpilo
Ngubane
5.2.1. Establish
and maintain
programmes to
provide access to
In-service
Training,
Internships and
Work Experience
Puleng
Monatisa
Sign on contracts,
timesheets (evidence
available with Puleng
Monatisa x13150).
5.1.
Increasing
occupationally-
directed
learning
opportunities
in the
workplace
5.2.
Addressing
access to
occupationally-
directed
programmes
through the
Co-operative
Education
Policy
Plan 5 :Creating a Platform for Growth, Empowerment and Skills Development
Plan Owner: Dumisile Nene
Programme Programm
e Driver
Project Project
Manager
Sub Project Sub Project
Owner
Reason For
Variance
Steps Taken to
improve
Performance
Means Of
Verification/Evidence
Comment PME
Comment
Mpilo
Ngubane
5.3.1. Facilitate
the provision of
language, literacy
and numeracy
skills to
employees
Mandla
Mthethwa
Contracts and
attendance registers
(evidence available with
M Mthethwa x 13286).
year long
programmes .
Mpilo
Ngubane
5.3.2. Facilitate
and co-ordinate
the Workplace
Skills planning in
the municipality
Nelisiwe
Xhakaza
Guidelines developed
and circulated.
Roadshows, minutes
and attendance
registers (evidence with
Mabongi Xhakaza x
29080)
Mpilo
Ngubane
5.4.2. Credible
and quality worker
skills
development,
education and
training
programmes
Mandla
Mthethwa
Event schedules ;
delegate invites ,
attendance registers
(evidence with Mandla
Mthethwa x 13286)
Mpilo
Ngubane
5.4.3. Integrate
and centralize all
training and
development
programmes and
resources into a
Learning and
Development
Academy
Mpilo
Ngubane
Minutes of meetings
(Evidence available with
Nonku Mahono x13241)
Advert for public
consultation for
Mandene sports
club to be used as
land for academy
development.
Meeting with
architects .
5.3.
Addressing
the low level
of youth and
adult
language and
numeracy
skills
5.4.
Encouraging
better use of
workplace-
based skills
development
Programme Programm
e Driver
Project Project
Manager
Sub Project Sub Project
Owner
Reason For
Variance
Steps Taken to
improve
Performance
Means Of
Verification/Evidence
Comment PME
Comment
Mpilo
Ngubane
5.5.1. Continue to
support relavant
Unit initatives with
NGO community
and worker-
initiated skills
development and
training
programmes
Puleng
Monatisa
Minutes of meetings,
letter of invite/request
(evidence available with
Puleng monatisa
x13150).
Mpilo
Ngubane
5.6.1. Develop
and implement:
an
induction/Orientati
on programme for
councillors
Belinda
Mhlongo
Mpilo
Ngubane
5.7.1. Provide
resources to
support career
and vocational
guidance
Puleng
Monatisa
Demand driven,
received request
to present to
community.
Invite from community
(Evidence with Puleng
Monatisa x13150)
Sogen
Moodley
5.8.1. MILE
Capacity
Enhancement
Project
Masingita
Khandhela
As attached, follow links
in attached document
Please
provide
reason for
over-
achieving
Sogen
Moodley
5.8.2. MILE
Municipal
Technical Support
Project
Genevieve
Hartley
5.8. Improve
knowledge
management
in the
Municipality
5.5.
Encouraging
and
supporting
cooperatives,
small
enterprises,
worker
initiated, NGO
and
community
training
initiatives
5.6.
Increasing
public sector
capacity for
improved
service
delivery and
supporting the
building of a
developmental
state
5.7. Building
career and
vocational
guidance
Programme Programm
e Driver
Project Project
Manager
Sub Project Sub Project
Owner
Reason For
Variance
Steps Taken to
improve
Performance
Means Of
Verification/Evidence
Comment PME
Comment
Sogen
Moodley
5.8.3. Academic
Collaboration
Project
Collin
Pillay
Sogen
Moodley
5.8.4. Internal
Municipal
Knowledge
Management
Project
Fezile
Njokweni
Sogen
Moodley
5.8.5. Learning
Partnerships
Facilitation
Fezile
Njokweni
5.9.1.1. Attraction and
Retention Strategy
(Social Business)
Jugnathan
Moodley
Minutes of meetings,
Project plans and
birthday listings
(evidence uploaded on
EPMA).
Maintain and
monitor email
alerts (Business
Alert Messages)
maintain and
Monitor Social
Business this
being LinkedIn
and facebook
5.9.1.2.
Communications and
Marketing Strategy
Jugnathan
Moodley
HR Matters Newsletter,
Attendance Registers,
presentation material,
Feedback and
Evaluation Report, FAQ
Doucment, Cluster
Communication and
Marketing Strategy and
Attendance Registers
(evidence uploaded on
EPMA).
Create and
Distribute HR
Newsletter, Host
HR Forum, Create
and distribute
FAQ document,
finalise the C&HR
Communications
and marketing
Strategy for
Cluster and HR
unit and the
strategic
consultation forum
5.8. Improve
knowledge
management
in the
Municipality
5.9. Human
Capital
Empowerment
Kim
Makhathini
5.9.1. Human
Capital Metrics
Pam
Matthias
Programme Programm
e Driver
Project Project
Manager
Sub Project Sub Project
Owner
Reason For
Variance
Steps Taken to
improve
Performance
Means Of
Verification/Evidence
Comment PME
Comment
5.9.1.3. Employee
Induction
Yvette
Callaghan
Executive Induction
Programme
Register,Executive
Induction Files, HR
Induction staff
handbooks.Evidence
can be viewed on the
7th floor as the
documents are too large
to upload.
5.9.1.4. Employee
Siyalalela
Yvette
Callaghan
Guidelines,
presentations,
summaries, emails
available for viewing on
the 7th Floor
Shellhouse.
Provide
Guidelines and
requisite
documentation on
the Siyalalela
Campaign for
newly appointed
executives,
Provide support to
units as
requested, draft a
report for
submission to
DCM's forum
requesting
consideration for a
second IPS study.
5.9.1.5. Talent
Identification,
Development &
Succession Planning
Lomave
Mthembu
Programme details and
meeting minutes.
Performance training
registers
Develop a project
plan for the
evaluation of the
project's success.
Provide
eperformance
traiining sessions
to HR
practitioners
supporting the
clusters5.9.2.1. Talent
Management
Committees
Lomave
Mthembu
Agenda, presentations
and attendance
registers are uploaded.
Meeting minutes are
confidential but they can
be viewed on the 7th
floor shell house.
Provide TMC
guidelines and
support to two
clusters
5.9.2. Talent
Management
Pam
Matthias
5.9. Human
Capital
Empowerment
Kim
Makhathini
5.9.1. Human
Capital Metrics
Pam
Matthias
Kim
Makhathini
Programme Programm
e Driver
Project Project
Manager
Sub Project Sub Project
Owner
Reason For
Variance
Steps Taken to
improve
Performance
Means Of
Verification/Evidence
Comment PME
Comment
5.9.2.2. Coaching and
Mentoring Phase 2
(Year 3).
Lomave
Mthembu
Attendance Registers
uploaded on EPMA.
Ensure phase two
coaching and
mentoring include
coaching of new
senior managers
5.9.2.3. Attraction and
Retention Strategy
(Year 3)
Lomave
Mthembu
Attendance registers
uploaded on EPMA.
Coordinate the
review of the
2016/2017
deliverables in
terms of the
Attraction and
retention Strategy
and communicate
with all relevant
stakeholders
5.9.3.1. Intergrate DRL
Systems (Year 3)
Ronika
Naidoo
Meeting minutes, IS
Change Request,
Reports Spec,
Communication, HRIS
Strategy, Process
Flows, Business
Requirement for
Talent/Performance
Management, Training
Plan, Electronic Training
Register & Scanned
Training Register.
Evidence is available on
disc provided by Ronika
Naidoo
5.9.3.2. Self-Service
Module (Year 3)
Ronika
Naidoo
Meeting minutes,
Pinetown & Old Fort
Voice of the
customer(VOC), Launch
@ HR OPS. Evidence is
available on disc
provided by Ronika
Naidoo
5.9.3.3. Leave Module
(Year 3)
Ronika
Naidoo
Meeting minutes, VOC
(voice of the customer)
leave computer.
Evidence is available on
disc provided by Ronika
Naidoo
5.9.2. Talent
Management
Pam
Matthias
Kim
Makhathini
5.9.3. HRMIS Patricia
Pinky
Kunene
5.9. Human
Capital
Empowerment
Kim
Makhathini
Programme Programm
e Driver
Project Project
Manager
Sub Project Sub Project
Owner
Reason For
Variance
Steps Taken to
improve
Performance
Means Of
Verification/Evidence
Comment PME
Comment
5.9.3.4. Time and
Attendance (Year 3)
Ronika
Naidoo
Meeting minutes,
process flows, report
usage, maintenance.
Evidence is available on
disc provided by Ronika
Naidoo
5.10.1.1. EE Awareness
programme
Rose-Mary
Makhanya
No time allocated
in the HR Forum
Request slot for
discussing
Awareness
Framwork to be
discussed at the
next HR Forum
Awareness Framework
& minutes from HR Strat
available with Rose-
Mary.
5.10.1.2. Diversity
Training
Rose-Mary
Makhanya
Minutes from meeting
held with Deputy Head
at EMA available with
Rose-Mary.
RFQ document
drafted for
approval
5.10.1.3. PWD
Empowerment
Rose-Mary
Makhanya
List if vacancies and
minutes from Pwd
meeting available with
Rose-Mary.
5.10.1.4. EE Project
Plan
Rose-Mary
Makhanya
Communications
strategy document
available with Rose-
mary
5.10.1.5. EE (DOL)
Compliance
Rose-Mary
Makhanya
The DoL Report has
been completed,
minutes from Cluster
meeting, EEA1 forms
received from
receruitment available
with Rose-Mary.
Presentations are
on going
Maqhawe
Mthembu
5.11.1. Measure
productivity and
develop standards
of performance
Khulumab
ezwele
Cele
Reports (evidence is
available at 7th floor
winder street)
Maqhawe
Mthembu
5.11.2. Improve
and monitor
incentive
schemes
Khulumab
ezwele
Cele
This is an annual
project
Kim
Makhathini
5.9.3. HRMIS Patricia
Pinky
Kunene
5.10.
Employment
Transformatio
n
Kim
Makhathini
5.10.1.
