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11
Essentials of RDA : Resource Description & Access
Presented for the NYLLTSR Roundtable at Cahill, Gordon & Reindel LLP,
April 20, 2011
George A. PragerHead of Cataloging, New York University Law School
22
Outline
• 1. Introduction• 2. Organization of RDA• 3. Basic principles• 4. RDA Timeline• 5. RDA and OCLC• Appendix I. Most important MARC 21 Changes• Appendix II. Selected RDA Resources• Appendix III. Exercises
33
1. Introduction*
• AACR2 dates from 1978; need for new cataloging rules suitable for the digital age
• International Conference on the Principles and Future Development of AACR, in Toronto, 1997
• New rules in development were first called AACR3; name changed to RDA
• Based on FRBR and FRAD entity models, as well as the Statement of International Cataloguing Principles (ICP) (RDA 0.3-0.4)
*This introduction is based in part upon presentations by Alan Danskin, Robert L. Maxwell, and Barbara Tillett (citations given in Appendix II).
**The Conference was held Oct. 23-25, 1997. Nine papers were presented and discussed at the meeting. Versions of the papers posted prior to the Conference are available online at: http://www.rda-jsc.org/intlconf1.html
44
1. Introduction
• Shares most general principles with ICP; Highest principle: Convenience of the user
• Designed to be compatible with pre-existing records in AACR2 and related standards
• RDA a content standard, NOT a display standard; RDA records may use ISBD punctuation, MARC 21, Dublin Core, or other encoding scheme*
*Examples of possible displays of RDA records are given in RDA Appendices D & E.
55
1. Introduction
• AACR2 used mostly by libraries; RDA intended to be used not only by libraries, but also by museums, archives, publishers, book dealers, educators, ILS vendors, etc.
• AACR2 Anglocentric; RDA designed to be more international (RDA 0.11 options regarding: language and script of description, numerals, dates, and units of measurement)
• AACR2 Part I organized by class of materials; (doesn’t work well for mixed resources such as streaming videos, online maps, etc.)
66
1. Introduction
• RDA: Designed to cover all types of resources, including present and future types of digital resources
• RDA: Designed to support automated data capture, such as digital data from publisher
• AACR2: (1.0D1): Three levels of description; Most libraries in U.S. used Second level
77
1. Introduction
• RDA: “Core elements” = the minimum set of elements necessary to support user tasks
• Some elements are core only in certain cases (“Core if”)
• Less detailed than AACR2 2nd level in some areas
An example of an element that is “core” in certain cases only: Place of distribution, if the place of publication is unknown
8
1. Introduction
RDA core (list at RDA 0.6) includes:
Title proper (245 $a), 1st statement of responsibility (245 $c), serials numbering elements (362), first listed place of publication (260 $a), first listed publisher (260 $b), date of publication (260 $c), extent (300 $a; only if resource is complete, and extent is known), series statement (490; NOT 800-830 series added entry), identifier for the manifestation (020, etc.), the new content and carrier types (336, 338), and a few other elements; list available at:
(www.loc.gov/catdir/cpso/RDAtest/coreelements.doc)
99
1. Introduction
• RDA core does not include:• Other title information (245 $b), parallel title (245 $b),
additional statements of responsibility relating to the title proper (245 $c) or edition (250 $b), extent of resource (if incomplete, 300 $a), dimensions of resource (300 $c), notes (5XX)
• Library of Congress (LC) core includes some elements not in RDA core (www.loc.gov/catdir/cpso/RDAtest/training2word9.doc; & http://www.loc.gov/catdir/cpso/RDAtest/training2word7.doc)
• *Selective list of LC core not in RDA Core: During the RDA test, LC core also included parallel title proper, other title information, ISSNs of series and subseries, frequency, and dimensions of resource (except for serials)
1010
1. Introduction
• National libraries, networks, and cooperative cataloging programs (such as the Program for Cataloging, or PCC) may decide on common policies on which core plus elements to include
• Each institution can decide on a local policy to include any RDA elements it wants beyond RDA core in its own OPAC
1111
1. Introduction
Vocabulary: AACR2 vs. RDA:*• AACR2 “Heading” -> RDA “Authorized access
point”• AACR2 “Author, composer, etc.” ->“Creator”• AACR2 “Main entry” -> “Preferred title +
authorized access point for creator if appropriate”
• AACR2 “Uniform title” -> 1. “Preferred title (and other information to differentiate)” or 2. “Collective uniform title”
*The information on RDA vocabulary on this slide and the next one is from Barbara Tillett’s presentation, listed in Appendix II.
