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425 Plumas Blvd., Suite 200, Yuba City, California, 95991

Request for Qualifications/Proposal No. 17-05

“YCCD Architectural Services-Roof Projects”Issue Date: December 14, 2017

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RFP Due Date: January 23rd, 1:00 PM, Yuba College Location Delivered To:

Yuba Community College District, District OfficesAttn.: David WillisDistrict Director of Facilities Planning, Maintenance & OperationsRFQ/P No. 17-05, YCCD Architectural Services-Roof ProjectsAddress: 425 Plumas Blvd., Suite 200, Yuba City, California, 95991

Yuba Community College DistrictDistrict Offices

425 Plumas Blvd, Suite 200 (second floor) Yuba City, California, 95991

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Proposal Delivery Location, Front Counter at Second Floor


TABLE OF CONTENTS

1.0 INTRODUCTION1.1 District Information1.2 Yuba Community College District Background1.3 Purpose of the Request1.4 Qualifications1.5 Applicable Codes2.0 Project Summary2.1 District Staff Contacts During Proposal Process3.0 Proposal Format Organization3.1 Proposal Delivery, Contents, and Format3.2 Cover Letter3.3 Table of Contents3.4 Executive Summary3.5 Proposed Project Team3.6 Qualifications3.7 Scope of Services; please also refer to Appendix “E“ 3.8 Bid Bond Requirements (Not required for this project)3.9 Insurance Requirements3.10 Construction Labor and Materials Bond Requirements3.11 Legal Requirements3.12 Acknowledgement of Addendum (‘s)3.13 Non-Discrimination4.0 Proposal Requirements and Evaluation Criteria4.1 Evaluation of Proposals4.2 Responses to RFP4.3 Requests for Information (RFI)4.4 Proposal Schedule4.5 District Parking4.6 RFP Proposals4.7 Acceptance of Proposal4.8 Award of Contract/Proposal4.9 Reservation of RightsAppendix A, Academic CalendarAppendix B, Professional Services Agreement (with design)Appendix C, YCCD Contractor Agreement for Services (Design-Build Firms Only)Appendix D, Map of Yuba College, Map of Woodland Community College, Map of Lake County CampusAppendix E, Roof Project Scope of Work Clarifications/Information (Initial Priority Roof Projects-By District)Appendix F, Alternative Roof Coating System InformationAppendix P, Non-Collusion Affidavit FormAppendix Q, Statement of Qualification, Service MatrixAppendix R, References Form

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Appendix S, Signature Form

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1. INTRODUCTION

1.1 District Information:

The District consists of two colleges, Woodland Community College and Yuba College, with campuses located at six different locations: Yuba College in Marysville, CA; Sutter County Center in Yuba, CA; Beale Education Center, Beale AFB, CA; Woodland Community College in Woodland, CA; Colusa County Center in Williams, CA; and Lake County Campus in Clearlake, CA.

1.2 Yuba Community College District

The Yuba Community College District (YCCD) was founded in 1927 and spans eight counties (Yuba, Sutter, Colusa, Yolo, Lake, Butte, Glenn and Placer) and nearly 4,200 square miles of territory in rural, north-central California. It has colleges in Marysville and Woodland, an educational center in Clearlake, an educational center in Williams, an educational center in Yuba City, and outreach operations at Beale Air Force Base.

1.3 Purpose Of Request:

The Yuba Community College District is accepting pre-qualification information from Architectural/Engineering firms including a comprehensive statement of qualifications, Architectural/Engineering resumes and CV information regarding experience associated with similar projects in the public sector for Community Colleges in California. Experience working with the Division of the State Architect (DSA) is required.

The Yuba Community College District is accepting proposals for Architectural/Engineering services associated with various roof projects of existing buildings at Yuba College, Woodland Community College, and the Lake County Campus.

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1.4 Qualifications

The District may award a contract to the Vendor that, in its sole opinion, is the most capable of providing the range of services described in the RFP, and provides “best maximum value” to the District.

To be considered for this service contract the Vendor must demonstrate knowledge and experience in similar service contracts, capacity to provide needed services, with the following qualifications:

1. Vendor number of years in business.2. Public projects and service contracts require prevailing wage. Contractor and Subs must be

registered with Department of Industrial Relations prior to working for the District.

