Aide-Memoire
INDIA: Himachal Pradesh State Roads Project [Ln. 4860-IN]
Implementation Support Mission (Nov 22-26, 2015)
EXECUTIVE SUMMARY
A World Bank mission visited Himachal Pradesh during November 22-26, to review and evaluate the
implementation progress towards the likelihood of achieving the project development objectives, and to
provide support to the Government of Himachal Pradesh (GoHP) in the implementation of the Himachal
Pradesh State Roads Project (HPSRP).
The achievement of the Project Development Objective is rated Moderately Satisfactory and
Implementation Progress rating has been maintained Moderately Satisfactory on account of the overall
progress of project activities.
1. STATUS OF THE OVERALL PROJECT
The pace of the project is mixed- some road works and bridges have progressed well while the largest
contracts are moving slow. As the progress has been achieved since the last mission was due to the works
done in the last two months, there seems to be a scope for further improvement in the pace.
Component-1 comprising of upgrading core road network completed 8 out of the 14 contracts, of which
two of them joined this category after the last mission in May 2015. The ongoing 4 large packages are
critical for the overall project progress. While two of these contracts in package 6 are making reasonable
progress, the two other contracts in package 5 however are moving slowly with an estimated slippage of 17
months. The implementation of the remaining two civil works packages is satisfactory. It is now inevitable
the package 5 contracts run beyond the loan closing date i.e. June 30, 2015.
Component-2 comprising of core road network maintenance and related institutional development
activities have shown marked improvements- over 95% of the periodic maintenance are completed, over
50% of the planned performance based maintenance contracts have been awarded and the remaining
contracts to be awarded by the end of March 2016. The component has also shown good progress in most
of the institutional development activities while some others need to speed up.
Disbursement from the Bank in FY 16 is nil but expenditure for the same period - Rs 1630 mil (about $25
mil) has been booked but no disbursement claim against it has been made from the loan. Hence, the total
disbursement to date remains about $191 million (68%) out of the total loan of $281.7 million. Disbursing
the entire outstanding $91 million loan in FY16 is unlikely. GoHP submitted a request to the DEA for an
extension of the loan period, which is yet to be forwarded to the World Bank. During the tripartite
portfolio review meeting held following the mission DEA agreed to close the original loan of $220 million
and extending the additional loan of $61.7 million.
1.1. Component-1 Core Road Network Upgrading
The rating for this component is maintained moderately satisfactory. The rating takes in to account the
substantial completion of packages 4 and 9 and the modest progress shown in package 6 (i) and 6(ii). The
overall physical progress as of end October 2015 was 66%, a 6% increase since the last mission. However
the rating may well be revised downwards in the next review if the current slow progress in package 5(1)
and 5(2) contracts cannot make a quick turned around. The project has secured almost all the required land
acquisition and forest clearances. About 353 km out of the total 435 km of project roads have been laid
with dense bituminous macadam or bituminous wearing course, providing a good riding surface to the road
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INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
2
users. Packages 1, 2, 3, 4, 7, 8, 9 and 10 have been substantially completed and taken over, with packages
4 and 9 added to the list since the last mission. The large contracts 5-I, 5-II, 6-I and 6-II need to increase
pace manifold, or would slip over beyond their contractual completion as well as the loan closing dates.
RIDC/CSC need to closely and rigorously monitor the deployment of appropriate type and quantity of
resources by the contractor and their efficient utilization. There is also no substitute to the higher
management of PWD in overseeing progress and support the project as needed.
1.2. Component-2 Core Network Maintenance and Management
The rating of this component has been maintained Moderately Satisfactory. The component envisages
that (i) about 2000 km of Core Road Network (CRN) roads will be maintained through (a) periodic
maintenance and minor rehabilitation and; (b) piloting performance-based maintenance contracts; and
improvement of road accident black spots on priority corridors; (ii) implementing key institutional
strengthening activities. Highlights of progress are as follows.
1.2.1. Core Road Network Maintenance: periodic maintenance of 1409 km of roads in CRN has been
completed- achievement of 71 km since the last mission; works in about 72 km of roads is in progress.
Performance Based Maintenance Contracts (PBMC) - 3 contracts under implementation and 2 under
procurement stages- to be awarded by end March 2016. . Accident black spots improvement works-
good progress was made; 18 out of 25 packages are completed so far and 8 are ongoing.
1.2.2. Institutional Strengthening Activities (i) The development of Road Accident Database
Management System (RADMS) has been completed and rolled out to all districts, will be rolled out across
the entire state as planned in August 2015. (ii) Road maintenance financing mechanism – no progress since
the last mission; (iii); RIDC’s taking over of the management of the CRN: no further progress since the last
mission. (iv) E- Based Project Management System- The system has been developed, data entry is in
progress but extremely slow. Sustainability with regard to (i) the size of data required vis-à-vis current
capacity and (ii) appropriate unit responsible for data collection has to be re-thought.
1.3. Social and Environment Management
Environmental Safeguards: The implementation of environment management activities/works is
upgraded to Moderately Satisfactory on account of some improvements made to address a longlist of
Bank’s observation in the last missions on noncompliance to the environmental safeguard requirements.
There are however some issues still recurring and need to be attended diligently including the sequence of
earthworks and related protection works, controlling the dust nuisance and work zone and road traffic
safety.
Social Safeguards: Overall implementation progress of social safeguards is Moderately Satisfactory. The
field visits in five packages revealed good attention to land acquisition and R&R settlement. However
updating of R&R records in terms of the amount of disbursement award and payment has to be improved.
A few cropping LA issues needs to be dealt with. The impact of R$R effort on the livelihood of PAPs
should form part of the user satisfaction survey
1.4. Procurement and Financial Management
Procurement is rated Moderately Satisfactory. The mission noted that most of the procurement activities
have been completed. The remaining two including PBMC and two consulting services should be
concluded as soon as possible.
Financial Management is rated Satisfactory. Disbursement from the World Bank as on April 30, 2015 for
IBRD 48600 is USD 190.9 million which represents 86.7% of the loan of USD 220 million. Disbursement
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
3
under additional financing IBRD 81990, which became effective on March 8, 2013, is NIL. The project
progress has to substantially improve to make use of the additional loan, which remained undisbursed for
21 months.
1.5. Project Cost and Disbursement
There would have been possible cost savings on the undisbursed amount of the foreign currency allocation
following the depreciation of INR against US$. The saving was estimated at INR 1159m; however this
saving would be offset by the increase in the project costs due to rebidding, change in scope, additional
works and price escalation. The total revised cost of the project
The undisbursed Bank loan about US$ 91 million is huge to spend in the remaining 7 months. The project
would likely to require a minimum of one more year beyond the loan closing date - June 30, 2016. PWD
informed the mission GoHP’s intention to request through DEA, extension of the loan period. The
mission clarified the Bank will take a call as and when the request is received. During a tripartite meeting
(DEA, Implementing Entities and World Bank) held in Delhi on December 10, 2015, the option of closing
the original loan of $220 million on the current closing date, while extending the additional financing
$61.7 million by one more year was discussed.
Key Agreed Actions from the Current mission
S. No Item Action Timeline
Component 1- Core Network Improvement Component
1. Package 1 bridges Good progress, with some sign of slippage. Speed up the
work
RIDC/CSC/Contractor need to finalize (i) the inclusion of
one bridge not clearly captured in the contract (ii) finalize
the variation instructions and setting rates for un-itemized
(new) works, (iii) agree on revised project cost which
should be the basis of progress reporting
Immediately
(i)immediately,
(ii) Dec 15,
2015; (iii) Dec
15, 2015
2. Package 3 Complete the long overdue INR 15 lakhs work Dec 31, 2015
3. Package 4 RI measurement, joint inspection, DLP kicks in Dec 31, 2015
4. Package 5-I and 5-
II
PWD to hold a discussion with CCC’s management at the
higher level to decide on modalities to speed up the works
and clarify the administrative/contractual recourses
available should progress remain slow.
Share with the World Bank the agreed modalities to the
World Bank information.
Nov 27, 2015
Dec 4, 2015
5. Revise a resource-based work program to achieve the
below milestones by June 30th
, 2016
Nov 30, 2015
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
4
S. No Item Action Timeline
6. Package 5-I Earthwork- entire stretch (18.5 Km as per the scope)
Subgrade- entire stretch (39 km as per the scope)
Sub base - 30 km out of the scope 40 km
WMM and DBM - 25 km out of the scope 40 km
Major structures - complete 4 out of the scope 7
Cross drainage - 100 nos. out of the scope 218 nos.
Package 5-II
Earthwork- entire stretch (25 Km as per the scope)
Subgrade- 25 km out of the scope 32 km
Sub base - 25 km out of the scope 32 km
WMM and DBM - 25 km out of the scope 32 km
Major structures - complete 4 out of the scope 7
Cross drainage - 100 nos. out of the scope 115 nos.
June 30th
, 2016 (to
be reviewed in
May 2016 mission
on prorata basis)
7. Ensure daily watering of dust or RIDC look for other
options to avoid the nuisance
Immediately
8. Attend to the road maintenance - or RIDC look for other
options to keep the road traffic worthy
Immediately
9. Remove the balance excavated material to designated,
prepared and approved disposal sites, failure by the
contractor to do so, opt for sub-contracting
December 15,
2015
10. Aim for physical progress 55%
June 30, 2016
11. Revise a resource-based work program to achieve the
below milestones by June 30th
, 2016
Nov 30, 2015
12. Package 6-I Earthwork- entire stretch (17 Km as per the scope)
Subgrade- entire stretch (17 km as per the scope)
Sub base - entire stretch (17 km as per the scope)
WMM and DBM - entire stretch (17 km as per the scope)
BC - entire stretch (17 km as per the scope)
Major structures - complete all 5 as per the scope
Cross drainage – all 50 nos. as per the scope.
Package 6-II
Earthwork- entire stretch (15 Km as per the scope)
Subgrade- 24 km as per the scope
Sub base - 24 km as per the scope
WMM and DBM - 24 km as per the scope
Major structures – complete all 6 as per the scope
Cross drainage – all 96 nos. as per the scope
April 30th
, 2016 (to
be reviewed in
May 2016
mission)
13. Aim to substantially complete the works May 31, 2016
Component 2 - Core Network Maintenance and Management
14. Periodic
maintenance
complete the ongoing 7 contracts May 31, 2016
15. PBMC and Bio-
engineering
Award Contracts packages 2,3 and 4 March 31, 2016
16. Blackspot
Improvement
Complete the ongoing 7 contracts May 31, 2016
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
5
S. No Item Action Timeline
17. Road Maintenance
Financing
Mechanism
PWD to submit a report on the sustainability of the
existing funding mechanism
Feb 28, 2016
18. RIDC’s expanded
mandate
PWD to submit a report on the organization structure its
administrative functional manual
Feb 28, 2016
19. HPSRP-II Assign a core, full time team-re: LA, selection of a DPR
consultant and design review, bidding document
preparation and overall project preparation
Dec 31, 2016
Prepare project implementation schedule and operation
manual
Jan 31, 2016
Feb 28, 2016
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
6
DETAILED AIDE MEMOIRE
INTRODUCTION 1. A World Bank mission visited the state of Himachal Pradesh during November 22-26, 2015, to
review the progress made since the last mission and support the implementation of the Himachal Pradesh
State Roads Project (HPSRP). The mission visited a number of project sites and held extensive discussions
with officials and engineers from the Public Works Department (PWD) and the Himachal Pradesh Roads
and other Infrastructure Development Corporation (RIDC). The mission wishes to thank them for their
hospitality and collaboration.
2. This Aide-Memoire (AM) summarizes the findings, recommendations, and agreements reached
during the mission. It includes 14 Annexes (including status of actions agreed during previous mission in
Annex 3 and a list of agreed actions during the current mission in Annex 4). The main findings and
actions to be taken, an update of actions agreed during the last mission, were all discussed with PWD and
RIDC at a wrap-up meeting in Shimla on November 26, 2015.
II. KEY PROJECT DATA & PERFORMANCE RATING
Table 1 Key Project Data & Performance Rating
Key Project Data Project Performance since the last mission
Total Project Cost (PAD): US$ 401 million Project Development Objective: MS
Loan Amount:
-Original Loan: US$220 million
-Additional Loan: US$61.7 million
Implementation Progress: MS
Bank Board Approval Date:
-Original Loan :June 5, 2007
-Additional Loan: October 25, 2012
Project Management: MS
Effectiveness Date:
-Original Loan: October 5, 2007
-Additional Loan: April 2, 2013
Procurement: MS
Loan Closing Date: June 30, 2016 Financial Management: S
Project Age: 101 months Environmental Safeguards: MS
Loan Disbursed: 67.8% (US$ 190.9 million) Social Safeguards: MS
Loan Committed: 96% Flags: (one) Country Record Ratings: HS=Highly Satisfactory; S=Satisfactory; MS=Moderately Satisfactory; MU=Moderately Unsatisfactory; U=Unsatisfactory; HU=Highly Unsatisfactory
3. Project Development Objective (PDO).The development objective of the Project is to reduce
transport costs and to improve traffic flows on priority segments of the core road network of Himachal
Pradesh. This objective is to be achieved through a package of prioritized infrastructure investments and
improved management practices. The indicators to measure performance in achieving the development
objective are: (i) condition of the core network; (ii) speeds on the project upgrading roads; (iii) fatal
accident rate on the state highways; and (iv) the level of road user satisfaction on the core network. The
mission together with the GoHP reassessed the Project Development Objective (PDO) and concluded that
the PDO remains valid and it is likely to be substantially achieved by the end of the project. The progress
in achieving these performance indicators is presented at Annex 1.
4. Based on the progress of performance indicators, the progress in achieving the PDO is maintained
Moderately Satisfactory. The two PDO indicators namely increased average speed on the completed
roads and user satisfaction surveys have progressed well while the indicators -percentage of network in
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
7
poor condition and fatalities in road accident are yet to come down markedly to achieve the end project
targets.
Table 2 Outcome Indicators
Outcome Indicators Baseline Target Value
by Mid-term
Target
Value by
completion
Value/Status of performance
indicator
% of the entire core network
(~4,000 km) in poor condition 40% 30% =< 10% 24.3% (851/3501)
Average speeds on the WB
financed roads, which received
upgrading, predicted using HDM-4,
(% increase)
25 kmph
25% for
completed
stretches
25% for
completed
stretches
298 km out of 435 km of roads
(69%) of road stretches have
been completed and speeds on
these roads have increased by
more than 52%.
Death rate on HP state highways
(number of deaths involved in
traffic accidents/1,000 veh)
2 =<2.0 =<2.0
0.2781 ((271/974 for year 2014-
15) registered vehicle data is
yet to be updated by the
Transport Department.
Level of road user satisfaction with
the entire core network, index 1-5 1.5 2 3
3.57 (MTR value; a second
survey will be done in August
2015)
III. DETAILED PROJECT IMPLEMENTATION
Overall Implementation Progress: The Project consists of two components. The overall Implementation
Progress is rated as Moderately Satisfactory and the details are as follows.
Component – 1: Core Network Improvement Component (Moderately Satisfactory):
5.1 Overall: The MS rating was maintained owing to the average rate of progress in civil works,
i.e. about 10% since the last mission and the completion of two more contracts namely package 4 and 9
bringing the total completed packages to 8. However given the short period remaining in to the contracts
two critical packages 5-I, 5-II, are less likely to be completed. However the progress in packages 1-
Bridges, 6-I, 6-II and 7-B, promises their substantial completion before the loan closes on June 30, 2016.
Improvement in quality, better site management and compliance to environmental and social management
are to be given sufficient attention as physical progress start to speed up.
5.2 Highlights: As of the current mission, eight out of 14 contracts namely contracts 1, 2,3,4,7,8,9
and 10 have been completed and taken over by PWD. Out of the ongoing six contracts, two are bridge
contracts along packages 1 and 7 roads. The overall physical progress of civil works is 70% compared to
60% in May 2015. Given the prolonged wet season since December 2014 and the works started as late as
April in many sites, the progress is considered reasonable.
5.3 Contract 1: completed with exemplary quality and handed over to the RIDC in December 2014.
Defect liability period will be over in December 2015, no serious defects have been observed, as built
drawings have been submitted to the Employer.
5.4 Contract 1-B bridges: This contract consisting of 6 bridges and 2 minor drainage structures with
approach works has been awarded in August 2014 and works commenced in October 2014. The
1 This has shown a slight increase from last mission
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
8
contractor’s progress in mobilization, organization of the site and programming of works has continued to
be satisfactory and the physical as well as financial progress is about 31% an increase of 16% since the last
mission.
5.5 Package 2 has been completed and a final taking over has been made by RIDC, disputed
contractor’s final payment has been amicably settled and payment is being processed.
5.6 Package 3: The package has been substantially completed with some Rs15 lakhs works
remaining and to be subcontracted.
5.7 Package 4 and the realignment section. The Contractor completed all works on the main and
realignment works. Plans to carryout joint inspection and provisional taking over was agreed to be
finalized by December 31, 2015.
5.8 Package 5-I ad 5-II: a substantial increase in resources has been noted but still require more
given the short period remaining in to the contracts. In addition an efficient use of the existing resources is
very important to increase outputs of earthwork, crushing and drainage structures operations. The progress
of this contract is one of the key factors determining how the entire project would be positioned at the loan
closing in June 2016. The top management of the contractor’s company met following the mission and
broadly agreed on how to ramp up progress in the coming weeks and months.
5.9 Packages 6-I and 6-II: the contractor continued on the good progress on earthwork and drainage
structures, the contractor has also picked up progress on pavement works but needs to speed up to
complete the works within the contractual completion period. If not by the completion date in March
2016, it is highly likely the contract will be completed by the loan closing date.