1212
1. Introduction
• AACR2 “See reference” -> RDA “Variant access point”
• AACR2 “Chief source” -> RDA “Preferred source”
Group 3 FRBR entities (Concept, object, event, place), not covered in first release of RDA*
• RDA first published June 2010• Some policy decisions about changes from
AACR2 will be made after the test period *Place names as jurisdictions, but not as subjects of works, are partially covered in
Chapter 16
1313
1.Introduction
• Testing and evaluation by U.S. national libraries and test partners, Oct. 2010-March 2011
• Decision on implementation by 3 U.S. national libraries will be announced in June 2011
• RDA Toolkit available for subscribers: Sept. 1, 2010- ; designed as an online tool (IP address recognition and also password access) http://www.rdatoolkit.org/
• Also available as a print (loose-leaf) subscription
1414
2. Organization of RDA*
• RDA organized by FRBR and FRAD entities and attributes (RDA 0.5)
• RDA has 10 sections• First part: Records attributes for FRBR entities• Second part: Records relationships between
FRBR entities
*This section is based in part on FAQ 4.1 on the JSC’s Website (http://www.rda-jsc.org/rdafaq.html).
1515
2. Organization of RDA
Recording attributes for FRBR entities:• Section 1 - Recording attributes of manifestation
and item • Section 2 - Recording attributes of work and
expression • Section 3 - Recording attributes of person,
family, and corporate body • Section 4 - Recording attributes of concept,
object, event, and place (most of this section needs to be added in a future release of RDA)
1616
2. Organization of RDA
Recording relationships:• Section 5 - Recording primary relationships • Section 6 - Recording relationships to persons,
families, and corporate bodies associated with a resource
• Section 7 - Recording subject relationships (to be added in a future release of RDA)
• Section 8 - Recording relationships between works, expressions, manifestations and items
1717
2. Organization of RDA
Recording relationships (continued):• Section 9 - Recording relationships between
persons, families, and corporate bodies
• Section 10 - Recording relationships between concepts, objects, events, and places (to be added in a future release of RDA)
1818
3. Basic Principles of RDA:3.1. Take What You See
• AACR2 (1.1B1, etc.) has rules on changing capitalization and punctuation appearing in statements of responsibility, edition statements, series statements, and some other areas
• AACR2 (1.1F7) also does not usually transcribe certain words in statements of responsibility, such as titles of persons (Dr., Reverend, etc.)
1919
3.1. Take What You See
• RDA: Basic rule is: Take what you see• Applies to all transcribed fields
– Sometimes options to omit certain information*
• Follows the ICP principle of “Representation”**• Facilitates automated data capture
*We will look at some examples later. In some RDA transcribed elements, there are options to abbreviate or shorten the data in certain ways
**Representation: ICP 2.3: Descriptions and controlled forms of names should be based on the way an entity describes itself
20
3.1 Take What You See
– Includes punctuation, abbreviations, spelled out words, Roman numerals, inaccuracies
– Don’t abbreviate words that aren’t abbreviated in the source
– Capitalization: Follow policy of cataloging agency or just “take what you see”
2121
3.1 Take What You See
• Transcribed fields in RDA: titles– Title proper, parallel title proper, other title
information, statement of responsibility relating to title proper (MARC 21 field 245 $a, $b, and $c)
– Earlier title proper (MARC 247)– Later title proper (MARC 246)– Key title (MARC 222)– Abbreviated title (MARC 210)
2222
3.1 Take What You See
• Other transcribed fields in RDA:• Edition statements (MARC 250)• Imprint statements (MARC 260)• Numeric, alphabetic, and chronological
designations (MARC 362)• Series statements (MARC 490)
• Some transcribed fields: Take what you see, or follow policy of cataloging agency, network, or program
2323
3.1 Take What You See: 3.1.1 Capitalization, etc.
• In source: THE STORY OF MY LIFE by the RECENTLY retired George Prager, MA, MLS, Member of the American Library Association // Fourth Edition
• AACR2: The story of my life / by George Prager. 4th ed.• RDA (with ISBD punctuation): THE STORY OF MY LIFE
/ by the RECENTLY retired George Prager, MA, MLS, Member of the American Library Association. -- Fourth Edition.
