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10th Anniversary 1999 - 2009
Importing Data from Banner into the NCAA CAi System
General Announcements:
Please turn off all cell phones/pagers If you must leave the session early, please
do so as discreetly as possible Please avoid side conversations during the
session Questions will be answered …..
Thank you for your cooperation
Indiana University of Pennsylvania
14,638 Students 100,000+ Alumni 1,650 Employees Over 100 Majors 40 Masters Programs 8 Doctoral Programs 3 Campuses/1 Center
Agenda
Review of past methods for entering data into the CAi (Compliance Assistant Internet) program
Explanation of the request for enhancement Research and Development Overview of current procedures
Past Practices
100% manual procedures by the Registrar’s Office
Student data manually entered into CAi by the Athletics Department
Population Selections ran to get listings of students by sport
Data about each student manually gathered and entered into CAi
Request for Enhancement
The NCAA online system includes functionality for importing a file in XML format
Process improvements requested included an automated process to gather data and format it properly for loading into the CAi system
These enhancement would greatly improve the current process and ensure accuracy of the data
Research and Development
Worked directly with an employee from NCAA
Items provided by NCAA for review: XML Schema Sample XML Load Document User Guides Data Mapping Document
XML File Details
The NCAA provided the XML Schema to use when creating the file to load
Along with the schema, they also provided a sample load file to reference
XML Sample File
Data Element Mapping Document
Data Element Mapping
Banner Job Submission Process
A Banner process (SWPNCAA) was created to pull the information and format it into the correct XML layout
SWPNCAA uses a population of students defined in a population selection
Data is pulled from the various Banner tables for each student and written to the XML file
Program Logic and Notes
Basic process flow XML Headers are written Selection of students is pulled Data for each student is gathered Data is transformed to meet NCAA
requirements Data is written to the XML file XML file is FTP’d to a location for the
Registrar’s office to access
Program Logic and Notes
Things to consider Some fields need to be converted to NCAA
standards for importing Level Codes – need to be FRESHMAN,
SOPHOMORE etc Term Codes – NCAA has their own format for
terms. Banner term codes need to be translated to this format
Both your Organization ID and password AND an import user id and password need to be included in the file. We created a generic import user to use in the program
Current Procedures
The Athletics Department manually enters basic biographical data for each athlete into CAi at the start of the term
The Registrar’s Office populates CAi at the end of the term with Degree Progress Data by running SWPNCAA
Before running SWPNCAA, a population selection is ran to select students by sport.
Population Selection
Job Submission Parameters
Future Development
Currently only loading Degree Progress screen data
It is possible to load data from any screen within CAi
All data elements are outlined in the XML Schema
Resources
NCAA Compliance Assistant Resource website:
http://www.ncaa.org:80/wps/ncaa?ContentID=2218
Open to the Floor
Questions? Comments?
Contact Information
Erika Bracken
Indiana University of Pennsylvania
724.357.1914