5.10 Package 7: new bridge works has been progressing well, the substructure works are moving in
full swing. The contract is likely to be completed as per the plan provided that the current pace of progress
is maintained.
5.11 Package 8 has been substantially completed and already taken over a year ago. Payment was
suspended on account of some surface cracking observed in few stretches and difference of opinion on
final quantities between the CSC/RIDC and the Contractor. Amicable settlement for disputes on a set of
financial claims by the contractor is ongoing, RIDC hopes settlement in the coming one month or so.
5.12 Package 9 was substantially completed and provisional taking over followed by joint inspection
is planned for end December 2015.
5.13 Package 10 completed 3 years ago and all pending claims have been settled.
Component– 2: Core Network Maintenance and Management (Moderately Satisfactory):
5.14 The rating for this component is maintained Moderately Satisfactory. Now three PBMC
contracts have been awarded and under implementation. Important lessons are being drawn from these first
batch of contracts and being taken into account in the design of the second batch of three contract, which
will soon be tendered and awarded by end march 2016. On the institutional development front, following
the issuance of a notification by GoHP to implement the transfer of the core road network to RIDC, not
much has been done since the last one year. The state had drafted a road policy that emphasizes on
maintenance and its funding mechanism, which was considered a good first step, however establishing the
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
9
actual move to the mechanism did not get much traction. Establishing a sustainable road maintenance
funding mechanism and evolving RIDC into an agency to manage the core road network are activities
agreed during the negotiations of the additional financing to be implemented by PWD. The update of the
status of each activity under Component 2 is highlighted as follows.
5.15 Periodic maintenance: All the planned 1480 km periodic maintenance works phased in three
tranches have been procured. Tranche 1- 532 km and Tranche 2- 517 km works have been completed. In
Tranche-3 the maintenance of 360 km roads was completed, which brings the total of the three tranches to
1409 km out of the total planned 1481 km. Works on 7 packages of 72 km is ongoing and is expected to be
completed by End January 2016.
5.16 Long Term Performance Based Maintenance Contract (LTPBMC). Three packages (220 km
out of planned 446 km) in Mandi, Hamirpur and Shimla zones have been awarded. Two contracts in
Kangra and Hamirpur zones, which include long term bio-engineering slope stabilization works, are under
procurement and will be awarded latest by March 31, 2016. The PWD maintenance units are drawing
important lessons from the implementation of the three contracts to improve on the two contracts under
procurement.
5.17 Black spot improvement. 25 blckspot improvement works have been packaged in 9 contract and
awarded. As of November 18 works have been completed successfully and 7 works are ongoing slated to
be completed before May 31, 2016. As agreed in the previous missions RIDC has now started to collect
crash data after the improvement in line with the same format used for the baseline, prepare a report about
the change in crash incidences and formulate the lessons learnt to inform the design of similar initiatives in
the future. Initial data shows signs of improvement on crashes, but could not be conclusive as the data is
only for short periods and need to be observed at least for a year at each black spot.
5.18 Road Accident Database Management System (RADMS). The Consultants for establishing
RADMS has completed the development of the system in all districts. The RADMS is now in place and
being implemented in all districts which is going very well. TRL has done a good work on monitoring data
quality which was an issue to some extent initially, and now being resolved and quality is almost at the
desired level. Thee data entry module for Health & Family Welfare department remains a challenge as the
department is yet to fully subscribe into the system. An Accident Management Cell (ADMC) is
functioning well from the office of the Director General of police. Four police personnel who are quite
well versed with RADMS are making up to date data entry pertaining to the two pilot districts. These
officers can be used as key resource persons for training and troubleshooting in the days ahead. The
following action need to be taken.
Distribute the additionally procured tablets to the intended units
Provision of Sim to ADMC by December 1st week
Discuss and decide the Possibility of hosting it in ac loud server – December 15t
Follow up the GIS to be installed through PMGSY to link it with RADMS
Explore the possibility and make a decision to purchase a google map to run the RADMS
– Dec 15.
Table 3 Road accident records
Year
Total number of registered
vehicles [as on March of
the year]
Number of fatalities due to road
accidents on state highways during the
year [from 1st July of previous year to
30 June of the current year]
Death rate on HP state highways
(number of deaths involved in
traffic accidents/1,000 vehicles)
2009 522,983 281 0.54
2010 583,673 286 0.49
2011 621,714 322 0.52
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
10
2012 766,959 244 0.32
2013 974563 241 0.24
2014 974563 271 0.278
5.19 Road Maintenance Financing. A year ago PWD shared with the Bank team a draft road policy
which included road maintenance funding. Further PWD agreed to carry out an assessment of the existing
maintenance situation and funding mechanism through an independent consultant with the objective of
identifying the scope for improvements and eventual implementation. PWD preferred to do it in-house and
submitted a report, but the report lacked information whether the funding requirements have been
reasonably met or the sources of funding are sustainable and if not, what needs to be done. No appreciable
steps has been taken so far. In this mission too PWD promised submit a better report and action plan latest
by February 28, 2016.
Table 4 Maintenance budget and expenditure
Year-wise Details of Funds Available/Expenditure incurred for Repair & Maintenance /Salary (Rs. in Crore)
Year
Amount for
Maintenance
of Roads as
per Finance
Commission
Norms
Additional
Grant-in-Aid
for
Maintenance
of Roads as
per Finance
Commission
Norms
Total Total Expenditure for Maintenance
of Roads including Salary
Work
Charged
Gang
Labor
Daily
Waged
Labor
HP
PWD
Salary
Total
Expenditure
for
Maintenance
of Roads
excluding
Salary
% of
maintenance
expenditure
w.r.t. Finance
Commission
norms
1
2 3 4=(2)+
(3)
5 6 7 8 9 = (5)-(6)-
(7)-(8)
10 =
[(9)/(4)]*100
Plan Non
Plan
Total
2006-07 307.39 65.41 372.8 3.1 478.18 481.28 253.31 - 75.25 152.72 41
2007-08 322.76 65.41 388.17 5.09 671.97 677.06 417.19 - 90.89 168.98 43.5
2008-09 338.89 65.41 404.3 0 685.58 685.58 394.2 - 90.2 201.18 49.8
2009-10 355.84 65.41 421.25 132.22 756.31 888.53 456.74 - 106.84 324.95 77.1
2010-11 373.63 65.41 439.04 108.02 957.53 1065.55 559.24 - 132.99 373.32 85
2011-12 392.314 89.33 481.64 50.05 1157.45 1207.5 692.13 20.68 170.06 345.31 67.4
12-13 411.93 102.36 514.29 36.66 1123.55 1160.21 650.32 21.89 146.8 341.2 66.3
13-14 432.53 115 547.53 51.78 1047.81 1099.59 611.87 20.46 145.27 321.99 58.8
14-15 454.15 130 584.15 37.62 1326.27 1363.89 748.64 27.26 205.01 382.98 65.5
15-16* 476.86 476.86 24.66 1289.33 1313.99 782.01 27.27 211.18 293.53
5.20 RIDC’s expanded mandate. The GoHP issued a notification to all concerned that RIDC is
entrusted to manage the state’s core road network. PWD thereafter was supposed to prepare an
organization manual for RIDC’s expanded mandate including structures, functions, responsibilities,
workflows, etc. and finalize it by end February 2015. The mission was informed that this is still a work in
progress and the mission was concerned that if PWD is at all interested in this reform as no concrete
actions have been taken so far. The mission once again cautioned PWD that failing on this task would
jeopardize a sustainable maintenance management of the road network. The organizational structure and
the functional manual will now be completed by February 28, 2016 and shared with the Bank after the
GoHP’s approval.
5.21 Project Management System: the consultant hired to develop electronic based project
management system, has completed the system development stage, and the data entry task had started by
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
11
contractors of active packages. The team was concerned that the data collection from each package is
taking longer. The mission felt that the system faced two key challenges in its implementation; (i)
responsible and reliable unit to enter data on time and, (ii) intensiveness of the data at the current capacity.
As part of the consultants post system development responsibility, PWD needs to work with the consultant
to identify a sustainable data collection unit and limit the data collection to the essentials while keeping the
flexibility of the system for future expansion as capacity increases.
Table 5 Summary of linear physical progress
Packages Length (km) Sub-base (km) WMM (km) DBM (km) Wearing Coat (km)
Phase – 1 232 176 163.8 157 148
Phase – 2 203 167 157 156 151
Total 435 343 320.8 313 299
Proportion - 78% 74% 72% 69%
6. Construction Supervision. The mission observed that the performance of the construction
supervision consultants (CSC) has remained to be a concern. The mission suggests the CSC has to pay
attention to the following as its role as an Engineer:
Ensure each contract has a resource based work program, which is a key to manage any civil
works contract, as contractors proved to be weak in this aspect, provide the requisite guidance
for them to produce a realistic work program;
Use the work program to base any communication with the Employer and Contractors,
informing how ahead or behind the actual work progress is w.r.t to the WP, advise if the WP is
no more relevant and its appropriate revision;
Advise the contractor on the adequacy of its human, equipment, material resources in line with
the work program as revised from time to time;
Timely respond to any contractor’s requests for possible variation instruction when required,
process variations including timely issuing the instruction and determining rates for new items,
issuing designs and drawings in a reasonable period of time;
Ensuring the deployment of qualified staff in the CSC’s team;
Produce a quality progress report focusing on every aspect of the contract management, not
merely focusing on physical and financial progress, but the social, environmental, safety, and
construction quality, claims, etc. in a succinct but informative manner;
Revise the cost estimates of each contracts quarterly with appropriate back up for the revisions.
Environmental Management
7. Compared to the mission’s observations in May 2015, environmental management has shown
marked improvement in packages 5-1, 5-2, 6-1 and 6-2. However there are still areas that need attention
and immediate actions including the removal of excavation waste lying in the by-pass section of 5-1, the
consistency in minimizing dust nuisance, work zone safety around structure works, etc. The mission also
concerned by the sequencing of works that hill side cutting activities are far ahead of the required
protection works thereby increasing the risk of land slip in many sections. It is strongly suggested that the
contractors in packages 5-1 and 5-2 boost their protection works capacity to catch up the pace of
earthworks.
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
12
Social Safeguards
8. The implementation of R&R activities is progressing satisfactorily. The field visits in five
packages revealed good attention to land acquisition and R&R settlement. Agreements to complete
remaining LA and R&R as follows: (a) Complete minor LA in Package 5 (1) before end January 2016;
(b) deal with few cropping LA issue for an approach road of a bridge in Package 5(2); (c) restore the
village access roads damaged due to road works in Packages 5 (1) and (2); (d) hire consulting agency for
conducting the R&R Impact Assessment Study before end January 2016; ( e ) update the data base on LA
and R&R before end December 2015; (f) initiate measures for undertaking capacity building and
sustainability measures on LA and R&R in the PWD (see Annex for details).
ICT systems
9. Project management Consultant (for ICT infrastructure): Messer’s WIPRO technology has
been hired to define the software and hardware system requirement for PWD’s computerization. Its scope
includes defining entire IT infrastructure (at HQ in Shimla as well as in all field offices) along business
processes and suggest the IT model for entire PWD. In first phase, consultant will review the existing
infrastructure and processes to come up with “As-is” study report, organize workshops with all
stakeholders to come up with “To-Be” study report and finally deliver “Gap Analysis” report which will
define i) IT infrastructure required ii) proposed application architecture for the application(s) and iii)
business processes required to implement application. The consultant submitted its inception report and
drafted a ToR for the system implementing consultant (SI).
10. The as-is study identified deficiencies in the existing systems, there are many applications
independently running in the PWD system not necessarily talking to each other; data collected manually in
the filed but entered centrally example being RMMS, which however could easily be done at the filed level.
The consultant has submitted its initial report with recommendations. It suggested 25 modules to
efficiently handle the PWD processes. The recommendation provides two options to PWD to choose from:
the option of developing a new system altogether or adopt the e-IHP software earlier developed in other
GoHP departments. The consultant has also drafted the ToR for the SI which was also shared with the
Bank for any feedback. The Bank team felt that sufficient consultation has not been made with HPRIDC
possibly with the wider PWD in deciding the modules and understanding the pros and cons of the two
options suggested by the consultant. The mission underlined that in case PWD opts to adopt the e-IPH in
use by department of irrigation, the following need to be looked in to:
a. e-IPH has total 14 modules, out of these 14 modules only 3-4 modules are currently being
used, remaining modules are not tested so far.
b. PMC consultant has proposed 25 modules for HPPWD and also suggested interface with other
applications for example RMMS, GIS and OMMAS etc. In this case, PWC will still have to
develop 11 more modules and develop interface with other applications.
c. NIC has not shared any documentation related to e-IPH for example user manual, admin
manual and most importantly source code of the application, without source code it would not
be possible to upgrade the existing e-IPH
However, in case if both the department would still like to use e-IPH within PWD, mission
recommends the following:
a. Re-design e-IPH application instead of customizing because e-IPH application has been
developed over the years and technical documentation of e-IPH application is not available
b. Both the department should constitute a committee comprising of members from IPH and
PWD department to develop Scope of Work to upgrade e-IPH for both the departments.
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
13
c. Develop new MIS from scratch, to reduce the development efforts of proposed MIS, use
existing business logic / workflow of 14 modules from e-IPH. In this case, System Integrator
will have to conceptualize, design and develop remaining 11 modules only.
11. Going forward, a detailed discussion on the proposed modules and the options to develop the
system has to be done with PWD and the decision has to be made by PWD. The ToR for the SI should also
be in sync with this decision. Details of the mission findings are in Annex 15.
5.22 Road Accident Management System (RADMS): Road Accident Database Management
System (RADMS). The Consultants for establishing RADMS has completed the development of the system
in all districts. The RADMS is now in place and being implemented in all districts which is going very
well. TRL has done a good work on monitoring data quality which was an issue to some extent initially,
and now being resolved and quality is almost at the desired level. Thee data entry module for Health &
Family Welfare department remains a challenge as the department is yet to fully subscribe into the system.
An Accident Management Cell (ADMC) is functioning well from the office of the Director General of
police. Four police personnel who are quite well versed with RADMS are making up to date data entry
pertaining to the two pilot districts. These officers can be used as key resource persons for training and
troubleshooting in the days ahead. The following action need to be taken:
Distribute the additionally procured tablets to the intended units
Provision of Sim to ADMC by December 1st week
Discuss and decide the Possibility of hosting it in ac loud server – December 15th
Follow up the GIS to be installed through PMGSY to link it with RADMS
Explore the possibility and make a decision to purchase a google map to run the RADMS – Dec
15th
Procurement
12. Procurement performance during the review period is rated as Moderately Satisfactory.
13. This assessment is based on: the performance of the project in the procurement of the following
items during the period of the review: (i) consultancy Services for RMMS, (ii) the feasibility and DPR
consultancy services, (iii) consultancy services for user satisfaction survey and (iv) Performance based
maintenance contracts.
14. There has not been any update in the Procurement plan. The mission reminded that the project
should update when there will be omission or addition to the existing list, changes in the method of
procurement and any other changes of material effect to the PP.
15. Procurement Post review (PPR): The post review of a sample of contracts of “accident black
spot improvements” which were carried out at the zonal level offices has been shared with the PIU.
16. Civil Works: With the latest award of Package 7 Bridge, in December 2014 all the packages of
civil works have been awarded except the two PBMC contracts. Although progress made in various
packages, packages 5-I and 5-II are less likely to be completed by the current contract completion
dates/loan closing date – June 301, 2016.
17. Consultancy Services: The RMMS contract is under negotiations and needs to be finalized. The
finalization of RFP and shortlisting of firms for the feasibility and design services of the proposed second
SH project has taken more than 6 months, this is unacceptable by any standard. The contract for the next
Road User Satisfaction Survey (RUSS) is under negotiations and should be awarded soon so that the
service is delivered before the loan closing
Financial Management
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
14
18. The implementation support mission reviewed the continuing adequacy of the financial
management arrangements at the project and the progress made on the action plan agreed during the
previous mission. The recent developments and key issues are highlighted:
19. Budget and Disbursements: For FY 2015-16, as against the sanction for budgetary provision of
Rs 2,722.10 million, the project has incurred an expenditure of Rs 1,700 million till November 30, 2015.
Disbursement from the World Bank is at USD 190.88 million which represents 86.76% of the loan of USD
220 million. The outstanding balance of designated advance as at November 30, 2015 is USD 12.05
million. This reflects expenditure reported till June 30, 2015.
20. Claims worth Rs 530.70 million for Jul-Sept 2015 and Rs 520 million (bank share: Rs 420
million approx.) for Oct-Nov 2015 shall lead to documentation of the entire outstanding designated
advance balance. The project is regular in submission of IUFRs. Disbursement under additional financing
IBRD 81990, which became effective on March 8, 2013, is still NIL.
21. Finance Staffing: During the previous mission, it was informed to the Bank that it had been
proposed to transfer the work of Finance wing of HPRDIC from HPIDB to in-house staff of HPPWD.
However, it has now been decided that the existing arrangements shall continue and any change in the
existing arrangements shall be looked at only for the second phase.
22. Internal auditor: The existing internal auditors M/s Soni & Rustogi Chartered Accountants
have been appointed for FY 2015-16 in the 80th board meeting held on October 29, 2015. During the last
mission, the project was asked to share the internal audit report for period ended March 31, 2015. The
same was shared during the mission. It was informed to the Bank team that the audit report for the period
ending September 30, 2015 shall be sent to the Bank latest by December 31, 2015.
23. External Audit: The audit report for FY 2014-15, furnished by M/s Anil K Sood & Co, had
been shared with the Bank by the project e-mail dated October 17, 2015. The same has been reviewed and
found to be acceptable. The project has continued to follow sound financial management practices for the
benefit of the project and the entity as a whole.