• RDA options: omit extra words in statement of responsibility & follow agency decisions with capitalization
2424
3.1.2 Take What You See: Inaccuracies
• Transcribe errors found on the resource• Optionally, make note and/or added entry with
corrected form if useful for users of catalog• T.p. on resource: The hsitory of Casalini Libri• AACR2: The hsitory [sic] of Casalini Libri (or:
The hsitory [i.e. history] of Casalini Libri) • RDA: The hsitory of Casalini Libri. • RDA exception for continuing resources*: Correct the
title and make a note/added entry on form in source*The exception for continuing resources is to keep the RDA rules for serials in agreement
with the ISBD and the ISSN Network rules
2525
3.2 Replacement of GMD (General Material Designation)
• AACR2 allowed only 1 GMD for each manifestation; sometimes 2 or more might apply
• GMD replaced by three new RDA elements:• Content type (RDA Core; MARC 21 field 336)
– Applies to FRBR expression level
• Media type (Not RDA Core; MARC field 337)– FRBR manifestation level; may be able to
automatically generate from content and carrier types
• Carrier type (RDA Core; MARC field 338)– FRBR manifestation level
2626
3.2 Replacement of GMD
MARC 21 specifics:• RDA allows use of term (MARC $a) and/or code
(MARC $b) • RDA includes lists of terms or codes; also allows
use of “other” or “unspecified”; lists also available from: http://www.loc.gov/standards/valuelist*
• Both subfields may be repeated if more than one type is appropriate, and terms or codes are from the same vocabulary
*Terms developed to be compatible with the ONIX standards for electronic information interchange used by publishers
2727
3.2 Replacement of GMD
• Source term is given in $2• Materials specified may be given in $3• Example: Printed Book
• 245 13 $a Lo strano natale di Mr. Scrooge : $b e altre storie / $c Dino Buzzati.
• 300 ## $a 364 pages ; $c 23 cm.• 336 ## $a text $b txt $2 rdacontent• 337 ## $a unmediated $b n $2 rdamedia• 338 ## $a volume $b nc $2 rdacarrier
2828
3.2 Replacement of GMD
Example: Updating Web resource with text and audio
245 04 $a The Oyez Project : $b U.S. Supreme Court media.
300 ## $a 1 online resource.
336 ## $a text $b txt $a spoken word $b spw $2 rdacontent
337 ## $a computer $b c $2 rdamedia
338 ## $a online resource $b cr $2 rdacarrier
2929
3.2 Replacement of GMD
• OPAC display: Library may prefer to generate one or more icons from text or code in these three RDA elements
• Fields could also be suppressed from public display
• Information in these 3 RDA elements could be used to limit searches
• Offers more flexibility and better for user than GMDs
3030
3.3 Fewer abbreviations in RDA
• RDA uses few abbreviations; avoids Latin abbreviations (ICP principles: Convenience of the user, and: Common usage)– Statement of responsibility:
AACR2 (1.1F5) uses “… [et al.]” when statement of responsibility in source contains names of more than three persons or corporate bodies performing the same function
RDA (2.4.2) does not use abbreviations in statement of responsibility unless in source
3131
3.3 Fewer Abbreviations in RDA
– Edition statements:
AACR2 abbreviates; RDA does not use abbreviations unless abbreviation appears in source
– Imprint statements:
AACR2 (1.4C6, 1.4D6): [s.l.] or [s.n.] for unknown place of publication or unknown publisher
RDA (2.8): [Place of publication not identified] and [publisher not identified]*
*See also section 3.7 for how to avoid using these phrases
3232
3.3 Fewer abbreviations in RDA
– Physical description: AACR2 uses p., ca., i.e., v., ill., col., ports., cm., and other abbreviations
– RDA does not abbreviate any of these terms;– “cm” is not abbreviated, but usually ends in a
period if MARC 21 and ISBD punctuation are used (i.e., at the end of a 300 field)
AACR2: 300 ## $a 25 p. : $b ill. (some col.) ; $c 28 cm.
RDA: 300 ## $a 25 pages : $b illustrations (some colored) ; $c 28 cm.
33
3.3A Sources of Information (RDA 2.2)
• “Preferred sources of information” (RDA 2.2.2) replaces the AACR2 concept of chief source of information
• Three categories for sources (simplified):– a. Pages, leaves, sheets, or cards: use t.p. or t.p.
substitute (priority list)– b. Moving images: use title frame; alternative to use
eye-readable label– c. All other resources: use permanent label or
embedded metadata
34
3.3A Sources of Information (RDA 2.2)
Other sources of information (RDA 2.2.4):• May take information from anywhere in
resource, or from outside the resource, for fields listed in 2.2.4
• Information supplied from outside the resource: indicate by a note field or some other method, such as coded data, or brackets around the supplied data
• LCPS 2.2.4: LC uses square brackets
3535
3.4 “Rule of three” eliminated*
• AACR2 allowed transcription of up to only three authors for work of shared responsibility (1.1F5)
• RDA: No “rule of three”; transcribe every name
in statement of responsibility (RDA 2.4.1.5)
• RDA option (2.4.1.4-2.4.1.5) to transcribe first name and summarize others
*“The rule of three” was a principle of the international Paris Principles of 1961, predecessor of the International Statement of Cataloguing Principles, finalized in 2009
3636
3.4 “Rule of three” eliminated
• AACR2: 245 00 $a Building your civil trial skills / $c authors, Nelson T. Abbott … [et al.].
