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EHP4 for SAP ERP6.0

June 2009

English

General Ledger (156)

SAP AGDietmar-Ho-Allee !669!90 "all#orf German$

%usiness Pro&ess Do&umentation

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SAP Best Practices General 'e#ger (!)6*+ %PD

Copyright

, o$right 2009 SAP AG. All rights resere#.

/o art of this uli&ation ma$ e rero#u&e# or transmitte# in an$ form or for an$ urose 1ithout theeress ermission of SAP AG. 3he information &ontaine# herein ma$ e &hange# 1ithout rior noti&e.

Some soft1are ro#u&ts marete# $ SAP AG an# its #istriutors &ontain rorietar$ soft1are &omonentsof other soft1are en#ors.

5i&rosoft "in#o1s E&el 7utloo an# Po1erPoint are registere# tra#emars of 5i&rosoft ororation.

8%5 D%2 D%2 niersal Dataase S$stem i S$stem i) S$stem S$stem ) S$stem S$stem :S$stem :!0 S$stem :9 :!0 :9 iSeries Series Series :Series eSerer :;<5 :;7S i);7S S;=907S;=90 7S;400 AS;400 S;=90 Parallel Enterrise Serer Po1er<5 Po1er Ar&hite&ture P7"ER6>P7"ER6 P7"ER)> P7"ER) P7"ER 7enPo1er Po1erP %at&hPies %la#eenter S$stemStorage GP?S HA5P RE3A8/ D%2 onne&t RA? Re#oos 7S;2 Parallel S$sle 5<S;ESA A8@

8ntelligent 5iner "eShere /etfinit$ 3ioli an# 8nformi are tra#emars or registere# tra#emars of 8%5ororation.

'inu is the registere# tra#emar of 'inus 3oral#s in the .S. an# other &ountries.

A#oe the A#oe logo A&roat PostS&rit an# Rea#er are either tra#emars or registere# tra#emars of A#oe S$stems 8n&ororate# in the nite# States an#;or other &ountries.

7ra&le is a registere# tra#emar of 7ra&le ororation.

/8@ @;7en 7S?;! an# 5otif are registere# tra#emars of the 7en Grou.

itri 8A Program /eighorhoo# 5eta?rame "in?rame <i#eo?rame an# 5ulti"in are tra#emars orregistere# tra#emars of itri S$stems 8n&.

H35' @5' @H35' an# "= are tra#emars or registere# tra#emars of "= "orl# "i#e "eonsortium 5assa&husetts 8nstitute of 3e&hnolog$.

Jaa is a registere# tra#emar of Sun 5i&ros$stems 8n&.

JaaS&rit is a registere# tra#emar of Sun 5i&ros$stems 8n&. use# un#er li&ense for te&hnolog$ inente#an# imlemente# $ /ets&ae.

SAP R;= SAP /et"eaer Duet PartnerE#ge %$Design SAP %usiness %$Design an# other SAPro#u&ts an# seri&es mentione# herein as 1ell as their rese&tie logos are tra#emars or registere#tra#emars of SAP AG in German$ an# other &ountries.

%usiness 7Be&ts an# the %usiness 7Be&ts logo %usiness7Be&ts r$stal Reorts r$stal De&isions"e 8ntelligen&e @&elsius an# other %usiness 7Be&ts ro#u&ts an# seri&es mentione# herein as 1ell as

their rese&tie logos are tra#emars or registere# tra#emars of %usiness 7Be&ts S.A. in the nite#States an# in other &ountries. %usiness 7Be&ts is an SAP &oman$.

All other ro#u&t an# seri&e names mentione# are the tra#emars of their rese&tie &omanies. Data&ontaine# in this #o&ument seres informational uroses onl$. /ational ro#u&t se&ifi&ations ma$ ar$.

3hese materials are suBe&t to &hange 1ithout noti&e. 3hese materials are roi#e# $ SAP AG an# itsaffiliate# &omanies (CSAP GrouC* for informational uroses onl$ 1ithout reresentation or 1arrant$ ofan$ in# an# SAP Grou shall not e liale for errors or omissions 1ith rese&t to the materials. 3he onl$1arranties for SAP Grou ro#u&ts an# seri&es are those that are set forth in the eress 1arrant$statements a&&oman$ing su&h ro#u&ts an# seri&es if an$. /othing herein shoul# e &onstrue# as&onstituting an a##itional 1arrant$.

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Icons

Icon Meaning

aution

Eamle

/ote

Re&ommen#ation

S$nta

Eternal Pro&ess

%usiness Pro&ess Alternatie;De&ision hoi&e

Typographic Conventions

Type Style Description

Example text "or#s or &hara&ters that aear on the s&reen. 3hese in&lu#e fiel#names s&reen titles ushuttons as 1ell as menu names aths an#otions.

ross-referen&es to other #o&umentation.

Eamle tet Emhasi:e# 1or#s or hrases in o#$ tet titles of grahi&s an# tales.

E@A5P'E 3E@3 /ames of elements in the s$stem. 3hese in&lu#e reort namesrogram names transa&tion &o#es tale names an# in#ii#ual e$1or#s of a rogramming language 1hen surroun#e# $ o#$ tet foreamle SE'E3 an# 8/'DE.

Example text S&reen outut. 3his in&lu#es file an# #ire&tor$ names an# their aths

messages sour&e &o#e names of ariales an# arameters as 1ell asnames of installation ugra#e an# #ataase tools.

EXAMPLE TEXT e$s on the e$oar# for eamle fun&tion e$s (su&h as F2* or theENTER e$.

Example text Ea&t user entr$. 3hese are 1or#s or &hara&ters that $ou enter in thes$stem ea&tl$ as the$ aear in the #o&umentation.

<Example text> <ariale user entr$. Pointe# ra&ets in#i&ate that $ou rela&e these1or#s an# &hara&ters 1ith aroriate entries.

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Contents

! Purose..................................................................................................................................)

2 Prereuisites..........................................................................................................................)

2.! 5aster Data.....................................................................................................................)

2.2 Roles...............................................................................................................................)

2.= Preliminar$ Stes............................................................................................................6

= Pro&ess 7erie1 3ale.........................................................................................................6

4 Pro&ess Stes........................................................................................................................F

4.! Posting General 'e#ger A&&ount Do&uments..................................................................F

4.2 Disla$ing a Do&ument...................................................................................................9

4.= Disla$ing an# hanging 'ine 8tems.............................................................................!!

4.4 Disla$ing %alan&es......................................................................................................!2

4.) Disla$ing the oma&t Do&ument Journal...................................................................!=

4.6 Disla$ing the Do&ument Journal..................................................................................!4

4.F Disla$ing G;' %alan&es ('ist*......................................................................................!6

4. Reersing a Do&ument..................................................................................................!