24. Based on the above, project Financial Management is rated as Satisfactory.
Agreed FM Actions:
Action
Share internal audit report and action taken report for half year ended September 2015
Project Costs, Expenditure and Budget
25. Expenditure as of November 3, 2014 was Rs 1247.5 cr- an increase by about Rs 197 cr. The
expenditure made and projected expenditure is presented below.
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
15
Table 6 Project Costs, Expenditure and Budget
Estimated
Cost at
Appraisal
(2007) (US$)
Estimated
Cost at 20122
(US$)
Expenditure
up to Nov 30,
2015 (Crore)
Forecast for
the next 6
months
(Crore)
Cumulative
Forecast on
June 30, 2016
(Crore)
Upgrading Works 211.18 276.78 1013.7 180 1193.7
Utility Shifting Tree Cutting 1.73 7.99 7.30 0.1 7.4
Compensatory Afforestation 0.86 0.86 10.7 0 10.7
Periodic Maintenance Works 55.97 55.97 190 24 214
Maintenance Works,
Consultancy Services and
Trainings
18.51 18.51 73.2 7 80.2
Land acquisition 12.42 35.72 178.36 0.2 178.56
R&R 2.14 3.87 5.50 0.2 5.7
Incremental cost 0.61 0.61 4.29 0 4.29
TOTAL 303.42 400.31 1483.05 211.5 1694.55
Foreign Currency Saving vis-à-vis Depreciation of Rupees
26. The Indian Rupee depreciated against US$ during 2012/13 by about 20% and stabilized at that
level. Since more than 90% of the contracts are pegged in INR, It was expected that there would be a
saving on the foreign currency portion of the project resources allocated from IBRD. The table below
provides a brief analysis of the effect of the depreciation.
IBRD share of the project cost including additional
financing
($220m+$61.7m)=$281.7m or
INR13,522m
cumulative disbursed amount of IBRD share
when the depreciation stabilized
INR7,728m
IBRD share undisbursed amount when the
depreciation stabilized
13,522-7,728= INR5,795m
Possible savings on the Undisbursed foreign
currency (@20% depreciation)
20%(5,795)=INR1159m
27. While this amount of saving generated from depreciation of rupees, the project cost increased
substantially during this period. Two large contracts namely Packages 5 and 6 were rebid and the award
2 Estimate revised in 2012 led to additional loan of US$61.7million
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
16
amount was higher than the originally envisaged by INR 1693, which more than the saving. In addition the
following events during implementation jacked up the project cost further.
(a) The amicable settlement between the Contractor and Employer to omit and separately rebid the
bridge works from Package 1, to expedite the completion of the entire contract;
(b) 1.3 km stretch of a completed road of Package 4 contract was lost due to a massive landslip in the
Jahu area; and the road had to be aligned and constructed by the same contractor as an addendum
to the contract.
(c) A missing bridge in the original design of package 7 was included to ensure complete
connectivity.
28. Looking at the above situation, if the project will be completed on time, there will rather be a
shortage of resources, and GoHP has to timely allocate budget to cover for the possible gap..
Project Management
29. RIDC Staffing. Though operating with some positions still remain unfilled, RIDC is doing
reasonably well in terms of discharging its responsibility. As more contracts are now coming to an end, it
is inevitable to settle outstanding disputes, RIDC management staff need to be harnessed with dispute
resolution skills including amicable settlement and arbitrations. When RIDC assumes its long term
responsibility of the core road network management function, the staffing has to be entirely revisited as
part of the task to reorganize RIDC to take over the CRN management responsibility from PWD. For the
current project, GoHP is requested to ensure continuity of the project management team.
30. Project Monitoring and Reporting. The mission requested RIDC to continue to use the agreed
Project Report format (which contains 8 excel-based reports and has been agreed at the project appraisal
stage) to monitor project progress. The mission requested RIDC to regularly update the Project Report and
forward it to the Bank within 15 days after every quarter. The Bank has shared with RIDC sample progress
reports and the Bank consultant guided them on outlining the report structure, a sketch report was
submitted in the middle of the mission but was not that useful.
31. Performance Monitoring Indicators (PMI).The mission and RIDC jointly reviewed the PMIs
and updated the value of PMI indicators based on available information. The mission noted that for one of
the outcome indicators to measure increase in average speed in completed roads, RIDC was able to
establish data on baseline and current speed in collaboration with HP Transport Department. The second
user satisfaction survey is planned to be conducted before the loan closing in June 2016. The status of
achievement of the performance indicators is presented in Annex 1.
32. Information Disclosure .The mission reviewed two key transparency aspects on the project i.e.
information disclosure and complaint handling mechanism to deal with various types of complaints. RIDC
continued to handle complaints lodged through the website as well as manually.
33. Compliance with Loan Covenants. The status of compliance of the Project and Loan Agreement
covenants is in Annex 2. All covenants are in compliance.
34. Next Implementation Support Mission. The next full implementation support mission is
scheduled for May 2016.
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
17
IV. ANNEXES
Annex 1 Progress of achievement of performance indicators
Annex 2 Status of compliance of legal covenants
Annex 3 Status of Actions/Activities Agreed During the Last Mission)
Annex 4 Actions/Activities Agreed During this Mission (to be reviewed during next mission)
Annex 5 People Met by the Mission
Annex 6 Mission Comments on Upgrading Works
Annex 7 Mission Comments on Maintenance Works
Annex 8 Details of Social Issues and Agreed Actions
Annex 9 Details of Environmental Issues and Agreed Actions
Annex 10 Financial Management Issues and Actions
Annex 11 Status of Upgrading Works
Annex 12 Status of Maintenance Works
Annex 13 Status of all Consultancy Services
Annex 14 Status of Encumbrance in Upgrading Roads
Annex-15 Computerization of PWD
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
18
Annex 1
Progress of Achievement of Performance Indicators
Outcome Indicators Baseline
Target
Value by
midterm
Target Value
by
completion
Value/Status of performance
indicator
% of the entire core network (~4,000 km) in
poor condition
40% 30% =< 10% 24.3% (851/3501)
Average speeds on the WB financed roads,
which received upgrading, predicted using
HDM-4, (% increase)
TBD in
YR1
25% for
completed
stretches
25% for
completed
stretches
71% of road stretches have
been completed. However,
speeds have increased by more
than 52% on 321 km out of 435
Km. of roads as per Bus Speed
data from transport corporation.
Death rate on HP state highways (number of
deaths involved in traffic accidents/1,000
veh)
2.0 =<2.0 =<2.0 0.34 ((372/1077 for year 2015-
16 up to November, 2015) on
all the roads of the State.
Level of road user satisfaction with the entire
core network, index 1-5
1.5 2.0 3.0 3.57
Component One (Core Network Upgrading):
% of target roads (~ 447 km) of core network
completed upgrading
0% 30% 100% 71 %
% of target roads (~447 km) in excellent
condition (no cracking; IRI < 3.5)
0% 95% 81 %
% of fiscal year contracts let within 120 days
of bidding (after deadline of bids received)
0% 90% 100% In 2014-15 =
Overall: 100%
Upgrading works = No
Procurement
Consultancies = Nil
Maintenance works = One
No.-OPBMC – Shimla Zone,
HPPWD
% of PAPs paid compensation and provided
with R&R assistance
0% 100% for
Phase I
100% for
Phase II
Land compensation progress:
Phase 1=100%, Phase 2 = 99%,
R&R assistance progress: 99%
% survival rate for trees planted under the
Project
0% 50% Periodic Maintenance Works=
28.46%
Compensatory Afforestation of
Upgradation works= 81.36%
% of road users and project construction
worker aware of correct ways of HIV/AIDS
prevention and transmission
10% 30% 50% 74%
Component Two (Core Network Maintenance and Management):
% of target roads (~2,000 km) of core
network receiving periodic maintenance
0% 50% 100% 77% (170 Km. road got
periodical renewal out of
targeted 221 Km. length)
% of performance-based contract packages
executed on target roads (~300 km)
0% 30% 100% 60%- Three Contracts awarded,
4th
(Kangra Zone) work yet to
be awarded and 5th
(Package -2
and 3) Bid to be opened on 29-
12-2015.
% of 20 target locations receiving black spot
treatment
0 30% 100% 72% (18 No. blackspots
improved / completed out of 25
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
19
Nos.)
Full operation of stable road financing
mechanism for the core network (~4,000 km)
Nil Yes Report on assessment prepared
& reported to the World Bank.
Reduction in share of permanent gang labor
costs in total spending on routine and
emergency works
75% 65% 50% 58%
Setting up of Quality Assurance System Nil RIDC (incl. 3
CMUs)
completed
ISO
registration
Completed
Development of Accounting Policies and
Procedures Relating to Road Assets
Nil Complete
d
Recommenda
tion
implemented
RMMS developed and Annual
maintenance plans are being
prepared using RMMS system.
Rolling annual training plan prepared,
implemented and evaluated
Nil Yes Yes Completed
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
20
Annex 2
Status of Compliance of Legal Covenants
Description of Covenant Date
Due Status
GoHP shall maintain the Board of Directors of the RIDC with composition and powers sufficient
to function and direct the carrying out of the Project in a timely and effective manner. Recurrent C
GoHP shall maintain a dedicated team of suitably qualified staff in RIDC both at HQ and in at
least 3 dedicated field divisions, with sufficient resources Recurrent C
RIDC shall prepare EMPs and RAP for Phase II roads in accordance with Operations Manual and
R&R policy, satisfactory to the Bank 4/5/2009 C
RIDC shall implement the Project in accordance with Operations Manual, EMPs, RAPs,
Financial Management Manual Recurrent C
GoHP shall transfer Loan Proceeds to RIDC within 3 weeks of receiving them from GOI Recurrent C
RIDC shall prepare and make public by March 31 of each year starting from 2008 an annual
Road Maintenance Plan for core road network for following FY and implement it in a timely &
efficient manner
Recurrent C
RIDC shall prepare and make public by April 30 of each year starting from 2008 a core road
network condition and traffic survey report and a core road network maintenance achievement
report for the proceeding FY
Recurrent C
GoHP shall have the financial statements audited by acceptable auditors and furnish the Bank the
audited reports no later than 6 months after the closing date for the statements Recurrent C
RIDC shall maintain a financial management system in accordance with agreed requirements Recurrent C
GOI shall make Loan proceeds available to GoHP according to the agreed arrangements Recurrent C
RIDC shall prepare and furnish to the Bank quarterly Project Reports including agreed
performance monitoring indicators no later than 45 days after end of each quarter Recurrent C
All goods, works and services to be financed out of the Loan shall be procured in accordance
with the provisions of the Project Agreement Recurrent C
Prepare project reports for each fiscal year quarter and submit to Bank not later than 45 days after
the end of the period. Recurrent C
Prepare and furnish to the Bank (a) by Nov 15, 2009, a comprehensive Project progress report
satisfactory to the Bank; (b) two(2) impact assessment reports of the implementation of the RAP,
the first by May 31, 2009 and the second within 120 days of completion of all resettlement under
the project
C
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
21
Annex 3
Status of Project Implementation Action/Activities (agreed during the last Mission – May 2015)
Component 1- Core Network Improvement
Component
Due Date Status
1. Package 1,2, 7, 8
and 10
completed, but outstanding bills
need to be settled immediately
June 30 ICB-1:- The CSC has submitted draft final
statement which is under process in the office.
75% amount of work done has been released to
the contractor. All the disputes/issues/claims
have amicably been settled with Contractor and
the same has been approved by BOD (HPRIDC)
in its 79th
& 80th
meeting held on 29-09-2015 &
29-10-2015. As the draft final statement involves
variation in some of the quantities, for which
Final Variation Order has been submitted by the
Engineer (CSC) which is under process in the
office. Balance amount shall be paid on approval
of variation order.
ICB-2:- The CSC submitted draft final statement
by referring the letter of RE vide letter No
BQ_224_PD_4632 dated 21-05-2015 which was
returned vide this office letter No. 944 dated 11-
06-2015. The CSC was requested to expedite the
matter. At present the draft final statement is
pending with Engineer (CSC).
ICB-8:------
ICB-7 & ICB-10:-
All the issues related to payments settled.
2. Package 1 bridges good start, needs to keep
momentum
NA Work is in progress. 31% progress has been
achieved till October, 2015.
3. Package 2 department maintenance is not up
to the mark, the quality of patch
is very poor
The concerned Executive Engineer, HPPWD
Divisions Una & Bangana has been asked to
rectify the maintenance & patch work, vide this
office letter No. 2009-12 dated 22-07-2015.
4. Package 3 INR 30 lakhs work remains but
contractor demobilized, needs to
be completed by any means
June 30 Project Completed.
5. Package 4 the work of 200 m should be
completed, by-pass should be
completed
June 30 Project substantially completed.
6. Package 5-I Complete 20 km bitumen
surfacing and minimum GSB
for another 10 km stretch
June 30
DBM=7.537 Km
GSB=18.4 Km
Raise the stone production to
3000 m3/day
Immediately
Maximum achieved was 1,200 m3/day
Raise the aggregate
production to 2500 m3/day
Immediately
As above
get the mix design and trial
sections done
May 31
done
Ensure daily watering of
dust or RIDC look for other
options to avoid the
nuisance
Immediately
The dust control was not taken seriously and still
a big issue
Attend to the road Immediately RIDC did not take any measure and the road is
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
22
maintenance - or RIDC
look for other options to
keep the road traffic
worthy
not traffic worthy in substantially long sections
Remove the huge excavated
material to designated,
prepared and approved
disposal sites
June 15
There is still a huge amount of material along the
road
Aim for physical progress
45%
June 30
8.82%
Aim for physical progress
60%%
October 31 18.95 %
7. Package 5-II All recommended for
Package 5-I applies here
Complete 15 km bitumen
surfacing and minimum GSB
for another 10 km stretch
June 30
DBM= 8.178 Km
GSB= 10.91 Km
Aim for physical progress
45%
June 30 11.56%
Aim for physical progress
60%
October 31 29.44 %
8. Package 6-I Raise the aggregate
production to 2500 m3/day,
including looking for other
sources of aggregate
Immediately The production of the aggregate is in full swing
and crusher is working 15 hours per day and
producing averagely 1500 m3 of aggregates per
day. Outsourcing of the aggregate is also being
done to meet the gap.
Install asphalt plant and get
the mix design and trial
sections done
May 31
Asphalt plant has been installed and mix designs
also have been approved by supervision
consultant and trial stretch has been done.
Complete 10 km bitumen
surfacing and minimum 7km
GSB
June 30
Different jobs as per detail given below have
been completed upto 20th
November, 2015.
GSB= 8.890 Kms
WMM= 8.020 Kms
DBM= 7.880 Kms
BC= 0.000 Kms.
Aim for physical progress
70%
October 31 55% physical progress has been achieved.
9. Package 6-II Raise the aggregate
production to 2500 m3/day,
including looking for other
sources of aggregate
Immediately The production of the aggregate is in full swing
and crusher is working 15 hours per day and
producing averagely 1500 m3 of aggregates per
day. Outsourcing of the aggregate is also being
done to meet the gap.
Install asphalt plant and get
the mix design and trial
sections done
May 31
Asphalt plant has been installed and mix designs
also have been approved by supervision
consultant and trial stretch has been done.
Complete 10 km bitumen
surfacing and minimum 14
km GSB
June 30
Different jobs as per detail given below have
been completed upto 20th
November, 2015.
GSB= 13.500 Kms
WMM= 10.250 Kms
DBM= 10.000 Kms
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
23
BC= 0.000 Kms.
Aim for physical progress
70%
October 31 49% physical progress has been achieved.
10. Package 8 Settle final statement of
completion
July 15 Draft final statement to be submitted by CSC.
11. Package 9 Aim for physical progress
100%, if not apply
contractual remedies
June 30 90 %
12. Component 2 - Core Network Maintenance and Management
13. Periodic
maintenance Aim to complete the ongoing
seven contracts
March 31,
2016
14.
PBMC and Bio-
engineering
Award Contracts in Kangra
zone,
June 30 Not awarded
Invite bids for Packages 2,3,
7 and 10
June 1st Not awarded
15.
Blackspot
Improvement
Complete the ongoing 7
contracts
June 30 7 completed
2 under progress
Award additional 4 works
New – 6 works
July 31 3 completed
3 under progress
16. RADMS Complete roll out
PWD to hold high level
discussion and get the full
participation
August 31
Immediately
Rolled out all over the State.
of education and health
departments for the system
to properly work
Immediately Review meeting held with Stakeholders on
19/09/2015.
17. Road
Maintenance
Financing
Mechanism
PWD to submit a report on
the functioning of the
mechanism
June 30
18. RIDC’s expanded
mandate PWD to submit a report on
the organization structure its
administrative functional
manual
June 15
19. HPSRP-II Assign a core, full time
team-re: LA, selection of a
DPR consultant and design
review, bidding document
preparation and overall
project preparation
June 1 TOR being revised to attend observation of
World Bank and revised TOR will be sent shortly
for World Bank “NO”
Prepare project
implementation schedule and
operation manual
June 15,
July 15
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
24
Annex 4
Detailed Actions/Activities Agreed during This Mission – November 2015
(to be reviewed during next mission)
S. No Item Action Timeline
Component 1- Core Network Improvement Component
20. Package 1 bridges Good progress, with some sign of slippage. Speed up the
work
RIDC/CSC/Contractor need to finalize (i) the inclusion of
one bridge not clearly captured in the contract (ii) finalize
the variation instructions and setting rates for un-itemized
(new) works, (iii) agree on revised project cost which
should be the basis of progress reporting
Immediately
(i)immediately,
(ii) Dec 15,
2015; (iii) Dec
15, 2015
21. Package 3 Complete the long overdue INR 15 lakhs work Dec 31, 2015
22. Package 4 RI measurement, joint inspection, DLP kicks in Dec 31, 2015
23. Package 5-I and 5-
II
PWD to hold a discussion with CCC’s management at the
higher level to decide on modalities to speed up the works
and clarify the administrative/contractual recourses
available should progress remain slow.