Reference: https://www.dir.ca.gov/Public-Works/PublicWorksSB854FAQ.html

A. Who is a public works contractor?A public works contractor is anyone who bids on or enters into a contract to perform work that requires the payment of prevailing wages. It includes subcontractors who have entered into a contract with another contractor to perform a portion of the work on a public works project. It includes sole proprietors and brokers who are responsible for performing work on a public works project, even if they do not have employees or will not use their own employees to perform the work.

B. Who needs to register as a public works contractor?Anyone who fits within the definition of public works contractor (above) is required to register with the DIR.

C. Is a contractor who only does Davis-Bacon work under federal contracts required to register?Registration is required only to bid or work on public works projects that are subject to the prevailing wage requirements of the State of California. Registration is not required for projects that are awarded by and under the complete control of the federal government. However, federally funded or assisted projects that are controlled or carried out by awarding bodies in California are subject to the state's prevailing wage laws and therefore require registration.

D. Are there any exceptions to the registration requirement?The contractor registration requirement does not apply to contractors working solely on public works projects awarded prior to April 1, 2015. Some exceptions allow contractors to bid on federally funded projects or submit joint venture bids without first being registered, as long as the contractors that are parties to the joint venture and the joint venture are registered at the time the contract is awarded.Contractors who work exclusively on small public works projects are not required to register as a public works contractor or file electronic certified payroll reports for those projects. Contractors are still required to maintain certified payroll records on a continuous basis, and provide them to the Labor Commissioner’s Office upon request. Additionally, awarding agencies are not required to submit the notice of contract award through DIR’s PWC-100 system on projects that fall within the small project exemption. The small project exemption applies for all public works projects that do not exceed:

o $25,000 for new construction, alteration, installation, demolition or repair o $15,000 for maintenance

E. Who is eligible to register?Contractors must meet the following requirements to register:

o Have workers' compensation coverage for any employees and only use subcontractors who are registered public works contractors.

o Have a Contractors State License Board license if applicable to trade.o Have no delinquent unpaid wage or penalty assessments owed to any employee or enforcement agency.o Not be under federal or state debarment.o Not be in prior violation of this registration requirement once it becomes effective. However, for the first violation in a 12-

month period, a contractor may still qualify for registration by paying an additional penalty.

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F. How much does registration cost, and how long does it last?Registration costs $400 and covers one fiscal year (July 1–June 30), regardless of the date on which a contractor registers. Registration is renewable annually.

G. What if I don't register (i.e., what are the consequences of noncompliance)?Contractors who are required to register but fail to do so are ineligible to bid or work on a public works contract and can be removed from any public works project on which they currently are working. For a single violation in a 12-month period, a contractor who is otherwise eligible may still register by paying a $2,000 penalty in addition to the $400 registration fee. Registered contractors who inadvertently fail to renew by June 30, but continue to work on public works after that date, have a 90-day grace period to renew retroactively by paying a $400 penalty in addition to the registration renewal fee.

H. How long does it take for DIR to process contractor registrations, verify submitted information, and post contractor information in the registration list that is accessible online?This process can take less than 24 hours if registration fees (including penalties, if applicable) are paid by credit card. Verification of payment by other means can take up to eight weeks.

3. Contractor / Qualified Firm will submit a Professional Agreement for Service Contract, W-9, and Proof of Liability Insurance Policy that designates Yuba Community College District as the Secondary Insured, with the Proposal at the proposal due date/time.

4. Submit proof of current State Architect License.5. Be in good legal standing with no outstanding judgments or liens owed to workers or to the State of

California.6. Not be debarred from doing public works by the United States Department of Labor or any state that

has public works debarment law.7. Have required license registration in the state of California or access to such services as part of the

required project scope of services. 8. Provide all associated qualifications regarding various roof replacement design projects, types of cost

effective solutions, and opportunities applied to reduce cost and provide “maximum value” to the client.

The District reserves the right to investigate the qualifications of all firms and to confirm any part of the information furnished, or to require other evidence of managerial, financial, or technical capabilities that are considered necessary for the successful performance of the scope of work as described in this RFP.