• RDA: 245 10 $a Building your civil trial skills / $c authors, Nelson T. Abbott, Tim Dalton Dunn, John A. Snow, Todd D. Weiler.
• RDA option: 245 10 $a Building your civil trial skills / $c authors, Nelson T. Abbott [and three others].
3737
3.4 “Rule of three eliminated: 3.4.1.Unlimited name access points*
• AACR2 usually no more than 3 access points for persons performing the same function
• RDA core requires access point for creator of work
• RDA places no limits on number of additional access points
*The Rule of three has often not been followed in AACR2 cataloging of moving images, rare materials, and archival materials
3838
3.4.1 Unlimited Name Access Points
RDA: 100 1# $a Abbott, Nelson T.245 10 $a Building your civil trial skills / $c
authors, Nelson T. Abbott, Tim Dalton Dunn, John A. Snow, Todd D. Weiler.
700 1# $a Dunn, Tim Dalton.*700 1# $a Snow, John A., $d 1948- *700 1# $a Weiler, Todd D.**Only the access point for the first named or primary creator is required
3939
3.4.1 Unlimited Name Access Points
RDA core:
100 1# $a Abbott, Nelson T.
245 10 $a Building your civil trial skills / $c authors, Nelson T. Abbott [and three others].
4040
3.5 Main Entry
• AACR2: Works of shared responsibility, more than 3 authors: title main entry; added entry for first named author
• RDA: Authorized access point (1XX) under the principal or first-named creator (RDA core), if principal responsibility is not indicated. Creator may be a person, family, or corporate body
RDA 19.2: “If there is more than one creator responsible for the work, only the creator having principal responsibility named first in resources embodying the work or in reference sources is required. If principal responsibility is not indicated, only the first-named creator is required.”
4141
3.5 Main Entry
AACR2:
245 00 $a All about Ohio / $c contributors, Susan Doll … [et al.].
700 1# $a Doll, Susan, $d 1954-
RDA:
100 1# $a Doll, Susan, $d 1954-
245 10 $a All about Ohio / $c contributors, Susan Doll [and fifteen others].
(may list 1 or any other number of the 16 contributors in the statement of responsibility)
42
3.5A Preferred Title for a Compilation of Works (RDA 6.2.2.10)
• Significant changes from AACR2!• RDA (17.4, 17.8/17.10): For all compilations by
one or more creators, it is a core requirement to record the primary relationship between the work/expression and the manifestation that embodies it. This may be done as:– a. an identifier (lccn, etc.) for the
work/expression manifested– b. an authorized access point– c. a composite description (a note such as:
Rev. ed. of: …)
43
3.5A Preferred Title for a Compilation of Works (RDA 6.2.2.10)
• The LCPS for 17.8 and 17.10 calls for an authorized access point for the predominant or first work/expression in the compilation (i.e., an analytical added entry). Additional authorized access points may be given for the other works/expressions in the resource
• For compilations without a collective title, there is an RDA alternative for the cataloger to devise a title proper, instead of or in addition to identifying all of the works/expressions in the compilation, but the primary relationship must still be recorded
44
3.5A Preferred Title for a Compilation of Works (RDA 6.2.2.10)
• AACR2 (21.7C): For a resource without a collective title consisting of 2 or three works by 2 or 3 authors, enter under the first author, and code the first work as the title proper (245 $a). AACR2 has no option to devise a title proper for compilations
• RDA alternative (6.2.2.10.3): For all compilations of two or more works by the same creator, you may also give a conventional collective title such as “Works. Selections”, or “Plays. Selections”, instead of, or in addition to the analytical added entries (or identifiers, or composite descriptions). But you still must have the entry for the first work/expression manifested. LCPS: LC follows this alternative
45
3.5A Preferred Title for a Compilation of Works (RDA 6.2.2.10)
(Made-up example):100 1# $a Prager, George $q (George Allen), $d 1952-240 10 $a Works. $k Selections.* 245 10 $a RDA in literature / $c by George Prager. 505 0# $a An ode to RDA -- RDA, the drama.700 12 $a Prager, George $q (George Allen), $d 1952- $t
Ode to RDA.700 12 $a Prager, George $q (George Allen), $d 1952- $t
RDA, the drama.***This collective title is optional in RDA **This second analytical access point is optional in RDA
4646
3.6 Relator Terms and Codes
• Relator terms: Optional use of RDA Appendix I terms to express possible relationships between a resource and persons, families, and corporate bodies (FRBR Group 1 and Group 2 entities)
• Relator codes: Codes from MARC Code List for Relators (http://www.loc.gov/marc/relators/) may be used instead
• May repeat relator term or code if person or corporate body performs multiple functions
4747
3.6 Relator Terms and Codes
100 1# $a Abbott, Nelson T., $e author.
