1/28/2016 Board Meeting Package - Beaver...

1/28/2016

Board Meeting Package Tofield Chambers, Tofield, AB

January 28, 2016

Table of Contents 2016.01.28 Beaver Municipal Solutions

Board Meeting – January 28, 2016

Tofield Chambers, Tofield, AB

Table of Contents

Page

1. Call to Order (Preliminary Agenda) 1 - 2

2. Additions/Deletions to the Agenda (If Applicable)

3. Approval of Minutes

3.1 Approval of Minutes of Regular Meeting – December 17, 2015 3 - 7

4. Regular Reports (Consensus Agenda)

4.1 Strategic Priorities Chart – Updated 8 - 10

4.2 FUAL – Updated 11 - 14

4.3 Financials 15 - 34

4.3.1 – Interim Statements

4.4 Operations Update 35

4.5 Communications Update 36

5. Board Events Calendar

5.1 Board Calendar – Updated 37 - 38

6. Correspondence 6.1 2016 Annual Municipal Law Seminar 39 6.2 Request for Funds – Biking Trail – Village of Viking 40 6.3 Request for Donation – Village of Viking 41 6.4 Thank You Letter – Christmas Hamper – Village of Viking 42 6.5 Thank You Letter – Floral Arrangement – Village of Ryley 43 6.6 Request for Donation – Town of Tofield 44 6.7 Alberta’s Economic Outlook, AD 45 6.8 Request for Donation – Ryley Pre-school – Ryley 46 6.9 Thank You Letter – Beaverhill Players 49 – 50 6.10 Request for Donation – 2016 Viking Bull Riding Event 51 - 52

7. Board Matters 7.1 RFD – Voluntary RRSP Benefit – HUM-013 53- 55 7.2 RFD – Update on Wellness Benefit – HUM-008 56 - 57 7.3 RFD – Tender Award Recommendation – BMS-2016-F 58 – 59 7.3.1 – Attachment – Justification to Tender 60 - 69

AGENDA (FINAL) REGULAR MEETING

JANUARY 28@ 6:00PM TOFIELD CHAMBERS,

TOFIELD, AB

AGENDA 2016.01.28 Beaver Municipal Solutions

REGULAR MEETING

1. Commencement

2. Additions/ Deletions to the Agenda

3. Approval of Minutes

3.1 The Minutes of the Regular Meeting of December 17, 2015


4.1 Strategic Priorities Chart – Updated 4.2 FUAL –Updated

4.3 Financials .1 Interim Statements year end 2015.

4.4 Operations Update 4.5 Communications Update

5. Conferences/Training:

5.1 Board Calendar – Updated

6. Correspondence

6.1 2016 Annual Municipal Law Seminar

6.2 Request for Funds – Biking Trail – Village of Viking 6.3 Request for Funds – Preschool Association – Village of Viking 6.4 Thank You letter – Christmas Hamper - Village of Viking

6.5 Thank You Letter – Floral Arrangement – Village of Ryley 6.6 Requesting Donation Letter – Tofield Hockey Tournament – Town of Tofield

7. Board Matters:

7.1 RFD - Voluntary RRSP Benefit – HUM-013 7.2 RFD - Update on Wellness Benefit

7.3 RFD – Tender Award Recommendation - BMS-2016-F, Stage 8-A Landfill Cell Construction - TBD

AGENDA (FINAL) REGULAR MEETING

JANUARY 28@ 6:00PM TOFIELD CHAMBERS,

TOFIELD, AB

AGENDA 2016.01.28 Beaver Municipal Solutions

8. In-Camera Session :

8.1 – FOIP (As required)

9. Motions Arising From In-Camera Session:

10. Meeting Evaluation:

11. Adjournment:

B.R.W.M.S.C./BMS Regular Meeting December 17, 2015

1

BEAVER REGIONAL WASTE MANAGEMENT SERVICES COMMISSION REGULAR MEETING

December 17, 2015 Beaver County Chambers

6:30 p.m. COMMISSION DIRECTORS present at commencement:

Ronald Yarham – Chairman Brian Ducherer – Vice-Chairman

Harold Conquest – Director Jason Ritchie - Director

Bernie Marko – Director ADMINISTRATION present at commencement:

Pierre Breau, P. Eng. – General Manager Juvy Ceniza, CPA/CMA –Chief Financial Officer

Aaron Hills, CET – VP Operations Sebastian Rodolfo – Controller Marilyn Booth – Executive Assistant

GUESTS not present at commencement:

Meaghan Colpitts, EIT – Assistant Process Engineer Tariq Medina, EIT – Assistant Process Engineer

ADMINISTRATION not present at commencement: Mark Lowe – Landfill Manager

1. Call to Order (Regular Meeting)

CHAIRMAN Yarham called meeting to order at 6:20 pm

2. Additions/Deletions to the Agenda

2.1 Janet Winsnes for the Village of Ryley:

Ms. Winsnes presented sketches of proposed office space in Ryley to the Board for future BMS office space. The Board will consider these alternatives in its future discussions.

2.2 7.7 – FIO Long Outstanding Rural Bin Receivables.

15-084 MOVED by DIR. Conquest that the Agenda be

approved with changes as circulated.

CARRIED

3. Reading and Approval of the Minutes

3.1 The Minutes of the Regular Meeting of November 19, 2015

15-085 MOVED by DIR. Conquest that the Regular Minutes be approved with changes as

circulated. CARRIED

Page 3 of 67


2

3.2 The Minutes of the Organizational Meeting of November 19, 2015

15-086 MOVED by CHAIRMAN Yarham that the Minutes of the Organizational Meeting be

approved with changes as circulated. CARRIED


4.1 Strategic Plan Priorities Chart Update

4.2 FUAL – Updated

4.3 Financials .1 Interim Statements 11 months to November 30, 2015 –

As presented by Sebastian Rodolfo

4.4 Operations Update As presented by Aaron Hills

4.5 Communications Update

4.5.1 FIO – 2016 Communications Plan was presented to the Board by Anne Ruzicka.

Beaver Municipal Solutions vision is to ensure the safe disposal

of waste and to enhance the quality of life for Residents of Beaver County.

5. Conferences/Training

5.1 Board Events Calendar – Updated

2016 Board and PAC meeting dates and locations recommended to the Board for their acceptance. Confirmations will be sent out following the

meeting.

6. Correspondence

6.1 Office Space Review Letter

6.2 BMS 2015 Holiday hours 6.3 Thank You Letter – Village of Holden Legion

7. Board Matters

7.1 BDR – Secure/Tarped Load Policy

Accumulation of litter in ditches along local highways is unsightly

and a nuisance for our neighbors and community. Costs associated

with cleaning these ditches are incurred by Beaver Municipal

Solutions.

If customers/residents secure/tarp load from the point of origin to

prevent spillage or scattering of material during transport, the

amount of litter along roadways would be reduced.

Public Advisory Committee (PAC) requested a Policy be developed to address this issue.

Page 4 of 67


3

Direction from the Board was to return to PAC with suggestions to develop a residential communication plan

Secure Load Policy - FIN-016 Was attached to BDR for information.

7.2 RFD – 2016 Budget

15-087 MOVED by DIR. Conquest That the Board approve the

2016 Operating budget with $8.45 million in operating income.

CARRIED

15-088 MOVED by DIR. Marko That the Board approve the

release of the remaining 2014 Capital reserve

carry over to unrestricted surplus funds in the

amount of $871,901.42.

CARRIED

15-089 MOVED by DIR. Ritchie That the Board approve the 2015 Capital carry over in the amount of $1.086 million to restricted reserve.

CARRIED

15-090 MOVED by VICE CHAIRMAN Ducherer That the Board

approve the new 2016 Capital budget amounting to $7.279 million.

CARRIED

15-091 MOVED by DIR. Conquest That the Board approve

BMS’ Service contracts to the Municipal Members, Tofield, Ryley, Holden, Viking, and Beaver County,

be extended at the same terms and conditions through fiscal year 2016.

CARRIED

15-092 MOVED by VICE CHAIRMAN Ducherer That the Board

approve BMS’ 2016 posted disposal and pick-up

rates be kept the same as the 2015 rates.

CARRIED

7.3 FIO – Strategic Planning Session

As Presented by Pierre Breau – General Manager

7.4 RFD – Revision to Employee Handbook


the revisions to the Employee Handbook as presented, dated December 10, 2015, be approved.

CARRIED

Page 5 of 67


4

7.5 RFD – Track-Type Loader

15-094 MOVED by DIR. Marko That the Board award the

contract for the Track-Type Loader with a Waste

Handling Package, project BMS-2016-A, to Finning Canada for a CAT 973D Waste Handler for the amount

of $723,766 plus GST. CARRIED

7.6 RFD - Alternate Director – Compensation for Meeting Attendance


Alternate Directors attending Board meetings be paid ½ day meeting pay, and applicable kilometers’ reimbursement.

CARRIED

7.7 FIO – Long Outstanding Rural Bin Receivables

As of December 15, 2015, a total of 20 rural bin accounts (worth $5,493.16) have been outstanding for 6 months or longer.

Finance and Accounting will be issuing final payment notices to these account holders.

8. In-Camera Session 15-096 Moved by DIR. Marko to go In-Camera at 8:53pm.

CARRIED

8.1 FOIP – 16(1) 256(1)

9. Motions Arising from In-Camera Session

15-097 Moved by DIR. Ducherer to go out-of-camera at

9:05pm. CARRIED

10. Meeting Evaluation

10.1 Director Form

11. Adjournment

11.1 Motion for Adjournment

15-098 Moved by DIR. Ritchie to adjourn the meeting at

9:07pm.

CARRIED

Page 6 of 67


5

The next regular meeting of, the Board will occur on January 28, 2016 at 6:00 p.m at Tofield Chambers.