1.5 Applicable Codes

All work is to be performed according to the building codes, ordinances and laws of the Authority having jurisdiction on the project/services provided. When the requirements of the building codes, ordinances and laws conflict with any other part of the building codes, ordinances and laws, the most restrictive requirement shall prevail.

a. California Building Standards Code, Title 24 2013, California Code of Regulations (CCR):i. Building Standards Administrative Codeii. California Building Codeiii. California Electrical Codeiv. California Mechanical Codev. California Plumbing Codevi. California Energy Code

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vii. California Elevator Safety Construction Codeviii. California Historical Building Codeix. California Fire Codex. California Reference Standards Code

b. General: Reference standards and guidelines include but are not limited to the latest adopted editions from:

i. ADA Americans with Disabilities Actii. ANSI American National Standards Instituteiii. APWA American Public Works Associationiv. ASCE American Society of Civil Engineersv. ASHRAE Guideline, the Commissioning Processvi. IEEE Institute of Electrical and Electronics Engineersvii. IESNA Illuminating Engineering Society of North Americaviii. ISO International Organization for Standardizationix. NEC National Electric Codex. NEMA National Electrical Manufacturers Associationxi. NFPA National Fire Protection Associationxii. OSHA Occupational Safety and Health Administrationxiii. UL Underwriters Laboratories Inc.

• All applicable Local, State, and Federal codes and regulations regarding hazardous waste disposal.2.0 Project Summary:

Yuba Community College District is interested in soliciting proposals from Architectural/Engineering firms to provide cost effective roof solutions that will either replace the existing roof systems, coat over the top of existing roof systems, or provide membrane solutions over the top of existing roof systems in order to provide very low maintenance weather-tight solutions for various buildings with minimal impact to the continuing instructional programs within each building.

The successful Architectural design firm will survey the condition of the existing roofs, estimate options to address the need to have reliable, energy efficient, 20 year (minimum) roof solutions, lowest possible maintenance and “Total Cost of Ownership”, and an implementation approach that allows late spring and summer construction during 2018 with little or no impact to instructional use of the buildings during the construction period. It is also the intent of the District to utilize DSA IR-A 22, entitled,” Construction Projects and Items Exempt From DSA Review” as much as is possible. If not possible, DSA “Pre-Check” design options should be used-if available. If not possible, then an expedited process to allow submission ot DSA for review and authorization shall be included in the overall strategy for the roof systems. If possible utilize DSA IR A-22, exemption number 22 and 23 for all flat roof solutions.

Architectural design drawings and specifications shall be developed to meet minimal requirements required by the Division of the State Architect (DSA) and support future solicitation of contractor proposals. All field inspections and research shall be included and performed, as needed, including all measurements, verification of existing roof conditions. Field on site roof inspections shall include a visual inspection of the roofing systems, flashings, counter flashings, copings, parapets, trims, hatches, penetrations, curbs, roof mounted equipment, discussion with maintenance staff to gather historical information regarding roof leaks, and a

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written evaluation/summary of the findings with recommendations regarding future construction scope of work to address issues in a comprehensive fasion.

It is the intention of the District, once these roof projects are completed, to have roofing systems on all existing buildings that are very low maintenance solutions, energy efficient, weather-tight, meet wind uplift requirements for current codes, and that will last at least 20 years before needing any major maintenance or replacement construction work. Roof deck that is damaged shall be replaced. Flashing and counter flashing shall be replaced if it is either not compatible with new roof solutions proposed, or if it is over 20 years old, or if it is compromised or damaged, or if it must be replaced to support efficient reliable effective solutions.

It is also the intention of the District to include code compliant fall protection tie-off points near roof-mounted equipment when required by code to be added to existing roof systems to allow safe servicing of mechanical equipment on the roofs.

The District does not have accurate as-built drawings in some cases. All drawings of existing buildings will be made available to the successful Architectural/Engineering firm. It is the intent of the District to award the Architectural Services contract by February 15th, 2018. The bid packages to contractors should be prepared to support solicitation of proposals during the period Mid-March through Mid-April. This is a fast track-project.

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2.1 District Staff Contacts during the Proposal process:

Firms interested in submitting a Proposal are directed not to make personal contact with the Board of Trustees, District staff, or members of the evaluation committee. Any contact shall constitute grounds for disqualification from consideration.