245 10 $a Building your civil trial skills / $c authors Nelson T. Abbott, Tim Dalton Dunn, John A. Snow, Todd D. Weiler.
700 1# $a Dunn, Tim Dalton, $e author.
700 1# $a Snow, John A., $d 1948- $e author.
700 1# $a Weiler, Todd D., $e author.
Relator codes can be used instead:
100 1# $a Abbott, Nelson T., $4 aut
48
3.7 Publication, Distribution, etc. Statements (RDA 2.7-2.11)
• Date of production is a core element for resources issued in an unpublished form
• First named place of publication, First named publisher, and Date of publication are core elements for published resources
• Errors in publication, distribution, statement:– Transcribe as it appears; optionally, make a
note, if considered important
49
3.7 Publication, Distribution, etc. Statements
• Place of publication unknown and unable to guess at a probable place of publication, use:
[Place of publication not identified]• Unknown place of publication: Place of distribution
becomes core• Unknown place of distribution: Place of manufacture
becomes core• Probable place of publication:
– Can avoid “[Place of publication not identified]” by giving probable place or country of publication in brackets: “[Italy?]”
50
3.7 Publication, Distribution, etc. Statements
Adding name of larger place after known place of publication:
AACR2 allows: “Cizur Menor [Navarra]” or “Cizur Menor [Spain]” even if only “Cizur Menor” appears in the source. RDA does not allow this. Instead, you can add a note
51
3.7 Publication, Distribution, etc. Statements
Library of Congress policy statements (LCPS) for RDA 2.8.4.2: LC practice: “Supply a probable place of publication if possible rather than give ‘[Place of publication not identified]’ and then give place of distribution or of manufacture
• Publisher’s name unknown:Use: [publisher not identified]
Distributor’s name becomes core No distributer’s name: manufacturer’s name
becomes core
52
3.7 Publication, Distribution, etc. Statements
• Use brackets if date is taken from outside resource• No date of publication:
– For single-part monographs, use: [date of publication not identified]*
– Distribution date becomes core– No distribution date: Copyright date is core– No copyright date: Date of manufacture is core– Only copyright date:260 ## $a New York : $b Scribner’s, $c [copyright
symbol]2003.*But see next slide for ways of avoiding using this phrase!
53
3.7 Publication, Distribution, etc. Statements
• Alternatives to using “[date of publication not identified]”:
• May supply probable date or range of dates, or known range of dates (RDA 1.9.2)
• Add question mark if date/s are probable date/s• Some examples: • [2011?], [2009 or 2010], [between 1800 and
1900?], [not after March 8, 2011], [not before January 1, 2010], [between November 3, 2008 and January 4, 2011]
54
3.7 Publication, Distribution, etc. Statements
• For resources other than single part monographs: if no date from first and/or last issue can be found, then supply an approximate date or dates of publication. If no approximate date or dates can be found, then leave the date of publication blank (do not include “[date of publication not identified]” (RDA 2.8.6.5 & LCPS 2.8.6.6)
55
3.8 Carrier Description
Extent of Resource (300 $a; RDA 3.4):Core element only if resource is complete, or if total extent
is known• 300 leaves• 40 unnumbered pages• 1 volume (unpaged) – resource is complete• approximately 45 pages – RDA does not use “ca.”• 2000 leaves in various pagings• 1 volume (various pagings)• volumes - for incomplete (textual) resource, or if the total
number of units issued is unknown (3.4.10)
56
3.8 Carrier Description
Extent of Resource (cont.):• 1 online resource (68 pages)• Terms in common usage are also allowed (RDA
3.4.1.5):1 USB flash drive• Only a few abbreviations are allowed, such as “ft.” for
foot or feet, and “in.” for inch or inches, when used for recording the storage space of collections (RDA 3.4.1.11); abbreviations given in RDA Appendix B.5.2.
• Metric symbols are used, but are not considered abbreviations (m, cm, etc.)
57
3.8 Carrier Description
• Misleading numbering: Leave uncorrected unless it creates a completely false impression: 309, that is, 409 pages
• Other physical details (300 $b):– Few abbreviations allowed– Some details are covered in Chapter 3 on
carriers, such as encoding formats (RDA 3.19)
58
3.8 Carrier Description
– Many other physical details are covered in RDA Chapter 7 as attributes of expressions (7.15: illustrations; 7.17: color; 7.18: sound, etc.)