_

Chairperson

GM

Page 7 of 67

STRATEGIC PRIORITIES CHART

JANUARY 28, 2016

4.1 Strategic Priorities Chart 2016.01.28 | Beaver Municipal Solutions

Summary – Strategic Plan Actions & Timeline

ENTERPRISE RISKS STATUS

Complete 14001 environmental audit re-certification

Sep 2016 In Progress

Pursue additional lines of business to offset reliance on MSW and contaminated soil

waste - Ever Green Eco contract executed

May 2015 - Other opportunities being pursued

Immediate In Progress

CORPORATE GROWTH

STRATEGY

STATUS

Develop turnkey MSW solutions

for municipalities o Lac La Biche presentation o Other Municipalities

(AAMDC/AUMA)

Mar 2014 On-going

Presentation to Beaver River Regional Waste Management Commission – October 8. 2015

Pursue contaminated soil trucking

o Identify projects o Evaluate need for expanded

trucking

Apr 2014 Sept 2014

Re-evaluating opportunities

Mechanical Services

o Get CVIP registration o Advertise services o Evaluate need for

expansion

May 2014 Jun 2014 On-going

Complete In Progress – CVIP registration

is in place, to do more work for CoE and others, need to

consider garage expansion. Will look at for 2016 budget.

BMS Nutrients – biosolids to nutrients

o Submit CCEMC EOI proposal

o Complete existing Lyons application

Feb 2014 May 2014

May 2014 May 2014 On-going

Complete Complete

N/A Complete

Page 8 of 67


JANUARY 28, 2016


o If EOI successful, submit FPP

o Confirm municipal contracts

o If FPP successful, implement project

Pending – Pursuing biosolids disposal opportunities.

COE, oil sands camps. Signed NDA with clear BAKK

BMS Renewables – waste to energy

o Develop MOU with Alberta

Innovates Technology Futures

o Pursue funding for pilot plant

o If funding successful,

implement project

Apr 2014 Apr 2014

As required

In Progress – Pursuing waste –to-energy technologies to be

located at BMS.

BMS Energy Services

o Mobile O & G wastewater treatment, pursue contracts

o Test for landfill wastewater treatment applicability

o If successful, purchase

initial unit o Implement business & set

up on-site

Immediately Immediately

Mar/Apr/14 Jul/Aug/14

Complete Complete

In Progress In Progress – Bruce project complete. Evaluating future

opportunities.

Require consultation with Alberta

Government and municipal members – Presentations

Summer

2015

In Progress – Organization

options currently under review with municipal members

STAKEHOLDER RELATIONS STATUS

Declared 2015 dividends - $1 m, asking for additional release $2.3M Released $1M

Dec 2015 Complete

Engage consultant to review dividend distribution policy and good neighbor policy

On-going Delegated to Public Advisory Committee

Review and recommend policy changes Nov 2015 Ongoing in 2015

Discuss LUB and Centre of Excellence in Environment with Beaver County

May 2014 Pending – No action yet from EIP Committee

Page 9 of 67


JANUARY 28, 2016


MEMBER COLLECTION SYSTEM & TRANSFER

STATIONS

STATUS

Presentations to Councils Apr 2014 Complete

Public open houses Sept 2014 Additional open houses to be held fall 2015 winter 2016

Propose solutions to members Nov 2014 Meetings to be scheduled for fall 2016

HUMAN RESOURCES STATUS

Roll-out program May 2015 AIP Program bonuses to be paid February 2016.

Page 10 of 67

4.2 FOLLOW-UP ACTION LIST (FUAL) – 2016-01-28

Revision 3 FUAL Date: 2015.08.24 Page 1 of 4

DATE REPORT WHO ACTION (to/via) TARGET

(Status)

2013-11-28 Director Remuneration GM Develop a new policy and present

to the Board for review and approval. Per Cuff report

recommendation.

2016 04 30

2014-06-19 Consulting Report – Good Neighbor Grant

Policy

GM Municipalities requested

Community Impact Study be delayed. See 2014-10-23, motion 14-083

Delayed

2014-06-19 14-051 – Letter of support to the Bathgate Water Co-Op with payment of up to

$300,000 valid to December 31,2016

GM Letter sent to Bathgate Water Co-Op

Pending payment of

funds.

2014-11-20 14-099 Recreation Project Conceptual

Planning

GM Work in Progress, Assigned to PAC In Progress

2015-02-19 15-020 Enter into a land lease agreement,

in principal, with NuPower Energy Corporation subject to legal due diligence,

in accordance with the proposal.

GM No further action has been made

on the Proponent’s side. Wait to year end to see if any activity on

this project

2015 12 31

2015 06 18 15 022 Recommendations of Cuff

Governance Report

GM Update on Progress 2016 01 28

2015 06 18 15 023 Recommendation to request a

meeting with Beaver Regional Partnership to develop an Implementation Plan

GM Update on Progress

2015 08 20 15 037 The Board to approve Volunteer Fire fighters that need to respond to fires while working their shift can do so with

pay

CFO Motion Carried, Changes to the Policy’s in the Employee Handbook are in process

COMPLETE

2015 08 20 15 038 The Board to approve Employees

not required to work overtime but need to make up extra hours for days missing are

able to use the time in Lieu instead of OT.

CFO Motion Carried, Changes to the

Policy’s in the Employee Handbook are in process

COMPLETE

Page 11 of 67



2015 08 20 15 039 The Board to approve pro-rated benefits for regular/part time employees.

CFO Motion Carried, Changes to the Policy’s in the Employee Handbook

are in process

COMPLETE

2015 08 20 15 040 That the Board approve change in

Vision Care.

CFO Motion Carried, Changes to the

Policy’s in the Employee Handbook are in process

COMPLETE

2015 09 10 15 056 That the capital budget allocation for the landfill pole shed be increased to

$550K + GST from $430K + GST with using savings from other projects

GM Motion Carried. Project underway. Expect finish 2015-11-15

COMPLETE

2015 10 15 15 072 That rural collection service to existing out of County customers be continued with a rate increase, effective

April 1, 2016, from $30/mth to $50/mth, pending formal approval by Municipal

Affairs while this service continues

GM Motion Carried. Notice to go to Customers & Municipal Affairs

2016 01 28

2015 10 15 15 073 That expansion of the rural

collection service to 6 out of County waiting list customers, is approved with service to begin only after approval by

Municipal Affairs

GM Motion Carried. Notice to go to

Municipal Affairs

2016 01 28

2015 10 15 115 074 That the Board of Directors

requests Management to complete an analysis for collection expansion

opportunities and present findings and recommendations at the December Board Meeting.

VPO Motion Carried. Analysis to be

completed for Feb 2016 meeting

2016 02 24

2015 10 15 15 075 That Board approve the

capitalization of direct labour costs in accordance with applicable accounting

principles and BMS policy effective January 1, 2015 with the appropriate

CFO Motion Carried. Accounting

Adjustments. In Progress

2016 01 28

Page 12 of 67



restatement of the 2014 financial statements

2015 10 15 BDR 7.3 – Office space review presentation

GM Received input from Beaver County, Tofield, Ryley. Will be

discussed further at Strategic Review.

COMPLETE

2015 11 19 15 080 that the Board approve the purchase of two used waste collection

vehicles from the City of Medicine Hat for the estimated price of $50,000, plus GST, plus estimated refurbishment cost of

$11,737.56 plus GST and further that a delivery premium of $24,000, plus GST,

be paid to Superior Truck Equipment, Inc. for early delivery of previously purchased new waste collection vehicles

GM Motion Carried. Award Letter Issued

COMPLETE

2015 11 19 15 081 that the Board approve the purchase and installation of Reflex

Enterprise Solution (version 10.5) as quoted per BMS-2015-QA plus additional

hardware costs as estimated

CFO Motion Carried. Award issued COMPLETE

2015 11 19 15 082 That the Board approve the

allocation of 2016 capital equipment purchase in the estimated amount of $750, 000 to allow Operations to order a

new track-type loader.

GM Motion Carried. Delivery and

expense of the equipment item would be in 2016. Tender issued

COMPLETE

2015 12 17 15 087 that the Board approve the 2016

Operating budget with $8.45 million in Operating income

CFO Motion Carried – CAO’s advised COMPLETE

2015 12 17 15 088 that the Board approve the release of the remaining 2014 Capital reserve

carry over to unrestricted surplus funds in the amount of $871,901.42

CFO Motion Carried – CAO’s advised COMPLETE

Page 13 of 67



2015 12 17 15 089 that the Board approve the 2015 Capital carry over in the amount of $1.086

million to restricted reserve

CFO/GM Motion Carried – CAO’s advised COMPLETE

2015 12 17 15 090 that the Board approve the new

2016 Capital budget amounting to $7.279 million.

CFO/GM Motion Carried - CAO’s advised COMPLETE

2015 12 17 15 091 that the Board approve BMS’ Service contracts to the Municipal

Members, Tofield, Ryley, Holden, Viking, and Beaver county be extended a the same terms and conditions through fiscal

year 2016.

GM Motion Carried - CAO’s advised COMPLETE

2015 12 17 15 092 That the Board approve BMS’ 2016

posted disposal and pick-up rates be kept the same as the 2015 rates.

GM Motion Carried - CAO’s advised

COMPLETE

2015 12 17 15 093 that the Board approve the revisions to the Employee Handbook as

presented.

CFO Motion Carried. Consolidated handbook to be printed and

distributed.

2016 01 28

2015 12 17 15 094 that the Board award the contract

for the Track-type loader with a Waste Handling Package to Finning for the amount of $723,766 plus GST

GM Motion Carried. Award letter

issued

COMPLETE

2015 12 17 15 095 That the Board approve Alternate Directors attending Board meetings be

paid the ½ day meeting pay.