4..! Reersing a Do&ument 8n#ii#ual Reersal.........................................................!9

4..2 Reersing a Do&ument 5ass Reersal...............................................................20

4.9 Re&urring Entries...........................................................................................................2!

4.!0 'ist of Re&urring Entr$ 7riginal Do&uments...............................................................24

4.!! arr$ing out Re&urring Entries...................................................................................2)

4.!2 A&&ount 5aintenan&e+ Automati& learing................................................................2F

4.!= A&&ount 5aintenan&e+ 5anual learing....................................................................2

) Aen#i..............................................................................................................................=0

).! Reersal of Pro&ess Stes............................................................................................=0

).2 se# ?orms...................................................................................................................=!

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General Ledger

1 Prpose3he &entral tas of G;' a&&ounting is to roi#e a &omrehensie i&ture of eternal a&&ountingan# a&&ounts. Re&or#ing all usiness transa&tions (rimar$ ostings as 1ell as settlements frominternal a&&ounting* in a soft1are s$stem that is full$ integrate# 1ith all the other oerationalareas of a &oman$ ensures that the a&&ounting #ata is al1a$s &omlete an# a&&urate.

3he SAP ?8 General 'e#ger A&&ounting has the follo1ing features+

• ?ree &hoi&e of leel+ &ororate grou or &oman$

• Automati& an# simultaneous osting of all su-le#ger items in the aroriate General

'e#ger A&&ounting a&&ounts (re&on&iliation a&&ounts*

• Simultaneous u#ating of General 'e#ger A&&ounting an# &ost a&&ounting areas

• Real-time ealuation of an# reorting on &urrent a&&ounting #ata in the form of a&&ount

#isla$s finan&ial statements 1ith #ifferent finan&ial statement ersions an# a##itionalanal$ses.

Essentiall$ the General 'e#ger A&&ounting seres as a &omlete re&or# of all usinesstransa&tions. 8t is the &entrali:e# u-to-#ate referen&e for the ren#ering of a&&ounts. A&tualin#ii#ual transa&tions &an e &he&e# at an$ time in real-time ro&essing $ #isla$ing theoriginal #o&uments line items an# transa&tion figures at arious leels su&h as+

• A&&ount information

• Journals

• 3otals;transa&tion figures

• %alan&e sheet;rofit an# loss ealuations

! Prere"isites

!#1 Master Data

S$P %est Practices Standard &ales

A range of in#isensale master an# organi:ational #ata 1as &reate# in $our ERP s$stem in theimlementation hase su&h as the #ata that refle&ts the organi:ational stru&ture of $our

&oman$ as 1ell as master #ata that suits its oerational fo&us for eamle master #ata formaterials en#ors an# &ustomers.

3his master #ata usuall$ &onsists of stan#ar#i:e# SAP %est Pra&ti&es #efault alues an#enales $ou to go through the ro&ess stes of this s&enario.

se the follo1ing master #ata in the ro&ess stes #es&rie# in this #o&ument+

$ll

Master Data &ale Selection Co''ent

ost enter I All Sele&t all &ost &enters

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!#! oles

se

3he follo1ing roles must hae alrea#$ een installe# to test this s&enario in the SAP /et1eaer%usiness lient (/"%*. 3he roles in this %usiness Pro&ess Do&umentation must e assigne#to the user or users testing this s&enario. ou onl$ nee# these roles if $ou are using the /"%interfa&e. ou #o not nee# these roles if $ou are using the stan#ar# SAP G8.

Prere"isites

3he usiness roles hae een assigne# to the user 1ho is testing this s&enario.

%siness ole Details $ctivity Transaction

Emlo$ee(Professional ser*

SAPK/%PRKE5P'7EE-S Assignment of this role isne&essar$ for

asi&fun&tionalit$.

SAPK/%PRK?8/A-S

General 'e#ger A&&ountant ?%)0

?%0=

?AG''0=

?AG'%0=

SKA'RKF0!229

SKA'RKF0!22F

SKP'0K60000=0

?%0

?.!=

?-0=

SAPK/%PRK?8/A-5

?inan&e 5anager ?.0

?%D!

?.!)

?.!4

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!#* Preli'inary Steps

/o reliminar$ stes are ne&essar$.

* Process +vervie, Ta-le

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Process step ./ternalprocessre0erence

%sinesscondition

%sinessrole

Transactioncode

./pectedreslts

Posting General

Ledger $ccontDoc'ents

General

'e#ger A&&ountant

?%)0

Displaying aDoc'ent

General'e#ger A&&ountant

?%0=

Displaying andChanging LineIte's


?AG''0=

Display%alances


?AG'%0=

Displaying theCo'pactDoc'entornal


SKA'RK

F0!229

Displaying theDoc'entornal


SKA'RK

F0!22F

Displaying G2L%alances (List)


SKP'0K

60000=0

eversing a

Doc'ent

General

'e#ger A&&ountant

?%0

eversing aDoc'ent 3Mass eversal

?inan&e5anager

?.0

Processing aecrring .ntryDoc'ent

?inan&e5anager

?%D!

List o0 ecrring.ntry +riginalDoc'ents

?inan&e5anager

?.!)

Carrying +tecrring.ntries

?inan&e5anager

?.!4

$ccontMaintenance4$to'aticClearing


?.!=

$ccontMaintenance4Manal Clearing


?-0=

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Process Steps

#1 Posting General Ledger $ccont Doc'ents

se

ou re&eie G;' a&&ount #o&uments that hae to e oste# manuall$ in the SAP s$stem.

Prere"isites

/one.

Procedre

!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions+

+ption 14 S$P Graphical ser Inter0ace (S$P GI)S$P .CC 'en Accounting→ Financial Accounting→ General Ledger → Posting

→ Enter G/L Account Document

Transaction code ?%)0

+ption !4 S$P et7eaver %siness Client (S$P 7%C) via %siness ole

%siness role General 'e#ger A&&ountant (SAPK/%PRK?8/A-S*

%siness role 'en General Ledger → Posting→ Posting → Post G/L Account

Document

2. 8f a #ialog o aears enter the follo1ing #ata if it is not alrea#$ een #efaulte# $ thes$stem+

8ield na'e Description ser action and vales Co''ent

Company Code 1000

=. hoose Enter .

3o &hange the &oman$ &o#e &hoose Edit→ Change Company Code.

4. 7n the Enter G/L Account Document: Company Code 1: s&reen mae the follo1ingentries+


Document Date L&urrent #ataM for eamle to#a$

Posting Date L&urrent #ataM for eamle to#a$

Currency EUR for eamle ER for#omesti& &urren&$

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). Enter the follo1ing #ata for the first line item+


G/L Account LG;' a&&ount numerM for eamle 60000

D/C Deit

Amount inDocument Currency

LamountM for eamle !!00

!ax Code Linut ta &o#eM for eamle <! (8nutta !9N*

Cost Center L&ost &enter numerM for eamle ostenter !!0!