• Dimensions: (300 $c; RDA 3.5):• Not RDA Core• Metric symbols are generally used• LCPS has one exception from RDA 3.5.1.4.4: use
inches (abbreviated “in”) for discs, rather than centimeters (cm)
59
3.9 Series Statements (RDA 2.12)
• Record the series statement as it appears on the resource
• Series numbering (follows RDA 1.8.2): Record numerals in the form preferred by the agency creating the data, unless the substitution would make the numbering less clear
Alternative 1: Record numbering in the form it appears on the piece (LC follows this alternative)
60
3.9 Series Statements
• Alternative 2: Also add the equivalent numerals in the form preferred by the agency creating the data, and give the source of the data in a note:
tomo II [2]
Note: Numbering within series on source of information reads: tomo II
• Captions in series numbering are not usually abbreviated in RDA, but there is an option to follow agency’s guidelines in this regard (1.7)
Authorized access points for series: see RDA & LCPS 6.27.1; series numbering: RDA/LCPS 24.6 (refers again back to 1.8.2)
61
4. RDA Timeline
• June-Sept. 2010: Training and practice for RDA official test participants (26 U.S. libraries)
• Oct. 1-Dec. 31, 2010: Record creation 30 common resources (original & copy cataloging)
25 extra set records (original or copy cataloging titles)
All records collected by LC and made freely available in late 2010Online survey for common set records for all test participants
62
4. RDA Timeline
• Jan.-Mar. 2011: Analysis of test results & preparation of recommendations by U.S. RDA Test Coordinating Committee
• Apr.-June 2011: Decision on implementation and a public report; Report will be issued before ALA Annual
• Four possible decisions:– Do not implement RDA– Postpone implementation until certain changes are
made– Implement RDA– Implement RDA with specific recommended changes
or policy decisions for US libraries
63
4. RDA Timeline
• Widespread adoption of RDA in U.S. unlikely until after the public report is released
• Earliest implementation: 3rd quarter 2011 (probably later)
• Many European countries adopting a “wait and see” policy (waiting to see what LC decides)
(More information at http://www.loc.gov/catdir/cpso/RDAtest/admindoc9.doc)
64
5. RDA and OCLC
• OCLC policy statement on RDA Cataloging in WorldCat for the U.S. testing period
• Sept. 2010- : Any OCLC member library may add an original record in AACR2 or RDA to OCLC for any resource that lacks a record in the same language of cataloging. If a full level AACR2 or RDA record already exists, a record in the other code should not be added to Worldcat
• A WorldCat full-level master record should not be edited to change it from one set of rules to another (see exception on next slide for serials and integrating resources)
65
5. RDA and OCLC
• AACR2 records for continuing resources may be changed to RDA. Once changed to RDA, the record should not be changed back to AACR2
• Less than full level monographic records may be changed from AACR2 to RDA
• Copy cataloging: Catalogers may locally edit records created under any rules to another set of rules
• Full OCLC policy statement: http://www.oclc.org/rda/policy.htm (last updated June 15, 2010)
66
Appendix I. Most Important MARC 21 Changes: I.A. Bibliographic Records
• Leader 18 Descriptive cataloging form• Most Anglo-American libraries will use: “i” (ISBD
punctuation included)• 040 Cataloging source
Use $e rda (additional codes may apply)
English language RDA record created by New York University Law School:
040 ## $a NNU-L $b eng $c NNU-L $e rda
6767
Appendix I.A. Bibliographic Records
• 336-338 Content type, Media type, and Carrier type (see Section 3.2)
• 502 Dissertation Note: New subfields for RDA sub-elements ($a may still be used instead)– Degree type, Name of the granting institution,
Year degree granted, etc.• 518 & 033 Date/Time & Place of an Event
– New subfields added to both fields– 518 may use new subfields or $a alone
6868
Appendix I. Most Important MARC 21 Changes: I.B. Authority Records
• 008/10 Descriptive cataloging rules– Use “z” other
• 040 $e Description conventions– Use “rda”
6969
Appendix I.B. Authority Records
New MARC 21 Authority Fields:
046 Special coded dates
336 Content type
370 Associated place
371 Address
372 Field of activity
373 Affiliation
374 Occupation
7070
Appendix I.B. Authority Records
New MARC 21 Authority Fields (cont.)