GM Motion Carried – CAO’s advised COMPLETE

2015 12 17 Strategic Review Session – Planning

details

GM Review items presented. Details to

be shared with Board and CAO’s

2016 01 28

Page 14 of 67

Year Ended Financial Highlight

December 31, 2015Preliminary and Unaudited

Beaver Municipal Solutions

Page 15 of 67

Actual Budget

Total Revenues 20.321 -24.80% 1.10%Major Revenues

Landfill Disposal Contracts 13.759 4.70% 17.60%

Landfill Disposal Revenue 4.389 -60.00% -22.50%

Trucking Contracts 1.431 -32.50% -26.40%

Total Expenses 8.639 -35.40% -12.80%Major Expenses

Labor Cost 4.955 15.00% -6.50%

Supplies and Materials 1.657 -9.20% 7.60%

Professional Services 0.430 -59.40% -23.30%

Rental and Lease 0.247 -53.60% -16.70%

Contracted Services 0.305 -72.00% -66.20%

Operating Income 11.682 -14.30% 14.60%

% Change Income Statement Highlight

Year Ended in CAD Millions

Preliminary and Unaudited

Page 16 of 67

Page 17 of 67

Balance Sheet Highlight 31-Dec-15 31-Dec-14

Preliminary and Unaudited CAD$ CAD$ CAD $ %

CURRENT ASSETS:

Cash 430,540 395,907 34,633 9%

Marketable Securities 17,498,225 12,856,010 4,642,215 36%

Accounts Receivable 2,532,123 4,604,866 (2,072,743) -45%

Inventory 709,085 675,006 34,079 5%

Prepaid Expenses 68,642 65,762 2,880 4%

TOTAL CURRENT ASSETS 21,238,615 18,597,551 2,641,064 14%

OTHER ASSETS 106,120 66,450 39,670 60%

PROPERTY AND EQUIPMENT 16,262,571 11,516,894 4,745,677 41%

TOTAL ASSETS 37,607,306 30,180,895 7,426,411 25%

CURRENT LIABILITIES

Accounts Payable and Accrued Liabilities 645,436 957,959 645,436 -57%

LANDFILL CLOSURE AND POST CLOSURE

OBLIGATION 3,674,101 4,317,617 (643,516) -3%

NET ASSETS:

Invested in Property and Equipment 14,400,902 11,583,344 2,817,558 0%

Internally Restricted 456,200 456,200 - 0%

Unrestricted - Accumulated 6,748,215 12,865,775 (6,117,560) -48%

Net Operating Income 11,682,452 - 11,682,452

TOTAL NET ASSETS 33,287,769 24,905,319 8,382,450 34%

TOTAL LIABILITIES AND NET ASSETS 37,607,306 30,180,895 7,426,411 25%

Increase / (Decrease)

Page 18 of 67

Capital PlanCapital expenses have been $5,176,978 which is mainly for the purchase of the following:

CAD $ CAD $

Oreco Wastewater 1,121,133 Rigid lift device/rail - shop 20,890

Landfill Compactor 1,026,699 Light Towers (2) 18,086

Track-type Loader 582,400 Digital Screens 17,235

Landfill Equipment Shed 485,695 Computers & Office Equipment 12,433

Highway Tractor 361,008 Office & Scalehouse Renovation 10,238

Additional waste bins - new 2015 356,429 BMS 2015 AF Landfill Storage Co. 6,291

Water truck - leachate handling 291,208 Stage 8 design and leachate trmt 5,588

Manhole 195,696 Landfill Internet 4,421

ERP 161,027 Hauling truck/trailer/PacMor 4,202

TY-Corp Trailer 116,879 40"Used Container 4,200

50,000 Litter Bank Fuel Tank 111,213 CAES - initial set-up and first machine 1,391

Mobile lift - fall protection 86,395 Intellex 1,115

City of Medicine Hat Collection Trucks 50,000 Green House Gas Report 504

Transfer Station - office trailers 40,975 Track Type Loader 336

Pick up (1) 35,002 Scraper 336

Sanding Unit / Truck Blade 24,268 Transfer Station - solar yard lights 285

Paving 23,232 Multilift 168 Page 19 of 67

Question & Answer

Page 20 of 67

Thank you

and

Good evening

Page 21 of 67

REGULAR REPORT


4.3 Financial Report

SUBJECT:

Interim Financial Statements for the Year Ending December 31, 2015

RECOMMENDATION:

That the Interim Financial Statements for the Year Ending December 31, 2015 be

accepted for information as circulated.

CAO/CFO COMMENTS:

The attached financial statements include:

Balance Sheet (Statement of Financial Position)

Statement of Cash Flows

Summary Comparative Income Statement

Capital Plan

Balance Sheet

The balance sheet provides unadjusted results regarding BMS assets and liabilities.

Current assets are $21,238,615 including $17,928,765 in cash and marketable securities,

$2,532,123 in accounts receivable (79% are current, 16% are 31 to 60 days and 5% are 61

to 90 days), $709,085 in inventory (mostly stockpiled soil for future cover and chemicals for

waste water) and $68,642 in prepaid expenses (mostly insurance and software subscription).

Net GST collectible of $210,654 for the year ending December 31, 2015 is included in accounts

receivable.

As at December 31, 2015 BMS has $ 4,344,672.16 in its Post Closure Liability Account and

$5,329,030.67 in its cash management account. Interest revenue earned from the marketable

securities amounted to $89,540 as at November 30, 2015.We are still waiting for the final

portfolio statement from ATB. As such, the balance per books remain unadjusted and

unreconciled.

During the year, BMS opened several notice demand account. As at December 31, 2015, BMS

has $415,839.51 in its 31 days, $1,508,795.71 in its 60 days and $5,929,746.44 in its 90

days’ notice demand account. Interest revenue earned from these accounts amounted to

$34,381.36.

Page 22 of 67

REGULAR REPORT



As per Board Motion, BMS transferred $662,050 from the cash management account to the

Post Closure Liability Account in order to fully finance BMS’ landfill closure liability in the

amount of $4,035,887.

Other assets include the Extended Warranty for the new compactor ($39,670) and Deposits

on Mizera property ($66,450).

Property and equipment include land, buildings and plant and equipment. The property sale

to Beaver County was done on July 6, 2015 with proceeds of $302,500. The transaction

resulted in a capital gain of $188,100. The Ewerts property deal was done on July 2, 2015 at

cost of $316,900.

BMS’ has $37,607,305 in total assets.

Current liabilities stand at $645,436 which are mainly accounts payable, accrued liabilities

and employees benefit payable. Bank loans remain none.

Accounts payable to various suppliers and service providers amounted to $534,095 while

employees benefit payable stand at $120,457. Major suppliers with outstanding accounts

include Vacuum Trucks of Canada $304,500 for the leachate truck, AMEC Foster Wheeler

Environment $45,387.21 for the Landfill Stage 8 Design project and other services and

1162676 Alberta, Inc. $39,847.50 for the transfer stations offices project.

Current assets to current liabilities ratio is favorable at 32.91 times.

The landfill closure obligation of $3,674,101 represents the present value of the cost estimate

to close the landfill at a future date at the depletion of total landfill capacity. Landfill closure

at the end of the landfill’s operation is a regulatory requirement. The amount shown is based

on 2014 estimates less actual expenditures incurred to date.

Total liabilities equal $4,319,537. Total assets to total liabilities ratio is favorable at 8.71

times, and demonstrates BMS’s strong financial position.

Net assets (equity) equal $33,287,769 including unrestricted accumulated surplus of

$6,748,215. This surplus represents the value of accumulated funds and depreciated property

and equipment of BMS, after the internally restricted funds of $300,000 for member

distribution declared in 2013 but remain unpaid and $156,199 that serves as an equipment

reserve.

A total amount of $3,300,000 was released to members as dividend distribution.

No movement in biosolids cost to date.

Page 23 of 67

REGULAR REPORT



Statement of Cash Flows

Net cash received from operating activities for the year ending December 31, 2015 was

$12,574,096 including operating income of $11,682,452, decrease in accounts receivable of

$2,097,853, decrease in prepaid expenses of $2,880 and payables payments of $337,634.

Gain on sale of land is $188,100.

Cash used for investing activities was $9,239,462 including net purchase of securities (cash

management account and notice on demand accounts) of $4,642,216 and purchase of capital

equipment of $5,176,977. Proceeds from sale of land is $619,400.

Total member distribution during the year is $3,300,000.

Resulting cash position was $430,540.


The year-to-date budget has been divided by twelve months (payroll over 26 pay periods).

Category revenues to date for Landfill Disposal Contracts are higher than last year by 4.7%

or $613,202. This is mainly due to the $1,196,176.40 or 12.55% increase in revenue from

the City of Edmonton. Landfill Disposal Contracts is above budget by $2,054,242.04 or

17.55%.

However, Landfill Disposal Revenue had decreased by 59.95% as compared to last year. This

is mainly because of the continuous decline in revenue from contaminated soil contracts

throughout the year. Our clients are greatly impacted by the slump in the oil and gas industry.

Landfill Disposal Revenue for the whole year is 22.46% lower than budget.

Trucking contract revenues are lower in 2015 both as against budget and previous year by

26.44% and 32.487% respectively. While the City of Edmonton waste volumes are higher, it

shows the change in trend moving towards the City hauling the waste rather than BMS. It’s

a favorable situation for BMS where it continues to receive the waste volume without having

to subcontract trucking to AVS.

During the current month, BMS completed its first waste water treatment contract with the

Beaver County on the Bruce Sewage Lagoon. Total revenue amounted to $66,398.45. Total

net income for the year for the waste water treatment is $6,945.68. There were certain

expenses incurred during the year that were not for the Bruce Sewage Lagoon project alone

but for the waste water equipment engineering services and other expenses.