Employment
Equity
Rose-Mary
Makhanya
5.11. Improve
productivity,
efficiency and
effectiveness
throughout the
municipality
5.9. Human
Capital
Empowerment
Programme Programm
e Driver
Project Project
Manager
Sub Project Sub Project
Owner
Reason For
Variance
Steps Taken to
improve
Performance
Means Of
Verification/Evidence
Comment PME
Comment
Maqhawe
Mthembu
5.11.3. Improve
business
processes
Khulumab
ezwele
Cele
Reports (evidence is too
large to attach, it can be
accessed at 7th floor
Winder Street
Maqhawe
Mthembu
5.11.4. Undertake
organisational
change
management
interventions
Khulumab
ezwele
Cele
Reports (evidence is
available at winder
street)
Maqhawe
Mthembu
5.11.5. Eliminate
wastage of
resources
Khulumab
ezwele
Cele
Annual project
Maqhawe
Mthembu
5.11.6.
Organisational
Transformation
and Efficiency
Projects including
Institutional
Review
Khulumab
ezwele
Cele
Annual project
Maqhawe
Mthembu
5.11.7. Undertake
office automation
projects
Khulumab
ezwele
Cele
Reports (evidence is
available at 7th floor
winder street)
5.11. Improve
productivity,
efficiency and
effectiveness
throughout the
municipality
Programme Programme
Driver
Project Project Manager Unit Of
Measure
Annual Target as
at 2016/2017
Quarter 1
Target as at 30
September
2016/2017
Quarter 1
Actual as at 30
September
2016/2017
Indicator Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comment
Thembinkosi
Ngcobo
6.1.1. Provide citizens with a diverse
range of opportunities for learning and
enrichment
Amanda Bani Number 615 programmes /
activities
158 0L
No reporting
Thembinkosi
Ngcobo
6.1.2. Establish and maintain local,
national and international relationships to
promote Global Citizenship.
Allison Ruiters Number 27 relationships
established and / or
maintained
5 10J
Due to the diverse
nature of the work
undertaken by the Unit,
various sections are
Review the plans of each of
the sections to see if this is in
line with the Unit strategy.
Review during MTA's
Reports; Photos; emails
(EVIDENCE WITH
ALLISON RUITERS)
Sports - Leeds programme; ALC - DAC Partnership;
Libraries - Shanghai Book Exchange; Libraries -
Shanghai Conference; Sports - Kenya Team; PLC (5
relationships) - 1. Germany , Bremen Visit to Thembinkosi
Ngcobo
6.1.3. Conducting fundamental research,
and disseminating this to the broader
scientific community.
Allison Ruiters Number 4 papers submitted
to peer-reviewed
scientific journals; 2
survey reports; 1
edition of the
Durban Natural
Science Museum
Novitates
0 0 A
Thembinkosi
Ngcobo
6.1.4. Develop and implement
programmes for the One-City-One-Book
initiative
Musawenkosi
Radebe
Number 4 initiatives 1 1J
Report (EVIDENCE WITH
ALLISON RUITERS)
Launch of One City - One Book held in Umnini on 28
Sept - When the Chalk is Down (B.P. Singh)
Thembinkosi
Ngcobo
6.1.5. Plan and execute eThekwini Living
Legends
Sinothi Thabethe Number 4 initiatives
(Awards & 3
Seminars)
1 1J
Report & Supporting
documents (EVIDENCE
WITH ALLISON RUITERS)
Living Legends Awards held at ICC on 3 Sept
Sandra Khathi 6.2.1. Create and facilitate sports
development opportunities linked to 20
sports codes
Teddi Adams Number 20 codes 5 6J
N/A N/A Quarterly report with photos,
attandance registar,
Volleyball SALGA team list,
Training Schedule for
Volleyball, Dance Invitation,
Volleyball Fixture
Coordinated six different codes in different Areas.
Umlazi, Durban Central, KwaMashu, Tongaat and
Claremont.
Sandra Khathi 6.2.2. Undertake programmes that provide
recreational opportunities for mass
participation for all citizens
Ravi Subramoney Number 5 activities 2 3J
N/A N/A Quarterly report with
photos,Report to
Committee, Invitation to
defrieng meeting and email
correspondance.
Coordinated four Recreational Activities in different
aeras; Umlazi, Durban Central, KwaMashu.
Plan 6 :Embracing our Cultural Diversity, Arts and Heritage
Plan Owner: Dr Musa Gumede
6.1. Cultivating a
sense of active
citizenship
6.2. Promoting
healthy and active
citizens
Programme Programme
Driver
Project Project Manager Unit Of
Measure
Annual Target as
at 2016/2017
Quarter 1
Target as at 30
September
2016/2017
Quarter 1
Actual as at 30
September
2016/2017
Indicator Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comment
S Mkhwanazi 6.3.1. Development and Review of
Management and Master Plans for Urban
Reserves, Parks and Public Gardens
Livhuwani Keneth
Mabila
Number 2 new applications
for proclaimed
reserves; develop 1
master plan; initiate
1 management
plan
1 1J
LETTER OF OBJECTION;
MAP. PRESENTATION
Application for proclamation has been made for five (5)
Nature Reserves viz. Burman Bush, Pigeon Valley,
Silverglen, Springside and Virginia Bush. This is now
at public consultation stage and takes about 3 months.
A comment was received about Silverglen Nature
Reserve with residents objecting to the proclamation.
eThekwini Municipality has commenced with profiling
with the Silverglen residents to identify their needs.
The objection revolves around the access road and
whether it is included in the wetlands park area or not.
[Also as per the map indicates it was identified that
Silverglen Road does not go through the Silverglen
Nature Reserve which is an Intention to Proclaim
process but it goes through Silverglen Wetland Park
which is not an Intention to Proclaim process. It proved
that the proclamation process is not linked to the
families referred to in the objection letter. It was then
requested on the basis of the findings that the
objection to the proclamation of this reserve be
withdrawn; Due to challenges of littering, illegal
dumping, vandalism and homeless occupation, an
assessment is being conducted in urban parks by a
review of three (3) eThekwini Parks case studies and a
proposed new Urban Parks social model. This
culminated in presentations at IERM Conference in
Cape Town on 26-28 September 2016 and also at
PRC Park Summit on 29 September 2016.
S Mkhwanazi 6.3.2. Maintain a register of all trees
planted and removed within each District,
contributing to the City's Greening
Strategy
Sherelle Whitaker Number 4 activities (tree
removals &
planting)
1 1J
REPORTS; PHOTOS;
LISTS
The Botanic Gardens is currently undertaking a system
of mapping all the trees in the garden for historic and
technical records purposes. The evidence refers to the
processes followed; IAP REMOVED FROM MHLATHI
PARK - July/August 2016 - We controlled alien invader
plants manually and chemically. Slashed, mowed
some of the alien invader plants in Mhlathi Park also
the chain saw was used to cut big trees. We also
used foliar application to the leaves and stems
chemical used springbok 360 SL.; 22 September 2016
– Parks District 7 planted trees at Rick Turner Road
Islands; 06 September 2016 planted 12 indigenous
trees in Kwa-Mashu at Malandela Road.
S Mkhwanazi 6.3.3. Re-engagement with relevant
stakeholders on the issue of Burial Space
Slindile Ndlovu Number 4 activities 1 1J
INVITATION;
PROGRAMME;
ATTENDANCE
REGISTER, PHOTOS; E-
MAIL; ADVERT
31 August 2016 - Mr Pepe Dass as the Chairperson of
the South African Cemetery Association facilitated
workshop on Local Government Cemetery
Management Guideline held at SALGA KZN Training
Room, Musgrave; 26 September 2016 – Held a
Cemeteries & Crematoria stakeholders’ seminar at
Moses Mabhida Stadium. The purpose was to
engage the religious, cultural, traditional, business-
undertakers, Researcher and media about the extent
shortage of burial spaces in eThekwini Municipality; A
radio discussion was held in Igagasi FM - discussion
was between the Head: PRC as eThekwini
Municipality representative with the cultural and
religious leaders. After the discussion, the
public\listeners were allowed to call in and contribute to
the discussion. The print media, Isolezwe Newspaper
Thembinkosi
Ngcobo
6.4.1. Facillitation of interactive
programmes in Libraries to support
economic empowerement
Tebogo Mzizi Number 20 in this financial
year
5 5J
Reports (EVIDENCE WITH
ALLISON RUITERS)
5 programmes facilitated
6.2. Promoting
healthy and active
citizens
6.3. Ensure effective
management of
environmental goods
and services
6.4. Create
Empowerment
Opportunities in Arts,
Culture, Heritage and
agriculture
Programme Programme
Driver
Project Project Manager Unit Of
Measure
Annual Target as
at 2016/2017
Quarter 1
Target as at 30
September
2016/2017
Quarter 1
Actual as at 30
September
2016/2017
Indicator Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comment
Thembinkosi
Ngcobo
6.4.2. Implement programmes to create
opportunities in arts culture, parks and
heritage
Tebogo Mzizi Number 29 programmes 6 1L
Arts & Living Culture
Section contributes
significantly to this
project with their
Seek urgent approval of the
report so that the
programmes can be
conducted
Report (EVIDENCE WITH
ALLISON RUITERS)
Libraries Work integrated learning
Thembinkosi
Ngcobo
6.4.3. Development of community /
agricultural fish ponds and plant nurseries
Sibusiso Mkhwanazi Number 24 activities 6 6J
PHOTOS; ATTENDANCE
REGISTER; E-MAIL
The Herb Garden at the Durban Botanic Gardens is
maintained by the volunteers who come every once a
week on Fridays; 10 August 2016 – Held
Permaculture training on introduction to permaculture
methods of gardening, permaculture principles, theory
and practical parts, mulching of plants and making
compost; 12 August 2016 - Held Permaculture training
on introduction to permaculture methods of gardening,
permaculture principles, theory and practical parts,
mulching of plants and making compost; 24 August -
Held a course for 24 Masibanakekele Co-operative
doing plant propagation and planting with different
methods; 29 August - Held a course for 20
Imvelowise Co-operative on planting with seeds,
potting and cutting; 30 August - Held a course for 20
Folweni Co-operative members who are in the process
of initiating their own nursery.
Themba
Mchunu
6.5.1. Develop and evaluate new plans to
support the creative industry
Themba Mchunu Number 4 plans developed /
evaluated
1 1J
Plan (EVIDENCE WITH
ALLISON RUITERS)
1 PLAN DEVELOPED
Themba
Mchunu
6.5.2. Development of a master plan for
Umlazi W Cultural Precinct
Themba Mchunu % Meet milestones for
2016/17 as per
project plan
10 5L
Due to elections and
the political
atmosphere, we had to
delay and postpone
our engagements with
community and
business stakeholders
As soon as the new council
sits, we will do the following: •
Introduction of the plan to
new leadership (councilors); •
schools visits and activities to
speak to their wish list of the
perceived Art Centre; • draw
out a quantitative survey to
the community not exposed
to performing art and their
views; • draw out a
quantitative survey to the
community exposed to
performing art; • Close out
with a report of findings
Report (EVIDENCE WITH
ALLISON RUITERS)
Draft Strategy / Way Forward Plan
Thembinkosi
Ngcobo
6.6.1. 1 Inanda Pool :Stage 5 Zakhithi Jali % Meet milestones for
2016/17 project
plans.