Single Point of Contact during the Bidding and Design Process:

David L. WillisDistrict Director of Maintenance, Operations, and Planning425 Plumas Blvd., Suite 200 (Second Floor)Yuba City, California, 95993Cell Phone: 916-747-4262Email: [email protected]

Alternative Point of Contact for access to roofs and immediate construction concerns at Yuba College Campus:

Bryan EppAssistant Director of Maintenance, Operations2088 North Beale RoadMarysville, California, 95901Cell Phone: 530-701-9202Email: [email protected]

Alternative Point of Contact for access to roofs and immediate construction concerns at Woodland Community College campus and Lake County Campus:

Michael SinnAssistant Director of Maintenance, Operations2300 East Gibson RoadWoodland, California, 95776Cell Phone: 530-575-0206Email: [email protected]

All changes to construction scope of work must be first approved by David Willis before any changes are authorized. Contractors shall not proceed with any changes without a documented written construction change directive.

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mailto:[email protected]




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3.0 Proposal Format Organization

The Firm is requested to use the following proposal format:

3.1. Proposal Delivery, Contents, and Format:

Proposals should provide straightforward, concise information that satisfies the requirements noted in this RFP. Expensive binding, color displays, and the like are discouraged. Emphasis should be placed on brevity, conformity to the Districts instructions, selection criteria of this RFP, and completeness and clarity of content. Each Respondent’s proposal should clearly and accurately demonstrate specialized knowledge and experience required for consideration.

In a sealed box or envelope (clearly marked “), submit the following:

One (1) flash memory stick containing the complete proposal and supporting documentation; One (1) original and two (2) copies in paper form of the proposal, which consists of a Proposal Letter

and responses to the proposal requirements listed in Section 2.3

Proposals shall adhere to the following requirements for contents and format, should be as concise as possible and should not include more than 40 pages of promotional or marketing materials. There is no page limit overall but each proposal is requested to be no more than 200 physical pages (printing on both sides of each page) in total length.

Architectural Engineering firms must comply with the provisions of these instructions for completion and submission of the Proposal. The failure of a Firm to comply with the Proposal Instructions and Requirements will result in rejection of the Proposal for non-responsiveness.

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Proposal Section Format1. Cover Letter PDF2. Table of Contents PDF3. Executive Summary PDF4. Proposed Project Team and Organization Chart PDF5. Relevant Background, Experience PDF6. Service Approach PDF7. Services to be provided per Appendix A of the Professional Services Agreement in

Appendix B:A. Field Survey and Assessment of Existing Roof ConditionsB. Project Schedule with MilestonesC. Construction Budget, Architectural Services Schedule of ValuesD. Scope DeterminationE. Design DevelopmentF. Construction Documents, drawings and specificationsG. DSA Submittals and Required Support (only as needed after considering DSA IR A-

22 exceptions applicability)H. Bidding PhaseI. Construction Administration PhaseJ. Projects Close-Out PhaseK. List other services as required to complete this project

*PROVIDE TWO SEPARATE PRICES.

1. SLOPED ROOFS: WCC BUILDING 600, LCC BUILDING 400, YC BUILDING 1600 COMPLEX OF MULTIPLE BUILDINGS.

2. FLAT ROOFS: SEE APPENDIX “E”

*THE DISTRICT MAY ELECT TO AWARD ONLY THE SLOPED ROOFS ARCHITECTURAL SERVICES OR BOTH SLOPED AND FLAT ROOFS. THIS HAS NOT YET BEEN DETERMINED.

PROVIDE A SCHEDULE OF VALUES FOR EACH; NUMBER 1 AND NUMBER 2 ABOVE PER THE PSA REQUIRED SERVICES.

Note: Please edit and fill out the Professional Services Agreement to meet project requirements and provide cost effective timely minimal needed services. Please consider low cost options to both expedite the development of the bid packages and meet tight timeline constraints.

PDF

8. Exceptions or Alternates (Provided by Firm as needed or recommended) PDF9. Proposal Signature Form Original, Signed, Notarized10. Proposal References Form PDF11. Firm W9 Form PDF12. Insurance Certificates PDF13. Bid Bond required. Performance and Payment bonds are required. Original, Signed, two copies.14. Professional Services Agreement with Design Original, Signed, two copies15. Architectural and Engineering Licenses, Certifications, Documents Proving Qualifications PDF16. Department of Industrial Relations Contractor Registration with number, in current status.,

If required. PDF

17. Acknowledgement of Addendums PDFAppendices

A. Schedule for Services PDF

3.2 Cover Letter

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The Proposal shall include a Cover Letter on Respondent’s official business letterhead, which shall be signed by an individual authorized to legally bind Respondent. The Cover Letter shall also identify the name and telephone number of a person who may be contacted during the Proposal evaluation process.

