10_Tips When Making Power Point Presentations

8/8/2019 10_Tips When Making Power Point Presentations

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MS PowerpointMS PowerpointPresented byPresented by

Simbarashe ChiripashiSimbarashe Chiripashi(Simba)(Simba)



T ips When MakingT ips When Making

PowerPoint PresentationsPowerPoint Presentations



SummarySummary

Becoming a competent, rather than justBecoming a competent, rather than justconfident, speaker requires a lot of confident, speaker requires a lot of

practice. But here are a few things you canpractice. But here are a few things you canconsider to start sharpening your consider to start sharpening your presentation skills:presentation skills:



1010--2020--30 Rule30 Rule

T his rule states that a powerpoint slideT his rule states that a powerpoint slideshould have no more than 10 slides, lastshould have no more than 10 slides, last

no longer than 20 minutes and have nono longer than 20 minutes and have notext less than 30 point font. He says ittext less than 30 point font. He says itdoesn¶t matter whether your idea willdoesn¶t matter whether your idea willrevolutionize the world, you need to spellrevolutionize the world, you need to spellout the important nuggets in a few minutesout the important nuggets in a few minutesminutes, a couple slides and a severalminutes, a couple slides and a severalwords a slide.words a slide.



Be EntertainingBe Entertaining

Speeches should be entertaining andSpeeches should be entertaining andinformative. I¶m not saying you should actinformative. I¶m not saying you should act

like a dancing monkey when giving alike a dancing monkey when giving aserious presentation. But unlike an eserious presentation. But unlike an e- -mailmailor article, people expect some appeal toor article, people expect some appeal tothere emotions. Simply reciting dry factsthere emotions. Simply reciting dry factswithout any passion or humor will makewithout any passion or humor will makepeople less likely to pay attentionpeople less likely to pay attention



S low DownS low Down

N ervous and inexperienced speakers tendN ervous and inexperienced speakers tendto talk way to fast. Consciously slow your to talk way to fast. Consciously slow your

speech down and add pauses for speech down and add pauses for emphasis.emphasis.



Eye ContactEye Contact

Match eye contact with everyone in theMatch eye contact with everyone in theroom. I¶ve also heard from salespeopleroom. I¶ve also heard from salespeople

that you shouldn¶t focus all your attentionthat you shouldn¶t focus all your attentionon the decision maker since secretarieson the decision maker since secretariesand assistants in the room may holdand assistants in the room may holdpersuasive sway over their boss.persuasive sway over their boss.



15 Word S ummary15 Word S ummary

Can you summarize your idea in fifteenCan you summarize your idea in fifteenwords? If not, rewrite it and try again.words? If not, rewrite it and try again.Speaking is an inefficient medium for Speaking is an inefficient medium for communicating information, so know whatcommunicating information, so know whatthe important fifteen words are so they canthe important fifteen words are so they canbe repeated.be repeated.



2020--20 Rule20 Rule

A nother suggestion for slideshows. T his A nother suggestion for slideshows. T hisone says that you should have twentyone says that you should have twentyslides each lasting exactly twentyslides each lasting exactly twentyseconds. T he 20seconds. T he 20- -20 Rule forces you to be20 Rule forces you to beconcise and to keep from boring people.concise and to keep from boring people.



Don¶t ReadDon¶t Read

T his one is a no brainer, but somehowT his one is a no brainer, but somehowPowerpoint makes people think they canPowerpoint makes people think they canget away with it. If you don¶t know your get away with it. If you don¶t know your speech without cues, that doesn¶t justspeech without cues, that doesn¶t justmake you more distracting. It shows youmake you more distracting. It shows youdon¶t really understand your message, adon¶t really understand your message, ahuge blow to any confidence the audiencehuge blow to any confidence the audiencehas in you.has in you.



Sp eeches are About S toriesSp eeches are About S tories

If your presentation is going to be a longer If your presentation is going to be a longer one, explain your points through shortone, explain your points through shortstories. Great speakers know how to use astories. Great speakers know how to use astory to create an emotional connectionstory to create an emotional connectionbetween ideas for the audience.between ideas for the audience.