3he &ost &enter is onl$ nee#e# if the G;' a&&ount numer is a &ost element.

6. Enter the follo1ing #ata for the other line items+


G/L Account LG;' a&&ount numerM for eamle 200!)

D/C re#it

Amount inDocumentCurrency

I Amount from the lastste or enter L I M

"alue Date L&urrent #ataM for eamle to#a$

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3he alue #ate is onl$ nee#e# if the G;' a&&ount is a an a&&ount 1ith <alue Dateman#ator$.

F. hoose the Details ta age an# mae the follo1ing entries+


Calculate tax Sele&t the al&ulate ta in#i&ator

. 3o &he& the #o&ument efore it is oste# &hoose #imulate $F%&.3his enales $ou to #isla$ the #o&ument in&lu#ing the inut ta to e oste# an# to &orre&tit if ne&essar$. onfirm an$ messages that aear 1ith Enter .

9. 3o ost the #o&ument &hoose Post $Ctrl'#&.

!0. 8n the lo1er area of the s&reen the s$stem oututs the message Document xxxxx (as posted in company code yyyy 1here is the seuential #o&ument numer assigne# $

the s$stem.

!!. 5ae a note of the #o&ument numer.

eslt

3he General 'e#ger a&&ount #o&ument is oste#. 3he s$stem has automati&all$ a##e# the 8nutta a&&ount.

./a'ple

G2L $ccont Inpt Ta/ Cost Center Date

60000 <! !!0! L&urrent #ataM

G2L $ccont &ale Date

200!) L&urrent #ataM

#! Displaying a Doc'ent

se

A single #o&ument &an e #isla$e#.

Prere"isites%efore $ou &an start 1ith this general usiness ro&esses $ou hae to ost some #o&uments.

Procedre

3he follo1ing ro&e#ure #es&ries ho1 to #isla$ a #o&ument.


+ption 14 S$P Graphical ser Inter0ace (S$P GI)

S$P .CC 'en Accounting→ Financial Accounting → General Ledger →

Document → Display

Transaction code ?%0=

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%siness role General 'e#ger A&&ountant

(SAPK/%PRK?8/A-S*

%siness role 'en General Ledger → G/L Account Processing → Display Document

2. Enter the follo1ing #ata+


Document)um*er

@@@@@@@@@ Enter the numer of#o&ument $ou ma#ea note of earlier.

CompanyCode

1000

Fiscal +ear L$ear of the osting#o&umentM

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=. hoose Enter .

7n the s&reen that follo1s the oste# #o&ument is #isla$e# in the #o&ument oerie1along 1ith all the #o&ument hea#er information (su&h as the #o&ument numer osting #ateinoi&e #ate an# the in#ii#ual osting lines* in&lu#ing the inut ta line 1hi&h is oste#

automati&all$.

4. Doule-&li& one of the osting lines (or &hoose the magni,ying glass i&on* to #isla$ the#etails for that osting line.

). ou &an then &hoose Display↔ Change (#hi,t'F1* to s1it&h to the &hange mo#e an#

&hange &ertain #etails in the #o&ument su&h as the terms of a$ment.

ou &annot &hange a&&ounts amounts ta amounts or ta &o#es. 8f $ou get anerror regar#ing these #o&ument &ontents after osting the #o&ument $ou hae toreerse it.

3he transa&tion starts 1ith the Display Document: Data Entry "ie( s&reen. "ithGeneral 'e#ger <ie1 (trl. ?09* $ou &an s1it&h to the General 'e#ger <ie1 of the#o&ument. 3his is ne&essar$ for the #isla$ of results of #o&ument slit. "ith Entr$<ie1 (trl. ?!0* $ou &an s1it&h a&.

3he General 'e#ger <ie1 is not in the s&oe of la$er 0. 3he General 'e#ger is onl$use# if $ou hae installe# the A&tiate Do&ument Slitting.

8f $ou 1ant to #isla$ the results of the #o&ument slit the stan#ar# la$out has to e

&hange# using the right art of the Sele&t 'a$out i&on . hoose ChangeLayout (#hi,t'C *.

A #ialog o aears.

Sele&t the a##itional fiel# (for eamle Segment* from the &olumn Hi##en olumnssele&t the osition $ou 1ant to moe it in the &olumn Displayed Columns an# moeit using the left arro1 utton in the mi##le of the #ialog o.

8n #o&ument

General information regar#ing the 'ist <ie1er a#atation &an e foun# ia End -serDocu.

8n &ase of a reerse# #o&ument (see elo1 eersing a Document * the #o&umenthea#er (?)* of a reersal #o&ument &ontains the numer of the reerse# #o&ument.3he #o&ument hea#er (?)* of the original #o&ument &ontains the numer of thereersal #o&ument an# the reersal reason.

eslt

3he #o&ument is #isla$e#.

#* Displaying and Changing Line Ite's

seDisla$ing an# &hanging line items in a General 'e#ger a&&ount.

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Prere"isites

'ine la$out ariants totals ariants an# sele&tion fiel#s hae een maintaine# in ustomi:ing.

Procedre3he follo1ing ro&e#ure #es&ries ho1 to #isla$ a #o&ument.



S$P .CC 'en Accounting Financial Accounting → General Ledger → Account

→ Display / Change Line 0tems $)e(&

Transaction code ?AG''0=


%siness role General 'e#ger A&&ountant(SAPK/%PRK?8/A-S*

%siness role 'en General Ledger → G/L Account Processing→ G/L Account Line

0tems

2. 7n the G/L Account Line 0tem Display G/L "ie( s&reen mae the follo1ing entries+


G/L account LG' a&&ount numerM for eamle 200!)

Company Code 1000

All 0tems Lsele&tM

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=. hoose Execute $F&.8f $ou &hoose All 0tems the s$stem #isla$s all the a&&ount items. ou &an also &hoose to#isla$ onl$ oen items or &leare# items. Pro&ee# as follo1s to &hange the #o&ument+

4. Sele&t the line item $ou 1ant to &hange $ &li&ing the o at the start of the ro1.

). hoose Change Document (en&il i&on*.

6. 7n the Change Document: Line 0tem 2num*er3 s&reen mae the reuire# &hanges to theline item. /ote that $ou &annot &hange all of the fiel#s. ?or eamle $ou &annot &hangea##itional a&&ount assignments or the amount.

F. Sae $our entries.

eslt

3he line items of an a&&ount hae een #isla$e# ; &hange#.