Share with the World Bank the agreed modalities to the
World Bank information.
Nov 27, 2015
Dec 4, 2015
24. Revise a resource-based work program to achieve the
below milestones by June 30th
, 2016
Nov 30, 2015
25. Package 5-I Earthwork- entire stretch (18.5 Km as per the scope)
Subgrade- entire stretch (39 km as per the scope)
Sub base - 30 km out of the scope 40 km
WMM and DBM - 25 km out of the scope 40 km
Major structures - complete 4 out of the scope 7
Cross drainage - 100 nos. out of the scope 218 nos.
Package 5-II
Earthwork- entire stretch (25 Km as per the scope)
Subgrade- 25 km out of the scope 32 km
Sub base - 25 km out of the scope 32 km
WMM and DBM - 25 km out of the scope 32 km
Major structures - complete 4 out of the scope 7
Cross drainage - 100 nos. out of the scope 115 nos.
June 30th
, 2016 (to
be reviewed in
May 2016 mission
on prorata basis)
26. Ensure daily watering of dust or RIDC look for other
options to avoid the nuisance
Immediately
27. Attend to the road maintenance - or RIDC look for other
options to keep the road traffic worthy
Immediately
28. Remove the balance excavated material to designated,
prepared and approved disposal sites, failure by the
contractor to do so, opt for sub-contracting
December 15,
2015
29. Aim for physical progress 55%
June 30, 2016
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
25
30. Revise a resource-based work program to achieve the
below milestones by June 30th
, 2016
Nov 30, 2015
31. Package 6-I Earthwork- entire stretch (17 Km as per the scope)
Subgrade- entire stretch (17 km as per the scope)
Sub base - entire stretch (17 km as per the scope)
WMM and DBM - entire stretch (17 km as per the scope)
BC - entire stretch (17 km as per the scope)
Major structures - complete all 5 as per the scope
Cross drainage – all 50 nos. as per the scope.
Package 6-II
Earthwork- entire stretch (15 Km as per the scope)
Subgrade- 24 km as per the scope
Sub base - 24 km as per the scope
WMM and DBM - 24 km as per the scope
Major structures – complete all 6 as per the scope
Cross drainage – all 96 nos. as per the scope
April 30th
, 2016 (to
be reviewed in
May 2016 mission)
32. Aim to substantially complete the works May 31, 2016
Component 2 - Core Network Maintenance and Management
33. Periodic
maintenance
complete the ongoing 7 contracts May 31, 2016
34. PBMC and Bio-
engineering
Award Contracts packages 2,3 and 4 March 31, 2016
35. Blackspot
Improvement
Complete the ongoing 7 contracts May 31, 2016
36. Road Maintenance
Financing
Mechanism
PWD to submit a report on the sustainability of the
existing funding mechanism
Feb 28, 2016
37. RIDC’s expanded
mandate
PWD to submit a report on the organization structure its
administrative functional manual
Feb 28, 2016
38. HPSRP-II Assign a core, full time team-re: LA, selection of a DPR
consultant and design review, bidding document
preparation and overall project preparation
Dec 31, 2016
Prepare project implementation schedule and operation
manual
Jan 31, 2016
Feb 28, 2016
Annex 5
List of Persons met by the Mission
S. No. Name Designation/ Address
Govt. of Himachal Pradesh
1. Mr. Narinder Chauhan IAS Principal Secretary , PWD, GoHP
2. Mr. Naresh Sharma Engineer-in-Chief , HPPWD, Shimla
RIDC
3. Dr. Thakur Chief Engineer – cum – Project Director, RIDC, Shimla
4. Mr. B.K. Sharma Superintending Engineer, RIDC, Shimla
5. Mr. L.K. Chauhan Social Development Officer, HPRIDC, Shimla
6. Mr. Kulbir Singh Thakur E.E. (CM), RIDC, Shimla
7. Mr. Kulbir Singh Thakur E.E. (P), RIDC, Shimla
8. Mr. Aparna Roheala E.E. (T&D) RIDC, Shimla
9. Mr. Pritam Chand Bandan E.E. (CMU) RIDC, Dharamshala
10. Mr. H.R. Bhardwaj E.E. (CMU) RIDC, Hamirpur
11. Mr. B.S. Dehal E.E. (CMU) RIDC, Una
12. Mr. Rajeshwar Singh Jaswal E.E. (CMU) RIDC, Shimla
13. Mr. S. S. Rana E.E. (Hort.) RIDC, Shimla
14. Mr. D. K. Nag Nodal Environmental Officer
15. Mr. B. S. Chandel Nodal Bioengineering Officer , RIDC, Shimla
16. Mr. Arvind Lakhanpal A.E. (CMU), RIDC, Hamirpur
17. Mr. Rakesh Sharma A.E. (P), RIDC, Shimla
18. Mr. Narinder Chaudhary A.E. (T&D), RIDC, Shimla
HPPWD
19. Mr. M.S. Thakur Chief Engineer, PMGSY, HPPWD
RIDC (Finance)
20. Mr. Anil Kapil Chief Gerenral Manager, RIDC, Shimla
21. Mr. Virender Bhardwaj Manager (Fin. & Accounts), RIDC Shimla
The Louis Berger Group Inc.
22. Mr. Andrew Bogle Team Leader, CSC, LBG
23. Mr. Anoop Kumar R.E. (Pkg. – 3, 4 & 6), LBG
M/S Longjian Road & Bridge Co., China
24. Mr. Diao Zai Xuan Project Manager (Pkg - 1)
M/S C&C Constructions, India
25. Mr. AshwaniDogra Project Manager (Pkg-3), C&C Construction
26. Mr. Pankaj Singh Project Manager (Pkg-5/ICB), C&C Construction
M/S SomDatt Builders Ltd.
27. Mr. Srikrishna Project Director
Consultant for Rural Area Linked Economy (CRADLE)
28. Mr. SurenderParmar Dy. Team Leader, CRADLE
M/S TRL Limited, UK Consultant – RADMS
29. Mr. Subu Kamal Team Leader, TRL
30. Mr. Balu Dy. Team Leader, TRL
M/S Backend Banglore Limited, Bangluru
31. Mr. Srinidhi M/S Backend Banglore Limited
Consultant for Rural Area Linked Economy (CRADLE)
32. Mr. Pranay Kumar Team Leader, CRADLE
33. Mr. SurenderParmar Dy. Team Leader, CRADLE
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
27
Annex 6
Detailed Mission Comments on Upgrading Works
The Component 1 (Core Network Upgrading) of the project envisages upgrading of 437 km of roads in the
Core Road Network (CRN). RIDC initially started implementing this component through 10 contract
packages in two phases. However, in the course of implementation the following changes were made: (a)
packages 5 and 6 performed very badly and were terminated, and later each split into two contracts (5-I, 5-
II, 6-I and 6-II) and retendered; (b) an amicable agreement between RIDC and the contractor led to the
removal of the bridge works from contract 1 and tendered separately; and (c) a missing bridge in contract 7
from the original contract was included in the project and tendered separately; raising the total number of
contracts to 14 (7in phase-I and 7 in Phase-II).
Table: update of progress of civil works
Package
Orig Cont.
Price (Rs million)
Rev.
Cont. price
(Rs
million)
Commencement
Date
Date of Completion
(as per Contract)
Rev Date of
Completion
Fin.
Prog. Nov.
18/15)
INR mil
% Fin. Progress-
Nov. 18/15)
Physical
Progress % Phy. Progress-
Nov. 18/15)
(1) (2) (3) (4) (5) (6) (7)
(8=7/3)
(9) (10=9/3)
Phase I works
1 1264.985 987.7 8-May-08 7-Nov-10 31 Dec.2014 951.20 96.30% 987.7 100%
1-Bridge 659.687 659.687 20-Sept-14 30-Jun-16 -- 191.80 29.07% 205.6 31%
2 979.5 931 06-May-08 13-Nov.-2010 12/12/2012 923.60 99.21% 931 100%
3 1039.38 1023 14 May 2008 13 Feb-11 31-Oct-14 948.70 92.74% 997 97%
4 335 360.85 10 Aug 2008 9 Feb- 10 31-Mar-14 317.10 87.88% 330.5 92%
4 By pass) 58.7 58.7
16-Sept-14 31-Oct.-15 --- 32.90 56.05% 47.7
81%
5 2282.5 2282.5 05 June 2008 04 June 2011 31-Jan-13 496.00 21.73% 546.6
24%
5-I 1794.4 1794.4 01 Jan, 2014 30-Jun-16 30-Jun-16 380.00 21.18% 340 19%
5-II 1433.17 1433.17 23-Dec-13 22-Jun-16 22-Jun-16 407.30 28.42% 422 29%
Phase II works
6 938.5 938.5 05-Aug-11 14-Feb-14 29.1 3.10%
31.6 3%
6-I 636.7 795.8 01-Mar-14 29-Feb-16 --- 344.3 43.26% 350.4 44%
6--II 947.8 953.5 10-Jan-14 9-Jan-16 --- 501.5 52.60% 462.8 49%
7 626.8 584.1 8 Mar 2010 7-Sep- 11 15 July-12 575.9 98.60% 584.1 100%
7-Bridge 92.91 106 15- Dec-14 14-Sep-16 --- 36.3 34.25% 36 34%
8 1422.2 1465 26 Oct-09 25- July-12 29 Mar-14 1496.2 102.13% 1465 100%
9 430.2 487 1 Dec-09 30 May-11 31-Oct-15 380.5 78.13% 425 87%
10 560.7 435.7 8 Mar-10 7 Dec-11 17 Sep-12 432.6 99.29% 435.7 100%
12282.1
12075.6
8445
66%
Phase 1 Works: All seven civil works contract packages of phase 1 upgrading works, which constitute a
total length of 232 km, were awarded at a total contract price of Rs 7495 million. In all these contracts, the
contractors and the supervision consultants have mobilized and the civil works are at various stages with
physical progress ranging from 20% in contract 5-I to 100% in packages 1, 2, 3, and 4 as of October 31,
2015. Contract 1-B was signed in August 2014 is moving with a good pace seems promising to complete
the works by the intended completion date. Contracts 5-I, 5-II have shown progress but not good enough to
catch up the backlog and complete the works as originally planned. Contract 4 has been completed
including the 1.3 km realignment section added to the package over a year ago due to land slip of that
stretch of the 14 km road.
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
28
Phase 2 Works: All seven civil works contracts of phase 2 upgrading works, which constitute a total
length of 203 km, were awarded at a total contract price of Rs 4711 million. In these contracts the works
are at various stages with physical progress ranging from 44% in contract 6-2 to 100% in contracts 7, 8 and
10. Contract 9 has shown some progress but not god enough to complete the work before the monsoon
season.
The mission, along with the officials of RIDC, the PMC and the Supervision Consultants, visited packages
4, 5(I), 5 (II), 6 (I), 6 (II) and then discussed the progress of Works with the respective contractors and the
PIU team.
Contract Package 1: Mehatpur-Una-Jahalera-Amb Road; Contractor: Longjian Road and Bridge
Limited Company (about 44km): The civil works under this package as revised have been substantially
completed and taken over by RIDC in October 2014. All outstanding bills have been settled except the
labor cess, which RIDC promised to finalize by the end of July 2015.
Contract Package 1-B: Mehatpur-Una-Jahalera-Amb Structure Works, Contractor: S. P. Singla Pvt.
Ltd. The contract was awarded and signed in October 2014 to M/s S.P. Singla Pvt. Ltd at a contract price
of INR660 million. The mission observed that the package continues to progress at moderate speed by
taking up five of the seven major bridge and structure works. However there seem to be an overall
slippage compared to the contract time lapsed, i.e., 31% physical progress vs 67% of time lapsed. In the
last mission three of the bridges were planned to be completed by end September 2015, the mission
recorded that only one complete and open to traffic, the other two stands at around 85 and 65%. The
contractor argues it achieved a higher progress compared to the actual quantum of work which he claimed
to be much less than the contractual quantity. PMU counter argued that the contractor didn’t account for
the quantity of one structure not shown in the scope of works but on drawings and quantities to some
extent. The contractor was also complaining that a proper instruction for variation for the works that are
necessary to complete the structures but not included in the contract, has not been issued. The mission is
concerned that there is a lapse in contract management in this regard and advised PMU and CSC: (i) to
have a tripartite discussion to clarify the scope of the works and revise quantities and cost of the project,
which will be the basis of the contractor’s work program and progress reporting; (ii) provided that the
proposed works by the contractor are necessary for the completing the works, CSC has to issue a written
instruction as per the contract followed by discussion and agreement on the rates and quantities of such
works. This needs to be done before December 15 and shared with the Bank, 2015. The work
sequencing, the resource deployment, site organization continued to be satisfactory. The physical and
financial progress as of April 30, 2015 is about 32% against the plan 40% progress by end October 2015.
The plan to achieve by May 2016 is 85%.
Contract Package 2: Una-Bangana-Barsar Road; Contractor: C&C Construction Limited (Length
revised to 44.7km from 44.823km): This contract was completed in December 2012 and the DLP of the
final milestone ended in December 2013. The draft final statement is still with the CSC for revision and
payments will be released once received from the CSC
Contract Package 3: Barsar-Jahu Road; Contractor: C&C Construction Limited (originally 45.8 km
long and now modified to 46.03km): The contract is now completed and provisionally taken over.
Contract Package 4: Jahu-Kalkhar Road; Contractor: ANS Construction Limited (length about
15.4km): The last 200 km stretch along the main 14 km road is now substantially completed after a long
halt due to land accusation issues. The contractor has also completed the 1.3 km of realignment stretch.
The progress reported in the main section is about 98.66% and 81.6% in the realignment section. The
mission noted that its concern on the quality of the pavement works have been improved and good practice
of side drain works was observed that the shoulders on the hill side are constructed of concrete monolithic
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
29
with L-drain to prevent foot hill erosion and eventual slide. The Contractor plans to conduct a roughness
test and request for a joint inspection before the end of November in the lead up to provisional acceptance
the entire works. It is planned the provisional acceptance made hence the defects liability period kicks-in
in mid-December 2015.
Contract Package 5-I, Theog- Kotkhai- Kharapatthar, Km 0.000 to Km 48.000, Contractor: C & C
Construction limited. The scope of the total works under this project is about 39 km as the remaining was
done in the previous contract. The physical progress by the end of October 2015 was 20 %, within 77% of
the contract time, and 9% progress since the last mission in May 2015. This is a steady progress observed
in the last mission despite expected higher rate of progress. It is though noted that July and August were
rainy seasons followed by heavy traffic during September- the peak apple season.. The contractor during
the last mission was advised that in the light of the above and the available short dry weather window for
construction, the only way to achieve the desired rate of progress is by injecting resources intensively. The
mission observed some more resources have been deployed but is nothing close to the amount required to
achieve the planned progress. The slippage has now increased from 12 months in the last mission to 17
months as of November, however only 6 months are available in to the contract. This implies that at the
current rate of progress the contract requires 1.5 years more to be completed. One positive aspect to this
though, the mission was informed, is most of the 10% progress recorded since the last mission in May was
achieved only during the last 2 months, and if this momentum is kept before and after the upcoming winter
season, the delay may be shortened. However this does not help as the loan closes in June 2016 as it
stands now. The pace of progress has to increase manifold to catch up the 1.5 years slippage only through
ramping up resources and managing them effectively.
Latest Status of Execution (in Km.)
Component Scope as per contract
(Km)
Likely final scope
(Km)
Achievements (Km)
Earthwork 26.00 18.50 9.530 Completed, 1.260 in progress
Sub-Grade 39.00 39.00 18.500 Completed
Granular Sub-Base-150- 200
mm 39.800 39.800 18.400 Completed 0.200 in progress
WMM- I - 125 mm 39.800 39.800 16.150 Completed
WMM- II 125 mm 39.800 39.800 9.470 Completed
DBM-65-100 mm 39.800 48.00 8.460 Completed
BC-40 mm 48.00 48.00 0
Bridges 7 nos. 7 nos. 1 Completed, 4 in progress
Retaining/ Revetment wall 19.149 19.149 2.230 Completed, 0.810 in
progress
Gabion wall 0.519 0.519 0.160 Completed,
Cross-Drainage structures
218 No. (129 to be
constructed + 89 No
protection work
pending from the
previous
Contract/retained)
No change
13 no. completed, 14 no. in progress
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
30
The mission strongly urges that this package should be managed by a qualified team on the contractor side
not to mention a project manager and a project planner which is not the case right now. It was a sad reality
to the mission to note that the current project management team is not aware of the time it requires to
prepare (crushing) the project aggregate requirement, which is two years at the current capacity; and there
is nothing appealing the team is doing to boost crushing capacity and yet hope to complete the project with
a marginal delay. The mission at the same time concerned that the Supervision Consultant might not have
provided appropriate advices and alerting the contractor of such realities; this would also be extended to
the RIDC counterparts in avoiding such surprises. The critical activities for the project remain hill side
cutting, aggregate crushing, major structures, drainage structures and protection works. With a view to
boost progress within the available working season, the following plans were discussed and agreed at site.