P roject Your VoiceP roject Your Voice

N othing is worse than a speaker you can¶tN othing is worse than a speaker you can¶thear. Even in the highhear. Even in the high- -tech world of tech world of microphones and amplifiers, you need tomicrophones and amplifiers, you need tobe heard. Projecting your voice doesn¶tbe heard. Projecting your voice doesn¶tmean yelling, rather standing up straightmean yelling, rather standing up straightand letting your voice resonate on the air and letting your voice resonate on the air in your lungs rather than in the throat toin your lungs rather than in the throat toproduce a clearer soundproduce a clearer sound



Don¶t P lan GesturesDon¶t P lan Gestures

A ny gestures you use need to be an A ny gestures you use need to be anextension of your message and anyextension of your message and anyemotions that message conveys. Plannedemotions that message conveys. Plannedgestures look false because they don¶tgestures look false because they don¶tmatch your other involuntary body cues.match your other involuntary body cues.You are better off keeping your hands toYou are better off keeping your hands toyour side.your side.



³T hat¶s a Good Question´³T hat¶s a Good Question´

You can use statements like, ³that¶s aYou can use statements like, ³that¶s areally good question,´ or ³I¶m glad youreally good question,´ or ³I¶m glad youasked me that,´ to buy yourself a fewasked me that,´ to buy yourself a fewmoments to organize your response. Willmoments to organize your response. Willthe other people in the audience know youthe other people in the audience know youare using these filler sentences to reorder are using these filler sentences to reorder your thoughts? Probably not. A nd even if your thoughts? Probably not. A nd even if they do, it still makes the presentationthey do, it still makes the presentationmore smooth than um¶s and ah¶s litteringmore smooth than um¶s and ah¶s litteringyour answer.your answer.



B reathe In Not OutB reathe In Not Out

F eeling the urge to use presentation killersF eeling the urge to use presentation killerslike µum,¶ µah,¶ or µyou know¶? Replacelike µum,¶ µah,¶ or µyou know¶? Replacethose with a pause taking a short breaththose with a pause taking a short breathin. T he pause may seem a bit awkward,in. T he pause may seem a bit awkward,but the audience will barely notice it.but the audience will barely notice it.



Come Early,Come Early, Really Really EarlyEarly

D on¶t fumble with powerpoint or hookingD on¶t fumble with powerpoint or hookingup a projector when people are waiting for up a projector when people are waiting for you to speak. Come early, scope out theyou to speak. Come early, scope out theroom, run through your slideshow androom, run through your slideshow andmake sure there won¶t be any glitches.make sure there won¶t be any glitches.Preparation can do a lot to remove your Preparation can do a lot to remove your

speaking anxiety.speaking anxiety.



Get P racticeGet P ractice

J oin T oastmasters and practice your J oin T oastmasters and practice your speaking skills regularly in front of anspeaking skills regularly in front of anaudience. N ot only is it a fun time, but itaudience. N ot only is it a fun time, but itwill make you more competent andwill make you more competent andconfident when you need to approach theconfident when you need to approach thepodium.podium.



Don¶t A p ologizeDon¶t A p ologize

A pologies are only useful if you¶ve done A pologies are only useful if you¶ve donesomething wrong. D on¶t use them tosomething wrong. D on¶t use them toexcuse incompetence or humble yourself excuse incompetence or humble yourself in front of an audience. D on¶t apologize for in front of an audience. D on¶t apologize for your nervousness or a lack of preparationyour nervousness or a lack of preparationtime. Most audience members can¶t detecttime. Most audience members can¶t detect

your anxiety, so don¶t draw attention to it.your anxiety, so don¶t draw attention to it.



DoDo Ap ologize if You¶re WrongAp ologize if You¶re Wrong

O ne caveat to the rule before is that youO ne caveat to the rule before is that youshould apologize if you are late or shownshould apologize if you are late or shownto be incorrect.to be incorrect.



P ut Yourself in the AudienceP ut Yourself in the Audience

When writing a speech, see it from theWhen writing a speech, see it from theaudiences perspective. What might theyaudiences perspective. What might theynot understand? What might seem boring?not understand? What might seem boring?



H ave FunH ave Fun

With a little practice you can inject your With a little practice you can inject your passion for a subject into your passion for a subject into your presentations.presentations.



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10_Tips When Making Power Point Presentations

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