8nstea# of s1it&hing to the entr$ ie1 $ou might 1ant to #isla$ ; &hange line itemselonging to a se&ifi& le#ger. Choose Ledger allo1s sele&ting #ifferent G;'-'e#gersan# lea#s to the &reation of a list 1hi&h &ontains the rese&tie line items.

Custom #elections allo1s sele&tion $ a##itional &riteria.

ou &annot &hange a&&ounts amounts ta amounts or ta &o#es. 8f $ou get anerror regar#ing these #o&ument &ontents after osting the #o&ument $ou hae toreerse it.

# Displaying %alances

se

General 'e#ger a&&ount alan&es are reorte#.

Prere"isites

3he General 'e#ger a&&ount &ontains items.

Procedre3he follo1ing ro&e#ure #es&ries ho1 to #isla$ a #o&ument.

1. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions+


S$P .CC 'en Accounting Financial Accounting General Ledger Account Display 4alances

Transaction code ?AG'%0=

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(SAPK/%PRK?8/A-S*

%siness role 'en General Ledger → G/L Account Processing $All GL Accounts5omepage&

6. 7nl$ SAP /et"eaer %usiness lient (SAP /"%*+hoose the ne&essar$ #earch Criteria:


G/L Account: LG' a&&ount numerM for eamle 200!)

Company Code: 1000

econ account ,oracct type:

7ar8ed ,or deletion:4loc8ed ,or posting:

9. 7nl$ SAP /et"eaer %usiness lient (SAP /"%*+hoose Apply. 5ar the reuire# ro1 (a&&ount* an# &hoose Display G/L Account 4alances.Enter fis&al $ear an# &hoose Execute $F&.

. SAP Grahi&al ser 8nterfa&e (SAP G8*+7n the GL Account 4alance Display s&reen enter the reuire# #ata.


G/L Account LG;' A&&ountM for eamle 200!)

Company Code 1000

Fiscal +ear Lfis&al $earM for eamle &urrent$ear

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;. SAP Grahi&al ser 8nterfa&e (SAP G8*+hoose Execute $F&.

eslt

3he alan&es for eer$ erio# in the $ear are #isla$e#.

3o sho1 the single #o&ument entries of a erio# sele&t the alan&e fiel# of theerio# $ou 1ant to #isla$ $ #oule-&li&ing.

3o sho1 all the #o&uments of the $ear sele&t the total alan&e fiel# $ #oule-&li&ing.

#5 Displaying the Co'pact Doc'ent ornal

se3he &oma&t #o&ument Bournal #isla$s the most imortant #ata from the #o&ument hea#ers an#items in the form of a tale for the #o&uments sele&te#. 3he list &an e use# as a &oma&t Bournal an# for re&on&iliation 1ith the a&&ount alan&es (a&&ounting re&on&iliation*.

Prere"isites

Do&uments hae een oste# for the sele&te# erio#.

Procedre



S$P .CC 'en Accounting→ Financial Accounting→ General Ledger →

0n,ormation #ystem→ General Ledger eports $)e(& → Document

→ General→ Compact Document <ournal

Transaction code SKA'RKF0!229



(SAPK/%PRK?8/A-S*

%siness role 'en General Ledger → Periodic Processing → eporting → CompactDocument <ournal

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2. 7n the Compact Document <ournal s&reen mae the follo1ing entries+


Company Code 1000

Fiscal +ear Lfis&al $earM for eamle &urrent $ear

Ledger LlanM or

0L

hoose the 'e#ger $ouare intereste# inO if nothingis entere# the #o&umentselonging to the lea#ingle#ger is sho1n.

GeneralSelections

e,erence)um*er

8f reuire# enter these&ifie# referen&e#o&ument numers.

8rtherselections

#tandardDocuments

Lsele&tM

=. hoose Execute $F&.

eslt

A searate list is &reate# for ea&h #o&ument status (stan#ar# #o&uments re&urring entr$ original#o&uments samle #o&uments statisti&al #o&uments #een#ing on 1hat $ou hae sele&te# asfurther sele&tions*. 3he #o&ument status is in#i&ate# in the list hea#er.

3otals lists $ ea&h erio# are &reate# searatel$ at the en# of the &oma&t #o&ument Bournal.

#6 Displaying the Doc'ent ornal

se

3he #o&ument Bournal is &reate# on&e eer$ month an# &ontains all the #o&ument ostings for aarti&ular osting erio#. 8t &an e rinte# on aer 1ith an offi&ial notarial stam. 3he #o&ument Bournal &ontains the most imortant #ata from the #o&ument hea#er an# #o&ument items.

Prere"isites


Procedre




0n,ormation #ystem→ General Ledger eports $)e(& → Document

→ General→ Document <ournal

Transaction code SKA'RKF0!22F

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(SAPK/%PRK?8/A-S*

%siness role 'en General Ledger → Periodic Processing → eporting → Document<ournal

2. 7n the Document <ournal s&reen mae the follo1ing entries+


Company Code 1000


Ledger LlanM or

0L

hoose the 'e#ger $ouare intereste# inO ifnothing is entere# the

#o&uments elongingto the lea#ing le#gerare sho1n.

General Selections

Posting Date

From = !o 01.01.FY – 31.12.FY

? fis&al $ear

(for eamle*

e,erence )um*er I 8f reuire# enterse&ifie# referen&e#o&ument numers.

8rther Selections

G/L Account LG;' a&&ountM

to

LG;' a&&ountM

8f reuire# enter thea&&ount numer(s* toe reorte#.

Controlling theProgra' 8lo,

!est run

+tpt Control4 List

Line 0tem Pages>nly

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3est Run+

3his otion &ontrols 1hether a #ataase tale 1here alan&es are store# shoul# e

u#ate# or not. ?or #etaile# information lease refer to the #o&umentation of thereort.

8f !est run is a&tie the s$stem onl$ generates a log. Data is neither u#ate# nor&hange# in the mentione# #ataase tale.

8f !est run is not a&tiate# the s$stem u#ates the #ata in the #ataase.

Deen#ing on sele&tions of the outut &ontrol for eamle #ifferent leels of #etailan# summation &onse&utie numering of line items or outut of the alternatiea&&ount numer instea# of the numer se&ifie# in the #o&ument &an e a&hiee#.?or #etails refer to the rogram #o&umentation (#hi,t'F1*

8f the #o&ument Bournal has multile sele&tion a&tie ( * as #efault+ this is notossile for &oman$ &o#e fis&al $ear an# osting #ate.

8n this &ase a 1arning message

L7nl$ one interal ossile for osting #ateO others are ignore#M is &reate#.

hoose Enter . Another 1arning is &reate#+

LEa&tl$ one fis&al $ear must e se&ifie#M

hoose Enter .

eslt

A list is &reate# on the asis of the arameters entere# on the sele&tion s&reen.