Activity
Current status Plan by Mid May 2015
Hill side cutting 18.5 km
Sub grade 39 km
Sub base (GSB) 30 km
Wet Mix Macadam (WMM) 25 km
Dense Bituminous Macadam
(DBM)
25 km
Bituminous Concrete 25 km
Overall physical progress 19% 70%
The above plan is assuming that the contractor injects the required machinery, plants, materials, qualified
management team and the needed working capital. It was discussed that the contractor, as per its obligation
set out at the bidding stage is supposed to maintain at all times a four month worth of working capital,
which at the current situation, assuming December 2016, a realistic completion, will be around Rs 510
million. It was agreed during the mission wrap up that RIDC calls a meeting with the highest level of the
contractor’s management to discuss the options to complete the works in as planned including the option
of subcontracting part of the works. The meeting was conducted and the bottom-line was for the contractor
to send a senior planner to stay for a couple of weeks and provides its management and RIDC a work
program and resources requirement to complete the works as soon as feasible. The planner is at site at the
time of writing this aide memoire. The contactor seems to continue defaulting the environmental, social
and road safety requirements of the project with an excuse to focus on the speed of the works. The mission
noted a lot of dust is still generated and there is no regular watering to arrest it; similarly the road condition
is worse in a long stretch of the construction site creating havoc to the road users. Once again, as in the last
mission, the bank team urged RIDC to take contractual actions to remedy the problem including
outsourcing dust control and road maintenance activities.
Contract Package 5-II: Contractor: C & C Construction limited 5 II: Kharapatthar-Hatkoti-Rohru
Km 48.000 to Km 80.684; Contractor: C & C Construction limited. The progress made by October 31st
was (30 %) %, within 77% of the contract time, and 23% progress since the last mission in May 2015 This
is a reasonable progress given the available short dry weather period since then, and the challenges in
dealing with traffic in one of the hilliest corridor of the state with heavy freight traffic. However the
progress is far from the level to achieve completion by the planned contractual completion date. The
contract this time deployed a reasonable size of earthwork machinery and operation in as many fronts as
the terrain allows to do so thereby completing 20 kms out of 25 km as per the contracts scope. However
the drainage and protection works could not keep up the pace due to shortage of labor and probably supply
of the required inputs. Only 15 drainage teams have been deployed against 40 estimated by the site
supervisors to catch up progress with earthworks. Deploying more teams as required should be done
without further delay. In about 5 km stretch where the subgrade material is unsuitable, the design was
changed to replace the material up to a certain depth by a pre-approved embankment/fill material. The
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
31
contractor seems to have avoided the design change; RIDC has to make a final call and let the work
continue in this stretch too and complete the works within the contractual time of completion.
Latest Status of Execution (in Km.)
Component Scope as per contract
(km)
Likely final scope
(km)
Achievements (km)
Earthwork 25.00 25.00 20.210 Completed, 1.070 in
progress
Sub-Grade 32.684 32.684 12.400 Completed,
Granular Sub-Base-150- 200
mm 32.684 32.684 11.335 Completed,
WMM- I -
125 mm 32.684 32.684 9.340 Completed
WMM- II
125 mm 32.684 32.684 9.030 Completed
DBM-75-100 mm 32.684 32.684 8.433 Completed
BC-40 mm 32.684 32.684 0
Bridges 7 nos. 7 nos. 6 no. in progress
Protection work 16.751 16.751 3.351 Comp, 2.560 in progress
Cross-Drainage structures
120 No. (113 to be
constructed + 7 No
protection work pending
of the previous
Contract/retained)
123 No. (116 to be
constructed + 7 No
protection work
pending of the
previous
Contract/retained)
32 no. Completed, 18 no. in
progress
Likewise Contract 5-I, RIDC and CSC to discuss with the contractor to critically review. The critical
activities for the project remain aggregate crushing, major structures, drainage structures and protection
works. With a view to boost progress within the available working season, the following plans were
discussed and agreed at site.
Activity
Current status Plan by Mid May 2015
Hill side cutting 20km 25 km
Sub grade 25 km
Sub base (GSB) 25 km
Wet Mix Macadam (WMM) 25 km
Dense Bituminous Macadam (DBM) 25 km
Bituminous Concrete 25 km
The above plan is assuming that the contractor injects the required machinery, plants, materials, qualified
management team and the needed working capital. It was discussed that the contractor, as per its obligation
set out at the bidding stage is supposed to maintain at all times a four month worth of working capital,
which at the current situation, assuming December 2016, a realistic completion, will be around Rs 310
million. The senior planner deployed at site will also prepare the same revised work program and resource
requirement to complete this contract too as soon as feasible.
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
32
Contract Package 6-I and 6-II: Sarkaghat- Jahu Road, Km 61.920 to Km 79.100; and Jahu-
Ghumarwin Road, Km 79.100 to Km 103.370M/s, M. G. Contractors Private Limited: The physical
progress as of May, 2015 was- 55% in contract –I and 49% in contract-II against 88 % of the contract time.
This is an increase of 28% and 9% respectively. The progress of 6-1 was good while in 6-2 it was slow. It
occurred to the mission that the contractor has shifted its resources from 6-1 to 6-2 and boost up progress
there. While resource optimization on adjacent contract is prudent, it is critically important the two
projects managed as independent contracts, the progress on one shouldn’t negatively affect the other. It
was apparent during the site visit that there were hardly any operation visible at 6-1 site.
Package 6-1: Latest Status of Execution (in Km.)
Activity Scope as per
contract
Likely final scope Achievements
Earthwork 16.790 16.790 15.890 km
Sub-Grade 17.180 17.180 9.000 km
Granular Sub-Base-
100,150,260 mm
17.180 17.180 8.890 km
WMM-250 mm 17.180 17.180 8.020 km DBM-80-100 mm 17.180 17.180 7.880 km BC-40 mm 17.180 17.180 0.0
Bridges 5 nos 5 nos 1 completed & 4 in progress
Cross-Drainage structures 50 nos. 1 Box culvert completed, 2 in
progress,7 slab culverts completed
& 1 in progress, 25 pipe culvert
Completed & 9 in progress
Retaining Wall 19629 Cum 35000Cum
Package 6-2: Latest Status of Execution (in Km.)
Component Scope as per
contract (km)
Likely final
scope (km)
Achievements (km)
Earthwork 24.270 14.930 11.930 km
Sub-Grade 24.270 24.270 14.000 km
Granular Sub-Base-
100,150,260 mm
24.270 24.270 13.500 km
WMM-250 mm 24.270 24.270 9.800 km DBM-65 mm 24.270 24.270 9.660 km BC-40 mm 24.270 24.270 0.0
Bridges 6 nos 6 nos 2 completed & 4 in progress
Cross-Drainage structures 96 nos. 5 box culvert complete & 50 pipe
culvert completed& 13 pipe culvert
in progress
R/Wall 33677 Cum 33821 Cum
Both contracts are not likely to be completed by the current completion dates February 29 and January 9
respectively for packages 6-1 and 6-2, stand the chance of completion by the loan closing date of June 30,
2016.
Contract Package 7: Ranital-Kotla Road; Contractor: Valecha – Dilip JV (Length about 39.173km):
The mission was informed that DLP period is over and RIDC took over the road; and the contractor
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
33
submitted a draft final statement and processed by the Engineer. The mission was informed that all
outstanding bills due to amicable settlement are now paid..
Contract Package 7-B Ranital Bridge: Contractor: J.C. Gupta Engineers & Contractors, Length –
102 M (3 X34 M+ Approach Length 200 M Approx.): The contract is moving at a good speed, with a
progress of 39%. Due to unprecedented rise in water level on 08.08.2015, level in Banner Khadd the
bridge design flood level was overtopped by 2.561m. In consideration of the safety of Bridge structure,
CSC and RIDC agreed to raise the soffit level of the superstructure by increasing the heights of pier and
changing the design of superstructure in to a lighter one to compensate for the added weight of the
substructure. Work is restarted on 14.11.2015. The Bank team suggested a further analysis of the design
flood and whether the occurred flood has a frequent return which undermines the original design before
making the final decision.
Contract Package 8: Kumarhatti-Nahan Road; Contractor: Somdatt Builders Pvt. Ltd (about 71.7
km): The contract is in its DLP and the contractor is attending to the defects notified by the Engineer as
per the recommendation of the independent assessment made by a professor from Punjab University. The
mission noted the difference in opinions regarding the final quantities of the work have been resolved, and
the related payment including for the rectification work if eligible, is yet to be settled, 2015.
Contract Package 9: Draman-Sihunta Road; Contractor: NKG Infrastructure Ltd: The progress is
about 87%% a 25% increase since the last mission in May 2015. This is considered commendable. The
contract is expected to be substantially completed by end December 2015..
Contract Package 10: Bhawarna-Lambagaon Road; Contractor: Valecha – Dilip JV (approx length
of road 26.28 km of Intermediate Lane road): The mission was informed that the DLP period is over
and RIDC took over the road; and the contractor submitted a draft final statement and being processed by
the Engineer. All outstanding bills are now settled.
Construction Supervision Consultant Contract (Louis Berger Group): During the site visits to the
roads, and subsequent discussions, it was clear that the supervision team has a lot to improve to play its
role as Engineer. First and foremost the consultant is plagued by a frequent turnover of resident engineers
and replacing those takes longer and contracts are supervised by the RE from adjacent contracts. Secondly,
those REs on site are not conversant with the conditions of the contract and do not seem to manage the
contracts accordingly. They are not that helpful in analyzing what the implication of the delays in the
contracts, alerting the contractor on the amount of slippages, indication to the contractor and the Employer
the details of remedies to be done to catch up progress and other contractual actions to be taken. RIDC
needs to work better with the consultant to get proper reports with credible data on costs, progress and
claims. The quality of progress reports remain unreliable and inconsistent.
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
34
Annex 7
Mission Comments on Maintenance Works
The Project includes maintenance of about 2000 km of roads in CRN [Core Road Network] of the State.
The works have been taken up in three tranches. Periodic maintenance of 1338 km of roads in CRN has
been completed, works in 7 roads of about 76 km of are in progress. Three packages of total length 226
km have been awarded on long term performance based maintenance contracts, the procurement for
another approx. 120 km is at advance stages.
Implementation of Tranche-1: Periodic maintenance of 532 km of roads in 25 contract packages has been
completed.
Implementation of Tranche-2: 517 km of roads are being improved in tranche-2 maintenance works all of
which have been completed.
Implementation of Tranche-3: Periodic maintenance of 432 km of roads is taken up in tranche-3 in 22
packages. Works in15 contracts covering about 360 km of roads have been completed. The remaining 7
packages of 76 km, are in progress. It is expected that in all these roads the works will be completed by
end May 2016.
Long Term Performance Based Maintenance Contracts (LTPBMC). Three packages (226 km out of
planned 340 km) in Mandi, Hamirpur and Shimla zones have been awarded. A fourth contract in Kangra
zone, which includes a long term bio-engineering slope stabilization, is under bid evaluation and will be
awarded by end March 2016. The same packaging is under preparation in the completed contracts under
this project- contracts 2, 3, and 4. The bids will be awarded in March 2016.
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
35
Annex 8
Detailed Discussions on Social Issues and Agreed Actions
Land Acquisition: The final assessment reveals that a total of 131.48 hectares of private land has been
acquired for the project. All LA is complete and the following updates the LA status for the project.
Completion of LA and R&R in Packages 4 and 6: Identified actions of last mission for package 4 –
disbursement of compensation and assistance for 5 THs in the bypass whose structures are affected
partially – were all complete. Similarly, the issues identified during last mission for Package 6 too are
complete. The compensation and assistance disbursement for Behr village in package 6(1) which was
pending during last mission, is now complete. With this the entire land acquisition and R&R is complete in
Package 4.
Minor LA requirements in Package 5: For a junction improvement at chainage 24.750 km, there is a
proposal to acquire the land of 158 sq mts from about 3-4 titleholders. The PIU is in the process of
consultations with the THs for purchasing this land and planning to complete the land purchase before end
January 2016 and disburse the eligible entitlements before end February 2016. During the filed visits, the
mission has come across, land ownership issue for an approach road for a bridge in Package 5 (2). It has
been agreed that the PIU will resolve the issue involving the Revenue department to establish the land
ownership; and make available the land for the works before end January 2016.
During the site visits in packages 5(1) and (2), the mission noted at several places the access roads to
adjacent villages were damaged due to cutting and grubbing activities and several other construction
activities. It is to be noted that the restoration of access to habitations is the basic thing, and an activity
cannot be deferred in the implementation schedule. People at Theog village in Package 5 (1), and people
near Parsari camp site in Package 5 (2) have shared the difficulties they facing with their approach roads
damaged due to road works. It is agreed that the PMU will assess these and restore the village access roads
those were damaged by the road works.
Impact Assessment Study: The PMU has not made progress in hiring consultancy agency for undertaking
Impact Assessment Study of R&R implementation. It is agreed that the PMU will share the draft ToR with
the Bank before end December 15, 2015 and hire the consulting agency before end January 2016.
Capacity building: To promote and sustain the capacities build on R&R implementation under the
HPSRP, the PMU should undertake capacity building measures such as undertaking the exposure visits to
other states where R&R activities are under implementation; deputing the key staff for R&R training;
orientation programs to the staff on R&R. It has been agreed that the PMU will initiate several of these
measures particularly exposure visits to promote the capacities in implementing R&R activities in the
state. To promote R&R implementation a special cell on LA and R&R is under constitution in the PWD; in
the past the PMU has placed Retired Senior Revenue Officer (Retd Special Secretary, Revenue) as Social
Development Officer for HPSRP; the mission appreciates these initiatives which will help in building
R&R systems in the PWD.
Claims for property damages during construction: Progress on assessing the property damages and
their redressal is in progress. Several places cases are filed in the court for payment of compensation for
damages to properties, orchards, etc. Old cases are getting closed and some places new are coming up.
These cases needs to be assessed properly and any losses incurred due to the project has to be reimbursed
by the project/contractor as the case may be. The HPRIDC has to review these cases with the assistance of
the Supervision Consultants in deciding the merit of the cases. If found genuine, needs to be paid for the
damages of the properties without much delay. The Project R&R Policy clearly states that these people
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
36
need to be compensated and assisted. These cases were found to be more in Package 5 where the
contractor services were terminated. The HPRIDC has to be proactive and address these public grievances
without delay.
NGO services completion report: NGO services has been closed June 2015. It has been agreed that the
HPRIDC will submit the implementation support completion report of the NGO to the Bank before end
December 2015.
Grievance Redress Mechanism and the Project Website: The work on incorporating appropriate
provisions and systems on the GRM into the project website is ongoing under the ICT component of the
project.
Update the data base: The review of LA and R&R data during the mission, on number of titleholders,
compensation and R&R assistance found needs improvement; and reconciled with each other. These
numbers will be verified with final approved micro plans and cash registers maintained for disbursement.
It is agreed that the PMU will update the R&R tables provided in the annexes and share to the Bank before
end December 2015. The below tables are provided will be updated before end December 2015.
Packages Total Land (ha/are/sqmts) Number
of
villages
Number of Affected
Titleholders (only land + only
structures along with land)
Number of Affected
Titleholders - only
structures Governmen
t
Private
1 4-11-00 15-21-55 35 Under preparation 255
2 12-90-20 27-65-00 54 -do- 431
3 3.05 hects. 21.171hects 59 5250 (4953+297) 297
4 1.7293
hects.
6.6851 hects 11 613 (593+20) 20
5 45-55-05 17-79-20 58 2661 25
6 2.89 hects. 7-11-61 36 1684 77
7 19-19-15 6-83-28 30 2276 46
8 40-91-76 7-74-91 20 597 1
9 14-05-98 1-07-02 7 348 0
10 12-09-56 9-32-94 30 3397 117
Total 124 1253
Land Compensation Details
Package
No
Total Private Land
(hectares/are/sqmts)
Total
Compensation to
be paid (Rs)
Total
Compensation
Disbursed till
date (Rs)
Balance to
disburse
(Rs)
1 15-21-55 266978383 24388106 26590277
2 27-65-00 3628440179 302386149 60418030
3 22-49-69 429432408 406956035 22476373
4 5-44-00 68290673 53119399 15171274
5 17-79-20 137134484 128974534 8159950
6 1-16-89 33671056 5561449 28109607
7 6-83-28 44447546 35298016 9149530
8 7-74-91 82241242 79652603 2588639
9 1-07-02 10032914 9573985 458929
10 9-32-94 63668002 54426670 9241332
Total 1510167747 1307671291 202496456
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
37
Annex 9
Environmental Safeguard Management (to be inserted)
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
38
Annex 10
Financial Management
(No separate annex was required in this mission)
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
39
Annex 11
Contract Package No. 1
Contract
Package
Details
Original
Contract
price.
(Rs. in
Crores)
Date of
Award/
stipulated
completion
Date/
Likely
Completion
Date
Present
Status of
Hindrance
free land
Total
Expd.
(Rs. in
Crores)
Total
Progress
(%)
Amount of
price
adjustment
(in crores)
Latest Status of Execution (in Km.) Remarks
Component Scope
As per
contract
Likely
final
scope
Achievements
Total
progress
Item
wise
(%)
Expected
Completion
date
As per
latest Work
Program
(Item Wise)
Mehatpur-
Una-Amb
Road,
Length
44.700
Kms.(Km.
5/600 to
50/300)
(i)Double
Lane-
28.100 Km.
(22/200 to
50/300)
(ii)Four
Lane-
16.600 Km.
(5/600 to
22/200)
Contractor
M/s
Longjian
Road &
Bridge
Limited
Company
126.498
30.04.2008/
07-11-2010/
23-11-2012
(Scheduled
Time for
completion
= 30
months)
EOT
Determined
upto 31th
Dec,2014
100% 98.77
Cr.