60 60J
REPORT Pumphouse Bases Rebar, Driveway Retaining Wall,
Main Building Layer Works and Removal of Excavated
Rubble Off Site are 100% complete, Excavation for
Stormline 450D Pipe,Main Pool Excavations, and
Precast Fencing 80 % complete. Sewer Manholes and
Sewer Pipelines are 70% complete. Seating Area
Layer Works, Layer Works for Pedestrian
Thembinkosi
Ngcobo
6.6.2. Luganda Hall: Stage 5 Zakhithi Jali % Meet milestones for
2016/17 project
plans.
10 10J
REPORT; E-MAIL Project could not be implemented as per 15/16
programme. Project was cancelled to be re-advertised
in 16/17 and at present preparing a BSC report
Thembinkosi
Ngcobo
6.6.3. Amaoti Library Stage 4 Zakhithi Jali % Meet milestones for
2016/17 project
plans.
10 10J
REPORT; E-MAIL BEC Report 19/09/2016
Thembinkosi
Ngcobo
6.6.4. Intshanga Sportsfield Stage 3 Zakhithi Jali % Meet milestones for
2016/17 project
plans.
0 0J
REPORT Awaiting approval from Eskom and preparing for BSC
report
Thembinkosi
Ngcobo
6.6.5. Waterloo Sportsfield Stage 3 Zakhithi Jali % Meet milestones for
2016/17 project
plans.
0 0J
REPORT; MINUTES The construction is in progress and the Contractor is on
site
Thembinkosi
Ngcobo
6.6.6. Umgababa Beach Redevelopment
Stage 5
Zakhithi Jali % Meet milestones for
2016/17 project
plans.
60 60J
REPORT Mechanical tender process is in adjudication stage
consisting of filtration equipment, chlorine injection and
heat pumps. Slab for the First Floor in progress. Berm
in 75% complete, preparing for fencing to be erected Thembinkosi
Ngcobo
6.6.7. Execute new Museum of Education
Project Plan
Sinothi Thabethe % Meet milestones for
2016/17 project
plan (Exhibitions)
10 10J
TOR Museum of Education
Exhibition design, Research
Narrative
Project is on track.
Thembinkosi
Ngcobo
6.6.8. Executing Phase 2 for Cato Manor
Museum
Sinothi Thabethe % Meet milestones for
2016/17 project
plan
10 10J
Research Narrative for Cato
Manor Museum, Exhibition
Design tender document
Project is in progress
6.5. Create and
promote an
environment that
encourages
economic activity for
arts and culture
6.6. Strategic Social
infrastructure and
legacy projects
6.4. Create
Empowerment
Opportunities in Arts,
Culture, Heritage and
agriculture
Programme Programme
Driver
Project Project Manager Unit Of
Measure
Annual Target as
at 2016/2017
Quarter 1
Target as at 30
September
2016/2017
Quarter 1
Actual as at 30
September
2016/2017
Indicator Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comment
Thembinkosi
Ngcobo
6.6.9. Plan and execute National
Liberation Heritage Route
Sinothi Thabethe % 100% (Identification
of 10 suitable
Durban Inner-City
Liberation Heritage
Route sites)
30 30J
3 Liberation Heritage Route
sites in Durban
Project is proceeding well.
6.7. Preservation and
Management of
Heritage Assets
Guy Redman 6.7.1. Developing collections management
mechanisms to address the preservation
and management of heritage assets
Allison Ruiters Number 21 mechanisms /
plans developed
2 2J
Standard Operating
Procedure document;
Implementation plan
document (EVIDENCE
WITH ALLISON RUITERS)
DAG - Standard Operating Procedures (1. A SoP
manual has been developed to comply with internal
audit and GRAP 103 and to promote best practice of
curatorial management in the collection); LHM - GRAP
103 - HERITAGE ASSETS IMPLEMENTATION PLAN
6.6. Strategic Social
infrastructure and
legacy projects
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target as at 2016/2017 Quarter 1 Target
as at 30
September
2016/2017
Quarter 1 Actual
as at 30
September
2016/2017
Indicator Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comment
Eric Apelgren 7.1.1. Implement co-
operative international
relations programmes
that mobilises financial
and knowledge exchange
that supports capacity of
staff and office bearers to
deliver the IDP.
Shelley Gielink Number Implementation of 35 conceptualised and
approved programmes and projects as
appears in the IR strategy and business
plan. - Programmes
and Projects (includes Sister City
programme, mutli-lateral co-operation
agreements which includes UCLG Global,
BRICS, EU and World Economic Forum.
Hosting programmes and protocol
services for international delegations and
all international multi-lateral programmes
that impact and benefit Ethekwini
Municipality) -
Give support to incoming and outgoing
International delegations / visits
9 9J
Evidence uploaded on the
EPMA
Eric Apelgren 7.1.2. Implement co-
operative Africa/NEPAD
programmes that
mobilises financial and
knowledge exchange that
supports capacity of staff
and office bearers to
deliver the IDP
Bongiwe
Mkhize
Number Implementation of 33 new approved
programmes and projects as appears in
the IR/Africa/NEPAD strategy and
business plan. This includes the annual
African Renaissance Festival. 30
projects (includes Africa NEPAD
programmes and projects, hosting
programmes and protocol services for
Africa NEPAD delegations and all Africa
NEPAD multi-lateral programmes and
UCLG Africa that impact and benefit
Ethekwini Municipality) 3
donor projects - UNESCO Coalition of
Cities Against Racism and Xenophobia
and other forms of Racism. UN-Habitat
Programme to Implement Urban Safety. -
Mobilising resources for MILE, CIFAL and
Municipal Academy programmes.
8 9J
Evidence uploaded on the
EPMA
Eric Apelgren 7.1.3. Implement an
integrated
intergovernmental
relations programme that
mobilises resources,
policy alignment and
knowledge exchange that
benefits all stakeholders.
Theo Scott Number Implement 20 programmes and projects
of the intergovernmental relations
strategy. National and Provincial
government department projects with a
special focus on Human settlements,
Social Development, Home Affairs,
Education, Public Works, Agriculture,
COGTA and other relevant national and
provincial government departments as per
the Municipality's IDP.
5 9J
We have over acheieved
because of the nature of
our work our are demand
driven
All files are available at 12 floor
Rennie House, with
Sinenhlanhla Nxumalo and
Xoilani Ncanana ext 12112
Eric Apelgren 7.1.4. Implement
strategic programmes
with all national and
provincial parastatals.
This will include support
to multi-lateral
programmes of national
and international
partners.
Hlengiwe
Twala
Number Implement 18 intergovernmental
programmes for the strategic projects of
the Municipality with a focus on the ffg: -
Port Development -
IRPTN -
Presidential Infrastructure Committee -
Aerotropolis
and other infrastructure programs that
need Intergovernmental support, and
ensuring participation of councillors
(chairs of committees) in the fora.
4 4J
Evidence not
uploaded
Plan 7A:Good Governance and Responsive Local Government
Plan Owner: Sipho Cele
7.1. Promote co-
operative
international and
inter-governmental
relations
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target as at 2016/2017 Quarter 1 Target
as at 30
September
2016/2017
Quarter 1 Actual
as at 30
September
2016/2017
Indicator Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comment
Eric Apelgren 7.1.5. Implement
stakeholder relations and
integration of Mayors
Office with all IGR
Structures, Inter-
municipal projects,
SALGA and government
communicators at all
levels.
Sthembiso
Mshengu
Number 15 programmes and projects - support to
office of the Mayor and exco on matters
relating to inter-municipal relations and
inter-municipal co-operation projects.
Liaise with SALGA on all matters that
enhance the interests of the municipality.
Provide support to the DCM, CM and
office bearers on participation in Cities
Network, IGR forums at national and
provincial level. Coordinate and synergise
mayors diary and communication
messages and external relations with
regard to all inter-municipal projects.
4 4J
Minutes available Where can
evidence be
located?
7.2.1.1. Linking the
Sizakala and Presidential
Hotlines to the Central
Platform for Call Centres
operated by the IT
Department.
Vernon Xaba % 100 20 20J
Tender Specifications. Draft
SLA. Evidence uploaded on
EPMA
Specifications were
finalised and
submitted to IS to
initiate a tender
process to procure
and link to a genesis
system, which is
currently used by
the City’s Contact
Centres.
7.2.1.2. Implementation of
the approved municipal
wide complaints
management system.
Phindile
Mdletshe
% 100% implementation of the revised
complaints management system
25 25J
Pilot Project Progress Report.
Evidence uploaded on EPMA
Project plan
developed. First
phse of workshops
concluded.
7.2.1.3. Roll-out of the
EMTV Programme at
specific Sizakala Centres.
Mavuso
Tshabalala
Number Roll out of the Programme, including
taped broadcast at 25 Centres
0 0 N/A
7.2.2.1. Provide integrated
services at Sizakala
Centres.
Thandinkosi
Jama
% 100% implementation as per the project
plans.
25 25J
Project Plans, Draft Quaterly
Reports, Needs Report
Project on track.
7.2.2.2.
Additions/alterations at 3
centres and plannning of 1
new centre.
Reshma Naidoo Number Additions/ alterations at 3 centres and
planning of 1 centre completed
0 0 A
7.1. Promote co-
operative
international and
inter-governmental
relations
7.2. Implement a
Customer Relations
Management
Strategy and
Customer Care
Policy
Ntsiki
Magwaza
7.2.1. Implementation of
the customer relations
management strategy.
Mavuso
Tshabalala
Ntsiki
Magwaza
7.2.2. Determine and
implement a capital
programme to upgrade
existing centres and
provide for new centres in
areas where needed.
Mavuso
Tshabalala
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target as at 2016/2017 Quarter 1 Target
as at 30
September
2016/2017
Quarter 1 Actual
as at 30
September
2016/2017
Indicator Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comment
7.3.1.1. Allocate and
distribute Sundry Grant as
directed by council.