3he osting e$ an# 1here aroriate the se&ial G;' in#i&ator is rinte# for ea&h #o&umentitem.

#9 Displaying G2L %alances (List)

se

3he list allo1s ealuating G;' A&&ounts 1ith all e$ elements of the General 'e#ger A&&ounting

for eamle G;' A&&ount (if se&ial otional uil#ing lo&s are installe#+ Profit enter an#Segment*. 8t allo1s the ariation of the aearan&e on the s&reen an# the rea#o1n &on&erninga##itional elements.

3he list sho1s - eneath a&&ount #es&rition an# the e$s of the sele&te# elements the alan&e&arr$ for1ar# from the reious $ear an# reious erio#s #eit an# &re#it totals of the reortingerio#s an# the final alan&e of the elements sele&te#.

Different from the aearan&e in transa&tion ?AG'%0= (Disla$ %alan&es see aoe* $ou &an1ith this transa&tion a&hiee a isuali:ation of single or multile a&&ounts for the sele&te# erio#an# the releant organi:ational units.

8f the otional uil#ing lo&s are installe# $ou are ale to &reate for eamle a list of G;' A&&ount alan&es for one Segment or one Profit enter.

Prere"isites

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Procedre




0n,ormation #ystem→ General Ledger eports $)e(& → Account

4alances→ General→ G/L Account 4alances→ G/L Account

4alances $)e(&

Transaction code SKP'0K60000=0



(SAPK/%PRK?8/A-S*

%siness role 'en General Ledger → eporting→ G/L Accounts → G/L Account ?

4alances $)e(&

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2. 7n the #election: G/L Account=4alances s&reen mae the follo1ing entries+


GeneralSelections

Currency !ype 10 oman$ &o#e&urren&$

Company Code 1000

Pro,it Center 8f reuire# sele&t aProfit enter 1hi&h1as oste#.

#egment 8f reuire# sele&t aSegment 1hi&h 1asoste#.

eport

Selections

Ledger 0L hoose the lea#ingle#ger (0'* or another 'e#ger #efine# $$ourself. hoose iainut hel (?4*.


From Period Lfrom erio#M for eamle 0!O

8f reuire# &hoose

another erio# for thestart of the sele&tion.

!o Period Lto erio#M for eamle !2O

8f reuire# &hooseanother erio# for theen# of the sele&tion.

+tpt Type

Classic drilldo(nreport

@ 5ar this otion.

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eslt

3he result of the sele&tion is sho1n as a lassi& Drill#o1n Reort the aearan&e of 1hi&h $ou

&an ar$.

7n the #isla$ s&reen &hoose #ettings→ Characteristic display → )ame and 8ey to #isla$ the

a&&ount numer net to the a&&ount #es&rition.

8f $ou use the Profit enter in /e1G'

3o &hange the rea#o1n (for eamle to rofit &enter* &hoose )aigate→ #(itch

*rea8do(n → Pro,it center.

As an alternatie for the &lassi& #rill#o1n reort the rogram offers a grahi&alreort outut or an oBe&t list. 3o use this fun&tionalit$ sele&t the rese&tie otionon the sele&tion s&reen.

3o sele&t $ a##itional &riteria of the General 'e#ger from the G;' 5aster Re&or#&hoose Free #elections $Ctrl'F& &o$ the sele&te# &riteria to the sele&tion s&reenan# enter the sele&tion there. 3hese sele&tions are &onsi#ere# 1hen ee&uting therogram (F *.

8f $ou ee&ute the G;' a&&ount-alan&es ie1 a #ialog o aears 1ith the

message+

LDo $ou 1ant to sae the #ata firstQM

8f $ou sa$ L$esM the reort 1as sae# 1ith the #ata of the list.

%$ the net start of the list a message aears an# $ou &an &hoose if $ou 1ant tomae a ne1 sele&tion or if $ou 1ant to #isla$ the sae# list.

#: eversing a Doc'ent

se

3his s&enario #es&ries the ro&e#ure for reersing ?8 #o&uments. During this ro&ess thes$stem generates a&&ounting #o&uments a##s information to eisting #o&uments an# u#atesthe transa&tion figures in the affe&te# le#gers.

3he follo1ing t$es of reersal are suorte# $ the s$stem+

8n#ii#ual reersal

5ass reersal

Prere"isites

?8-Do&uments are oste# an# hae to e reerse#.

#:#1 eversing a Doc'ent 3 Individal eversal

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se

ou &an reerse a #o&ument that has een &reate# in ?inan&ial A&&ounting.

Prere"isitesDo&uments hae een oste#.

Procedre



S$P .CC 'en Accounting→ Financial Accounting → General Ledger→

Document → eerse → 0ndiidual eersal

Transaction code ?%0



(SAPK/%PRK?8/A-S*

%siness role 'en General Ledger → G/L Account Processing→ Display G/L Account

0tems

6. 7nl$ SAP /et"eaer %usiness lient (SAP /"%*+hoose the ne&essar$ #earch Criteria+


G/L Account: LG' a&&ount numerM for eamle 20000Company Code: 1000


7ar8ed ,or deletion:

4loc8ed ,or posting:

9. 7nl$ SAP /et"eaer %usiness lient (SAP /"%*+hoose Apply .

. 7nl$ SAP /et"eaer %usiness lient (SAP /"%*+5ar the reuire# ro1 (#o&ument numer* an# &hoose eerse Document.

;. 7n the eerse Document: 5eader Data s&reen mae the follo1ing entries+


Document )um*er Enter #o&umentnumer.

Company Code 1000

Fiscal +ear L&urrent $earM for eamle 2009

eersal eason for eamle 0! Reersal in &urrenterio#.

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@. Post (Ctrl'#* the reerse #o&ument.

8f $ou #o not enter a osting #ate the #o&ument is oste# un#er to#a$s #ate.

. ou &an use the sear&h hel fun&tion to fin# the numer of the #o&ument to e reerse# if$ou hae forgotten it. 3o #o this &hoose Create Document List/Find Documents (F@ *.

. ou &an #isla$ the #o&ument again to &he& it efore $ou reerse it. 3o #o so &hooseDisplay *e,ore eersal (F; *.

%. hoose Post $Ctrl'#& to ost the reersal #o&ument.

3he s$stem #isla$s the message Document xxxxxxxxxx (as posted in company code1 .

1. 5ae a note of the #o&ument numer.

/ote that a #o&ument that has een reerse# cannot e reerse# a se&on# time.

eslt

"hen $ou ost the reersal the s$stem reerses the sour&e #o&ument. 3he sele&tion of thereersal reason allo1s $ou to gie the transa&tion figures (follo1ing the reersal* the status the$1oul# hae ha# 1ithout osting the reerse# #o&ument an# its reersal #o&ument. 3his t$e ofreersal is &alle# a negatie osting.