100%
(Project
Complete)
26.215 Earthwork 44.823 43.600 43.600
100% Work
Complete
1. Work
completed
2. 7 Nos
Bridges
deleted
from the
original
scope of
work and
awarded
to
Contractor
M/s S.P.Singla
Pvt. Ltd.
Sub-Grade 44.823 43.600 43.600
100% Work
Complete
Granular
Sub-Base-
300 mm
44.823 43.600
43.600
100% Work
Complete
WMM-250
mm
44.823 43.600 43.600
100% Work
Complete
DBM-80-
100 mm
44.823 43.600 43.600
100% Work
Complete
BC-50
mm
44.823 43.600 43.600
100% Work
Complete
Bridges 12 5 5 nos.
completed.
100% Work
Complete
Cross-
Drainage
structures
101 nos. 104
nos.
104 nos.
completed
100% Work
Complete
Contract Package No. 1(NCB)
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
40
Contract Package
Details
Original
Contract
price.
(Rs. in
Crores)
Date of
Award/
stipulated
completion
Date/
Likely
Completion
Date
Present
Status of
Hindrance
free land
Total
Expd.
(Rs. in
Crores)
Amount of
price
adjustment
(in crores)
Latest Status of Execution Remarks
Component
Scope as per
contract
Achievements
( Up to
16th Nov. 15)
Balance work of
PSC/RCC Bridges
and Approaches
including Culvert and
Drain at Mehatpur-
Una-Amb Road,
Length 44.700
Kms.(Km. 5/600 to
50/300)
Contractor
M/s S.P Singla
Construction Pvt.
Ltd.
65.968
20-09-14/
30-06-2016/
(Scheduled
Time for
completion
= 21
months)
100% 20.56
(31.17%) -0.070
Items Quantity Progress Status
Earthworks (Road Work)
(Excavation, Embankment and
Sub grade)
70963 cum 1406Cum
Granular Sub Base Grading 1
(Table: 400 – 1) 4988 cum -
Wet Mix Macadam 3162 cum -
DBM 1119 cum -
Bituminous Concrete 609 cum -
Major Bridges
Minor Bridges
6 Nos.
1 Nos.
6 Major
Bridges are in
Progress
Box Culvert 1 Nos. Complete
Cross Drainage Structures 600 RM 26 mtr
Complete
Contract Package No. 2
Contract Package
Details
Original
Contrac
t price.
(Rs. in
Crores)
Date of
Award/
stipulated
completio
n Date/
Likely
Completion
Date
Present
Status of
Hindrance
free land
Total
Expd.
(Rs. in
Crores)
Total
Progres
s
(%)
Amount
of price
adjustmen
t (in
crores)
Latest Status of Execution (in Km.) Remarks
Compone
nt
Scop
e
As
per
contr
act
Likely
final
scope
Achieve
ments
Total
progress
Item
wise
(%)
Expected
Completi
on date
As per
latest
Work
Program
(Item
Wise))
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
41
Una-Barsar Road,
length 45 Kms.
(Km. 0/0 to 45/0).
Four Lane –
1.900 Km. (0/0 to
1/900)
Double Lane-
43.100 Km.
(1/900 to 45/000)
Contractor
M/s C&C
Construction
Limited, Gurgaon
(Haryana)
97.95
06.05.2008/
13-11-2010/
12/12/201
2
(Scheduled
Time for
completion
= 30
months)
100% 93.10
100%
(Proje
ct
Comp
lete
22.417 Earthwor
k
45.00 45.00 45.00 100% Work
Complete
Work completed
Sub-
Grade
45.00 45.00 45.00 100% Work
Complete
Granular
Sub-
Base-300
mm
45.00 45.00 45.00 100% Work
Complete
WMM-250
mm
45.00 45.00 45.00 100% Work
Complete
DBM-
80-100
mm
45.00 45.00 45.00 100% Work
Complete
BC-40
mm
45.00 45.00 45.00 100% Work
Complete
Bridges 9 12 12 100% Work
Complete
Cross-
Drainage
structures
152 151 151 100% Work
Complete
Contract Package No. 3
Contract
Package Details
Original
Contract
price.
(Rs. in
Crores)
Likely
Completio
n Date
Present
Status of
Hindrance
free land
Likely
project
cost (Rs
in Crores)
Physical
Progress as
on date (Rs.
in Crores)
Total
Progress
(%)
Amount
of price
adjustme
nt (in
crores)
Latest Status of Execution (in Km.) Remarks
Component Scope
As per
contract
Likely
final
scope
Achievem
ents
Package-3
(ICB) Barsar
Jahu km 45.00
to km 91.03
Contractor
M/s C&C
Construction
Limited,
Gurgaon
(Haryana)
103.93
31st
Oct ,2014
100%
101.50Cr.
99.38Cr
97.91%
28.94
Earthwork 45.80 46.03 46.03
MS-1,
MS-II &
MS-III
Taken
over as
substantia
lly
completed
section
Sub-Grade 45.80 46.03 46.03
Granular Sub-
Base-300 mm
45.80 46.03 46.03
WMM-250 mm 45.80 46.03 46.03
DBM-80-100
mm
45.80 46.03 46.03
BC-40 mm 45.80 46.03 46.03
Bridges 5 nos.
complete
d.
Cross-Drainage 78 nos. 78no 78 nos.
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
42
structures s. complete
d
Contract Package No. 4
Contract
Package
Details
Original
Contract
price.
(Rs. in
Crores)
Likely
Completio
n Date
Present
Status of
Hindrance
free land
Likely
project
cost (Rs
in
Crores)
Physical
Progress
as on date
(Rs. in
Crores)
Total
Progress
(%)
Amount
of price
adjustme
nt (in
crores)
Latest Status of Execution (in Km.) Remarks
Component Scope
As per
contract
Likel
y
final
scope
Achievements
Package-4
(NCB)
Jahu –Kalkhar
km 93.440 to
km 108.830
Contractor
M/S ANS
Construction
Ltd
Bypass in a
length of 1.30
kms
33.50
5.87 Cr.
31st Mar
2014
30th
June,
2015
100%
100%
33.25Cr.
5.87 Cr.
33.22 Cr
4.77 Cr.
99.90
%
81.26
%
NIL
Earthwork 15.39 15.39 15.390
Project is
being
handed
over.
Sub-Grade 15.39 15.39 15.390
Granular Sub-
Base-150 mm
15.39 15.39 15.390
WMM-250 mm 15.39 15.39 15.390
DBM-50 mm 15.39 15.39 15.390
SDBC-25 mm 15.39 15.39 15.390
Bridges NIL NIL
Cross-
Drainage
structures
Earthwork
56 nos.
32000
Cum
56no
s.
56 nos. completed
27000Cum
GSB
R/Wall
1.300
km
3500
Cum
1.300km
3822 Cum
WMM
DBM
SDBC
1.300
km
1.300
km
1.300
km
1.300km
1.300 km
1.300 km
Contract Package No. 5 (Work terminated and Re-awarded)
Contract Package Original Total Amount of Total Latest Status of Execution (in Km.) Remarks
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
43
Details
Contract
price.
(Rs. in
Crores)
Expd.
(Rs. in
Crores)
price
adjustmen
t (in
crores)
Progress
(%)
Component Scope
As per
contract
Likely
final
scope
Achievements
( Till
Termination)
Total
progress
Item
wise
(%)
Expected
Completion
date
As per latest
Work
Program(Item
Wise)
Theog-Kotkhai-
Hatkoti-Rohru
Road,
Length 80.684
Kms. (Km. 0/0 to
Km. 80/684).
Double Lane-
80.684 Km.
Contractor
M/s Longjian
Road & Bridge
Company, China
228.25 54.66
11.08 23.94% Earthwork 80.684 80.684 45.560 56.46%
Work
Terminated
Work Terminated on 26-
07-2012.
Contract retendered
and given to M/s C&C
Construction Ltd
Company
Sub-Grade 80.684 80.684 24.980 30.96 %
Granular
Sub-Base-
300 mm
80.684 80.684 16.640 20.62%
WMM-250
mm
80.684 80.684 11.260 13.95%
DBM-80-
100 mm
80.684 80.684 7.563 9.37
BC-50
mm
80.684 80.684 Nil -
Bridges 14 nos. 14 nos. Nil -
Cross-
Drainage
structures
327 nos. 327
nos.
87 nos.
completed
26.60%
R/wall 7.051 7.051 3.783 53.65%
Gabion 7.385 7.150 0.500 6.99%
Contract Package No. 5 PKG -01 –ICB
Contract Package
Details
Original
Contract
price.
(Rs. in
Crores)
Date of
Award/
stipulated
completion
Date/
Likely
Completion
Date
Present
Status
of
Hindran
ce
free
land
Likely
project
cost (Rs
in
Crores)
Physical
Progress
as on
date (Rs.
in
Crores)
Total
Progre
ss
(%)
Amount
of price
adjustmen
t (in
crores)
Latest Status of Execution (in Km.)
Remarks
Component Scope
As per
contrac
t
in Km
Likely
final
scope in
Km
Achievements
In Km
Theog-Kotkhai-
Kharapatthar Road,
179.44
09 -10-2013/
30.06.2016/
30-06-2016
100%
179.44
34.00
18.94
%
0.58 Earthwork 26.00 18.50
9.530
completed,
1.260 in
progress
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
44
Length 48 Kms. (Km.
0/0 to Km. 48/00).
Double Lane-48/00
Km.
Contractor
M/s C&C
Construction Ltd
Company
(Scheduled
Time for
completion
= 30
months)
Sub-Grade 39.00 39.00 18.500
completed
Granular
Sub-Base-
150- 200
mm
39.800 39.800
18.400
completed
0.200 in
progress
WMM- I -
125 mm 39.800 39.800
15.040
completed,
0.170 in
progress
WMM- II
125 mm 39.800 39.800
8.015
completed,
0.185 in
progress
DBM-65-
100 mm 39.800 48.00
7.537
completed
BC-40 mm 48.00 48.00 0
Bridges 7 nos. 7 nos.
1 no completed,
4 no in progress
(1 complete as
existing slab
culvert
extended)
Retaining/
Revetment
wall
19.149 19.149
2.210
completed,
0.800 in
progress
Gabion
wall 0.519 0.519
0.160
completed,
Cross-
Drainage
structures
218
Nos.
127 to
be
constru
cted
( 89
Nos
protecti
on work
pending
218 Nos,
129 to be
constructe
d ( 89
Nos
protection
work
pending)
11 nos.
completed, 14
nos in progress
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
45
)
Contract Package No. 5 PKG -02 –NCB
Contract
Package
Details
Original
Contract
price.
(Rs. in
Crores)
Date of
Award/
stipulated
completion
Date/
Likely
Completion
Date
Present
Status of
Hindrance
free land
Likely
project
cost
(Rs in
Crores)
Physical
Progress
as on
date (Rs.
in
Crores)
Total
Progress
(%)
Amount of
price
adjustment
(in crores)
Latest Status of Execution (in Km.) Remarks
Component Scope
As per
contract
Likely
final
scope
Achievements
Kharapattha
r – Hatkoti -
Rohru-
Road,
Length
32/684Kms.
(Km. 48/00
to Km.
80/684).
Double
Lane-
32/684 Km.
Contractor
M/s C&C
Constructio
n Ltd
143.32
09 -10-2013/
23.06.2016/
23-06-2016
(Scheduled
Time for
completion
= 30
months)
100% 143.32 42.20 29.44%
0.18
Earthwork 25.00 25.00
18.970
completed, 1.350
in progress
Sub-Grade 32.684 32.684
11.865
completed, 0.265
in progress
Granular
Sub-Base-
150- 200
mm
32.684 32.684
10.910
completed, 0.110
in progress
WMM- I -
125 mm 32.684 32.684 8.945 completed
WMM- II
125 mm 32.684 32.684 8.810 completed
DBM-75-
100 mm 32.684 32.684
8.178
Completed, .250
in progress
BC-40 mm 32.684 32.684 0
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
46
Company
) Bridges 7 nos. 7 nos. 5 nos in progress
Protection
work 16.751 16.751
3.280 comp,
2.392 in progress
Cross-
Drainage
structures
120 Nos
(7Nos
Protection
work
pending)
120 Nos
(7Nos
Protection
work
pending)
26 nos comp, 22
nos in progress
Contract Package No. 6 (Work terminated and Re-awarded)
Contract Package
Details
Origin
al
Contra
ct
price.
(Rs. in
Crores
)
Total
Expd.
(Rs. in
Crores
)
Amou
nt of
price
adjust
ment
(in
crores)
Total
Progres
s
(%)
Latest Status of Execution (in Km.) Remarks
Component Scope
As per
contract
Likely
final
scope
Achievements
Total progress
Item wise
(%)
Expected
Completion
date
As per latest
Work Program
(Item Wise)
Sarkaghat-
Ghumarwin Road,
Length – 41.950
Kms. (Km. 61/420
to 103/370).
Double Lane-41.950
Km.
Contractor
M/s HCIL-DRAIPL
(JV)
93.85 3.16
0.261 2.66
%
Earthwork 41.950 41.950 9.340 22.26% Work
Terminated on
16-10-2012
Contract
retendered and
given to MG
Contractor’s Pvt.
Ltd.
Sub-Grade 41.950 41.950 3.130 7.46%
Granular
Sub-Base-
300 mm
41.950 41.950 0.470 1.12%
WMM-250 mm 41.950 41.950 Nil
DBM-80-
100 mm
41.950 41.950 Nil
BC-50 mm 41.950 41.950 Nil
Bridges 9 nos. 9 nos.
Cross-
Drainage
structures
84 nos. 84 nos. 17 nos.
completed
R/wall 3.68 3.68 0.198 5.38%
Contract Package No. 6 PKG –I – ICB
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
47
Contract
Package
Details
Revised
Contract
price.VO-
1
(Rs. in
Crores)
Likely
Completion
Date
Present
Status of
Hindrance
free land
Total Expd.
(Rs. in
Crores)
Total
Progress
(%)
Amount
of price
adjustme
nt (in
crores)
Latest Status of Execution (in Km.) Remarks
Component Scope
As per
contract
Likely
final
scope
Achievements
Pkg 6 (I)
Sarkaghat-
Jahu Road,
Length –
17.180 Kms.
(Km. 61/920
to 79/100).
Contractor
MG
Contractor’s
Pvt. Ltd.
63.67
29-2-2016
(Scheduled
Time for
completion
= 24
months)
98%
35.04
55.03%
0.53
Earthwork 16.790 16.790 15.890 km
Highway
main
concern.
178.30%
Sub-Grade 17.180 17.180 9.000 km
Granular Sub-
Base-
100,150,260
mm
17.180 17.180
8.890 km
WMM-250 mm 17.180 17.180 8.020 km
DBM-80-100
mm
17.180 17.180 7.880 km
BC-40 mm 17.180 17.180 0.0
Bridges 5 nos 5 nos 1 nos completed &
4 nos in progress
Cross-Drainage
structures
Retaining Wall
50 nos.
19629
Cum
1 Box culvert
completed, 2 in
progress,7 slab
culverts completed
& 1 in progress
, 25 pipe culvert
Completed & 9 in
progress
35000Cum
Contract Package No. 6 PKG –II – NCB
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
48
Contract
Package
Details
Revised
Contract
price.
after
VO.1
(Rs. in
Crores)
Likely
Completion
Date
Present
Status of
Hindrance
free land
Total
Expd.
(Rs. in
Crores)
Total
Progress
(%)
Amount
of price
adjustme
nt (in
crores)
Latest Status of Execution (in Km.) Remarks
Component Scope
As per
contract
Likely
final
scope
Achievements
Pkg-6 (II)
Jahu-
Ghumarwin
Road,
Length –
24.270 Kms.
(Km. 79/100
to 103/370).
Contractor
MG
Contractor’s
Pvt. Ltd.
94.78
09.01.2016
(Scheduled
Time for
completion
=
24months)
100%
46.28
48.82%
1.18
Earthwork 24.270 14.930 11.930 km
9.34 kms of
E/Work was
done by the
previous
contractor
100.42%
Sub-Grade 24.270 24.270 14.000 km
Granular Sub-
Base-
100,150,260
mm
24.270 24.270
13.500 km
WMM-250 mm 24.270 24.270 9.800 km
DBM-65 mm 24.270 24.270 9.660 km
BC-40 mm 24.270 24.270 0.0
Bridges 6 nos 6 nos 2 completed & 4
nos in progress
Cross-Drainage
structures
R/Wall
96 nos.
33677
Cum
5 no. box culvert
complete & 50
nos. pipe culvert
completed& 13
pipe culvert in
progress
33821 Cum
Contract Package No. 7
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
49
Contract Package No. 7 (NCB Bridge)
Contract Package
Details
Original
Contract
price.
(Rs. in
Crores)
Total
Expd.
(Rs. in
Crores
)
Date of
Award/
stipulated
completi
on Date
Present
Status
of
Hindranc
e
free
land
Amount
of price
adjustme
nt (in
crores)
Total
Progre
ss
(%)
Latest Status of Execution (in Km.) Remarks
Component Scop
e
As
per
contr
act
Likel
y
final
scope
Achieveme
nt
Total
progres
s Item
wise
(%)
Expected
Completion
date
As per
latest Work
Program(Ite
m Wise)
Ranital-Kotla Road,
Length – 39.170 Kms.
(Km. 0/0 to 39/170).
Intermediate Lane-
39.173 Km.
Contractor
M/s VALECHA-
DILIP Ltd.
62.67 58.40
08.03.2
010/15.
07.2012
100% Nil 100
%
(Pro
ject
Co
mpl
ete
Earthwork 39.173 39.17
3 39.173 100 % Completed
Work
Completed.