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3.3 Table of Contents

Provide a Table of Contents that outlines in sequential order the major sections and sub-sections of the Proposal. All pages in the Proposal shall be clearly and consecutively numbered and correspond to the Table of Contents. Use tabs to allow information to be more easily located.

3.4 Executive Summary

The Proposal shall include an Executive Summary that briefly describes the Proposal, the Service Team, and the Service approach to meet the District’s goals. The Executive Summary shall describe the approach that will be used to keep costs as low as possible yet provide the minimal services required by California State regulations and codes. In addition, provide a description of the service responses to emergency calls and call-backs for services provided.

3.5 Proposed Project Team

The Proposal shall include a description of the proposed Service Team, including but not limited to:

Lead Architect, Architect of Record Structural Engineer, Engineer of Record Office Support Staff Others as applicable.

3.6 Qualifications

Responding firms must provide a complete submittal that highlights capabilities and experience to provide the A/E services contemplated by this RFQ. The complete submittal must be comprised of three sections that include and address each of the qualifications noted below. Submittals are to provide the information required below, referencing the same Section Headings and Section numbering as indicated, for clarity and evaluation purposes.

Where indicated, responses are to be provided on the respective form provided with this RFQ. A specific response is required to each of the following sections.

3.6. A - Statement of Qualifications Supplemental Information Form

Each respondent to this RFQ must complete and submit with its Proposal(s) the specific form entitled “Statement of Qualifications Supplemental Information” attached to this RFQ.

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Failure of a responding firm to submit a completed and executed “Statement of Qualifications Supplemental Information” form in Appendix Q will render the respondent’s RFQ submittal to be deemed Non-responsive and it will be rejected.

In addition to the “Statement of Qualifications Form” in Appendix Q, please provide also this information:

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General Requirements

3.6 B - Provide a list of the currently licensed professionals employed by your firm indicating: Name of individual; type of license; license number; license expiration date; position within the Firm (Owner, Principal; Partner; other).

3.6 C - Provide a complete list of architectural and engineering services provided or offered by your firm.

3.6 D - List those similar services provided for other California community college, university, or educational facility projects. Indicate which projects are funded through Proposition 39, other appropriations as indicated, and if the identified projects required DSA approval.

i. Experience in communicating and managing design projects using network and web-based program management software and systems. Identify specific projects, the software/systems types, and the extent to which they were utilized.

ii. Provide brief and specific examples of your firm’s creativity and ingenuity in solving technical, schedule, budget, and personality related challenges on past projects, with particular emphasis on projects of similar types as those listed in above.

iii. Staffing and Methodology

Requirements to identify specific personnel and sub-consultants are provided below (Please provide information on applicable items for this project scope).

1. Address the extent to which the District will be permitted to request specific staff to provide all or portions of the basic services.

2. Describe your approach to providing the design services. Describe the optimum level of collaboration between project team members and the roles each primary team member plays in a successful project, including the role as Owner’s Representative.

3. Describe how your firm will understand and incorporate the needs and desires of the end users of the project and maintain the project schedule and budget.

4. Generally describe your firm’s approach to address project budget control, maintainability/durability, sustainable building principles and processes (inclusive of LEED™) as well as energy efficiency standards and building operational costs.

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5. Generally describe how respondent utilizes construction cost estimates to manage a project. Does respondent use in-house or outside consultant for construction estimating services?

6. Generally describe the quality control process of the respondent and its sub-consultants to ensure that the design documents for the project conform to the program requirements established by the District and to minimize the extent of errors/omissions in the design documents.

7. Generally describe the application of drawing revision control and the incorporation of as-built information and other issues of project document control.

8. (If applicable) Describe your firm’s experience with Design/Build project delivery. Although this is not a design/build project, it could be proposed as such for qualified firms and if the value of the project exceeds $2.5 million. Specifically list examples of services provided as the Intent Document/Bridging Architect.

9. (If applicable) Describe your firm’s experience with assembling Design/Build “Request for Proposal” documents. Specifically describe your approach to adequately defining building systems to ensure the quality of the project while allowing for the flexibility and innovation needed by the Design/Build entity.