Page 24 of 67

REGULAR REPORT



0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

REVENUE

LANDFILL DISPOSAL CONTRACTS

WASTE BIN REVENUE

TRUCKING CONTRACTS

MUNICIPAL CONTRACTS

LANDFILL DISPOSAL REVENUE

Waste Water Treatment Revenue

OTHER INCOME

TOTAL REVENUE

13,759,242

295,281

1,431,461

198,018

4,388,785

66,398

182,195

20,321,381

13,146,040

297,318

2,119,931

197,196

10,959,097

0

294,701

27,014,284

11,705,000

330,000

1,946,000

217,000

5,660,000

0

242,000

20,100,000

Revenue in $

2015 2014 YTD Budget

Page 25 of 67

REGULAR REPORT



Edmonton, 11.707

Ever Green , 1.89Kichton, 0.873

Beaver River, 0.798

Sureway, 0.423

Vermillion, 0.413

Parkland, 0.382

Dakota Reclamators, 0.374 Tervita, 0.327

Sustainable Development, 0.311

Others, 2.823

Revenue from Major customers in $

Edmonton Ever Green Kichton Beaver River

Sureway Vermillion Parkland Dakota Reclamators

Tervita Sustainable Development Others

Page 26 of 67

REGULAR REPORT



Overall, revenue for the whole year of $20,321,381 is below last year’s level by $6,692,903

or 24.8% due to contaminated soil difference. While the economy is not performing well,

BMS revenues are higher than budget by $221,381 or 1.1% mainly due to increased volume

from the City of Edmonton offsetting the lack in trucking, contaminated soil and special waste

volumes.

In total, year-to-date operating expenses reached $8,638,930, which is below budget by $

1,271,070 or 14.6%. All expense categories show below budget spending except for Business

Development (above budget by $16,114.87) due to BMS attendance to the Global Petroleum

Show in Calgary AB, Advert, Print & Office Supplies (above by $13,888) due to advertising

and printing of start cards, daily inspection form and scale tickets, Supplies and Materials

(above budget by $116,861.53) due to increase in the following; tires 43.39%, parts 45.42%,

oil, grease, lube and filter 15.86%, signs 7.71%, aggregate 49.66%, safety supplies and PPE

201.76% and Freight 49.02%. Contracted services is below budget by $597,309 (66.23%)

due to limited transactions from AVS trucking. A total of $49,116 in foreign currency losses

were incurred upon settlement of the invoice for the new compactor and other imports.

To ensure safety of all employees and visitors at the site, BMS spent a total amount of $75,440

in safety supplies and PPE during the year. In order to support the North American

Occupational Safety and Health Week (NOASH) during the month of May 2015, BMS spent a

total amount of approximately $4,000 in its NOASH week promotional campaign.

Included in the other expenses account are the grants paid in lieu of taxes and good neighbor

grants. Beaver County received $115,506.51 and $31,872.78 as grants in lieu of taxes and

good neighbor grants, respectively. The Village of Ryley received $63,745.57 in good neighbor

grants and the Town of Viking received $2,058.42 as grants in lieu of taxes. A total amount

of $8,500 was incurred for the ISO 14001 Safety Certification Program.

As compared to prior year, total operating expenses are lower by $4,741,112 or 35.43%.

Aside from the unrecorded amortization expenses, this is mainly due to the lower professional

services and contracted services incurred in 2015 in addition to one time gain on sale of

property. Amortization expenses last year amounted to $3,271,032.

Page 27 of 67

REGULAR REPORT



0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

SALARIES & WAGES

SUPPLIES & MATERIALS

RENTALS & LEASES

PROFESSIONAL SERVICES

CONTRACTED SERVICES

IT SYSTEMS

REPAIRS & MAINTENANCE

AMORTIZATION

LANDFILL CLOSURE/ POST CLOSURE

OTHER EXPENSES

TOTAL EXPENSES

4,955,340

1,758,550

246,628

429,706

304,591

123,170

281,947

-

-

538,998

8,638,930

4,332,489

1,941,942

531,005

1,057,836

1,088,724

150,057

172,518

3,271,032

189,043

645,396

13,380,042

5,300,999

1,627,801

296,000

560,000

901,900

159,500

292,000

-

-

771,800

9,910,000

Major Expenses in $

2015 2014 Budget

Page 28 of 67

REGULAR REPORT



Operating income for the year (before amortization) is $11,682,451. Even though our total

revenues is only 1.10% above budget, operating income is $1,492,451.57 or 14.60% above

the whole year budget. This is mainly due to strict monitoring and management of expenses.

Both management and employees had greatly contributed in reducing the expenses during

the year. However, operating income is $1,951,790.56 or 14.32% below 2014 levels.

Capital Plan

Capital expenses have been $5,176,978 which is mainly for the purchase of the following:

20.3

8.611.7

27.0

13.4 13.6

20.1

9.9 10.2

0.0

10.0

20.0

30.0

TOTAL REVENUE TOTAL EXPENSE OPERATING INCOME


in $ Millions

Year to Date 2015 Year to Date 2014 Year to Date Budget

CAD $ CAD $

Oreco Wastewater 1,121,133 Rigid lift device/rail - shop 20,890

Landfill Compactor 1,026,699 Light Towers (2) 18,086

Track-type Loader 582,400 Digital Screens 17,235

Landfill Equipment Shed 485,695 Computers & Office Equipment 12,433

Highway Tractor 361,008 Office & Scalehouse Renovation 10,238

Additional waste bins - new 2015 356,429 BMS 2015 AF Landfill Storage Co. 6,291

Water truck - leachate handling 291,208 Stage 8 design and leachate trmt 5,588

Manhole 195,696 Landfill Internet 4,421

ERP 161,027 Hauling truck/trailer/PacMor 4,202

TY-Corp Trailer 116,879 40"Used Container 4,200

50,000 Litter Bank Fuel Tank 111,213 CAES - initial set-up and first machine 1,391

Mobile lift - fall protection 86,395 Intellex 1,115

City of Medicine Hat Collection Trucks 50,000 Green House Gas Report 504

Transfer Station - office trailers 40,975 Track Type Loader 336

Pick up (1) 35,002 Scraper 336

Sanding Unit / Truck Blade 24,268 Transfer Station - solar yard lights 285

Paving 23,232 Multilift 168

Page 29 of 67

REGULAR REPORT



Others

Report/Document: Attached Available NA

Submitted by: Sebastian Rodolfo Endorsed by: PB

Reviewed by: Juvy Ceniza, CMA Reviewers JC/PB

1,701,577.56

1,117,527.39

947,156.41

893,503.00

718,619.21

710,356.22

624,356.23

528,424.20

455,991.01

424,046.34

395,930.97

370,983.34

344,300.00

310,726.12

305,847.98

290,000.00

228,759.19

188,054.26

175,907.20

168,332.50

163,854.77

154,877.57

150,997.50

114,694.00

105,063.85

104,607.40

2,931,478.44

14,625,972.66

Beaver County

Humdinger Equipment LTD.

Bruce Shell (1990) Ltd.

Oreco Canada Corp

Local Authorities Pension Plan

Town of Tofield

Finning (Canada)

BTO Contracting

Town of Viking

Vantage Builders

Village Of Ryley

Western Star Trucks (North) Ltd.

UNIVERSAL HANDLING EQUIPMENT COMPANY (RED DEER)

Formula Alberta Ltd.

Village of Holden

Vacuum Trucks of Canada ULC.

AAMD&C

ATB MasterCard

ALFRESCO CONTRACTORS INC.

Iron Arm Land Services Ltd.

AMEC Foster Wheeler Environment & Infrastructure

Standard Life

Reflex Enterprise Solutions Group Inc.

TY-CROP Manufacturing Ltd

Hammer's Gravel Supplies Ltd.

Long View Systems

Others

Total

Major Vendors for Capital and Operating Expenditures including disbursement to Members

X X

Page 30 of 67

2015 2014 $ Variance % YTD Budget $ Variance % FY 2015

% to FY

Budget Worst Case Best Case

REVENUE

LANDFILL DISPOSAL CONTRACTS 13,759,242 13,146,040 613,202 4.7% 11,705,000 2,054,242 17.6% 11,705,000 117.6% 12,933,797 12,933,797

WASTE BIN REVENUE 295,281 297,318 -2,037 -0.7% 330,000 -34,719 -10.5% 330,000 89.5% 261,010 261,010

TRUCKING CONTRACTS 1,431,461 2,119,931 -688,470 -32.5% 1,946,000 -514,539 -26.4% 1,946,000 73.6% 1,454,473 1,454,473

MUNICIPAL CONTRACTS 198,018 197,196 822 0.4% 217,000 -18,982 -8.7% 217,000 91.3% 217,000 217,000

LANDFILL DISPOSAL REVENUE 4,388,785 10,959,097 -6,570,312 -60.0% 5,660,000 -1,271,215 -22.5% 5,660,000 77.5% 4,283,719 4,583,719