Xoliswa
Mashiane
Number 70 grant distribution to qualifying
organisations
0 0 A
7.3.1.2. Allocate Adhoc
Grant upon request as per
policy
Xoliswa
Mashiane
Number 6 organisations 1 0L
No reporting
done this
quarter
Vincent
Cebekhulu
7.3.2. Capacitate
Community Based
Structures
Xoliswa
Mashiane
7.3.2.1. Provide GIA
workshops to applicants
(successful or
unsuccessful)
Xoliswa
Mashiane
Number 6 0 0 A
7.3.3.1. Launch and Adopt
the GIA Policy
Xoliswa
Mashiane
Number GIA Policy launched and adopted 0 0 A
7.3.3.2. Launch and Adopt
Gender Policy
Xoliswa
Mashiane
Number Gender Policy launched and adopted 0 0 A
7.3.3.3. Review
Vulnerable Groups Policy
Xoliswa
Mashiane
Number Vulnerable Groups Policy reviewed 0 0 A
7.3.3.4. Review Youth
Policy
Xoliswa
Mashiane
Number Youth Policy reviewed 0 0 A
Vincent
Cebekhulu
7.3.4. Facilitate provision
of support to Ward
Committees.
Prisca
Ntombela
7.3.4.1. Manage the
provision of logistical
support to ward committee
meetings.
Prisca Ntombela Number Provide logistical support to ward
committees
330 0L
Wards committes not yet
established due to the
new Council
We are working close with
the Speakers Office to
priotize this
Vincent
Cebekhulu
7.3.5. Facilitate
implementation of
Community Based
Planning
Prisca
Ntombela
7.3.5.1. Develop
Community Based Plans
Lungisile
Mpetshwa
Number 80 Ward Based Development Plans 0 0 A
7.3.6.1. Hold Masakhane
Roadshows
Thamsanqa
Ntuli
Number Masakhane roadshows held as per
Mayor's office request
12 0L
It has not been possible
to undertake this due the
new Council
To work closely with the
Ward Councillors as they
are now settled in their
offices
7.3.6.2. Support Mayoral
Izimbizo
Thamsanqa
Ntuli
Number Support provided as per Mayor's office
request
4 0L
Due to newly elected
council
working closely with
Mayor's Office
7.3. Create
integrated
mechanisms,
processes and
procedures for
citizen participation
Vincent
Cebekhulu
7.3.1. Facilitate Grant In
Aid distribution
Xoliswa
Mashiane
Vincent
Cebekhulu
7.3.3. Facilitate reviews
of Community
Participation Unit
Policies
Xoliswa
Mashiane
Vincent
Cebekhulu
7.3.6. Create platforms
for stakeholder
engagements
Prisca
Ntombela
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target as at 2016/2017 Quarter 1 Target
as at 30
September
2016/2017
Quarter 1 Actual
as at 30
September
2016/2017
Indicator Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comment
7.3.6.3. Provide support to
Functional War Rooms
Prisca Ntombela Number Provide support to War Room as per
identified need
0 0 A
7.3.6.4. Facilitate
undertaking of budget and
IDP Roadshows -
Structured stakeholders
Lungisile
Mpetshwa
Number 6 different stakeholders 0 0 A
7.3.6.5. Facilitate
undertaking of budget and
IDP roadshows as per
council resolution -
Community wide
Prisca Ntombela Number Regionally 0 0 A
7.3.6.6. Facilitate voter
education programme
Prisca Ntombela Number 3 0 0 A
7.3.7.1. Increase Soup
kitchen sites
Themba Mdluli Number 9 additional soup kitchens 0 0 A
7.3.7.2. Identify and
Support Community
gardens
Themba Mdluli Number 12 Community gardens 0 3J
Agenda, minutes, Attendance
Registers and Invoices
Despite being the
annual target the
project plan reflects
work done per
quarter thus we are
reporting quarterly
Please provide
reason for over
achievement
7.3. Create
integrated
mechanisms,
processes and
procedures for
citizen participation
Vincent
Cebekhulu
7.3.6. Create platforms
for stakeholder
engagements
Prisca
Ntombela
Vincent
Cebekhulu
7.3.7. Facilitate
implementation of
Poverty Alleviation
Programme
Themba Mdluli
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target as at 2016/2017 Quarter 1 Target
as at 30
September
2016/2017
Quarter 1 Actual
as at 30
September
2016/2017
Indicator Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comment
7.3.8.1. a) Facilitate and
Support Children Projects
Themba Mdluli Number 16 Projects 4 4J
Attendance Registers,
Invitations &
Programmes/Agendas
7.3.8.2. b) Facilitate
establishment of Children
Forums
Themba Mdluli Number 20 Forums 5 0L
The establishment of
these forums is
dependent on ward
councillors and ward
committees and during
this quarter these were
not in place and fully
functional .This
contributed to the under
achievement.
Consultation will begin in
the next quarter with the
said stakeholders
especially the councillors.
The plan is to add 2 from
the tagert of quarter 2 and
add 3 during the quater 3.
This is possible now that
the councillors are settled
in their offices
7.3.8.3. a) Facilitate and
Support Elderly Projects
Themba Mdluli Number 16 Projects 4 5J
During this quarter the
preparations of the
Golden Games is at its
peak at all levels
(district, province and
national) thus we
exceeded the target)
Registers, Programme &
Invitations available at room
323A civic centre pinetown
7.3.8.4. b) Facilitate
establishment of Elderly
Forums
Themba Mdluli Number 20 Forums 5 0L
The establishment of
these forums is
dependent on ward
councillors and ward
committees and during
this quarter these were
not in place and fully
functional .This
contributed to the under
achievement.
Consultation will begin in
the next quarter with the
said stakeholders
especially the councillors.
The plan is to add 2 from
the tagert of quarter 2 and
add 3 during the quater 3.
this is possible now that
the councillors are settled
in their offices
7.3.8.5. a) Facilitate and
Support People With
Disabilities Projects
Themba Mdluli Number 16 Projects 4 4J
Registers, programmes and
invitations
7.3. Create
integrated
mechanisms,
processes and
procedures for
citizen participation
Vincent
Cebekhulu
7.3.8. Facilitate and
Support Vulnerable
groups Programmes
Themba Mdluli
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target as at 2016/2017 Quarter 1 Target
as at 30
September
2016/2017
Quarter 1 Actual
as at 30
September
2016/2017
Indicator Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comment
7.3.8.6. b) Facilitate
establishment of People
With Disabilities Forums
Themba Mdluli Number 20 Forums 5 0L
The establishment of
these forums is
dependent on ward
councillors and ward
committees and during
this quarter these were
not in place and fully
functional .This
contributed to the under
achievement.
Consultation will begin in
the next quarter with the
said stakeholders
especially the councillors.
The plan is to add 2 from
the tagert of quarter 2 and
add 3 during the quater 3.
this is possible now that
the councillors are settled
in their offices
7.3.9.1. Facilitate and
Support Gender
Awareness Projects
Themba Mdluli Number 16 Projects 4 5J
There a additional
project initiated national
Attendance registers and
Agendas available at room
323A civic centre pinetown
7.3.9.2. (b) Undertake
Gender empowerment
Programmes
Themba Mdluli Number 4 1 0L
The focus was on
planning which has now
been completed and
outstading project will be
implimented in Q2
The timelines have been
developed
7.3.9.3. Facilitate and
Support Youth
development projects
Themba Mdluli Number 16 Projects 4 4J
Registers, Programmes and
Invitations available at room323
A civic centre pinetown
7.3.9.4. (b) Undertake
empowerment
Programmes for Youth
Themba Mdluli Number 4 1 1J
Register and Programme
available at room 323 A civic
centre pinetown
7.3. Create
integrated
mechanisms,
processes and
procedures for
citizen participation
Vincent
Cebekhulu
7.3.8. Facilitate and
Support Vulnerable
groups Programmes
Themba Mdluli
Vincent
Cebekhulu
7.3.9. Facilitate and
Support Sectoral
Programmes
Themba Mdluli
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target as at 2016/2017 Quarter 1 Target
as at 30
September
2016/2017
Quarter 1 Actual
as at 30
September
2016/2017
Indicator Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comment
7.4.1. Implement
communication and
marketing strategies and
policy
Mandla Nsele % 100% implementation of plan 30 30J
Communication materials,
News articles, social media
updates, Adverts and radio
programme
7.4.2. Maintain existing
communication tools
Mandla Nsele Number Maintain 11 tools 11 11J
11 Communication Tools
7.4.3. Implement
Municipal media relations
strategy
Mandla Nsele % 100% implementation of identified tools 30 30J
Media monitoring reports,
Media releases and Media
statements
7.5.1.1. Provide
operational support to
ward committees
Belinda Mhlongo % 100% implementation of the project plan 20 20J
Council resolution The newly
inaugurated Council
has formally
approved that the
Ward Committees
be estblished in
November 2016.
7.5.1.2. Provide training to
Ward Committee
Secretariat
S'bongiseni
Dlamini
% 100% implementation of the project plan 0 0 N/A To be implemented
in the third quarter
of the current
financial year.
7.5.2. Municipal wide
Records Management
Betty Moyo % Implemented as per Action Plan 20 20J
Evidence uploded on EPMA Targets for Quater 1
have been met.
Steercom Meetings
took place and key
stakeholders
engaged for phase 2
of the project.
7.5.3. Manage Office
Bearers' Programmes
Sharm
Maharaj
% Implementation of 7 programmes. 14 14J
Documents on Annual Mayor's
Golf Day attached
One programmed
completed
7.6.1. Coordinate the
Mayor's statutory
obligations ito
preparation,
implementation and
monitoring of the IDP and
the budget.
Ernest Shozi % Set up a performance management
system for the Municipal Manager and
members of EXCO. Public Participation
sessions in relation to the annual budget,
IDP and SDBIP.
100 100J
Evidence available from
Londiwe Ncanana, City hall
Mayoral Palour
7.6.2. Coordinate the
strategy sessions with the
administration and
monitoring of the
implementation of the
strategy
Ernest Shozi % Legotla 1: Confirm performance contracts
for Municipal Manager, Chairs of
Committees and DCMs. Legotla 2:
Detailed review of the performance
contracts to indicate the state of the
municipality and inform the adjustment
budget.
25 25J
Evidence available from
Londiwe Ncanana, City hall
Mayoral Palour
Belinda
Mhlongo
7.6. Provide
strategic
management and
coordination
support to the
political oversight
role of the Mayor
Ernest Shozi
7.4. Effectively
communicate the
programmes and
policies of the
eThekwini
Municipality to the
full range of
audiences, both
internally and
externally.
Ntombifuthi
Christophora
Mthethwa
7.5. Establish and
implement projects,
programs and
services in
accordance with
Good Governance
objectives and the
Unit's Business Plan
so as to enhance
efficiency,
accountability,acces
sibility and the
interface between
Council, the
Administration and
the Citizenry
Adele Seheri 7.5.1. Manage Ward
Committee Operations
Programme Programme
Driver
Project Project
Manager
Sub Project Sub Project
Owner
Unit Of
Measure
Annual Target as at 2016/2017 Quarter 1 Target
as at 30
September
2016/2017
Quarter 1 Actual
as at 30
September
2016/2017
Indicator Reason For Variance Steps Taken to improve
Performance
Means Of
Verification/Evidence
Comment PME Comment
7.6.3. Coordinate the
Mayor's interaction with
strategic interests groups,
including vulnerable
groups.