375 Gender
376 Family information
377 Associated language
380 Form of work
381 Other distinguishing characteristic of the work/ … of the expression
382 Medium of performance
383 Numeric designation of a musical work
384 Key
7171
Appendix I.B. Authority Records
General overview of 046, 370-384 fields:• RDA allows certain elements to be recorded either
as part of access point for the entity, as separate identifying elements, or both
• New fields and subfields “contain additional information about characteristics of heading entities in fields 100-185”
• All of the fields are repeatable, except 384• Source of information for 046, 370-377:
– Give in $v, $u, or in 670 field
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Appendix II. Selected RDA Resources
• Coyle, Karen. RDA Vocabularies for a Twenty-First Century Data Environment. Chicago, Ill. : American Library Association, 2010 (Library technology reports ; v. 46, no. 2 Feb./Mar. 2010)
• Danskin, Alan. A Long and Winding Road: RDA from Principles to Practice; http://www.rda-jsc.org/docs/A_long_and_winding_road_format_150310.pdf (last updated March 16, 2010)
• EURIG-JSC seminar on RDA: "RDA in Europe: making it happen!" Aug. 8, 2010 http://www.slainte.org.uk/eurig/meetings.htm
• Hart, Amy. The RDA Primer: a Guide for the Occasional Cataloger. Santa Barbara, Calif. : Linworth, 2010. ISBN: 9781586833480 (also available as an e-book)
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Appendix II. Selected RDA Resources
• Joint Steering Committee for Development of RDA http://www.rda-jsc.org/rda.html (list of links)
• Kuhagen, Judith A. RDA Essentials. Connecticut Library Association. Nov. 4, 2010. http://www.rda-jsc.org/docs/ConnLA_Tech_6nov2010.ppt#413,142,Inform your library’s users
• LC documentation for the RDA … test http://www.loc.gov/catdir/cpso/RDAtest/rdatest.html (list of links)
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Appendix II. Selected RDA Resources
• Maxwell, Robert L. Introduction to RDA. Utah Library Association, May 14, 2010; http://www.rda-jsc.org/docs/RDA_part_1_201005.pdf
• Maxwell, Robert L. RDA in Depth: Differences Between RDA and AACR2. Utah Library Association, May 14, 2010; http://www.rda-jsc.org/docs/RDA_part_2_201005.pdf
• McCallum, Sally. RDA in MARC; http://www.loc.gov/marc/RDAinMARC29.html (last updated Jan. 5, 2011)
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Appendix II. Selected RDA Resources
• Oliver, Chris. Introducing RDA: a Guide to the Basics. Chicago : American Library Association, 2010. ISBN 9780838935941
• PoCo Discussion Paper on RDA Implementation Alternatives (Apr. 5, 2011; rev. Apr. 15, 2011);http://www.loc.gov/catdir/pcc/PoCo-RDA-Discussion-Paper040511.pdf
• Prager, George. MARC 21 Changes for RDA. Presented at the Program: MARC and RDA: an Overview, July 12, 2010; http://www.aallnet.org/sis/tssis/annualmeeting/2010/handouts/g5-marcandrda-prager-handout.pdf
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Appendix II. Selected RDA Resources
• Prager, George. RDA, MARC 21, and Access Points. Casalini Libri, Mar. 22, 2011 (available upon request)
• RDA and OCLC http://www.oclc.org/rda/about.htm (list of links)
• RDA and PCC http://www.loc.gov/catdir/pcc/RDA-PCC.html (list of links)
• Schiff, Adam L. Changes from AACR2 to RDA: a Comparison of Examples; http://www.rda-jsc.org/docs/BCLAPresentationWithNotes.pdf (last updated Apr. 22, 2010?)
• Tillett, Barbara B. RDA Changes from AACR2 for Texts; http://www.rda-jsc.org/rdapresentations.html (last updated Jan. 12, 2010?)
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Appendix III. Exercises
Each exercise has an image of the title page and blank workforms to give selected AACR2 and RDA fields. RDA answer sheets are at the end
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Exercise 1. AACR2:• 100 __ $a• 245 __ $a
• 260 __ $a• 300 __ $a
• 490 __ $a• 700 __ $a
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Exercise 1. RDA:• 040 $e• 100 __ $a• 245 __ $a• 260 __ $a• 300 __ $a• 336 __ $a $2• 337 __ $a $2• 338 __ $a $2• 490 __ $a• 700 __ $a
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Exercise 2. AACR2:
• 100 __ $a• 245 __ $a• 250 __ $a• 260 __ $a
• 300 __ $a • 490 __ $a• 700 __ $a• Exercise 2 has imprint statement on
t.p. verso: Tottel Publishing; Maxwelton House, 41-43 Boltro Road, Haywards Heath, West Sussex; c2007
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Exercise 2. RDA:
• 040 __ $e• 100 __ $a• 245 __ $a• 250 __ $a• 260 __ $a• 300 __ $a• 336 __ $a $2• 337 __ $a $2• 338 __ $a $2• 490 __ $a• 700 __ $a
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Appendix III. Exercises. III.1., The Subject of Philosophy
•040 ## $e rda•100 1# $a Lacoue-Labarthe, Philippe.•245 14 $a The Subject of Philosophy / $c Philippe Lacoue-Labarthe.•260 ## $a Minneapolis : $b University of Minnesota Press, $c [date of publication not identified], [copyright symbol]1993.
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Appendix III. Exercises. III.1, The Subject of Philosophy (cont.)