Waste Water Treatment Revenue 66,398 0 66,398 0.0% 0 66,398 0.0% - 0.0%

OTHER INCOME 182,195 294,701 -112,506 -38.2% 242,000 -59,805 -24.7% 242,000 75.3% 250,000 250,000

TOTAL REVENUE 20,321,381 27,014,284 -6,692,903 -24.8% 20,100,000 221,381 1.1% 20,100,000 101.1% 19,400,000 19,700,000

EXPENSE

SALARIES & WAGES 4,044,664 3,567,130 477,535 13.4% 4,313,999 -269,335 -6.2% 4,314,000 93.8% 4,200,000 4,000,000

EMPLOYEE BENEFITS 779,634 629,369 150,265 23.9% 812,000 -32,366 -4.0% 812,000 96.0% 800,000 750,000

STAFF TRAINING & DEVELOPMENT 131,041 135,990 -4,949 -3.6% 175,000 -43,959 -25.1% 175,000 74.9% 170,000 160,000

COMMISSION BOARD EXPENSES 79,421 56,680 22,741 40.1% 95,000 -15,579 -16.4% 95,000 83.6% 95,000 95,000

BUSINESS DEVELOPMENT 91,115 40,738 50,377 123.7% 75,000 16,115 21.5% 75,000 121.5% 90,000 90,000

ADVERT, PRINT & OFFICE SUPPLY 101,887 118,171 -16,284 -13.8% 88,000 13,887 15.8% 88,000 115.8% 100,000 115,000

TELECOMMUNICATIONS 68,922 74,850 -5,928 -7.9% 79,200 -10,278 -13.0% 79,200 87.0% 75,000 79,200

IT SYSTEMS 123,170 150,057 -26,887 -17.9% 159,500 -36,330 -22.8% 159,500 77.2% 143,000 143,000

PROFESSIONAL SERVICES 429,706 1,057,836 -628,130 -59.4% 560,000 -130,294 -23.3% 560,000 76.7% 590,000 560,000

RENTALS & LEASES 246,628 531,005 -284,377 -53.6% 296,000 -49,372 -16.7% 296,000 83.3% 296,000 296,000

CONTRACTED SERVICES 304,591 1,088,724 -784,133 -72.0% 901,900 -597,309 -66.2% 901,900 33.8% 300,000 315,000

SUPPLIES & MATERIALS 1,656,663 1,823,771 -167,108 -9.2% 1,539,801 116,862 7.6% 1,539,799 107.6% 1,500,323 1,566,123

REPAIRS & MAINTENANCE 281,947 172,518 109,429 63.4% 292,000 -10,053 -3.4% 291,999 96.6% 300,000 300,000

INSURANCE 72,391 54,024 18,367 34.0% 94,600 -22,209 -23.5% 94,600 76.5% 77,600 77,600

UTILITIES 59,878 78,792 -18,914 -24.0% 92,000 -32,122 -34.9% 92,000 65.1% 92,000 92,000

INTEREST EXPENSE 0 47,903 -47,903 -100.0% 0 0 0.0% - - 0 0

AMORTIZATION 0 3,271,032 -3,271,032 -100.0% 0 0 0.0% - - 0 0

LANDFILL CLOSURE/ POST CLOSURE 0 189,043 -189,043 -100.0% 0 0 0.0% - - 0 0

OTHER EXPENSES 306,256 291,530 14,726 5.1% 336,000 -29,744 -8.9% 336,000 91.1% 361,000 361,000

(GAIN)/LOSS -138,984 879 -139,863 -15905.5% 0 -138,984 0.0% - - -139,923 -139,923

TOTAL EXPENSE 8,638,930 13,380,042 -4,741,112 -35.4% 9,910,000 -1,271,070 -12.8% 9,910,000 87.2% 9,050,000 8,860,000

OPERATING INCOME 11,682,452 13,634,242 -1,951,791 -14.3% 10,190,000 1,492,452 14.6% 10,190,000 114.6% 10,350,000 10,840,000

Year End Forecast


Summary Comparative Income Statement (unadjusted)

Twelve months ending December 31, 2015

BudgetActual

Year to Date

Page 31 of 67

2014

Forecast

2015 Carry-

over

Total 2014 &

2015 Carry-

over

2015 Budget -

New

2015 Budget

Carry-over

and New

Paid To Date

Land

Land Purchase - 242,500 242,500 242,500

TOTAL LAND - 242,500 242,500 - 242,500 -

Buildings

Office & Scalehouse Renovation 890,000 890,000 10,238

Landfill Equipment Shed - 180,000 180,000 250,000 430,000 485,695

Transfer Station - solar yard lights - 80,000 80,000 80,000 285

Transfer Station - office trailers 35,000 89,000 124,000 89,000 40,975

TOTAL BUILDINGS 925,000 349,000 1,274,000 250,000 599,000 537,193

Equipment

Track-type Loader - 582,400 582,400 582,400 582,400

Kubota-type Tractor Transport 19,389 19,389 -

Pressure Washer with Trailer 21,000 21,000 21,000

Highway Tractor - 175,500 175,500 175,500 361,008

Mechanic Shop - floor jack 1,784 1,784 -

Mechanic Shop - heavy duty racking 2,693 2,693 -

Mechanic Shop - tractor ramps 2,172 2,172 -

Scale (second) - - -

Sanding Unit / Truck Blade - 7,500 7,500 12,500 24,268

Hoist for One-tonne - - -

Light Towers (2) 21,360 21,360 42,720 21,360 18,086

Sale of Track-type Loader - - -

2007 GMC Sierra - -

Ford pickups 103,437 103,437 -

New Truck 46,000 46,000 -

Generator Set 4,550 4,550 -

Mobile lift - fall protection - 100,000 100,000 86,395

Pick up (1) - 50,000 50,000 35,002

Hauling truck/trailer/PacMor - 610,000 610,000 4,202

Water truck - leachate handling - 300,000 300,000 291,208

Rigid lift device/rail - shop 20,890 20,890 20,890

Allowance for equipment replacement 50,000 50,000

Blinker Sign 24 Stop Solar LED

TOTAL EQUIPMENT 201,385 807,760 1,009,145 1,130,890 1,943,650 1,423,459

Other

Stage 5 Landfill East Separation Berm 303,063 303,063 -

Landfill Capping 1,093,700 1,093,700 1,200,000 1,200,000

CAES - initial set-up and first machine - 220,000 220,000 220,000 1,391

- Second Maching - 80,000 80,000 80,000

Server 35,320 35,320 -

PacWeigh 50,000 50,000 50,000

Collection Bins - - -

Time Tracking / Staff Time Clock - - -

Computers & Office Equipment 20,000 20,000 50,000 50,000 12,433

Other 7,000 7,000 -

TAB filing system 34,181 34,181 -

Manhole - 750,000 750,000 195,696

Additional waste bins - new 2015 - 280,000 280,000 356,429

Paving - 500,000 500,000 23,232

Sediment pond improvements - 300,000 300,000

Stage 8 design and leachate trmt - 200,000 200,000 5,588

Recreational development - 100,000 100,000

-

TOTAL OTHER 1,493,264 350,000 1,843,264 3,380,000 3,730,000 594,769

TOTAL 2,619,649 1,749,260 4,368,909 4,760,890 6,515,150 2,555,421

Additional Approved Budget-

Motion 14 - 032 Oreco Wastewater 775,000 825,000 1,600,000 825,000 1,121,133

110,493 110,493 -

Motion 14 - 067 Mobile Transfer Trailer 75,000 75,000 -

1,030,200 1,030,200 1,030,200 1,026,699

Motion 14 - 071 Acreage Waste Bins - 80,000 80,000 80,000

REVISED TOTAL 3,580,142$ 3,684,460$ 7,264,602$ 4,760,890$ 8,450,350$ 4,703,253

Track Type Loader 336

Scraper 336

Multilift 168

TY-Corp Trailer 116,879

Landfill Internet 4,421

50,000 Litter Bank Fuel Tank 111,213

Green House Gas Report 504

Intellex 1,115

ERP 161,027

40"Used Container 4,200

Digital Screens 17,235

BMS 2015 AF Landfill Storage Co. 6,291

City of Medicine Hat Collection Trucks 50,000

5,176,978

Motion 14 - 042 Increase Collection Bin

Budget to $120,000 from $50,000

Motions 14 - 069/14 - 081 Landfill Compactor


2015 Capital Plan

Page 32 of 67

Dec 30, 2015 Dec 31, 2014

Preliminary /

Unaudited

CURRENT ASSETS: Amount Percentage

Cash 430,540 395,907 34,633 9%

Marketable Securities 17,498,225 12,856,010 4,642,215 36%

Accounts Receivable 2,532,123 4,604,866 (2,072,743) -45%

Inventory 709,085 675,006 34,079 5%

Prepaid Expenses 68,642 65,762 2,880 4%

TOTAL CURRENT ASSETS 21,238,615 18,597,551 2,641,064 14%

OTHER ASSETS 106,120 66,450 39,670 60%

PROPERTY AND EQUIPMENT 16,262,571 11,516,894 4,745,677 41%

TOTAL ASSETS 37,607,305$ 30,180,895$ 7,426,410 25%

CURRENT LIABILITIES Amount Percentage

Accounts Payable and Accrued Liabilities 645,436 957,959 (312,523) -33%

Bank Loans - - -

TOTAL CURRENT LIABILITIES 645,436 957,959 (312,523) -33%

LANDFILL CLOSURE AND POST CLOSURE

OBLIGATION 3,674,101 4,317,617 (643,516) -15%

NET ASSETS:

Invested in Property and Equipment 14,400,902 11,583,344 2,817,558 24%

Internally Restricted 456,199 456,200 (1) 0%

Unrestricted - Accumulated 6,748,215 12,865,775 (6,117,560) -48%

Accumulated Surplus -

Net Operating Income 11,682,452 - 11,682,452

TOTAL NET ASSETS 33,287,769 24,905,319 8,382,450 34%

TOTAL LIABILITIES AND NET ASSETS 37,607,305$ 30,180,895$ 7,426,410 25%




Balance Sheet (unadjusted)

as at December 31, 2015

LIABILITIES AND NET ASSETS

ASSETS

Page 33 of 67

OPERATING ACTIVITIES:

Net Operating Income (Loss) 11,682,452

Gain on Sale of Land -188,100

Accounts Receivable 2,097,853

Inventory -34,079

Prepaid Expenses -2,880

Accounts Payable and Accrued Liabilities -337,634

Deferred Revenue - biosolids 0

Landfill Closure and Post Closure -643,515

Net Cash from (used in) Operating Activities 12,574,096

INVESTING ACTIVITIES:

Purchase of Marketable Securities - net -4,642,216

Other Assets -39,670

Purchase of Property and Equipment -5,176,977

Proceeds on Sale of Land 619,400

Net Cash from (used in) Investing Activities -9,239,462

FINANCING ACTIVITIES:

Accumulated Surplus - Member distribution -3,300,000

Net Cash from (used in) Financing Activities -3,300,000

Increase (Decrease) in Cash and Cash Equivalents 34,634

Cash and Cash Equivalents at Beginning of Period 395,906

Cash and Cash Equivalents at End of Period 430,540

Non Cash Activities

Restricted - Unused Capital budget 2014 3,689,460

Release from restriction - Equity in Fixed Assets -2,817,559

Release from restriction - accumuluated surplus -871,901


Statement of Cash Flows (unadjusted)

Twelve months ending December 31, 2015

Page 34 of 67

Operations Update –

Board Meeting – January 28, 2016 – Tofield Chambers.