Sub-Grade 39.173 39.17
3 39.173 100 % Completed
Granular
Sub-Base-
300 mm
39.173 39.17
3 39.173 100 % Completed
WMM-250 mm 39.173 39.17
3 39.173 100 % Completed
DBM-50mm 39.173 39.17
3 39.173 100 % Completed
SDBC-25
mm 39.173
39.17
3 39.173 100 % Completed
Bridges Nil Nil Nil 100 % Completed
Cross-
Drainage
structures
158
nos.
154
nos.
154 nos.
completed 100 % Completed
R/wall 2.200 2.65
0 2.650 100 % Completed
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
50
Contract Package
Details
Origina
l
Contract
price.
(Rs. in
Crores)
Date of
Award/
stipulat
ed
complet
ion
Date
Prese
nt
Statu
s of
Hindra
nce
free
land
Total Expd.
(Rs. in
Crores)
Total
Progress
(%)
Latest Status of Execution (in Qty)
Compone
nt
Scope
As
per
contra
ct
(Qty)
in
cum
Likel
y
final
scope
(Qty)
in
cum
Achieve
ment
(Qty) in
cum
Total
progre
ss Item
wise
(%)
Expecte
d
Comple
tion
date
As per
latest
Work
Progra
m(Item
Wise)
Remarks
Construction of
Bridge and
Approaches on
Ranital- Kotla at
Km 01+081
(Ranital Bridge
Length – 102 M
(3 X34 M+
Approach Length
200 M Approx.)
Contractor
J.C. Gupta
Engineers &
Contractors
(Contract No.-
PW.SRP/RIDC/P
rocurement/NCB
-7/Bridge/2014
of December-
12,2014)
9.30 Cr.
After
VO 01
Revised
Contrac
t
Amount
is =
10.6
Crore
15.12.201
4/
14.09.2
016
(21
Months
)
98% 3.63 Cr
39.07 %
(Now
Work is in
Progress)
As per
Revised
Contract
Amount
Progress
is :-
31.88%
Earthwor
k
3573 3573 3768
105 %
15.06.2
015
PCC for
Pier –P-1,
Pier –P-2
&
Abutment
A-2
652
652
358.39 54.96
%
15.06.2
015
Raft
Concrete
in M-30
for Pier –
P-1, Pier
–P-2 &
Abutment
A-2
700 700 556 79.42
%
30.04.2
015
Abutment
Wall (A-
2) 6th
Lift in
Progress 975 975
221.97 22.76
%
25.06.2
015
Pier P-1
2nd Lift
RCC M-
30 (Sub-
structure)
40 4.10 % 30.06.2
015
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
51
Contract Package No. 8
Contract
Package Details
Origina
l
Contrac
t price.
(Rs. in
Crores)
Date of
Award/
stipulated
completion
Date
Present
Status of
Hindrance
free land
Total
Expd.
(Rs. in
Crores
)
Total
Progress
(%)
Amount of
price
adjustment
(in crores)
Latest Status of Execution (in Km.) Remarks
Compone
nt
Scope
As per
contrac
t
Likel
y
final
scope
Achieveme
nt
Total
progres
s Item
wise
(%)
Expected
Completion
date
As per latest
Work
Program(Ite
m Wise)
Kumarhatti-
Sarahan-
Nahan(Dosark
a) Road,
Length –
71.740 Kms.
(Km. 0/300 to
72/040).
Intermediate
Lane-71.740
Km.
Contractor
142.22 14.10.2009/
29th
March ,201
4
100.00%
142.22 100% 40.50 Earthwor
k
71.540 71.54
0
71.540 100% Work
Complete
Work
completed
Sub-
Grade
71.540 71.54
0
71.540 100% Work
Complete
GSB 71.540 71.54
0
71.540 100% Work
Complete
WMM-250
mm
71.540 71.54
0
71.540 100% Work
Complete
DBM-50-
75 mm
71.740 71.74
0
71.540 100% Work
Complete
SDBC-25
mm
62.400 62.40
0
62.400 100% Work
Complete
BC 9.335 9.335 9.335 100% Work
Pier P-2,
4th Lift
RCC M-
30
81 8.30 % 30.06.2
015
Pier P-2,
Pier Cap
RCC M-
30
46 4.71 % 30.06.2
015
Due to unprecedented rise in water level on 08.08.2015, level in Banner Khadd
overtopped design HFL RL 469.439 by 2.561m. In consideration of safety of
Bridge structure, construction drawings were revised by increasing of heights of
pier and nature of superstructure work. Work is restarted on 14.11.2015.
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
52
M/s Somdatt
Builders Pvt.
Ltd.
Complete
Cross-
Drainage
structures
449 nos. 444
nos.
444
Completed
100% Work
Complete
R/wall 7.715 12.500 13.005 100% Work
Complete
Contract Package No. 9
Contract Package
Details
Origin
al
Contra
ct
price.
(Rs. in
Crores)
Date of
Award/
stipulat
ed
complet
ion
Date
Prese
nt
Statu
s of
Hindra
nce
free
land
Total
Expd.
(Rs. in
Crores)
Total
Progress
(%)
Amount of
price
adjustment
(in crores)
Latest Status of Execution (in Km.) Remarks
Componen
t
Scope
As per
contrac
t
Likely
final
scope
Achieveme
nt
Total
progres
s Item
wise
(%)
Expecte
d
Comple
tion
date
As per
latest
Work
Progra
mme
(Item
Wise)
Draman-Sihunta
Road,
Length – 24.050
kms. (Km. 0/0 to
24/050).
Intermediate Lane -
20.000 Km. (2/0 to
22/0)
Double Lane – 4.000
Km. (0/0 to 2/0 and
22/0 to 24/0)
Contractor
M/s NKG
43.02
58.29
(After
VO)
20.11.200
9/
October
, 2013
EOT -8
is
approve
d till
31st
October
, 2015.
100
%
42.51
Cr.
As Per
Tentati
ve
Balance
Work
as on
20.06.2
015,
Progres
s is
=87.28
87.27 % 6.89 Cr.
(Till
October,
2015)
Earthwor
k 24.000 24.050 23.925 99.48 %
31.10.201
5
Sub-
Grade 24.000 23.930 23.745 99.2 %
31.10.2
015
Granular
Sub-Base-
150 mm
24.000
23.930
23.745 99.2 % 31.10.2
015
WMM-225
mm 24.000
23.930 23.745 99.2 %
31.10.2
015
DBM- 50
mm 24.000
23.930 23.745 99.2 %
31.10.2
015
SDBC-25
mm 24.000 24.050 23.237
96.61
%
31.10.2
015
Bridges Nil Nil Nil
31.10.2
015
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
53
Infrastructure Ltd. %
Physica
l
Progres
s is =
90.00
%
Cross-
Drainage
structures
105 nos. 98
95 nos.
Partially
completed
(catch
pits/Apron
under
constructi
on).
95.95
%
31.10.2
015
Protection
Work
(Retainin
g Wall)
5065 LM
(As per
VO-15)
5065
LM
4421 LM
87.28
%
31.10.2
015
Gabion
etc 5075 LM 447 191 LM
42.72
%
31.10.2
015
Drainage
V- Type 20000 LM
11000
LM 10600 LM
96.36
%
31.10.2
015
Drainage
U- Type 10691 LM
15000
LM 10700 LM
71.33
%
31.10.2
015
Contract Package No. 10
Contract
Package Details
Original
Contrac
t price.
(Rs. in
Crores)
Total
Expd
.
(Rs.
in
Cror
es)
Date of
Award/
stipulat
ed
comple
tion
Date
Presen
t
Status
of
Hindran
ce
free
land
Total
Progres
s
(%)
Amount
of price
adjustmen
t (in
crores)
Latest Status of Execution (in Km.) Remarks
Component Scope
As per
contract
Likely
final
scope
Achieve
ment
Total
progress
Item wise
(%)
Expected
Completio
n date
As per
latest
Work
Program(I
tem Wise)
Bhawarna-
Lambagaon
Road,
Length –
26.280 Kms.
(Km. 0/0 to
26/280).
Intermediate
Lane-26.280
Km.
Contractor
56.07 43.5
7
08.03.2
010/17.
09/201
2
100% 100%
(Proje
ct
Comp
lete
Nil Earthwork 26.280 26.280 26.280 100 % Completed
Work
Completed
.
Sub-Grade
26.280 26.280 26.280 100 % Complete
d
Granular Sub-Base-
100-200 mm 26.280 26.280 26.280 100 %
Complete
d
WMM-250 mm 26.280 26.280 26.280 100 %
Complete
d
DBM-50 mm 26.280 26.280 26.280 100 %
Complete
d
SDBC-25 mm 26.280 26.280 26.280 100 %
Complete
d
Bridges 4 Nos. 2 Nos. 2 no. 100 % Complete
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
54
M/s
VALECHA-
DILIP Ltd.
complet
e.
d
Cross-Drainage
structures 73 nos. 81 nos.
81 nos.
complet
ed
100 % Complete
d
R/wall 6.090 2.844 2.844 100 %
Complete
d
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
55
Annex 12
Status of Maintenance Works (Tranches I, II and III)
Periodic Maintenance Works
No. of
Packages Total
length
( in
km)
Total
Contr
act
value
in
INR
Millio
n
Status of
DPR
Procurement
Status
Status of Work Remarks
1 2 3 4 5 6 7
Tranche-I
25 Nos.
532
408
Completed
All works
awarded
All works have been
completed.
Total expenditure to
date is Rs. 389.80
million (38.98 Crore).
Tranche-II
28 Nos.
517.32
740
Completed
All works
awarded
All works are
complete
Total expenditure to
date is Rs. 748.4 million
(74.84 Crore).
Tranche-III
22Nos.
432
762
Completed All works
awarded
Works have been
completed in 356 Km.
Total 15 no. works
have been completed
and 7 works in 76 Km.
is in progress.
Total expenditure to
date is Rs. 575.6 million
(57.56 Crore).
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
56
Annex 12-A
RADMS Road Accident Database Management System (RADMS)
(No separate annex required)
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
57
Annex 13
Status of Consultancy Services
Detailed of Studies & Consultancy Services under HPSRP
Sr. No. Name of Consultancy Services Status
1. Consultancy services for feasibility of 1675 km and
Detailed Design/Safeguard Assessment of 413km of
roads under Phase-1 (Package-1)
Completed
2. Consultancy services for feasibility and detailed design
of road tunnels in Shimla and other parts of the state
Completed
3. Consultancy Services for ISO 9001:2008 Quality
Management System (QMS)& ISO 14001:2004
Environmental Management System
(EMS)Implementation
Completed
4. Consultancy Services to undertake a study of the
Productivity of Force Account Staff in the Public Works
Department
Completed
5. Road Sector Finance Study Completed
6. Road User Satisfaction Survey (Commencement of
Project)
Completed
7. Road User Satisfaction Survey (Mid-Term) Completed
8. Services to assist HPRIDC in the implementation of the
RAP for Phase 1 (413 km) of State Roads
Completed
9. Independent Review Environmental Screening and
Environmental Assessment for Phase-1 Upgrading
Roads
Completed
10. Technical Examination of the first two tranches of
periodical maintenance works
Completed
11. Construction Supervision for Phase 1 Upgrading of State
Roads (413km) in Himachal Pradesh
Consultant rendering Services. The Contract has been
extended upto December, 2015.
12. Consultancy Services for a Study to Short-List/Prioritize
20 Number Blackspots and Design Countermeasures on
the Core Road
Network under Black Spot Improvement Program (BIP)
of HPSRP
Completed
13. Proof Review of Design of Tunnels in Shimla & Other
Parts of State
Completed
14. External Evaluation for Resettlement & Re-Evaluation Completed
15. Consultancy Service for Human Resource Development
Strategy for HPPWD
Completed
16. Design & Development of Performance Based
Maintenance Contracts@ (under TA-MMS^)
Completed
17. Consultancy Services for Road Accident Data base
Management System
iMAAP RADMS Software has been rolled out in the
entire state on July 13, 2015. The Consultants is to
supply additional 113 no. Mobile Tablets to this office
by November,2015 and is rendering services to
provide one year operational support.
18. Consultancy Services for PMC for computerization of
HPRIDC & HPPWD
The Contract was signed on March 04, 2015 with
Consultants M/s Wipro Limited and Consultant is
rendering services. The Consultant has submitted all
draft deliverables under Phase-I as per requirement of
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
58
Contract and have been reviewed & approved by the
Review Committee. Terms of Reference (TOR)for
selection of System Integrator has been sent to the
World Bank on October 16, 2015 for review.
19. Consultancy Services for System and Application
Development Integrator for computerisation in HPRIDC
& HPPWD
PMC Consultant has finalized the ToR for procurement
of System Integrator using two option i.e. either
through Open Procurement Method using World Bank
Procurement Guidelines or through the NICSI.
There is another World Bank Project running in the
Department of Finance , Government of Himachal
Pradesh , for Contract Management in Major
departments like PWD & IPH. The World Bank Team
of this Project has recommended to adopt the
application of IPH Department after due customization
through NICSI.
Therefore, RFP is proposed to be issued to NICSI after
NOC of the World Bank in December , 2015.
20. Consultancy Services for software on e-based Project
Management & Monitoring System for HPRIDC
The Consultant M/S Backend Bangalore Pvt. Ltd,
Bangalore has completed 4 no. training programmes
out of total 14 trainings as per contract. The Consultant
has been requested to supply 14 No. Mobile Tablets to
be supplied by the Consultants by December, 2015.
21. Consultancy Services for Road User Satisfaction
Survey(Final) and Speed Survey on upgraded roads -
RFP on the World Bank’s standard format of Single
Source Selection process sent to the World Bank on
September 22,2015.
22. Consultancy Services for Feasibility of about 2000 Kms.
and detailed engineering / safeguard assessment of about
500 Kms. of roads for the proposed H.P. State Roads
Project-II in the State of H.P.
Draft RFP, TOR and Shortlist modified as per the
World Bank’s comments & being submitted to the
Bank in November, 2015.
23. Consultancy Services Technical assistance to upgrade
the Road Maintenances Management System to Road
Management System in HPPWD & HPRIDC
Negotiations & draft Contract will be concluded in first
week of December, 2015 with the Consultants M/S
HIMS Ltd-SATRA Infrastructure Management
Services Pvt. Ltd.(JV) in association with REACH
Infratech Consultants Private Limited,605, Ashoka
Bhoopal Chambers, SP Road, Begumpet,
Secunderabad, Andhra Pradesh, INDIA-500003
(India).
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN)
Aide-Memoire
Implementation Support Mission
Nov 22-26-, 2015
59
Annex 14 - Appendix A
Forest Land Diversion/Trees Status in upgrading roads under Phase-I of the State Roads Project
Status of Forestry Clearances – Phase I (needs update)
Contract
Package
Name of the
Road
Chainage
(Forest Case)
Area to
be
diverted
(in ha.)
In-principle
Approval
Amount
Deposited
Formal
Approval
1
Mehatpur-Una-
Amb
(Km 5.600 to
50.426)
Km 5.600 to 31.300 11.31 Obtained Yes Obtained
Km 5.600 to 31.300 (additional
requirement) 0.5020 Obtained Yes Obtained
Km 31.300 to 50.300 3.80 Obtained Yes Obtained
Km 31.300 to 50.300 (additional
requirement) 0.1420 Obtained Yes Obtained
Sub-total - 15.754 Obtained Yes Obtained
2
Una-Barsar
(Km 0 to 45)
Km 0 to 4 2.0 Obtained Yes Obtained
Km 4 to 45 10.0885 Obtained Yes Obtained
Km 4 to 45
(additional requirement) 0.5800 Obtained Yes Obtained
Sub-total - 12.6685 Obtained Yes Obtained
3
Barsar-Jahu
(Km 45 to
90.800)
Km 60 to 65 2.88 Obtained Yes Obtained
4
Jahu-Kalkhar
(Km 93.440 to
108.830)
Forest Area in 5 kms length 1.79 Obtained Yes Obtained
5
Theog-Kotkhai-
Rohru
(Km 0 to 80.600)
Km 10.470 to 29 0.4930 Obtained Yes Obtained
Km 29 to 51 13.52 Obtained Yes Obtained
Km 29 to 51
(additional requirement) 7.11 Obtained Yes Obtained
Km 55.500 to 56.700 1.9316 Obtained Yes Obtained
Sub-total - 23.0546
Status of Forestry Clearances – Phase II Works (needs update)
Contract
Package
Name of
the Road
Chainage
(Forest Case)
Area to be
diverted
(in ha.)
In-principle
Approval
Amount
Deposited
Formal
Approval Remarks
6
Sarkaghat-
Ghumarwin
(Km 61.420
to 103.370)
Km 61.950 to
Km 76 2.36 Obtained - -
-do- 0.59
In-principal
approval
received.
Final approval
from Govt. of
India awaited.
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN)
Aide-Memoire
Implementation Support Mission
Nov 22-26-, 2015
60
Contract
Package
Name of
the Road
Chainage
(Forest Case)
Area to be
diverted
(in ha.)