•300 ## $a xx, 202 pages ; $a 23 cm.•336 ## $a text $b txt $2 rdacontent•337 ## $a unmediated $b n $2 rdamedia•338 ## $a volume $b nc $2 rdacarrier•490 0# $a Theory and History of Literature ; $v Volume 83
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Appendix III. Exercises. III.1., The Subject of Philosophy
• The above display is RDA core• All MARC 21 RDA records should have: 040 $e rda• Main entry (100): RDA core requires that an authorized
access point be made for the creator of a work or expression. RDA core +: You can make any number of additional access points for editor, translators, consultants, etc.
• RDA core +: Relator term ($e) or code ($4) can be used at the end of the 100 field, and any 700 fields
• Alternate display of title proper (245 $a): You can either use the capitalization as found on the item, or capitalize according to the policy of the cataloging agency (such as following some other citation standard or style manual)
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Appendix III. Exercises. III.1., The Subject of Philosophy
• Statement of responsibility (245 $c): RDA core only requires display of the first statement of responsibility. RDA core +: May give one or all additional statements of responsibility in source. May give each statement in full, or summarize.
• Alternate display of imprint (260): In RDA core, you can also use 260 $c [1993?] as probable publication date and omit the copyright date: 260 ## $a Minneapolis : $b University of Minnesota Press, $c [1993?]
• RDA core +: You can use probable publication date followed by copyright date: [1993?], [copyright symbol]1993.
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Appendix III. Exercises. III.1., The Subject of Philosophy
• It is only required to list the first place of publication; If desired, other places of publication may be listed as well: 260 ## $a Minneapolis ; $a London. You are not allowed to add [Minn.] or [Minnesota] after “Minneapolis”, if it does not appear in the source. If the location of the place given in the source is not well known, you can add a note (500) giving more information about the place of publication, such as the name or names of larger jurisdictions (county, state, country, etc.)
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Appendix III. Exercises. III.1., The Subject of Philosophy
• Physical description (300 field): Abbreviations for “pages” is not used in RDA; “cm.” has a period in a MARC 21/ ISBD display because it is at the end of a 300 field (it is not considered an abbreviation)
• Content type (MARC 336) and carrier type (338) are required in RDA core; media type (338) is not. Terms or codes can be used alone, or both can be used in combination with each other
• Series statement (490): You can either accept capitalization as found in chief source, or follow the policy of the cataloging agency. “Volume” is not abbreviated in the series numbering
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Appendix III. Exercises. III.2., Local Government Contracts …
•040 ## $e rda•245 00 $a Local Government Contracts and Procurement / $c General Editor, Helen Randall, Partner, Trowers & Hamlins; Chair, New Local Government Network.•250 ## $a Second edition.•260 ## $a Haywards Heath, West Sussex : $b Tottel Publishing, $c [2007?]
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Appendix III. Exercises. III.2., Local Government Contracts … (cont.)
•300 ## $a xxxvi, 710 pages : $b illustrations ; $c 26 cm.
•336 ## $a text $b txt $2 rdacontent•337 ## $a unmediated $b n $2 rdamedia•338 ## $a volume $b nc $2 rdacarrier
•700 1# $a Randall, Helen, $e editor.89
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Appendix III. Exercises. III.2., Local Government Contracts … (cont.)
• Absence of 1XX field: Like AACR2, RDA does not use the name of an editor as a main entry
• Statement of responsibility: You can transcribe what’s on title page, or give simply “Helen Randall” in 245 $c (following RDA omit to leave out titles and inessential information given in statement of responsibility)
• Alternate display: 245 00 $a Local Government Contracts and Procurement / $c General Editor, Helen Randall ; $a Assistant to the Editor, Nicola Ihnatowicz ; $a Contributors, Richie Alder [and 34 others]. If you wish, you could list all the contributors in the 245 $c!
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Appendix III. Exercises. III.2., Local Government Contracts … (cont.)
• Imprint (260): Alternately, you could use: Haywards Heath, West Sussex : $b Tottel Publishing, $c [date of publication not identified],[copyright symbol]2007. In RDA, you would not use “West Sussex” instead of “W. Sussex”, or to use “Tottel”, or “Tottel Pub.”, instead of “Tottel Publishing”. For place of publication, you could include all the information: “Maxwelton House, 41-43 Boltro Road, Haywards Heath, West Sussex” if you wish. You are not allowed to add [England] to the 260 $a, if it’s not in the source
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Appendix III. Exercises. III.2., Local Government Contracts … (cont.)
• Physical description (300): RDA uses “illustrations” rather than “ill.”, and “pages” rather than “p.”
• Use of relator term in 700 field is optional. Also, a relator code could be used instead
• Name access points (700): You can have added entries for none or all of the people given in the chief source, whether listed in the 245 $c or not. Most catalogers would choose to have at least a 700 field for the general editor, both in an AACR2 and in an RDA record. Use of the relator term in 700 $e is optional
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Questions?
Thank you very much!