3.6 E General Project Types – Illustrative Qualifications

This section is to be inclusive of separate subsections, one each for each of the general project types for which the Respondent is to be considered. Within each general project type subsection the Respondent must illustrate its corresponding qualifications referencing the same item numbering as indicated below for clarity and evaluation purposes:

o List a minimum of five (5) completed similar projects that were subject to the jurisdiction of the Division of State Architect (DSA) for which your firm served as the Architect or Engineer of record. Include DSA approved dates and owner references for each.

o For each completed similar project in which the respondent served as the architect of record over the last five (5) years, provide the following information.

o The original construction contract sum or cumulative value of all trade contracts for projects constructed with multiple prime contractors, the building type and size, and the Owner.

o The total value of all change orders due to incomplete, incorrect, or conflicting construction documents issued for each project.

o Was each project completed on time and within budget? Provide quantitative results as compared to the Owner’s approved budget and completion dates.

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3.6 F Project Team

Identify specific proposed staff personnel your firm anticipates will be dedicated to each specific Project type using the “Project Team Matrix” format.

For each of the personnel identified, also provide a brief (one page or less) summary indicating the individual’s education, experience, and a description of the typical anticipated role(s) or responsibility(s) of the individual relative to the A/E services anticipated.

3.6 G Design Sub-consultant(s)

Identify all proposed sub-consultants your firm anticipates will be dedicated to each specific Project type using the “Project Team Matrix” format.

For each describe the anticipated scope of services, qualifications, capabilities and experience of each firm. For each sub-consultant, identify the staff member(s) which the sub-consultant is anticipated to propose for any portion of the services to be provided.

For each identified staff member of the sub-consultant, also provide a brief (one page or less) summary indicating the individual’s education, experience, and a description of the typical anticipated role(s) or responsibility(s) of the individual relative to the A/E services anticipated.

Indicate if any specialty sub-consultants will be required, whose scope of services does not fall within those covered by the District’s Agreement for Architectural/Engineering Services.

3.7 Scope of Services: Please also refer to Appendix “E”

3.8 Bid Bond Requirements: (Not Required On This Project RFP)

3.9 Insurance

Insurance requirements are described in Appendix E of the document entitled, ”YCCD Architectural Professional Services Agreement (PSF) With Design” which is located in Appendix B of this RFP.

3.10 Construction Labor and Materials Payment Bond

Construction Labor and Materials Payment Bonds are not required for Architectural Services as noted in this RFP.

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3.11 Legal Requirements

Refer to the document entitled,” YCCD Architectural Professional Services Agreement (PSF) With Design” which is located in Appendix B of this RFP.

3.12 Acknowledgement of Addenda (if applicable)

The undersigned acknowledges receipt of the following addenda from the District pursuant to the Request for Proposal:

Acknowledgement: Yes or Not Applicable

Addendum No. 1: .

Addendum No. 2: .

Addendum No. 3: .

Addendum No. 4: .

--If addenda’s are not acknowledged in the proposal response, it may, at the discretion of the District, render the proposal response to be incomplete and unresponsive. Proposals that are rendered incomplete and unresponsive will not be considered.

3.13 Non-Discrimination

The District does not discriminate with regard to race, color, gender, national origin, disability, or any other protected or other classification in the awarding of contracts. The District welcomes all Qualified Firms to participate in the project Request for Proposal process.

The District encourages firms that are women or minority owned, emerging small businesses, veteran owned firms, disabled person owned firms, and all other qualified firms to participate in the proposal process.

The District encourages the submission of proposals from all Firms that can meet the mandatory requirements set for the in this RFP.

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4.0 Proposal Requirements and Evaluation Criteria:

The submitting firms must have demonstrated qualified capability associated with the requested scope of work. The District will consider the following background and experience factors in the evaluation of all submittals:

1. Lowest Cost/”Best Value”: Lower unit and overall costs scores higher. Hourly rates for various consultants, reimbursable expenses, travel expenses, fixed price costs, contract administration costs, total cost of ownership, energy conservation measures, location of A/E firm offices and ability to support projects due to distance concerns/costs. Options to keep the A/E costs to a minimum.

2. Firm Qualifications: Various areas of concern such as that Described A/E Statement of Qualifications, Reference Projects, Matrix of Roles of Project team members, Experience with like projects, Capacity to provide timely services per this RFP, understanding and ability to apply “total cost of ownership” modeling to make effective recommendations for each roof system, energy conservation options experience, understanding of means and methods to reduce labor costs and enhance value through public procurement agreements in place (if applicable for each roof system). Options to keep roof solutions costs to a minimum yet achieve at least 20-year life expectancies on all buildings in the District.