#:#! eversing a Doc'ent 3 Mass eversal

seou &an reerse seeral #o&uments that hae een &reate# in ?inan&ial A&&ounting.

Prere"isites

Do&uments hae een oste#.

Procedre



S$P .CC 'en Accounting

Financial Accounting

General Ledger

Document eerse 7ass eersal

Transaction code ?.0


%siness role ?inan&e 5anager

(SAPK/%PRK?8/A-5*

%siness role 'en General Ledger → Posting→ Posting → 7ass eersal o,

Documents

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2. 7n the 7ass eersal o, Documents: 0nitial #creen enter the follo1ing #ata for eamle inor#er to sele&t the #o&uments $ou 1ant to reerse.


Company Code 1000

Document )um*er L#o&ument numerM Enter #o&ument numerfrom

to L#o&ument numerM Enter #o&ument numer to(onl$ if the &omlete rangeof #o&uments hae to ereerse#

Fiscal +ear Lfis&al $ear of the#o&umentsM

for eamle &urrent $ear

eersal eason 01 for eamle

normall$ the reersal

reason 0! is use# toreerse the #o&ument inthe same erio#

!est un Lsele&tM sele&t first if $ou 1ant to&he& an# then #esele&t toreerse the #o&ument(s*

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=. hoose Execute $F&. 8f $ou sele&t the !est un &he&o the s$stem first &he&s 1hetherthe #o&ument &an e reerse# efore it a&tuall$ &arries out the reersal ro&ess.

4. hoose eerse Documents to trigger the reersal ro&ess in the s$stem.

8f seeral #o&uments hae to e reerse# 1hi&h are not in a range sele&t onl$(multile sele&tion* in the #o&ument numer line an# enter the single alues of the#o&ument numers that hae to e reerse#.

eslt

8f $ou #o not sele&t the otion !est un the s$stem reerses the sour&e #o&uments. 3hesele&tion of the reersal reason allo1s $ou to gie the transa&tion figures (follo1ing the reersal*the status the$ 1oul# hae ha# 1ithout osting the reerse# #o&ument an# its reersal#o&ument. 3his t$e of reersal is &alle# a negatie osting.

#; ecrring .ntries

se

3his fun&tionalit$ suorts ostings 1hi&h &an erio#i&all$ e &reate# on a regular asis.Re&urring entries are similar to stan#ing or#ers 1ith ans for #eiting rent &ontriutiona$ments or loan rea$ments #ire&tl$. 3he ostings are #one $ the re&urring entr$ rogram onasis of the re&urring entr$ #o&uments.

8n the area of G;' a&&ounting re&urring entries &an e use# for eamle for erio#i& osting of#eferrals an# a&&ruals if there are fie# amounts to e oste#.

3he follo1ing #ata of a re&urring entr$ #o&ument remain un&hange#+

• Posting e$

• A&&ount

• Amounts

ou enter these #ata 1hi&h onl$ &hange o&&asionall$ in a re&urring entr$ #o&ument. 3his#o&ument #oes not result in transa&tion figures eing u#ate#. 3he re&urring entr$ rogram usesthis #o&ument to &reate a&&ounting #o&uments.

Prere"isites

8f $ou 1ant to use this metho# $ou hae to enter a re&urring entr$ #o&ument 1hi&h the s$stem

uses as a referen&e. 3he re&urring entr$ #o&ument is not an a&&ounting #o&ument an#therefore #oes not affe&t the a&&ount figures.

Process 8lo,

• Enter the re&urring entr$ #o&ument.

• 3he SAP?!20 rogram uses the re&urring entr$ #o&uments to &reate the a&&ounting

#o&uments. ou hae to start the rogram at regular interals. 8t &he&s ea&h re&urring entr$#o&ument to #etermine 1hether a #o&ument must e &reate#.

• Run the at&h inut session.

• Re&urring entries must e &he&e# again #uring $ear-en# &losing.

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eslt

8f the #ate on 1hi&h the ro&ess is net #ue to e &arrie# out 1hi&h is store# in the re&urringentr$ #o&ument mat&hes the #ate for the &al&ulation erio# or is 1ithin the se&ifie# range therogram transfers the osting #ata to the se&ifie# at&h inut session. 8n ea&h rogram run

onl$ one a&&ounting #o&ument is &reate# for ea&h re&urring entr$ #o&ument so a er$ long&al&ulation erio# #oes not result in an$ more than one a&&ounting #o&ument.

Processing a ecrring .ntry Doc'ent

Procedre



S$P .CC 'en Accounting Financial Accounting General Ledger Posting e,erence Documents ecurring Document

Transaction code ?%D!



(SAPK/%PRK?8/A-5*

%siness role 'en General Ledger → Posting→ ecurring Documents→ Enter

ecurring Entry

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2. 7n the Enter ecurring Entry: 5eader Data s&reen enter the follo1ing #ata+


Company Code 1000 oman$ o#e !000

ecrring .ntryn

First un >n L#ate of the first runM Se&ifies 1hen there&urring entr$#o&ument is to eoste# for the firsttime.

Last un >n L#ate of the last runM Se&ifies 1hen there&urring entr$#o&ument is to eoste# for the lasttime.

0nteral in 7onths Lsele&t interalM for eamle L!M formonthl$

un Date Lthe #a$ of the run in themonthM

for eamle 0!(Se&ifies the #a$ on1hi&h the #o&umentis oste# as a osting#ate.*

Doc'ent <eader In0or'ation

8n these fiel#s $ouenter the in#ii#ual#ata for the #o&umentthat is to e oste#.

3he #ata for a leaseinstallment a$menthas een #efine# asan eamle.

Document !ype SA

Currency EUR

e,erence Lreferen&e tetM for eamle A&&ruals

First line item

Posting Bey 40

Account LG;' a&&ount numerM for eamle 6F6000Eenses for&ommissions (1;osales*

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=. hoose Enter . onfirm an$ 1arning messages ($ello1* regar#ing #ate of first run.


Amount LamountM for eamle )00

!ax Code Lsele&t ta &o#eM ne&essar$ if thea&&ount is ta &o#ereleant

Calculate tax Lsele&tM sele&t if the a&&ountis ta &o#e releant

Cost Center I (if the a&&ount is a &ost&enter*

for eamle !!0!

!ext LtetM for eamle Lmonthl$a&&rualM

e/t line

ite'Posting Bey 50

Account LG;' a&&ountM for eamle 490007ther a$ales

4. hoose Enter. onfirm an$ 1arning messages ($ello1* regar#ing ta relean&e.


Amount I &hoose LIM or enterthe amount aoe (for eamle )00*

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). Sae the #o&ument (Ctrl'#* an# mae a note of the #o&ument numer for the follo1ingtransa&tions.