Funeka
Thabethe
% 100% implementation of the annual
stakeholder engagement plan. The
stakeholders include business, diplomatic
core, Vice Chancellors of Academic
Institutions, Religious Leaders, Civic
Organisations, Traditional Leaders,
Vulnerable groups.
25 25J
Evidence available from
Londiwe Ncanana, City hall
Mayoral Palour
7.6.4. Coordinate civic
and ceremonial functions
of the Mayor.
Ernest Shozi % Developement and 100% Implementation
of the events calender.
25 25J
Evidence available from
Londiwe Ncanana, City hall
Mayoral Palour
7.6.5. Develop an
indegent policy and
strategy.
Ernest Shozi % Draft policy and strategy 25 25J
Evidence available from
Londiwe Ncanana, City hall
Mayoral Palour
7.6. Provide
strategic
management and
coordination
support to the
political oversight
role of the Mayor
Ernest Shozi
Programme Programme
Driver
Project Project Manager Sub Project Unit Of
Measure
Annual Target as at
2016/2017
Quarter 1 Target as
at 30 September
2016/2017
Quarter 1 Actual as
at 30 September
2016/2017
Indicator Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
Mbuso
Ngcobo
7.7.1. Provide an effective
forensic investigative service
Dumisani Cele Number 264 cases resolved
during the year
60 29L
The need for increased
quality resulted in more
reports sent back to the
investigators
More reports would be
finalised in the next
quarter
Mbuso
Ngcobo
7.7.2. Provide an effective
ombuds service
Raymond Zungu % 60% complaints
during the quarter are
resolved within 4
months after receipt
of complaint
60 64J
Target exceeded by 4
files trough hard work by
ombud officers.
Schedule of finalised
ombuds files
Reason for
varience is not
sufficient
Mbuso
Ngcobo
7.7.3. Implement a fraud and
corruption response plan
Raymond Zungu % 60% implementation
of project plan
15 0L
No reporting
done this
quarter
Mbuso
Ngcobo
7.7.4. Conduct a training and
awareness campaign in terms of
the fraud prevention plan
Dumisani Cele Number sixty (60) internal
presentations on the
code of ethics and
code of good
administrative
practice
20 21J
Over achieved because
of unexpected requests
from line departments
Mbuso
Ngcobo
7.7.5. Promotion of Human
Rights and good governance
principles throughout the EMA
Raymond Zungu Number Sixty (60) public
presentations on
human rights and
good governance
20 18L
Some presentations
deferred to next quarter
Two additional
presentations will be
scheduled for next
quarter
Reason for
varience is not
sufficient
Phillip
Ntsimane
7.8.1. Undertake Internal Audits
as approved by the Audit
committee
Phillip Ntsimane % 90% of audits per
approved plan
completed
15 15J
44 completed projects over
284 projects. Evidence
available on request
Phillip
Ntsimane
7.8.2. To monitor the
implementation of the
recommendations by
management
Phillip Ntsimane % Agreed management
action monitored by
updating the audit log
once a quarter
100 100J
Evidence available on
request at 6th floor
Shellhouse
Plan 7B :Good Governance and Responsive Local Government
Plan Owner: Sibusiso Sithole
7.7. Create a clean
and accountable
organisation
7.8. Mobilise
integrated risk
assurance to
strengthen
administrative
governance in pursuit
of efficient, effective
service delivery with
economy of scales to
realise Batho Pele
principles.
Programme Programme
Driver
Project Project Manager Sub Project Unit Of
Measure
Annual Target as at
2016/2017
Quarter 1 Target as
at 30 September
2016/2017
Quarter 1 Actual as
at 30 September
2016/2017
Indicator Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
Phillip
Ntsimane
7.8.3. To ensure quality internal
audit services by measuring the
audit committee's satisfaction
Phillip Ntsimane Number Satisfaction Rate of 3 0 0 N/A
7.9.1.1. Annual Report % UAT Complete 25 25J
Eidence not
uploaded on
the EPMA
7.9.1.2. IPS % IPS in production 25 25J
Eidence not
uploaded on
the EPMA
7.8. Mobilise
integrated risk
assurance to
strengthen
administrative
governance in pursuit
of efficient, effective
service delivery with
economy of scales to
realise Batho Pele
principles.
Robert
Dlamini
7.9.1. Performance
Management Solution
Ugenderan
Gangadaran
7.9. Provision of an
automated solution
development
Programme Programme
Driver
Project Project Manager Sub Project Unit Of
Measure
Annual Target as at
2016/2017
Quarter 1 Target as
at 30 September
2016/2017
Quarter 1 Actual as
at 30 September
2016/2017
Indicator Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
7.9.1.3. EPMA % UAT Complete 25 25J
Eidence not
uploaded on
the EPMA
7.9.2.1. SCM Procurement % SCM Policies and Bid
Committee Templates
20 20J
User Productivity kit (UPK)
uploaded on the EPMA
7.9.2.2. JDE % Content published 20 20J
User Productivity kit (UPK)
uploaded on the EPMA
7.9.2.3. RMS % Content published 20 20J
User Productivity kit (UPK)
uploaded on the EPMA
7.9.2.4. HR % Content published 20 20J
User Productivity kit (UPK)
uploaded on the EPMA
7.9.2.5. Faultman % Content published 20 0L
Higher priority projects
took precendence.
Project will be done as
an when resources as
available.
Proper Project
Prioritisation to be done
on all project and targets
set accordingly.
Project not
started. To be
initiated in
second quarter.
Low priority
item.
7.9.2.6. Helpdesk/Desktop % Content published 20 20J
User Productivity kit (UPK)
uploaded on the EPMA
7.9.3.1. HR % Data mart complete 20 20J
Quartely report uploded on
the EPMA
7.9.3.2. RMS/eServices % Data mart complete 20 20J
Quartely report uploded on
the EPMA
7.9.3.3. JDE % Data mart complete 20 20J
Quartely report uploded on
the EPMA
7.9.3.4. CITY FLEET % Data mart complete 20 20J
Quartely report uploded on
the EPMA
7.9.4.1. Internal Audit % Rollout Sharepoint 30 30J
Evidence uploaded on the
system
7.9.4.2. Occupational
Health
% Rollout Sharepoint 30 30J
Evidence uploaded on the
system
Robert
Dlamini
7.9.3. Data Warehousing,
Business Intelligence & App
Integration
Ugenderan
Gangadaran
Robert
Dlamini
7.9.1. Performance
Management Solution
Ugenderan
Gangadaran
Robert
Dlamini
7.9.2. Elearning Ugenderan
Gangadaran
Robert
Dlamini
7.9.4. Document Management
System
Ugenderan
Gangadaran
7.9. Provision of an
automated solution
development
Programme Programme
Driver
Project Project Manager Sub Project Unit Of
Measure
Annual Target as at
2016/2017
Quarter 1 Target as
at 30 September
2016/2017
Quarter 1 Actual as
at 30 September
2016/2017
Indicator Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
7.9.4.3. Water % Rollout Sharepoint 18.75 5L
No progress as service
provider is not in
place,Delays due to JDE
migration to E1;
Procurement method
from City Hall only
received at end of
quarter; Licencing on
AllyCAD an other
applications used up
operating budget as a
result certain projects will
not be undertaken this
financial year.
Out of our control; Start
earlier with procurement
finalisation for future
projects; Projects
brought forward due to
other projects being
delayed. Hence did not
under-achieve according
to plan. but delays have
been experienced;
Better control of
applications in
environment required to
prevent unforeseen
licencing issues when
operating systems are
upgraded
Service provider
is on board to
start with
development on
Sharepoint area.
OpenText
integration
procurement
serviced
delayed; Home
page design in
progress in
development
environment.
Evidence not
uploaded on
the system.
7.9.5.1. Markets % Site published 20 20J
Evidence uploaded on the
system
7.9.5.2. MILE % Site published 20 20J
Evidence uploaded on the
system
7.9.5.3. Durban Tourism % Site published 20 20J
Evidence uploaded on the
system
Robert
Dlamini
7.9.4. Document Management
System
Ugenderan
Gangadaran
Robert
Dlamini
7.9.5. Internet/Intranet
Development
Ugenderan
Gangadaran
7.9. Provision of an
automated solution
development
Programme Programme
Driver
Project Project Manager Sub Project Unit Of
Measure
Annual Target as at
2016/2017
Quarter 1 Target as
at 30 September
2016/2017
Quarter 1 Actual as
at 30 September
2016/2017
Indicator Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
7.9.5.4. Imagine Durban % Site published 20 20J
Evidence uploaded on the
system
7.9.6.1. Complaints % Proposed Solution 60 60J
Evidence uploaded on the
system
7.9.6.2. Meter Readings % System implemented 60 60J
Evidence uploaded on the
system
7.9.6.3. Useful links -
Sizakala; Rate payer form
etc.
% Update website 40 40J
Evidence uploaded on the
system
7.9.6.4. Over the Counter
eService Registration
% Needs analysis 0 0 N/A
7.9.6.5. Direct Debit % BRS 0 0 N/A
7.9.7.1. Process 1 % Automated Process
Implemented
25 25J
Evidence uploaded on the
system
7.9.7.2. Process 2 % Automated Process
Implemented
25 25J
Evidence uploaded on the
system
7.9.7.3. Process 3 % Automated Process
Implemented
25 25J
Evidence uploaded on the
system
7.9.7.4. Process 4 % Automated Process
Implemented
25 25J
Evidence uploaded on the
system
Robert
Dlamini
7.9.8. Payroll and HR Mis Ugenderan
Gangadaran
% Procurement of
Licenses and Rollout
per HR Plan
85 85J
Evidence uploaded on the
system
7.9.9.1. Water Meter
Readings
% Meter Reading
solution on Field
Inspector application
50 75J
Application is developed.
3 rounds of testing are
complete. Final stress
testing to take place in
October
No Evidence
Uploaded
Robert
Dlamini
7.9.5. Internet/Intranet
Development
Ugenderan
Gangadaran
Robert
Dlamini
7.9.6. E-Government Web
Based Applications
Shivani Naicker
Robert
Dlamini
7.9.7. Business Process
Management
Ugenderan
Gangadaran
Robert
Dlamini
7.9.9. Water Systems Rajiv Singh
7.9. Provision of an
automated solution
development
Programme Programme
Driver
Project Project Manager Sub Project Unit Of
Measure
Annual Target as at
2016/2017
Quarter 1 Target as
at 30 September
2016/2017
Quarter 1 Actual as
at 30 September
2016/2017
Indicator Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
7.9.9.2. Faultman % Completion of the
Escalation,
Governance and
Archiving plan
8.25 34.65J
Governance plan
complete. Operational.