3. Project Approach: Schedule, field survey of existing roofs, understanding of various types of roof systems and determination of expected life remaining, Division of the State Architect project experience, ability to support a fast-track timeline, team members commitment to the project, software used, milestones and ability to get started right after award, ability to meet the construction drawings and specifications bid package schedules, number of staff dedicated to the project to put full effort and emphasis on the project, willingness to travel to each District location, communication processes, organizational chart, overall ability to meet District needs for lowest cost least maintenance, highest reliability to be weather-tight, while maximizing existing roof systems value-if any, and minimizing impacts to instructional spaces within buildings.

4. Contract Administration and Project Close-Out: Commitment to tracking and documenting project process and progress to completion with DSA and the Owner.

5. References: Provide at least FIVE (5) references of “like” service contracts. Preference for Community College Districts in California. Provide at least 3 references of the 7 total references in the Northern California (down to Sacramento area) region.

Note: The College reserves the right to award this work to any of the qualified proposers or not to award this project at all. It is however the intent of the College to award the scope of this project to a single responder as noted in this RFP process. The District may negotiate the scope of the project to allow the project to be awarded with available funding resources. Factors such as available budget resources, project team review, executive leadership review, and College Board of Trusties review and authorization are all factors that will influence and guiding the award process. Thank you for your participation and support of the Yuba Community College District project procurement process.

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4.1 Evaluation of Proposals Form

Firm: .

Proposals will be evaluated and include a careful review of the proposals and the ability of the firm to perform cost effective solutions as described in this request, including reference checks of the firm doing the work. This RFP will be evaluated by a District Facilities Management Team and awarded based on a number of factors which are described below:

Evaluation Criteria:

1. Lowest Cost/Best Value: 30 Points

2. Firm Qualifications: 20 Points

3. Project Approach: 20 Points

4. Contract Administration and Project Close-Out: 15 Points

5. References: 15 Points

Total Score: /100 Points

Comments:

Evaluator Name (Print): . Evaluator Signature: .

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Date: . Recommendation to Award Yes/No: .

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4.2 Responses to RFP:

Sealed responses to this RFP must be clearly marked "RFP NO. 17-05, YCCD Architectural Services_Roof Projects”

Responses shall be mailed to or hand-delivered to the following address:

Yuba Community College District, District OfficesAttn.: David Willis District Director of Facilities Planning, Maintenance & OperationsEnvelope/Box Marked: “RFP No. 17-05, YCCD Architectural Services--Roof ProjectsAddress: 425 Plumas Blvd., Suite 200, Room 216, Yuba City, California, 95991

Note: Completely seal your proposals in envelop/box and make sure it gets date/time stamped when delivering proposal. Firms are each 100% responsible to make sure proposals that are mailed using a carrier such as UPS, FED Ex, etc…are received and date/time stamped by District personnel prior to the proposal due date/time. No proposals will be considered if they are late, even if it is only 5 minutes late. Please make sure your proposals are delivered and received promptly prior to the due date/time. There will be a public proposal opening at the due date/time.

Do NOT email your proposals. Emailed proposals that are not sent per the above guidance requirements will not be considered.

4.3 Requests for Information (RFI)

Requests for Information concerning the RFP must be in writing and may be submitted via e-mail no later than the date shown below. Please direct all questions to David Willis, email: [email protected].

Following the RFI deadline, all questions and answers will be summarized and posted on the District's website: https://www.yccd.edu/central-services/purchasing/ , then, click on the “Requests for Proposals / Quotes” tab on the right hand side of this web page. It is anticipated that responses to inquires received by the required time and date will be provided within 3 business days and posted on the District's website. Should more time be needed by the District to answer I respond to RFI’s, this information will also be posted on the above website.

The District has developed Procurement Milestones, shown below, with dates showing the key events in this solicitation process. This RFP and schedule are subject to change, and the Director will notify Respondents of any changes via email to the contact designated by each Respondent. Respondents must take the following actions according to the specified timelines in order to participate in this process.

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4.4 Proposal Schedule:December 14, 2017: Release of Request for Proposal at 4:00PM

December 27th: 11:00AM Optional Pre-Proposal Walk-Through, Woodland Community College Campus, 2300 E. Gibson Road, Woodland, Ca 95776. First meet at building 100, room 113, then tour the campus.