In-principle
Approval
Amount
Deposited
Formal
Approval Remarks
7
Ranital-
Kotla
(Km 0 to
39.173)
Km 6 to 14
and
Km 24 to
39.173
1.7146 Obtained Yes Obtained -
Km 0 to 6 and
Km 14 to 24 17.4769 Obtained Yes Obtained -
8
Kumarhatti-
Nahan
(Km 0.300
to 72.035)
Km 0.500 to
14.310 15.91 Obtained Yes Obtained -
Km 14.310 to
43.150 15.61 Obtained Yes Obtained -
Km 43.150 to
72.035 18.129 Obtained Yes Obtained -
9
Draman-
Sihunta
(Km 0 to
24)
Km 0 to 14 1.212 Obtained Yes Obtained -
Km 14 to 24 12.8473 Obtained Yes Obtained -
10
Bhawarna-
Lambagaon
(Km 0 to
26.280)
Km 3 to 12 1.0 Obtained Yes Obtained -
Km 0 to 3 &
Km 19 to
26.28
2.0956 Obtained Yes Obtained -
Km 12 to 19 9.0 Obtained Yes Obtained -
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN)
Aide-Memoire
Implementation Support Mission
Nov 22-26-, 2015
61
Tree Cutting Status (as on April 30, 2015)
Contract
Package
Name of the
Road
Trees to be Cut Trees Cut Balance Trees to be Cut
Forest
Land RoW
Private
Land Total
Forest
Land RoW
Private
Land Total
Forest
Land RoW
Private
Land Total
No. No. No. No. No. No. No. No. No. No. No. No. %
Phase I
1 Mehatpur-Una-
Amb 3314 0 457 3771 3314 0 457 3771 0 0 0 0 0
2 Una-Barsar 2301 0 518 2819 2301 0 518 2819 0 0 0 0 0
3 Barsar-Jahu 447 1154 169 1770 447 1154 169 1770 0 0 0 0 0
4 Jahu-Kalkhar 70 512 0 582 70 512 0 582 0 0 0 0 0
5 Theog-
Kotkhai-Rohru 3837 3848 0 7685 3822 3840 0 7662 15 8 0 23 0.3
TOTAL 9969 5514 1144 16627 9954 5506 1144 16604 15 8 0 23 0.3
Phase II
6 Sarkaghat-
Ghumarwin 223 1336 529 2088 200 1336 529 2065 0 0 0 0 0
7 Ranital-Kotla 7694 551 405 8650 7446 551 405 8402 248* 0 0 0 0
8 Kumarhatti-
Nahan 30659 0 0 30659 30659 0 0 30659 0 0 0 0 0
9 Draman-
Sihunta 3915 763 0 4678 3503 763 0 4266 412* 0 0 0 0
10 Bhawarna-
Lambagaon 2152 964 572 3688 1983 964 572 3519 169* 0 0 0 0
TOTAL 44643 3614 1506 49763 43791 3614 1506 48911 852
0 0 0 0
* Trees Saved – Cutting Not Required;
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN)
Aide-Memoire
Implementation Support Mission
Nov 22-26-, 2015
62
Annex 14 - Appendix-B
Utilities in respect of upgrading roads under Phase-I of HP State Roads Project
S.
no.
Contract
Package
Mile Stone Handing
over Date
Status
IPH HPSEB
Hand
Pumps
Pipe Lines Poles,
HT/LT
Lines
Transformers/
Substation
1 Package No-
ICB-1
(Una-Amb from
Kms 5+600 to Km 50+426)
1-(Km 41+300 to Km 50+426) May 08,2008
2- (Km 6+600 to Km 11+080)&
(Km 33+200 to Km 41+300)
August
07,2008
_
3-(Km 5+600 to Km 6+600)&
(Km 11+080 to Km 33+200)
February
07,2009
_
2 Package No-
ICB-2
(Una-Barsar
from Kms
0+000 to Km
45+000)
1- (Km 2+000 to Km 11+000) May 14,2008
2- (Km 25+000 to Km 35+000) November
13,2008 _
3- (Km 0+000 to Km 2+000 &
Km 11+000 to Km 25+000)
February
13,2009
_
4- (Km 35+000 to Km 45+000) May 13,2009
-
3 Package No-
ICB-3
(Barsar- Jahu
from Kms
45+000 to Km
90+800)
1- (Km 51+000 to Km 65+000) May 14, 2008
2- (Km45+000 to Km51+000
& Km65+000 to Km 67+250
November 13,
2008 ______
3- (Km 67+250 to 73+000 & Km
79+000 to Km 88+000)
February 13,
2009 ______
4- (Km73+00 to 79+000 &
Km 88+000 to Km 90+800)
May 13, 2009
4 Package No-
NCB-4
(Jahu- Kalkhar
from Kms
93+440 to
Km 108+830)
1- (Km 96+200 to Km 101+800 August 10, 2008
2- (Km 93+440 to Km 96+200 &
Km 101+800 to Km 108+830)
November 09,
2008 -
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN)
Aide-Memoire
Implementation Support Mission
Nov 22-26-, 2015
63
S.
no.
Contract
Package
Mile Stone Handing
over Date
Status
IPH HPSEB
Hand
Pumps
Pipe Lines Poles,
HT/LT
Lines
Transformers/
Substation
5
Package No-
ICB-5/PKG-I
(Theog-Rohru
from Kms
0+000 to
Km 48+000)
1- (Km 20+000 to Km 30+000 &
Km 53+000 to K 68+000 Modified to Km 5+000 to
Km 17+000 & Km18+000 to
Km 31+000
June 05, 2008
Total=6900 m.
Shifted= 3920 m
Balance=
2980 m
Total=80 Nos.
Shifted=68 Nos.
Balance=12
Nos.
Total=4
Shifted=3
Balance=1
Package No-
NCB-5/PKG-II
(Theog-Rohru
from Kms
48+000 to
Km 80+600)
2- (Km 35+000 to Km 45+000 &
Km 68+000 to Km 80+600)
Modified to Km 45+000 to
Km 67+684
February 04,
2009
Total=3730 m.
Shifted=3630 m
Balance=100
m
Total=65 Nos.
Shifted=60 Nos.
Balance=5
Total=4 Nos.
Shifted=2
Balance=2
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN)
Aide-Memoire
Implementation Support Mission
Nov 22-26-, 2015
64
Utilities in respect of upgrading roads under Phase-II of HP State Roads Project
S.N Contract Package Mile Stone Handing
over Date
Status
IPH HPSEB
Hand Pumps Pipe Lines Poles,HT/LT
Lines
Transformers/
Substation
6 ICB-6: Widening &
Strengthening of Sarkaghat-
Ghumarwin road Km 61.420
to Km 103.370.
Length= 41.950 (Km)
ICB-6
Km. 79+100 to
Km. 103+370 =
24.270 Km
Total = 16 Nos.
Shifted= 14
Nos.
Balance=2 no.
Total = 33773
m
Shifted = 33773m
Balance=Nil
Total = 105
Nos.
Shifted= 105
Nos.
Balance= Nil
______
NCB-6
Km. 61+920 to
Km. 79+100
Total = 13 Nos.
Shifted= 11
Nos.
Balance=2
Nos.
Total = 9742 m
Shifted= 9742 m
Balance=Nil
Total = 71 Nos.
Shifted= 71
nos.
Balance=Nil
______
7 ICB-7: Widening &
Strengthening of Ranital-
Kotla road Km 0.00 to km
39.173
Length= 39.173 (Km)
1- (Km 6+000
to Km 14+000
& Km 24+000
to Km 39+173)
March 08,
2010.
2- (Km 0+000
to Km 6+000 &
Km 14+000 to
Km 24+000)
July 07,
2010.
______
8 ICB-8: Widening &
Strengthening of Kumarhatti-
Sarahan-Nahan road Km 0.300
to Km 72.035
Length= 71.735(Km)
1- (Km 0+300
to Km 10+800)
October
14, 2009
2- (Km 10+800
to Km 29+340)
April 13,
2010
3- (Km 29+340
to Km 54+340)
July 13,
2010
4- (Km 54+340
to Km 72+040)
October
13, 2010
9 NCB-9: Widening &
Strengthening of Draman-
Sihunta road Km 0.00 to km
24.00
Length= 24.000 (Km)
1- (Km 0+000
to Km 14+000
November
20, 2009
2- (Km 14+000
to Km 24+000)
March 20,
2010.
10
ICB-10: Widening &
Strengthening of Bhawarna-
Lambagaon Road Km 0.00 to
km 26.280
Length= 26.280 (Km)
1- (Km 3+000
to Km 12+000)
March 08,
2010.
2- (Km 0+000
to Km 3+000 &
Km 19+000 to
Km 26+280)
September
07, 2010.
3- (Km 12+000
to Km 19+000)
December
07, 2010.
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
65
Annex 14 - Appendix – C
Land Acquisition in respect of upgrading roads under Phase-I of HP State Roads Project
S.N Contract Package Mile Stone Handing over
Date
Status
1 Package No- ICB-1
(Una-Amb from Kms
5+600 to Km 50+426)
1- (Km 41+300 to Km 50+426) May 08,2008 Compensation disbursed in all 6 villages
2- (Km 5+600 to Km 18+180) August 07,2008 Compensation disbursed in all 10 villages
3-(Km 18+180 to Km 41+300) February 07,2009 Compensation disbursed in all 19 villages
2 Package No- ICB-2
(Una-Barsar from Kms
0+000 to Km 45+000)
1- (Km 2+000 to Km 11+000) May 14,2008 Compensation disbursed in all 7 villages.
2- (Km 25+000 to Km 35+000) November 13,2008 Compensation disbursed in all 25 villages.
3- (Km 0+000 to Km 2+000 &
Km 11+000 to Km 25+000)
February 13,2009 Compensation disbursed in all 11 villages.
4- (Km 35+000 to Km 45+000) May 13,2009 All payments disbursed.
3 Package No- ICB-3
(Barsar- Jahu from Kms
45+000 to
Km 90+800)
1- (Km 51+000 to Km 65+000) May 14, 2008 Compensation disbursed in all 13 villages.
2- (Km45+000 to Km51+000
& Km65+000 to Km 67+250
November 13, 2008 Compensation disbursed in all 10 villages
3- (Km 67+250 to 73+000 &
Km 79+000 to Km 88+000)
February 13,2009 Compensation disbursed in all 29 villages
4- (Km73+00 to 79+000 &
Km 88+000 to Km 90+800)
May 13,2009 Compensation disbursed in all 7vilages
4 Package No- NCB-4
(Jahu- Kalkhar from
Kms 93+440 to
Km 108+830)
1- (Km 96+200 to Km 101+800 August 10,2008
Compensation disbursed in all 5villages.
2- (Km 93+440 to Km 96+200
& Km 101+800 to Km
108+830)
November 09,2008 Compensation disbursed in all 6 villages.
5 Package No- ICB-5
(Theog-Rohru from
Kms 0+000 to
Km 80+600)
1- (Km 20+000 to Km 30+000
& Km 53+000 to K 68+000
Modified to Km 5+000 to Km
17+000 & Km18+000 to Km
31+000
June 05,2008 Compensation disbursed in all 26 villages.
2- (Km 35+000 to Km 45+000
& Km 68+000 to Km 80+600)
Modified to Km 45+000 to Km
67+684
February 04,2009 Compensation disbursed in all 13 villages.
3- (Km 30+000 to Km 35+000
& Km 45+000 to Km 53+000)
Modified to Km 0+000 to
5+000 & Km67+684 to Km
75+684
June 04,2009 Compensation disbursed in all 5 villages
4- ( Km 0+000 to Km 20+000)
Modified to Km 17+000 to
18+000, Km 31+000 to Km
45+000 & Km 75+684 to Km
80+684.
September 04,2009 Compensation disbursed in all 14 villages.
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
66
Annex 14 - Appendix – D
Land Acquisition in respect of upgrading roads under Phase-II of HP State Roads Project
S.No. Contract Package Mile Stone Handing over
Date
Status
1 Package No- ICB-6
(Sarkaghat to
Ghumarwin from Km
61..420 to Km
103.370)
ICB-6
Km. 79+100 to Km.
103+370 = 24.270 Km
Payment disbursed in all 18 villages.
NCB-6
Km. 61+920 to Km.
79+100
Payment disbursed in 17 villages out of 18 villages.
Only 1200 sqm. Area is to be acquired the acquisition is
being done through direct sale deed. Sufficient land is
available with contractor.
2 Package No - ICB 7
(Ranital to Kotla Road
– From Km 0.000 to
Km 39.173)
1 (Km 6+000 to Km
14+000 and Km 24+000
to Km 39+173)
March 08,
2010
Disbursement made in all 21 villages.
2 (Km 0+000 to Km
6+000 and Km 14+000 to
Km 24+000)
July 07, 2010 Disbursement made in all 9 villages.
3 Package No – ICB 8
(Kumarhati – Sarahan
– Nahan Road from
Km 0.300 to Km
72+035)
1 (Km 0+300 to Km
10+800)
October 14,
2009
Disbursement made in all 4 villages.
2 (Km 10+800 to Km
29+340)
April 13, 2010 Compensation disbursed in all 5 villages.
3 (Km 29+340 to Km
54+340)
July 13, 2010 Compensation disbursed in all 10 villages.
4 (Km 54+340 to Km
72+040)
October 13,
2010
Compensation disbursed in all 3 villages.
4 Package No. NCB 9
(Draman to Sihunta
Road from Km 0.000
to 24.000)
1 (Km 0+000 to Km
14+000)
November 20,
2009
Compensation disbursed in all 7 villages.
2 (Km 14+000 to Km
24+000)
March 20,
2010
5 Package No ICB 10
(Bhawarna to
Lambagaon from Km
0.000 to Km 26.280)
1 (km 3+000 to Km
12+000)
March 08,
2010
Compensation disbursed in all 19 villages
2 (Km 0+000 to Km
3+000 and from Km
19+000 to Km 26+280)
September 07,
2010
Compensation disbursed in all 10 villages.
3 (km 12+000 to Km
19+000)
December 07,
2010
No private land to be acquired. Forest land transferred
in 8 villages.
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
67
Annex 15 - Computerization of PWD
A World Bank mission visited Shimla on 5
th December, 2015. The objective of the mission was to review i)
Progress of Project Management consultant (PMC) for PWD computerization work ii) Review the TOR drafted by
PMC consultant for system integrator iii) Discuss the possibility of using irrigation department MIS (e-IPH) in
PWD.
1. Project management Consultant (PWD computerization): Messer’s WIPRO technology was selected,
formally signed the contract in April 2015. Since last mission, consultant has reviewed the existing business
procedures and processes being followed within PWD along with existing inventory of Hardware / software
which are currently being used within PWD (Both in HQ & field offices). As agreed during last mission, PMC
has delivered following reports since than a) As-Is study report b) To-Be process report c) IT policy document
and d) Detailed project report for PWD computerization. Mission has recommended IT Nodal officer to review
and accept these report / IT policies, try to implement proposed changes before going for PWD
computerization.
PMC has proposed 25 modules for entire PWD computerization (both HQ and field offices). The system
architecture of the proposed PWD MIS is following:
Proposed PWD MIS also has a direct interface with other application for example RMMS, GIS e-tendering,
OMMAS etc which are currently being used within PWD.
2. TOR for System Integrator: Mission discussed the ToR for the selection of System Integrator (SI) to develop
ICT application and infrastructure for HPPWD / HPRIDC with HP PWD IT Nodal officer and PMC team.
Following suggestions / changes were recommended by mission
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
68
a. Currently there are two versions of ToR a) Develop the application and infrastructure from scratch b)
use e-IPH from irrigation department (MIS) and develop IT infrastructure. Mission has recommended
to finalize the implementation strategy as soon as possible and move forward.
b. In both the versions, implementation plan for System Integrator (SI) is defined in phases, mission has
recommended the project to include the deliverables for each phases. These deliverables will help the
project team to monitor the progress and can also be linked with payment.
c. Service level agreement defined in the ToR is difficult to measure, recommended the project to define
the SLA which can be measured through different MIS reports as any breach in SLA has financial
implication for SI in terms of penalty.
d. For implementing IT application and infrastructure in such a large scale it recommended that PWD as
a department to recruit at least one permanent resource with IT background for IT cell. This will help
the department during implementation and once system integrator contractor will be over. This
resource will have the institutional memory for all IT related issues in future.
3. Use of e-IPH application from IPH department in PWD: In November 2015, the high level review
Committee of Government of HP has decided to go ahead with implementation of e-IPH in HP PWD. E-IPH is
a MIS which is being used within department of Irrigation, Govt of HP. Mission was also informed that review
committee has also agreed for customization / re-designing of e-IPH application through NIC. As per initial
assessment, business processes in both the departments are almost 80% same and can be implemented but
mission recommended not to the use the e-IPH in PWD because of following:
d. e-IPH has total 14 modules, out of these 14 modules only 3-4 modules are currently being used,
remaining modules are not tested so far.
e. PMC consultant has proposed 25 modules for HPPWD and also suggested interface with other
applications for example RMMS, GIS and Ommas etc. In this case, PWC will still have to develop 11
more modules and develop interface with other applications.
f. NIC has not shared any documentation related to e-IPH for example user manual, admin manual and
most importantly source code of the application, without source code it would not be possible to
upgrade the existing e-IPH
However, in case if both the department would still like to use e-IPH within PWD, mission recommends the
following:
d. Re-design e-IPH application instead of customizing because e-IPH application has been developed
over the years and technical documentation of e-IPH application is not available
e. Both the department should constitute a committee comprising of members from IPH and PWD
department to develop Scope of Work to upgrade e-IPH for both the departments.
f. Develop new MIS from scratch, to reduce the development efforts of proposed MIS, use existing
business logic / workflow of 14 modules from e-IPH. In this case, System Integrator will have to
conceptualize, design and develop remaining 11 modules only.
At the end of the mission, Project Director was briefed about all above ICT activities. During meeting, it was
discussed that PMU would like to replace their old PC hardware. Mission recommended that life of desktop
PC is considered as five years and notebook is three years. In case, If there is any workstation (desktop or
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN) Aide-Memoire
Implementation Support Mission November 22-26, 2015
69
notebook) which has completed end of its life or going to complete in next 1-2 quarter than project team can
replace those workstations with new one.