Operations Update for Landfill

Capacity Tracking

Industrial Waste Update

MSW Increase

Collection and Hauling

Status of Collection Trucks

Bin Maintenance Update

Parkland County / New Trailer

Mechanical Services

Hiring Update

Preventative Maintenance

Health, Safety and Environment

2015 Safety Incident Summary

Page 35 of 67

Communications

January 2016

Open House Dates (in cooperation with PAC):

Tuesday, February 9 – Tofield Council Chambers

Thursday, February 18 – Viking Carena Lobby

Monday, February 22 – Beaver County Chambers (Ryley)

Tuesday, February 23 – Holden Hall

Upcoming Communication Plan Tasks:

2015 Annual Report

Re-Branding Project

o Standardization

o Website

New Micro-Grant Program

Page 36 of 67

5.1 BOARD EVENTS CALENDAR - 2016-01-28

5.1 BOARD EVENTS CALENDAR 2016.01.28

Revision 2 Board Calendar Date: 2015.08.24

DATE(S) TIME EVENT LOCATION COMMENTS

Jan 26, 2016 6:00 – 7:00 pm PAC Meeting Tofield Chambers

Jan 28, 2016 6:00 – 8:00 pm Board Meeting Tofield Chambers Regular Meeting

Feb 9, 2016 5:00 – 8:00 pm Open House Tofield Chambers

Feb 18, 2016 5:00 – 8:00 pm Open House The Carena in

Viking

Feb 18, 2016 1 day seminar Brownlee LLP “Emerging

Trends” seminar

Edmonton, AB Deadline for registration is

January 15, 2016.

Feb 22, 2016 5:00 – 8:00 pm Open House Ryley Chambers

Feb 23, 2016 5:00 – 8:00 pm Open House Holden Hall

Feb 24, 2016

WED

6:00 – 8:00 pm Board Meeting Village of Ryley Regular Meeting

Feb 22 & 23 9:00am – 4:00pm Waste Diversion in the

ICI Sector – 2 day Course

Lethbridge, AB Deadline to register is

2016.02.17 - If you are interested in this course

contact Marilyn @ 780-663-2038 Ext: 117

Feb 24 – 26 Wed – 11am – 8pm Thur – 7:30am – 9pm

Fri – 7:30am – 11am

6th Annual Alberta Recycling Conference

Lethbridge, AB If you are interested in this conference please contact Marilyn @ 780-663-2038

Ext:117

March 17, 2016 6:00 – 8:00 pm Board Meeting Tofield Chambers Regular Meeting

March 29, 2016 6:00 – 7:00 pm PAC Meeting Village of Ryley

Apr 21, 2016 6:00 – 8:00 pm Board Meeting Beaver County

Chambers

Regular Meeting

Apr 26, 2016 6:00 – 7:00 pm PAC Meeting Beaver County

Chambers

May 19, 2016 6:00 – 8:00 pm Board Meeting Beaver County

Chambers

Regular Meeting

Page 37 of 67

5.1 BOARD EVENTS CALENDAR - 2016-01-28

5.1 BOARD EVENTS CALENDAR 2016.01.28

Revision 2 Board Calendar Date: 2015.08.24

May 24, 2016 6:00 – 7:00 pm PAC Meeting Beaver County

Chambers

June 23, 2016 6:00 – 8:00 pm Board Meeting Beaver County

Chambers

Regular Meeting (Tentative)

June 28, 2016 6:00 – 7:00 pm PAC Meeting Beaver County

Chambers

Tentative

Jul 26, 2016 6:00 – 7:00 pm PAC Meeting Beaver County

Chambers

Tentative

Aug 18, 2016 6:00 – 8:00 pm Board Meeting Beaver County

Chambers

Regular Meeting

Aug 23, 2016 6:00 – 7:00 pm PAC Meeting Beaver County

Chambers

Sep 22, 2016 6:00 – 8:00 pm Board Meeting Beaver County Chambers

Regular Meeting

Sep 27, 2016 6:00 – 7:00 pm PAC Meeting Beaver County Chambers

Oct 20, 2016 6:00 – 8:00 pm Board Meeting Beaver County Chambers

Regular Meeting

Oct 25, 2016 6:00 – 7:00 pm PAC Meeting Beaver County Chambers

Nov 17, 2016 6:00 – 8:00 pm Board Meeting Beaver County Chambers

Regular Meeting/Organizational

Meeting

Nov 22. 2016 6:00 – 7:00 pm PAC Meeting Beaver County

Chambers

Dec 15, 2016 6:00 – 8:00 pm Board Meeting Beaver County

Chambers

Regular Meeting

Dec 20, 2016 6:00 – 7:00 pm PAC Meeting Beaver County

Chambers

Page 38 of 67

Page 39 of 67

Page 40 of 67

Page 41 of 67

Page 42 of 67

Page 43 of 67

Tofield Initiation Tournament January 30/31, 2016

Sanction # 15-303217

The Tofield Initiation team along with the Tofield Minor Hockey Association are hosting their annual hockey tournament on January 30/31, 2016. We are asking business’s to help out with our event by means of donations in the form of cash or prize items. These generous donations will be used towards the raffle tables, goody bags, trophies and team give away prizes. All donations, big or small, are greatly appreciated in helping promote a fun filled weekend for all hockey players involved. In return with a HUGE THANK-YOU, we will display your company name throughout our arena with posters. We would like to Thank You in advance for your generosity and consideration in making this tournament a huge success for our young players. Sincerely, Tofield Titans Initiation Team Tournament Committee

Page 44 of 67

A special presentation by Todd Hirsh

Chief Economist with ATB Financial

Date: Thursday, February 4th, 2016Time: Door opens at 6PMPresentation starts at 6:30 PM

Location: Tofield Community Hall5309 50 Street, Tofield

Meet ATB’s Chief Economist Todd Hirsch and hear the latest on Alberta’s economy. Find out how our region and resources may be impacted by global conditions—and what that means for Albertans. Join ATB and Todd at this exciting event to explore what lies ahead.

RSVP to Peter Arnold by email [email protected] or call (780) 490-8912.

Hosted by Peter Arnold, Financial Advisor, ATB Securities Inc.

ATB Securities Inc. (Member: Canadian Investor Protection Fund; Member: Investment Industry Regulatory Organization of Canada) is a wholly-owned subsidiary of ATB Financial. ATB Investor Services is a trade name/registered trademark of Alberta Treasury Branches. Admission is free. This event is not intended to provide, nor should it be construed as providing advice regarding investments in individual securities or as an offer to sell, or a solicitation to buy any security. Always consult your investment professional before making any investments in securities.

Alberta’s economic outlook in 2016

Page 45 of 67

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January 27, 2016 Ms. Anne Ruzicka, Community Relations Coordinator Beaver Municipal Solutions Box 322 Tofield, Alberta T0B 4A0

Dear Ms. Ruzicka; Thank you for taking the time to chat with me regarding our plans for the theatre in Holden and our group the Beaverhill Players. We have been operating since 2010 and were named late last year by the County as the theatre’s new governing body. We are excited to be able to take care of this facet of the public trust. We have produced over a dozen shows and are coming close to our sixth annual Junior Players Showcase, which is the production we have in mid-April every year to show the public what I teach at theatre school from approximately mid-September to mid-April. As you can imagine, we incur expenses during the course of the latter endeavor. I have always done this as a volunteer and have never asked for a dime, but fees are low ($10/month per student) and we never ask the students to do a fundraiser of any kind. Our only other source of revenue for the Juniors is a nominal $5 admission for the Showcase in April. During the course of the year I organize a field trip to an Edmonton theatre. For the past three years we've gone to the Jubilee Auditorium and are planning a trip to the Winspear this year. We also purchase t-shirts with the show's logo and the signatures of all the participating students on it, and the final class consists of a pizza party where we watch a video of the Showcase performance. In other avenues The Beaverhill Players wants to increase participation in our theatre by playing movies. I have researched and obtained quotes for the purchase and installation of a screen and projector capable of providing a decent experience. My first forays into this a few years ago were around the 3- to 5-thousand-dollar range for a good projector that would display the image on the wall behind the back curtain, but the field of view for those close to the stage at the sides is not ideal and we would like to install a screen and projector capable of a large display area. We intend to host theme movie nights, provide entertainment that Holden-area residents currently have to drive a long way for, and in the process establish ourselves as a great destination for any kind of business meeting room, conference facility and so on. If Beaver Municipal Solutions would like to participate in funding of any of the above pursuits, we would welcome working with you. We have had sporadic sponsorship over the years, mostly in the form of cash in exchange for mention in our show program/handbill, but with movies that would not be possible so we would be open to any ideas you may have that would promote your involvement with us. We would be more than happy to provide, for example, a picture of our field trip students beside the bus with BMS's logo on it, or to display the BMS logo on our shirts if you

T H E B E A V E R H I L L P L A Y E R S

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would be interested in sponsoring those. For our April showcase we do hand out show programs and always mention sponsors in those. I'm sure you have your own priorities when it comes to displaying your community involvement and we would welcome hearing them. Again I appreciate the opportunity to talk about our goals, and on behalf of the Beaverhill Players and myself I look forward to working with BMS to make them happen together.