Steering and Operational
committees functional;
Service provider
appointed.
Governance Plan uplaoded
Robert
Dlamini
7.10.1. Radio Comm. Infrast. -
Highsite Accom. Enhan
Cleopas
Nkwanyana
Number Upgrade 2 Mast 0 0 N/A
Robert
Dlamini
7.10.2. Telephony Immanuel Pillay Number 2500 500 648J
Overachieved due to
sites being ready early
Phone spreadsheet
attached
Robert
Dlamini
7.10.3. Switches and Routes for
Expansion of Network
Immanuel Pillay Number Upgrade infrastructre
at 5 buildings
1 1J
Implementation Project Doc
Robert
Dlamini
7.10.4. Fibre, Wireless,
Monitoring and Wide Area
Network
Immanuel Pillay % Procurement of
wireless LAN
infrastructure
50 50J
Letter of Award.
Procurement had to be fast
tracked
Robert
Dlamini
7.10.5. Fibre and Wide area
Network
Immanuel Pillay Number 12 sites installed 2 2J
Project Spreadsheet
7.10.6.1. Telephony for Call
Centre
% Procurement 25 0L
Completed last
financial yaer.
Remove at MTA
7.10.6.2. Radio / Pager /
Network / Bandwidth
% Procurement 25 0L
Remove at MTA -
incorporate with
Project 1
7.10.6.3. Sitches - Access
Layer Replacement - 12
% Deployment 25 25J
Swicthes
provided by
IMU. Rollout
scheduled for
October for all
switches in
stock.
Remaining to be
procured in
second quarter
and deployed in
third
No Evidence
Uploaded
Robert
Dlamini
7.9.9. Water Systems Rajiv Singh
7.10. Network,
Telecommunications
and Electronic
Services
Robert
Dlamini
7.10.6. EWS Network &
Telephony
Rajiv Singh
7.9. Provision of an
automated solution
development
Programme Programme
Driver
Project Project Manager Sub Project Unit Of
Measure
Annual Target as at
2016/2017
Quarter 1 Target as
at 30 September
2016/2017
Quarter 1 Actual as
at 30 September
2016/2017
Indicator Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
7.10.6.4. Additional
Switches
% Deployment 25 0L
Capacity and
performance issues on
server infrastructure will
require refresh to be
brought forward to
current financial year
Improve demand
forecasting within unit
Not started.
Budget re-
allocated to
server
infrastructure.
Awaiting
adjustment
budget to
determine if
project can
continue
7.11.1.1. Corporate
Replacements
% Budget Spend 25 0L
No budget for this
financial year, to be
removed at mta
To be removed
at MTA
7.11.1.2. EWS -
Replacements
Number 230 0 0 N/A BAC approval
received for
procurement of
devices
7.11.2.1. Corporate - NEW % Budget Spend 10 15J
Please provide
reason for
overachieveme
nt. Evidence
not uploaded
on the system.
7.11.2.2. EWS - New Number 110 0 0 N/A
Robert
Dlamini
7.11.3. Enterprise Architecture Robert Dlamini 7.11.3.1. Stabilise ICT ops % 100% implementatoin
of annual project plan
20 20J
Meeting of 27 Sept 2016 EA and Security
Policies
submitted to ICT
Steering
Committee
Evidence not
uploaded on
the system
7.11.4.1. Software licence
management
% Procurement of
Microsoft EA
Licenses
0 0 N/A
7.11.4.2. Antivirus/Patch
Management
% 100% License
Renewal and
Maintenance
10 10J
Evidence not
uploaded on
the system
7.11.5.1. Phase 1 % Implementation of
roadmap
20 50J
Service Catelogue
Process is documented
and approved. Early start
of the process resulted in
an improved
achievement.
Evidence not
uploaded on
the system
7.11.5.2. Phase 2 % Implementation of
roadmap
0 0 N/A
7.11.4. Software Licences Robert Dlamini
7.10. Network,
Telecommunications
and Electronic
Services
Robert
Dlamini
7.10.6. EWS Network &
Telephony
Rajiv Singh
7.11. Managing ICT
Customers and
desktop infrastructureRobert
Dlamini
7.11.1. Infrastructure
management tools
Robert Dlamini
Robert
Dlamini
7.11.2. Desktop Infra:
Upgrades/Equip For New Staff
Robert Dlamini
Robert
Dlamini
Robert
Dlamini
7.11.5. ITIL Robert Dlamini
Programme Programme
Driver
Project Project Manager Sub Project Unit Of
Measure
Annual Target as at
2016/2017
Quarter 1 Target as
at 30 September
2016/2017
Quarter 1 Actual as
at 30 September
2016/2017
Indicator Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
7.12.1.1. IT Security &
Access Management
% Software
implemented and
licenses procured
40 40J
IDM upgraded
and tested in
Lab
Evidence not
uploaded on
the system
7.12.1.2. Microsoft
Exchange upgrade (move
to security )
% Email Archiving
Implemented for 2000
users
30 30J
rollout underway
with IT Support
Staff
Evidence not
uploaded on
the system
7.12. Provision of a
secure and robust
server and data
centre infrastructure
Robert
Dlamini
7.12.1. IT Security & Access
Management
Roney Moodley
Programme Programme
Driver
Project Project Manager Sub Project Unit Of
Measure
Annual Target as at
2016/2017
Quarter 1 Target as
at 30 September
2016/2017
Quarter 1 Actual as
at 30 September
2016/2017
Indicator Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
Robert
Dlamini
7.12.2. SDS: Datacente
Mechanical and Eletcrical
Equipment
Roney Moodley 7.12.2.1. Datacente
Mechanical and Eletcrical
Equipment
% Datacentre equipment
procured
25 25J
fire suppressors Evidence not
uploaded on
the system
7.12.3.1. SAN disc storage % Procure and
implement VM for 35
servers
30 30J
Technical specs
done
Evidence not
uploaded on
the system
7.12.3.2. VM / OS and VM
management tools
% Procure and
implement VM for 35
servers
30 30J
technical specs
done
Evidence not
uploaded on
the system
7.12.3.3. VM Server for
Open Systems
% Procure and
implement VM for 35
servers
30 30J
technical specs
done for DR
Evidence not
uploaded on
the system
7.12.3.4. Back up Robot
and Tape Drives
% Procure and
implement
30 30J
technical specs
done
Evidence not
uploaded on
the system
7.12.4.1. New Production
Environment
% 100% Deployment 25 25J
Project Plan Analysis of
environment
undertaken,
backup imaging
in place,
analysis of
requirements
undertaken
7.12.4.2. Additional
Storage
% 100% Deployment 25 25J
Cleanup of file
server complete -
600Gig of data
removed. Virtual
servers
optimised and
split between
Prior Road and
Prinetown to
improve space
constraints and
Evidence not
uploaded on
the system
7.13.1.1. 1 Induction of
council
Number 1 0 0 N/A
7.13.1.2. Induction of Exco Number 1 0 0 N/A
7.13.1.3. Induction of
portfolio committees
Number 6 0 0 N/A
7.13.1.4. Presentations to
Operations meeting
Number 2 0 4J
There was nothhing due
but the presentations
were done during the first
quarter
7.13.2.1. Category reports Number 3 0 0 N/A
7.12.3. SDS: Server and SAN
storage for Production and DR
Roney Moodley
7.13.2. Integrated reporting Yvonne Madlala
7.12. Provision of a
secure and robust
server and data
centre infrastructure
Robert
Dlamini
Robert
Dlamini
7.12.4. EWS Infrastructure Rajiv Singh
7.13. To develop, co-
ordinate, implement
and monitor the
Enterprise Risk
Management,
Business Continuity
(BCM) and Project
Risk Management
programs within the
municipality
Phillip
Ntsimane
7.13.1. Training and awareness Yvonne Madlala
Phillip
Ntsimane
Programme Programme
Driver
Project Project Manager Sub Project Unit Of
Measure
Annual Target as at
2016/2017
Quarter 1 Target as
at 30 September
2016/2017
Quarter 1 Actual as
at 30 September
2016/2017
Indicator Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
7.13.2.2. Practitioner
reports
Number 4 1 5J
Over achievement -
reason with CRO
Evidence available on the
9th floor - Winder Street
7.13.2.3. Integration reports Number 36 9 9J
Evidence available at 9th
floor - Winder Street
Phillip
Ntsimane
7.13.3. Systems enhancements Yvonne Madlala 7.13.3.1. Cura
enhancements
Number 5 2 0L
Business Continuity
Module & Version
Upgrade projects at
testing stage at the end
of September
Reasons available with
th CRO -winder Street
Business Continuity Module
& Version Upgrade projects
at testing stage at the end of
September
7.13.2. Integrated reporting Yvonne Madlala
7.13. To develop, co-
ordinate, implement
and monitor the
Enterprise Risk
Management,
Business Continuity
(BCM) and Project
Risk Management
programs within the
municipality
Phillip
Ntsimane
Programme Programme
Driver
Project Project Manager Sub Project Unit Of
Measure
Annual Target as at
2016/2017
Quarter 1 Target as
at 30 September
2016/2017
Quarter 1 Actual as
at 30 September
2016/2017
Indicator Reason For Variance Steps Taken to
improve Performance
Means Of
Verification/Evidence
Comment PME
Comment
Phillip
Ntsimane
7.13.4. Risk assessment Yvonne Madlala 7.13.4.1. Conduct risk
assessments
Number 16 10 10J
Evidence available at 9th
floor winder street
Phillip
Ntsimane
7.13.5. Business Continuity
program
Yvonne Madlala 7.13.5.1. Business
continuity plans
Number 16 4 4J
Evidence availble at 9th
floor winder street
Nokhana
Moerane
7.14.1. % of Business License
Applications finalised within
statutory timeframe - 21 days
Nokhana Moerane % 100% of all Business
Licenece Applications
finalised within 21
days
100 0L
Linda
Mbonambi
7.15.1. Joint Government INK
business plan
Linda Mbonambi % Full Implementation 25 0L
Linda
Mbonambi
7.15.2. Improved Environment
Programme
Linda Mbonambi % Full Implementation 25 0L
Linda
Mbonambi
7.15.3. Enhanced Income
Programme
Linda Mbonambi % Full implementation 25 0L
Linda
Mbonambi
7.15.4. Infrastructure Investment
Programme
Linda Mbonambi % Full implementation 25 0L
Linda
Mbonambi
7.15.5. Profiling of bad
buildings
Hoosen Moola Number 12 3 3J
Evidence available from
Hoosen Moola
Linda
Mbonambi
7.15.6. Facilitate the serving of
contravention notices on
building owners
Hoosen Moola Number 36 9 46J
Metro police officers
recalled ,office under
resourced Increase in
notices due to high
jacked building and high
court action
Evidence available from
Hoosen Moola
Linda
Mbonambi
7.15.7. Close down buildings
and rehabilitation of buildings
Hoosen Moola Number 4 1 1J
Evidence available from
Hoosen Moola
Linda
Mbonambi
7.15.8. Undertake integrated
joint operations on identified
problem buildings
Hoosen Moola Number 10 3 3J
Evidence available from
Hoosen Moola
7.14. Review
Business License
regulatory framework
and processes
7.15. Coordinate and
Implement ABM
projects
7.13. To develop, co-
ordinate, implement
and monitor the
Enterprise Risk
Management,
Business Continuity
(BCM) and Project
Risk Management
programs within the
municipality
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Unit Of
Measure
Annual
Target as
at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken
to improve
Performance
Means Of
Verification/Evid
ence
Comment PME
Comment
Sandile
Mnguni
8.1.1. Co-
ordinate and
compile an
Operating
Budget which is
sustainable and
affordable to the
rate
payer/consumer
Kay
Naidoo
% Completion
by 31
March
10 10 J Circulars,
timelines, staff
estimates
available at the
Budget Office ,
5th Floor, FMB
Budget process
commenced in
August 2016.