3he #o&ument is no1 entere# as a re&urring entr$ #o&ument ut has not $et een oste# to thea&&ounts. 3he #o&ument is assigne# a searate #o&ument numer range.

3he osting of this re&urring entr$ #o&ument is #es&rie# in &hater Carrying >ut ecurring Entries.

eslt

A re&urring #o&ument is ro&esse#.

./a'ple

G2L $ccont Cost Center $'ont Date

6F6000 !!0! )00 L&urrent #ataM

G2L $ccont $'ont

49000 )00

#1= List o0 ecrring .ntry +riginal Doc'ents

se

3his list sho1s $ou all the re&urring entr$ #o&uments.

Prere"isites

Re&urring entr$ #o&uments hae een oste#.

Procedre



S$P .CC 'en Accounting Financial Accounting General Ledger PeriodicProcessing ecurring Entries Lists

Transaction code ?.!)



(SAPK/%PRK?8/A-5*

%siness role 'en General Ledger → Posting→ ecurring Documents $All ecurring

Entry Documents homepage&

2. SAP Grahi&al ser 8nterfa&e (SAP G8*+7n the ecurring Entry Documents s&reen mae the follo1ing entries+


Company Code 1000

Fiscal +ear Lfis&al $earM for eamle &urrent $ear

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=. SAP Grahi&al ser 8nterfa&e (SAP G8*+hoose Execute $F&.

4. 3he s$stem #isla$s a list of the eisting re&urring entr$ original #o&uments. ou &an sele&t#o&uments that are still to e ee&ute# an#;or #o&uments that 1ill not e ee&ute# until the

net time the re&urring entr$ rogram is run.

). 3he list #isla$s the #ate of the net osting run.

eslt

3he s$stem #isla$s a list of the eisting re&urring entr$ original #o&uments. ou &an sele&t#o&uments that are still to e ee&ute# an#;or #o&uments that 1ill not e ee&ute# until the nettime the re&urring entr$ rogram is run.

3he list #isla$s the #ate of the net osting run.

#11 Carrying ot ecrring .ntries

se

8n this ste $ou &reate osting #o&uments from the re&urring #o&uments.

Prere"isites

Re&urring #o&uments hae to e oste#.

Procedre



S$P .CC 'en Accounting Financial Accounting General Ledger PeriodicProcessing ecurring Entries Execute

Transaction code ?.!4



(SAPK/%PRK?8/A-5*

%siness role 'en General Ledger → Periodic Processing → ecurring Entries →

Execute ecurring Entries

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2. 7n the Create Posting Documents ,rom ecurring Documents: s&reen mae the follo1ingentries+


Company Code 1000

Fiscal +ear Lfis&al $earM for eamle

8rther Selections

#ettlement Period 0!.mm.$$ - =!.mm.$$ Date ma$ nee# to ea#Buste# for the net run(for eamle 0!.!0.0F.-=!.!0.0F*

4atch 0nput #ession)ame

I "ith this arameter $ou&an freel$ &hoose thename of at&h inutsession to e &reate#. 8f

$ou #o not assign asearate name the at&hinut session name#APF16 is set $ therogram.

-ser )ame I "ith this arameter $ou&an &hoose the user freel$.8f $ou #o not se&if$ asearate user 8D#APF16 is set $ theusers rogram.


4. 7nl$ SAP Grahi&al ser 8nterfa&e (SAP G8*+

hoose #ystem → #erices → 4atch=0nput→ #essions.

). 7nl$ SAP /et"eaer %usiness lient (SAP /"%*+

Role Finance 7anager $#AP)4PF0)ACC=7&+ hoose General Ledger → Periodic

Processing→ Closing Preparation 4atch=0nput 7onitoring.

6. Sele&t #ession name #APF16 $or the parameter you hae entered&

F. hoose Process session $F&.

. 7n the Process #ession #APF16 $or parameter name& s&reen mae the follo1ing entries+


Display errors only Lsele&tM

Process LhooseM

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eslt

3he s$stem &reates the re&urring #o&ument in the a&groun#.

#1! $ccont Maintenance4 $to'atic Clearing

se

8n this ste $ou &lear erio#i&all$ oen G;' a&&ount items.

Prere"isites

3he s$stem &ontains oen items that &an e &leare#. 3his means that the oen items hae tomat&h 1ith the &riteria #es&rie# in the #o&umentation of transa&tion ?.!=+learing taes la&e 1hen for the grou of line items sele&te# a&&or#ing to the &riteria &oman$&o#e a&&ount numer an# &urren&$ e$ the alan&e in u#ating &urren&$ is :ero.

Re&ommen#ation+ se this transa&tion for testing 1ith se&ifie# #o&ument numerranges (or se&ifi& #o&ument numers so that $ou &an use the net ste+ 5anual&learing*. 8f $ou run this transa&tion 1ithout an$ se&ifi&ation no further #o&umentsare there to &lear manuall$.

Procedre



S$P .CC 'en Accounting Financial Accounting General Ledger Periodic

Processing Automatic Clearing ithout #peci,ication o,Clearing Currency

Transaction code ?.!=



(SAPK/%PRK?8/A-S*

%siness role 'en General Ledger → Periodic Processing → Clearing → Automatic

Clearing

6. 7n the Automatic Clearing (ithout De,inition o, Clearing Currency $#APF16&: s&reen maethe follo1ing entries+


Company Code 1000

Fiscal +ear Lfis&al $earM for eamle

Document num*er L#o&ument numerM if $ou 1ant to &lear&ertain #o&umentssele&t the numers

to L#o&ument numerM if $ou 1ant to &lear&ertain #o&uments

sele&t the numers#elect G/L accounts @

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9. hoose Execute $F&.

. ?irst erform a test runO the in#i&ator is a&tiate# automati&all$.

;. hoose Execute $F&.

Inter'ediate eslt

A log of the test run is roi#e#. Per General 'e#ger a&&ount all grous of oen items arearrange# 1hi&h sho1 the same &learing amount in the #eit an# &re#it. 8f the stan#ar# &learing&riteria (&oman$ &o#e a&&ount numer an# &urren&$ e$* as 1ell as the further grouing&hara&teristi&s; user &riteria (here assignment an# tra#ing artner numer* agree in the &olumnclearing a &learing #ate is in#i&ate#.

!. hoose 4ac8 $F9&.

2. Desele&t the fiel# test run all further entries remain un&hange#.


4. onfirm the message !his program run is a production run 1ith Enter .

eslt

A log of the rogram run is roi#e#. Per General 'e#ger a&&ount all grous of oen items arearrange# 1hi&h sho1 the same &learing amount in the #eit an# &re#it. 8f the &learing &riteriaagree a &learing #ate as 1ell as a &learing #o&ument numer is in#i&ate# un#er that the &learingtoo la&e.