Yours sincerely,

Roger Harrison, VP and the Beaverhill Players Society

B O X 4 9 2 • H O L D E N , A L B E R T A C A N A D A • T 0 B 2 C 0

I N F O @ B E A V E R H I L L P L A Y E R S . C O M

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REQUEST FOR DECISION (RFD)

RFD 7.1 – Jan 28, 2016 | Beaver Municipal Solutions

Revision 3 RFD Date: 2015.12.16

SUBJECT:

VOLUNTARY RRSP BENEFIT (HUM-013)

RECOMMENDATION:

That the Board approve the voluntary RRSP benefit as presented.

CFO COMMENTS:

Due to budget constraints, BMS did not provide any new benefit for employees in 2016. As a

continuous improvement initiative, there is an opportunity to offer employees an RRSP benefit

which will encourage them to save and optimize tax savings. Employee participation is

voluntary. The cost to BMS is administration of the benefit only as there will be no matching of

contributions. The work can be accommodated with current staff responsibilities.

ATB Investor Services is willing to establish a group RRSP for BMS employees. The service also

includes enhanced financial services like discounted bank fees for chequing accounts or

mortgages, etc. There is no fee to join the group RRSP. ATB’s management fee (expressed as

MER) is deducted from fund earnings (ranges from 1.3%-2.1%). Employees need to pay a fee

($75 + GST for partial or $125 + GST for full transfer) to transfer funds to another RRSP account

with another bank should they leave BMS.

BMS as a responsible employer, can help develop employees’ attitude towards savings. Although

it provides the LAPP benefit, employees do not enjoy this until retirement. An RRSP on the other

hand can be withdrawn anytime (subject to tax) which can be useful especially in uncertain

economic conditions.

The terms of this benefit policy are as follows:

POLICY STATEMENT:

BMS intends to help employees save and maximize tax incentives. An RRSP benefit provides

employees with a tax deductible allowance and creates savings that are less restrictive than

LAPP.

ELIGIBILITY:

All regular and permanent part time employees are eligible to participate on a voluntary basis.

COVERAGE:

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1. Minimum amount of contribution is $25.

2. Part of regular pay and bonus can be contributed to the group RRSP.

3. Contribution is subject to the RRSP limit set by the CRA, with due consideration to the

Pension Adjustment (BMS’ contribution to LAPP).

4. There is no BMS matching for RRSP employee contribution.

5. Employees are primarily held responsible to ensure RRSP contributions are within their

CRA limit.

IMPLEMENTATION:

1. Interested employees need to inform Payroll for proper endorsement to benefit provider.

2. Employees will fill out a form authorizing the RRSP deduction from the bonus or regular

pay period.

3. Employees are entitled to stop the RRSP deductions at any time, with proper notice to

Payroll.

4. Employees who wish to reinstate RRSP deductions can do once every quarter of the

calendar year.

5. BMS Payroll may require employees to provide a copy of the tax assessment showing the

RRSP contribution limits for the current year.

6. Employees who resign may transfer their RRSP contributions in accordance with the

benefit provider’s process (fee may apply) and CRA rules.

7. The employee’s RRSP funds belong to the employee and subject to all CRA rules (e.g.,

withdrawal, borrowing, etc).

RECOMMENDATION Report/Document: Attached Available Nil

KEY ISSUE(S)/CONCEPTS DEFINED: See CFO comments.

RELEVANT POLICIES: Employee Handbook

STRATEGIC RELEVANCE: Improved employee relations.

DESIRED OUTCOME(S): Approval of the recommendation as presented.

RESPONSE OPTIONS:

1. Accept recommendation 2. Request more information, if questions arise in presentation, and request re-submission. 3. Reject recommendation

X

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PREFERED STRATEGY: Response 1. Submitted by: Juvy Ceniza, CPA, CMA Endorsed by: Reviewed by: Pierre Breau, P.Eng Reviewers:

IMPLICATIONS OF RECOMMENDATION:

GENERAL: See CFO comments. ORGANIZATIONAL: See CFO comments. FINANCIAL: Budget 2016 FOLLOW UP ACTION: COMMUNICATION: OTHER COMMENTS:

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SUBJECT:

UPDATE ON WELLNESS BENEFIT POLICY (HUM-008)

RECOMMENDATION:

That the Board approve revision of Wellness Benefit Policy (HUM-008) exclusion to read “Clothing, except for athletic shoes and safety-related apparel, is not allowed.”

CFO COMMENTS:

Safety promotes wellness.

There are sports activities that require specialized equipment and clothing to protect people from

harm. The current provision in the policy (Exclusions #2) prevents the clothing from

reimbursement. However, the specialized clothing is an inherent part of the sport that

employees are encouraged to undertake to promote wellness.

BMS provides FR coveralls and similar personal protective equipment (PPEs) to employees.

There are employees requesting FR hoodies that they prefer to wear with their coveralls. Due

to budget constraints, BMS can only provide FR coverall and/or bib. It is recommended that FR

hoodies be covered under the wellness benefit as a win-win scenario for both BMS and the

employee.

No additional cost will be incurred.


KEY ISSUE(S)/CONCEPTS DEFINED: See CFO comments.

RELEVANT POLICIES: HUM-008

STRATEGIC RELEVANCE: Improved employee wellness and relations.


X

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RESPONSE OPTIONS:


PREFERED STRATEGY: Response 1. Submitted by: Juvy Ceniza, CPA, CMA Endorsed by: Reviewed by: Pierre Breau, P.Eng Reviewers:


GENERAL: See CFO comments. ORGANIZATIONAL: See CFO comments. FINANCIAL: Budget 2016 FOLLOW UP ACTION: COMMUNICATION: OTHER COMMENTS:

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RFD 7.3 – DATE | Beaver Municipal Solutions


SUBJECT:

Award of BMS-2016-F: Stage 8-A Landfill Cell Construction Project

RECOMMENDATION:

That the board award the construction contract for Stage 8-A Landfill Cell to Caburn

Contracting Ltd, for a contract total including contingency of $2,534,035.25 with

contingency plus GST.

GM COMMENTS:

2016 Capital construction of Stage 8-A Landfill Cell at Beaver Municipal Solutions has been

tendered and closed.

23 tenders were received and the recommended Award value of $2,534,035.25 excluding

GST is within the project budget of $3,500,000.00.

Please see attached Justification for Award for clarifications.


KEY ISSUE(S)/CONCEPTS DEFINED: See GM comments.

RELEVANT POLICIES:

STRATEGIC RELEVANCE: Building new a new cell with a completion deadline of June 1, 2016 to provide continued

service to customers as Stage 5 reaches capacity.


RESPONSE OPTIONS:


X

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RFD 7.3 – DATE | Beaver Municipal Solutions


PREFERED STRATEGY: Response 1. Submitted by: Tariq Medina Endorsed by: _________ Reviewed by: Pierre Breau, P.Eng Reviewers: Meaghan Colpitts


GENERAL: See GM comments. ORGANIZATIONAL: See GM/CAO comments. FINANCIAL: Budget 2016 FOLLOW UP ACTION: COMMUNICATION: OTHER COMMENTS:

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Box 322 | Ryley | Alberta | T0B 4A0 | TF 1.800.221.2038 | P 780.663.2038 | F 780.663.2006 | www.beavermunicipal.com Beaver Regional Waste Management Services Commission

BMS-2016-F: Landfill Closure Final Capping 2015

Recommendation for Award

From: Tariq Medina, Assistant Process Engineer

To: Pierre Breau, GM/CAO

Upon review of bid documents, internal discussion and reference checks, please see the follow recommendation for

award:

Contractor Price Quoted (CAD) before Contingency of $275,000.00

Justification

Caburn Contracting $2,259,035.25 Recommended for Award. Low bid and strong references. 5 References Checked (Detailed reference check attached) 1. Wapiti Gravel Suppliers: Ken Beida – Strong reference. Adapted well to problems.

- Grading, common excavation, borrow excavation, culvert, fencing. Subcontractor to Wapity. Value: $5.0 M

- Worked in inclement weather and adapted well. 2. Opus Stewart Weir: Dan Fyculak – Strong reference. Very good final product.

- Engineering for Wapiti. Value: $5.0 M 3. Cargill Camrose: Tyler Acaster – Good reference

- Road construction (miscellaneous). Subcontractor. Value - $2.0 M

- Worked in inclement weather on a difficult job and adapted well.

- Had issues with quality of Work. Superintendent for the job no longer works with the company.

4. Peace Regional Waste Management Commission: Art Sawatzky – Excellent reference

- Landfill Cell Construction and Capping. Value - $4.0 M - Summer work but similar nature to our job. Managed very

well and have a glowing reference. - Prime contractor for the work. Solved any issues as soon as

superintendent was made aware. 5. Omni-McCann: Royce – Excellent reference

- Engineering for PRWMC. Value - $4.0 M - Finished on schedule accounting for rain days. Would want

them if they do not work for us. Additional Information: They are low bid. They have confidence in their work and experience with most of their subcontractors. Their liner subcontractor (both company and superintendent) have worked

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http://www.beavermunicipal.com/

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with us with mixed results. From their bid, they have a good understanding of the Work and their top staff have worked on multiple jobs in Fort MacMurray which required liner work before starting this company. Many of the crew have previous experience with winter excavation. While their experience in landfills pales in comparison to Howitt and BTO, the jobs they have done give them excellent references.