Sandile
Mnguni
8.1.2. Co-
ordinate and
compile a 3 year
Capital Budget
which is
affordable and
in line with the
financial
model/strategy
Zama
Cele
% Produce
budget in
line with
finance
model/strat
egy
10 10 J Capital Section
5th Floor FMB
Capital template
with 2 of the 3
MTEF years
populated and
sent to line depts.
for updating
Sandile
Mnguni
8.2.1. Provide
support on city's
strategic
budgeting
process
Kay
Naidoo
% Completion
by 31
March
10 10 J Parameters,
circulars, staff
budget downloads
issued to
Management-
available on the
5th Floor, FMB
Budget process
commenced in
August 2016
Sandile
Mnguni
8.2.2. Alignment
of operating
budget to the
IDP
Kay
Naidoo
% Operating
budget
aligned to
the IDP
10 10 J Budget capture in
the model -
Cognos
This alignment is
finalised in the
third quarter
Sandile
Mnguni
8.3.1. Refine
financial model
and update
projections
Kay
Naidoo
8.3.1.1. Long
Term Financial
Plan
Kay
Naidoo
% Review and
update
Financial
Model
15 15 J Budget Model
prepared to
capture multi year
budget - 5th floor,
FMB
Capturing of multi
year budgets has
commenced
8.1. Compile
and annually
update the
City's Medium
Term Income
and
Expenditure
Framework
8.2. Budget
according to
IDP priorities
Plan 8 :Financially Accountable and Sustainable City
Plan Owner: Krish Kumar
8.3. Budget
for
sustainability
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Unit Of
Measure
Annual
Target as
at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken
to improve
Performance
Means Of
Verification/Evid
ence
Comment PME
Comment
8.3.2.1.
Accounting
Policy
Yogeeta
Rayan
% Revised
policies
approved
by Council
0 0 A
8.3.2.2.
Borrowing
Framework
Policy and
Guidelines
Sibonelo
Mbele
% Revised
policies
approved
by Council
0 0 A
8.3.2.3. Budget
Policy
Kay
Naidoo
% Revised
policies
approved
by Council
0 0 A
8.3.2.4. Credit
Control and
Debt Collection
Policy
Nokulunga
Nzuke
% Draft Policy
and the
F&P
Committee
Report
submitted
to Legal
10 10 J Evidence
available for
review
8.3.2.5. Indigent
Policy
Nokulunga
Nzuke
% Draft Policy
and the
F&P
Committee
Report
submitted
to Legal
10 10 J Evidence
available for
review
Part of the credit
Credit Control and
Debt Collection
Policy
8.3.2.6.
Investment
Framework
Policy and
Sibonelo
Mbele
% 100 0 0 A
8.3.2.7. Rates
Policy
Nokulunga
Nzuke
% Draft Policy
and the
F&P
Committee
Report
submitted
to Legal
10 10 J Evidence
available for
review
8.3. Budget
for
sustainability
Sandile
Mnguni
8.3.2. Review
Budget Related
Policies
Sandile
Mnguni
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Unit Of
Measure
Annual
Target as
at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken
to improve
Performance
Means Of
Verification/Evid
ence
Comment PME
Comment
8.3.2.8. Tariff
Policy
Nokulunga
Nzuke
% Draft Policy
and the
F&P
Committee
Report
submitted
to Legal
10 10 J Evidence
available for
review
8.3.3.1. Salaries
& Wages as a
% of opex
Yogeeta
Rayan
% 30 30 30.32 L No measures
required. See
comment
Section 71 Report
- Budget Office
5th Floor,
Florence Mkize
Building
Ratio is close to
target. The ratio
would improve as
more expenditure
is incurred.
Please
provide a
reason for
under-
achieving
8.3.3.2. Repairs
& Maintenance
as a % of opex
Yogeeta
Rayan
% 7 7 5.96 L Spending
delays but
target is
expected to be
achieved in the
next quarter
None required.
Refer
comments
above.
Section 71 Report
workings at
Budget Office: 5th
Floor FMB
Historically, in the
ensuing months
this ratio increases
and becomes
favourable
8.3.3.3. Debt-
Equity Ratio
Yogeeta
Rayan
% 1:1 (100) 0 0.24 A Section 71
Workings -
Budget Office
5thnFloor FMB
Target should be
100% (1:1).
Favourable if % is
lower
Keith
Matthias
8.4.1. Compile
Supplementary
Valuation Roll
Clive
Munien
Number 1
Supplement
ary Roll
released
0 0 A
8.5.1.1. %
Collection Rate
Bulk Electricity
Philile
Madonsela
% 95 95 92.35 L Due to
migration to
RMS
customers are
not yet
disconnected
for non
payment
Disconnections
will start mid
October 2016
Evidence
attached on the
system
8.3. Budget
for
sustainability
Sandile
Mnguni
8.3.2. Review
Budget Related
Policies
Sandile
Mnguni
Sandile
Mnguni
8.3.3. Monitoring
of key ratios
Sandile
Mnguni
8.4.
Implementati
on of
Municipal
Property
Rates Act
8.5. Reduce
Council Debts Peet
Duplessis
8.5.1. Collection
of outstanding
debts
Peet
Duplessis
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Unit Of
Measure
Annual
Target as
at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken
to improve
Performance
Means Of
Verification/Evid
ence
Comment PME
Comment
8.5.1.2. %
Collection Rate
Electricity
Philile
Madonsela
% 95 95 90.55 L Due to
migration to
RMS
customers are
not yet
disconnected
for non
payment
Disconnections
will start mid
October 2016
Evidence
attached on the
system
8.5.1.3. %
Collection Rate
Water
Philile
Madonsela
% 95 95 57.32 L Due to
migration to
RMS
customers are
not yet
disconnected
for non
payment
Disconnections
will start mid
October 2016
Evidence
attached on the
system
8.5.1.4. %
Collection Rate
Rates
Philile
Madonsela
% 95 95 84.13 L Due to
migration to
RMS
customers are
not yet
disconnected
for non
payment
Disconnections
will start mid
October 2016
Peet
Duplessis
8.6.1. RMS:
Post
implementation
issues
Peet
Duplessis
% 100% -
ongoing
training and
enhanceme
nts
100 L No results
reported
Sibonelo
Mbele
8.7.1.
Investment
optimization
Sibonelo
Mbele
8.7.1.1. External
vs. internal
funding exercise
Sibonelo
Mbele
% Investment
return to be
in line with
average
NCD rate
100 100 J please refer to the
attachment for
proof.
8.5. Reduce
Council Debts Peet
Duplessis
8.5.1. Collection
of outstanding
debts
Peet
Duplessis
8.6. Develop
and
implement a
new Billing
System
8.7. Seek to
maximise
returns on
investment
opportunities
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Unit Of
Measure
Annual
Target as
at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken
to improve
Performance
Means Of
Verification/Evid
ence
Comment PME
Comment
Keith
Matthias
8.8.1. Grow
property sales
income (year to
date)
Keith
Matthias
R 42000000 10000000 585285 L Delays
affecting
conveyancing
is preventing
the timeous
transfer of
properties.
Assist the
conveyancers
and
bondholders as
much as we
can.
Refer to attached
spreadsheet from
our departmental
accountant who
obtained an
extract from the
system.
Keith
Matthias
8.8.2. Grow
property lease
income (year to
date)
Keith
Matthias
R 240000000 60000000 31407202 L Under-
achievement is
unknown due
to the inability
of the system
to produce
accurate
reports due to
teething
problems
experienced
following the
implementatio
n of the new
billing system
Ongoing
engagments
with the
accounting and
IT specialists.
Refer to attached
spreadsheet from
our departmental
accountant who
obtained an
extract from the
system.
Malcolm
Joshua
8.9.1. Improve
effectiveness of
operations
Malcolm
Joshua
8.9.1.1.
Standardization
of vehicle fleet
Malcolm
Joshua
% 80% of
vehicles
purchased
in
accordance
with the
vehicle
replacemen
t
programme
80 100 J 100%
compliance
with the
vehicle
replacement
program
BAC Decision
circular
Contract Awarded
on 3 October
2016.
8.8. Maximise
revenue from
Council
properties
8.9. Efficient
Fleet
Management
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Unit Of
Measure
Annual
Target as
at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken
to improve
Performance
Means Of
Verification/Evid
ence
Comment PME
Comment
8.9.2.1. Optimal
availability of
fleet vehicles
(excluding
buses)
Malcolm
Joshua
% 90 90 89 L Delays in the
processing of
requisitions
and orders on
JDE E1 had a
negative
impact on the
operation,
which resulted
in delays with
regards to the
ordering of
spare parts,
which also
impacted in
the turnaround
time.
Engaged with
SCM in dealing
with backlogs
and put in extra
hours to clear
backlogs of
requisitions and
orders.
Reports - on
vehicles off the
road
8.9.2.2. Optimal
availability of
bus fleet
Malcolm
Joshua
% 90 90 93 J Achieved due
to effort
employed at
monitoring and
managing the
turnaround
time for buses
at the
workshops.
Meetings are
being held
every Friday
with the Bus
Maanufacturer
s.
Reports - of off
the road buses
8.9. Efficient
Fleet
Management
Malcolm
Joshua
8.9.2.