8f in the outut &ontrol $ou hae sele&te# that #o&uments that &an e &leare# or #o&uments that&annot e &leare# are to e outut $ou re&eie a #etaile# list. 8f $ou hae not set either of thein#i&ators $ou get a short list.

3he #etail list is a list of the line items an# gies information aout the oen or &leare# (or&learale* line items sele&te#. Grou of items that &oml$ 1ith the s$stem &riteria an# the user&riteria are summari:e# oti&all$. 8f the &learing &on#itions hae een fulfille# the &learing #atean# in an u#ate run also the &learing #o&ument numer are #isla$e# if the &learingtransa&tion 1as su&&essful. 8f an error o&&urre# #uring &learing the message )o clearing aears.

3he short list of the oen an# &leare# items roi#es a summar$ of the results of the rogramrun. 3he numer of oen items sele&te# er a&&ount are #isla$e# the numer of those that &ane &leare# an# the items a&tuall$ &leare# are #isla$e#.

?rom the error log $ou &an see 1hi&h errors o&&urre# #uring &learing of a grou (a&&or#ing tothe s$stem &riteria an# user &riteria*.

ustomi:ing allo1s a##ing fie a##itional &riteria for grouing of oen items.

#1* $ccont Maintenance4 Manal Clearing

se

3he transa&tion is use# to &lear oen items manuall$. 8f the alan&e of the items to e &leare# isnot 0 $ou &an &reate a resi#ual item for oera$ments;un#era$ments.

Prere"isites

3he s$stem &ontains oen items that &an e &leare#.

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Procedre



S$P .CC 'en Accounting Financial Accounting General Ledger Account Clear

Transaction code ?-0=



(SAPK/%PRK?8/A-S*

%siness role 'en General Ledger → G/L Account Processing $All GL Accounts

homepage&

2. 7nl$ SAP /et"eaer %usiness lient (SAP /"%*+hoose the ne&essar$ #earch Criteria+


G/L Account: I (a&&ount 1ith oen itemmanagement*

sele&t the a&&ount$ou 1ant to &lear

Company Code: 1000


7ar8ed ,or deletion:

4loc8ed ,or posting:

=. 7nl$ SAP /et"eaer %usiness lient (SAP /"%*+hoose Apply .

4. 7nl$ SAP /et"eaer %usiness lient (SAP /"%*+5ar the reuire# ro1 (a&&ount* an# &hoose Display All 0tems.

). 7nl$ SAP /et"eaer %usiness lient (SAP /"%*+hoose the reuire# ta >pen G/L Line 0tems.

6. 7nl$ SAP /et"eaer %usiness lient (SAP /"%*+5ar the reuire# ro1 (#o&ument* an# &hoose Clear GL/L 0tems.

F. 7nl$ SAP Grahi&al ser 8nterfa&e (SAP G8*+7n the Clear G/L Account: 5eader Data: s&reen> mae the follo1ing entries+


Account I (a&&ount 1ith oen itemmanagement*

sele&t the a&&ount$ou 1ant to &lear

Company Code 1000

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. 7nl$ SAP Grahi&al ser 8nterfa&e (SAP G8*+hoose Process >pen 0tems.

9. After entr$ into the s&reen Clear G/L Account Process open items are $ #efault all itemsa&tiate#. 3o #ea&tiate all items first &hoose #elect all an# then Deactiate items.

After1ar#s $ou &an &hoose #elect an# then Actiate items in or#er to sele&t the aroriateitems 1hi&h $ou 1ant to &lear.3he a&tiate# items (reresente# in lue 1riting* &an e&ome after1ar#s &leare# if in thefiel# )ot assigned an amount of 000 is &ontaine# or the #ifferen&e #oes not e&ee# thetoleran&e limit for users.

!0. 7ne resi#ual item is to e left. ou hae to se&if$ the oen items that are to e full$ &leare#an# the oen items for 1hi&h a resi#ual item is to e &reate#+hoose esidual 0tems an# enter the reuire# #ata.


esidual 0tems Differen&e amount Enter the #ifferen&eamount of all the

sele&te# oen items forat least one oen item.

!!. /et $ou 1ant to &arr$ out a #ifferen&e osting. All of the sele&te# oen items are &leare#. Ane1 oen item is &reate# for the #ifferen&e in the a&&ount.


Di,,erence Postings Differen&e amount Enter the #ifferen&eamount of all thesele&te# oen items.

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!2. Sae $our entries.

!=. 3he Clear G/L Account Display >erie( s&reen 1ith the message Correct the mar8ed lineitems aears.Sele&t the mare# items $ #oule-&li&ing an# enter to#a$s #ate into the fiel# "alue Date.

!4. Sae $our entries.

ou &an a## Additional #elections $ using a &he&o of the entr$ s&reen of thistransa&tion. 3he s&reen that follo1s allo1s entering the alues to e sele&te# an# toro&ess a##itional sele&tion &riteria.

eslt

3he oen items sele&te# in the a&&ount hae een &leare#. 8f a #ifferen&e is #etermine# aresi#ual item or a ne1 oen item is &reate#.

5 $ppendi/

5#1 eversal o0 Process Steps

8n the follo1ing se&tion $ou &an fin# the most &ommon reersal stes 1hi&h $ou &an tae toreerse some of the a&tiities #es&rie# in this #o&ument.

Posting General Ledger $ccont Doc'ents

Transaction code ( S$P GI) ?%)0

eversal+ eerse Document $manually&Transaction code ( S$P GI) ?%0


(SAPK/%PRK?8/A-S*

%siness role 'en General Ledger→ G/L Account Processing → Display

G/L Account 0tems → eerse Document

Co''ent Disla$ the #o&ument efore reersal (utton ?)*

Posting General Ledger $ccont Doc'ents

Transaction code ( S$P GI) ?%)0

eversal+ eerse Document $mass reersal&

Transaction code ( S$P GI) ?.0


(SAPK/%PRK?8/A-5*

%siness role 'en General Ledger→ Posting → Posting→ 7ass

eersal o, Documents

Co''ent 3he mass reersal shoul# e use# &arefull$O ese&iall$1hen the #o&ument numers are not in a range

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Manal Clearing

Transaction code ( S$P GI) ?-0=

eversal+ eset Cleared 0tems

Transaction code ( S$P GI) ?%RA


(SAPK/%PRK?8/A-S*

%siness role 'en General Ledger→ G/L Account Processing → Display

G/L Account 0tems → #elect !a* Cleared G/L Line

0tems and enter search criteria → select line → eset

Clearing

Co''ent

5#! sed 8or's/o use# forms reuire#.

Date post:	14-Jan-2016
Category:	Documents
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