Howitt Construction $2,330,696.00 Not recommended for award: Pricing 3 external references checked: Progressive Waste: John Rush. Strong reference.

- Cell construction. Value: $7.4 M - Worked well but went over budget due to reasonable

change orders. Grand Prairie Landfill: Rob Michel. Good reference.

- Cell construction. Value: $3.5 M - Good work but needs strong project management from

the top. Was working with a new team but will have improved with experience.

Western Tank and Liner: Chris Calvez. Good reference. - Liner contractor at both Progressive Waste and Grand

Prairie Landfill. - Did good work but would rather work with a company like

BTO. - Had problems with early projects but they got better with

each project. Beaver Municipal Solutions: Internal references. Not favorable.

- Landfill does not have a lot of confidence in them as their work with stockpiles was very poor and they showed bad construction practice.

- Howitt has since changed their team. The new team, while more competent has no experience on our site.

Additional Information: Not low bid. They are contractors with significant technical and landfill construction experience and are overall a more sophisticated contractor than the low bid. Due to pricing and poor prior experience on our site, as well as great references for the low bid, Howitt is not recommended.

MCL Group $2,364,025.20 Not recommended: Pricing and no landfill experience

G & J Parking Lot Maintenance

$2,454,565.00 Not recommended: Pricing, no landfill experience, incomplete bid (subcontractors not determined), no experience with these type of subcontractors.

Noyen Construction $2,527,220.00 Not recommended: Pricing, no landfill experience, inconsistent bid (clarification was included noting that some items would

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require additional payment by Owner when they should have been incidental to the Work).

BTO Contracting Ltd. $2,572,429.00 Not recommended: Pricing BTO included several letters of reference, notably from Clean

Harbors, NewAlta, TetraTech, 2 small counties and Western Tank

Limited (liner subcontractor). Glowing references all around as well

as internally from BMS.

Additional Information:

BTO came in $300,000 higher than the low bid. While they have excellent experience with all the Work that would be required on this contract and may potentially be the ideal contractor, the pricing for the Work is not favorable especially considering the very competitive industry in civil construction.

17 Additional Bids Up to $4,100,000 Not recommended: Pricing Please see attached sheet for remaining bidders list.

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OTHER BIDDERS:

Vendor Bid Value (after contingency)

REDA Ent/JB Trucking $2,876,830.00

Sustainable Developments $2,889,395.42

Reliance Energy Service $3,008,437.00

Iron Arm Construction $3,077,958.37

Pidherney's $3,126,649.00

Borger Earthworks $3,320,175.10

Taurus Site Services $3,379,797.96

Shamrock Valley Ent. $3,502,730.00

Nu Edge Construction $3,527,407.00

M.A.P. Earthworks $3,670,550.24

WCL Group $3,673,060.00

Denmax Energy $3,756,206.61

Tervita $3,971,658.74

Surway Construction $4,031,100.64

Vandrooyen Construction $4,292,380.94

Prairie North $4,376,840.00

In Line Construction $4,380,770.00

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CABURN REFERENCE CHECK:

REFERENCE

COMPANY

Wapiti Gravel Suppliers

CONTACT Ken Beida 780-402-9599

Project Wildwood North Road Grading

Scope Grading, common excavation, borrow excavation, culvert, fencing

Value $5.0M

Role Sub-contractor of Wapity, were assigned Prime when Wapity was off site.

When was the work

done?

June 1-October 15, 2015

Schedule They met all the targets

Budget On budget

Weather issues? Yes there was rain, they dealt with it no problem

Warrantee issues? None as of yet

Construction Process Excellent, they made the decisions on how to do the work assigned to them

Change Orders/Extra

Work

Very little

Quality of Work Excellent

Safety Issues: None

Prime Contractor No for most of the work, but yes for 3 months when GC was gone

Liners None

Stockpiling None

Hire again? Yes

Additional information Consultant Opus Stewart Weir – Dan Fyculak

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REFERENCE

COMPANY

Opus Stewart Weir

CONTACT Dan Fyculak 780-410-2580

Project Wildwood North Road Grading

Scope Grading, common excavation, borrow excavation, culvert, fencing

Value $5.0M

Role Sub-contractor of Wapity, were assigned Prime when Wapity was off site.

When was the work

done?

June 1-October 15, 2015

Schedule Delayed due to 26 rain days and increased common excavation quantities

Budget Increased due to excavation quantities

Weather issues? 26 rain days, did not cause any unexpected issues

Warrantee issues? -

Construction Process Some issues, foreman Morely Foss (no longer there) – bad with the adjacent

landowners

This job was the first of that magnitude (10Km), could have been better

organized

Change Orders/Extra

Work

There were some, but all were reasonable

Quality of Work Yes, one of the better project outcomes, the quality saved them

Safety Issues: Decent, but they needed weekly reminders to follow the traffic plans and

following the ATS guidelines.

Prime Contractor -

Liners -

Stockpiling They were separating out waste (soil) and good soil, did a good job

separating, didn’t need to be babysat

Hire again? Probably would because of the end product

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Additional information Felt that they were running short on operators a lot of the time, lots of

empty equipment sitting on site (usually compactors), brought it up at

construction meetings (3w) and they said they were fine.

They had good borrow material and the sub base they compacted only with

heavy equipment, the only used compactors on the top foot.

REFERENCE

COMPANY

Cargill Camrose

CONTACT Tyler Acaster 306-481-3588

Project Cargill Camrose, Canola Crushing Plant

Scope Road base prep, road maintenance, time and materials

Value $2.0M (not 4)

Role Supplemental to the primary civil works contractor

When was the work

done?

June-Sept 2014

Schedule Roughly on schedule, not a strict contract, weather delays

Budget Time and materials, higher materials costs, had to dry the clay, provided

service/maintenance of roads (wet/muddy)

Weather issues? Lots of rain over the work period, they always kept a few guys on site to haul

out other vehicles that got stuck

Also worked on rain cleanup – storm water mitigation, pumping etc.

Warrantee issues? Warrantee didn’t really apply.

Construction Process Give the superintendents 7 or 8 out of 10,

Change Orders/Extra

Work

Not really due to the type of contract. Some surprises on billing trailers on

monthly end –charges as oppose to in mob/demob

Quality of Work It was a hard job, they did as well as anyone could have done with the

material and weather, can’t fault them. More deviation than expected on

tying in to existing road base.

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Safety Issues: One incident, 1st field superintendent started digging a hole without proper

site permits and hit a cable (he no longer works with the company)

Prime Contractor No, but had to work amongst all the site contractors

Liners No

Stockpiling Yes, some to dry clay (5-6K m3)

Hire again? They would bid the job differently, but would give them a chance.

Additional information Work was very difficult due to the heavy wet blue clay for roads, they

continually had to work to dry the material and hand to tear out the clay on

roads several times, most difficulty was due to the weather/clay combo.

REFERENCE

COMPANY

Peace Regional Waste Management Commission

CONTACT Art Sawatzky 780-625-1610

Project Landfill Cells and Capping

Scope Cells – both clay and synthetic liner; landfill capping; 2 separate jobs/years

Value ~$4.0 M total

Role GC/Prime

When was the work

done?

Early Spring to mid-summer (May-July)

Schedule Started one job early, finished on time

Budget Over budget because of change order or capping (not their fault)

Weather issues? Nothing noticeable

Warrantee issues? The seed didn’t take in one of the capping jobs, they came back and re-

seeded no issues.

Construction Process Knew what they were doing, staff changed but work continued without blips

they were good about planning ahead, dug cell and did capping at same

time were able to coordinate their efforts.

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Change Orders/Extra

Work

No issues

Quality of Work Good

Safety Issues: Pushed some, had an issue with garbage around the site office, once

superintendent was informed it was cleaned up right away

Prime Contractor Yes

Liners Titan installed GCL and white 60-mil, full synthetic liner, some rain delays

but Titan worked well

Sand on top of liner, he thought they used a D6 to spread it starting at one

side.

Stockpiling Hauled separately to stockpiles

Hire again? Did not ask specifically but I believe he would

Additional information Engineering consultant was Omni-McCann – Royce; they had to tie in to the

existing leachate collection system and worked well with Owner to get

leachate levels pumped down.

REFERENCE

COMPANY

Omni-McCann

CONTACT Royce 780-435-1154

Project Landfill Cells and Capping

Scope Cells – both clay and synthetic liner; landfill capping; 2 separate jobs/years

Value ~$4.0 M total

Role GC/Prime

When was the work

done?

Early Spring to mid-summer (May-July)

Schedule Yes, one job had rain and other delays (due to work by owner ~2 weeks), but

still finished reasonably when accounting for delays. Easy to get along with

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despite owner delays.

Budget Unit prices, on budget because quantities were accurate

Weather issues? They did as good as anyone, they did not waste time and they did have to

deal with surface water from rain.

No dust control issues as the haul was short

Warrantee issues? no

Construction Process Good, they knew what to do and had good people working. Only the

specs/plans to dictate the work.

Change Orders/Extra

Work

Very few, they were good about working out the little things

Quality of Work yes

Safety Issues: None

Prime Contractor Yes

Liners Synthetic, sub was Titan, worked well, did all the seam tests but no leak

detection

Stockpiling Separated everything, worked a closure at the same time and did a good job

separating and coordinating the work.

Hire again? Yes, the want them again if they don’t get our job

Additional information They had good superintendents, on both jobs. The first one was Dennis and

he couldn’t remember the second. Richard was the project manager on both

jobs.

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