Maximising
vehicle
availability to
enhance service
delivery
capabilities of
the
municipalities
Malcolm
Joshua
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Unit Of
Measure
Annual
Target as
at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken
to improve
Performance
Means Of
Verification/Evid
ence
Comment PME
Comment
Malcolm
Joshua
8.9.3. Ensure
that the
mechanical
workshop
facilities are
equipped to
manage the
technological
advancements
in the
automotive
industry
Malcolm
Joshua
8.9.3.1.
Improvement of
workshops in
terms of optimal
utilisation and
service delivery
Malcolm
Joshua
% Upgrade
workshop
tools and
equipment
aligned to
OEM
Standards
25 10 L Contract was
advertised but
did not attract
suitable
service
providers. Non
award report
was approved
by BAC on the
3rd October
2016. City
Fleet to finalise
an alternative
procurement
method.
City Fleet to
finalise an
alternative
procurement
method.
BAC Decision
circular
Sibonelo
Mbele
8.10.1. Review
Investment
Policy
Sibonelo
Mbele
% Revised
policy
0 0 A
Sibonelo
Mbele
8.10.2. Review
borrowing for
implementation
of capital
programme
Sibonelo
Mbele
% Benchmark
against
prevailing
bond rates
100 100 J please refer to the
attachment for
proof.
Sibonelo
Mbele
8.11.1. Self
Insurance Fund
settlements
Thulani
Ntuli
% Timeous
settlement
of all claims
100 100 J JDE Insurance
Reports.
Claims with final
costs settled.
Similo
Mbongwe
8.12.1. Maintain
and update
deadline
monitoring
system
Patrick
Chami
% Achieveme
nt of all
statutory
deadlines
for Treasury
Cluster
100 L No results
reported
8.9. Efficient
Fleet
Management
8.10.
Investment
Management
8.11. Asset &
Liability
Insurance
Cover
8.12.
Deadline
Monitoring
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Unit Of
Measure
Annual
Target as
at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken
to improve
Performance
Means Of
Verification/Evid
ence
Comment PME
Comment
Sandile
Mnguni
8.13.1. Submit
financial
statements in
compliance with
MFMA for the
previous
financial year
Yogeeta
Rayan
8.13.1.1.
Submission of
eThekwini's
AFS 2015/2016
Yogeeta
Rayan
% 31-Aug 100 100 A AFS available for
view on 5th floor,
Corporate
Accounting, FMB
AFS submitted to
A-G on 31st
August 2016 per
legislation
Sandile
Mnguni
8.13.2. Maintain
accurate and
updated asset
register
Zama
Cele
% Compliant
register
0 0 A
Sandile
Mnguni
8.14.1. Manage
Systems and
procedures to
ensure all
creditors paid
within legislated
or contractual
deadlines
Tommy
Hunt
8.14.1.1.
Verification of
SCM
compliance
Tommy
Hunt
% All creditors
paid within
the
legislated
time frames
or per their
payment
terms
100 60 L Implementatio
n of new E1
system and
Scoa
Training of staff
on new system
Payments extract
from E1
Peet
Duplessis
8.15.1. Effective
cash
management
Peet
Duplessis
8.15.1.1.
Banking and
reconciliation of
cash on a daily
basis
Khanyisile
Gama
% All Council
revenue
accounted
for
100 L No results
reported
8.13.
Completion of
Financial
Statements
8.14.
Payment of
all creditors
and
verification of
SCM
procedures
8.15. Cash
Control and
Management
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Unit Of
Measure
Annual
Target as
at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken
to improve
Performance
Means Of
Verification/Evid
ence
Comment PME
Comment
Sibonelo
Mbele
8.16.1. Create
Enabling
Environment for
Renewable
Energy
Generation in
the Municipality
Magashe
n Naidoo
8.16.1.1.
Sustainable
Energy Sector
Development
Magashen
Naidoo
% Progress
Report on
Energy
Sector
Developme
nt Plan
20 20 J eThekwini
Benchmarking
Report, Inception
report
Sibonelo
Mbele
8.16.2.
Demonstration
of the viability of
PV solar system
Magashe
n Naidoo
8.16.2.1. EOS
solar
photovoltaic
project
Magashen
Naidoo
% Installation,
Maintenanc
e and
monitoring
of the PV
systems
20 15 L Partially due to
rainy weather
there were
some delays
during the
installation
period. Other
delays stem
from a
mismatch of
assessments
and ToRs for
construction.
Better linkage
of ToRs for
construction
and
assessments
undertaken are
needed.
Photographs of
actual installations
This is a pilot
project, and the
learning curve is
bound to be steep,
but the current
under
achievement will
be achieved in Q2.
Sibonelo
Mbele
8.16.3.
Monitoring the
greenhouse gas
emissions of the
Municipality
Magashe
n Naidoo
8.16.3.1.
Greenhouse
gas emissions
inventory
Magashen
Naidoo
% Develop
greenhouse
gas
emissions
inventory
for 2015 - at
least 80%
complete
20 20 J 2015 GHGEI
Progress Report
A lot of these
tasks run parallel,
it is not unusual for
such a project, for
data collection to
run for months
from initiation
(especially when
quality is a key
factor and the data
is submitted from
internal/external
people that we
have no authority
over).
8.16.
Municipal
Energy
Efficiency,
Saving &
Strategy
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Unit Of
Measure
Annual
Target as
at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken
to improve
Performance
Means Of
Verification/Evid
ence
Comment PME
Comment
Similo
Mbongwe
8.17.1.
Monitoring of top
10 risks for the
Cluster: Advise
and assist units
within the
cluster on risk
management
issues and
report back to
Risk
Management
component on
progress.Monito
ring
implementation
of action plans
on the Risk
Register for the
current year
Vikash
Deeplal
Number Produce a
quarterly
risk report
to manage
all top 10
cluster risks
and keep
them within
acceptable
levels
1 L No results
reported
8.17. Risk
Management
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Unit Of
Measure
Annual
Target as
at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken
to improve
Performance
Means Of
Verification/Evid
ence
Comment PME
Comment
Similo
Mbongwe
8.18.1.
Performing bank
reconciliations
for all accounts
on a monthly
basis and
resolving any
non reconciling
items timeously
Vikash
Deeplal
Number Performanc
e of 12 sets
of Bank
Reconciliati
ons
(monthly)
by the 10th
working day
after month
end
3 L No results
reported
Similo
Mbongwe
8.18.2.
Performing
payroll
administration
duties:
Processing
salary payments
and any other
related third
party payment
transactions on
time.
Vikash
Deeplal
Number Perform 12
sets of
Payroll
Reconciliati
ons
(monthly)
together
with the
processing
of all Salary
and
Statutory
Payments
in line with
policies/
legislation
3 L No results
reported
8.19.1.1.
Procurement
Scheduling
Andre
Petersen
% Monitoring
and
producing
monthly
schedule/co
ntract
register.
100 100 J Evidence
attached on the
system
8.18.
Reconciliation
s and Pay
Admin
8.19.
Effective,
efficient and
economical
SCM
Andre
Petersen
8.19.1.
Contracts
Management
Andre
Petersen
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Unit Of
Measure
Annual
Target as
at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken
to improve
Performance
Means Of
Verification/Evid
ence
Comment PME
Comment
8.19.1.2. JDE
contracts
module
Sandile
Ngcobo
% All
registered
contracts
managed
through
JDE
module
100 100 J Contract Register,
BAC Captured
Andre
Petersen
8.19.2. ISO
9001
Accreditation
Rejoice
Shezi
% Readiness
assessment
and rollout
programme
in place
10 10 J CIPS Progress
Report, Minutes of
SCM
Management
8.19.4.1. Letters
of awards
Andre
Petersen
% All letters of
award
issued
within 21
calander
days from
the date of
finalisation
of award.
60 60 J Report, (Entire
evidence sent to
PME Unit via
email)
8.19.4.2.
Reports to bid
committees
Andre
Petersen
% All reports
verified
within 10
working
days
100 100 J Schedules
8.19.4.3.
Reports to
Finance and
Procurement
Committee and
Auditor
General.
Andre
Petersen
% All reports
submitted
within
statutory
deadlines
100 100 J July Report,
August Report
and September
Report
8.19.4.4.
Review of SCM
Policy
Andre
Petersen
% Amended
Policy
approved &
in place by
30 June
2017
0 0 A
8.19.
Effective,
efficient and
economical
SCM
Andre
Petersen
8.19.1.
Contracts
Management
Andre
Petersen
Andre
Petersen
8.19.4.
Continuous
Improvement
Andre
Petersen
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Unit Of
Measure
Annual
Target as
at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken
to improve
Performance
Means Of
Verification/Evid
ence
Comment PME
Comment
Andre
Petersen
8.19.5.
Blacklisting
Andre
Petersen
8.19.5.1.
Blacklisting
Committee sits
on a quarterly
basis and
implements the
Blacklisting
Policy
Andre
Petersen
Number Quarterly
meetings of
Committee
held,
subject to
there being
issues to
consider
1 0 L There was no
item to be
discussed by
the committee
Chair of the
committee will
call for meeting
only if there is
item that need
to be discussed
Bid Committee did
not sit.
Similo
Mbongwe
8.20.1. Review
of Standards
operating
procedures for
Treasury Cluster
Patrick
Chami
Number 4
department
s reviewed
in the year
1 L No results
reported
Similo
Mbongwe
8.20.2.
Undertaking of
Special Projects
within Treasury
Cluster - to
improve service
delivery to other
units
Patrick
Chami
Number 2 special
projects to
be
completed
within
agreed
timeframes
0 0 N/A
8.19.
Effective,
efficient and
economical
SCM
8.20.
Effective and
efficient
processes
Programme Programme
Driver
Project Project
Manager
Sub Project Sub
Project
Owner
Unit Of
Measure
Annual
Target as
at
2016/2017
Quarter 1
Target as at
30
September
2016/2017
Quarter 1
Actual as at
30
September
2016/2017
Indicator Reason For
Variance
Steps Taken
to improve
Performance
Means Of
Verification/Evid
ence
Comment PME
Comment
Keith
Matthias
8.21.1. Ensure
capital provision
spend for Real
Estate
Blocksum iro
property
acquisitions
Clive
Munien
% 100%
spend of
capital
provisions
(reflects %
spend of
the capital
blocksum)
50 8 L Due to the new
Council
coming into
operation late
in the quarter,
we were
unable to get
the necessary
authority for
expropriations
and payments.
Further, due to
labour issues
affecting the
Acquisitions
Branch, there
is now also a
lack of
qualified,
experienced
valuers to
provide
support.
To try and get
most of the
outstanding
matters though
in the next
quarter and
have started
engaging with
labour.
Refer to attached
spreadsheet from
our departmental
accountant who
obtained an
extract from the
system.
8.21. Secure
property and
property
rights
necessary for
capital
projects