December 27th: 2:00PM Optional Pre-Proposal Meeting, Yuba College Campus, 2088 North Beale Road, Building 1400 Maintenance Building, West Entrance, Conference Room, then tour the campus.

January 8th: 11:00AM Mandatory Pre-Proposal Walk-Through, Woodland Community College Campus, 2300 E. Gibson Road, Woodland, Ca 95776. First meet at building 100, room 113, then tour the campus.

January 8th: 2:00PM Mandatory Pre-Proposal Meeting, Yuba College Campus, 2088 North Beale Road, Building 1400 Maintenance Building, West Entrance, Conference Room, then tour the campus.

Other walk-through times and dates can be arranged as needed. Note: Firms are encouraged to visit each location

January 11th: All questions and requests for information must be submitted to David Willis at: [email protected] by 4pm.

January 11th: Addendum Issued if needed.

January 23rd: Proposals due at 1:00 PM, District Offices Location, see page 1. There will be a public bid opening on this RFP.

January 25th: 1pm to 5pm, Interviews of the top 2 or 3 Proposer Firms, Location: District Offices

February 15th: Awarded as soon as the College Authorization process is completed. Expect to have this project awarded by this date.

The District reserves the right to alter or amend the above timetable as required to conclude the process to the District's satisfaction.

26



4.5 District Parking:

-No parking in Reserved Spaces without a proper permit-Permit Parking is enforced in all general lots between 6:00 am and 6:00 pm, Monday through Friday. All general lots require a properly displayed, valid permit during these times -Daily Parking Permits are $2.00 -Permits are available for purchase at any of the permit machines located in the student parking lots -All other parking regulations are enforced 24 hours a day, seven days a week. This includes designated staff spaces, handicap spaces, timed spaces, red zones, yellow zones, and areas not marked (no parking at any time)-Once this project is awarded, temporary parking permits will be processed as requested by the successful firm for all service contractor employees associated with this project at no cost to the contractor for the duration of the project at each Campus location. These temporary permits must be displayed at all times on the dash board of service contractor vehicles.

4.6 RFP Proposals

Deadline for submission is 1:00 PM. PST, January 18th, 2018. Proposals received after the deadline will not be opened. Each responder shall submit one (1) signed original, two (2) additional hard paper copies. Provide one electronic format copy of the proposal using electronic media such as a flash drive, CD, etc..

All materials submitted in response to the RFP shall be on 8-1/2"x11" paper, preferably inPortrait orientation. All submitted materials must be bound in either a three-ring binder or spiral bound notebook. Content shall be tabbed and numbered per the items included in the Submittal Requirements. All Proposals will be reviewed and evaluated by a District Selection Committee. The District at its sole discretion may interview finalists, or select a firm or firms to perform work based solely on the evaluation of the Proposal. Page limit of 200 pages.

All Proposals become the sole property of the District and the content will be held confidential until the selection of the firm is made and the project is awarded.

4.7 Acceptance

Upon review and approval of the evaluation committee's recommendation for award, Yuba Community College District will issue a "Notice of Intent to Award" letter to the apparent successful Responder. The College will also notify all unsuccessful Responders as to the outcome of the evaluation process once the Board of Trustees has authorized the project to be awarded.

27


4.8 Award of Contract

A. The Contract will be awarded to the most responsible and responsive proposer whose proposal, conforming to the request, will be most advantageous to the District. An Interview process of the top 2 or 3 proposer firms may be included per this RFP to allow the District to meet the District and Project Team members of the proposer to further discuss the project approach, schedule, capacities of the proposer to deliver, and any other considerations that warrant further discussion and evaluation.

B. The District reserves the right to enter into an Agreement without further discussion of the proposal submitted based on the initial offers received.

C. The District reserves the right to reject any or all proposals or any part of the proposal and to waive informalities and minor irregularities in the proposals received.

D. The RFP, its addendums, and the proposal of the selected Firm will become part of any contract initiated by the District.

F. In no event shall a proposer submit its own standard contract terms and conditions as a response to this RFP. The terms of any contract may be negotiated as part of the negotiation process with the exception of contract provisions that are nonnegotiable.

G. A formal contract shall be signed by the successful proposer and Yuba Community College District to perform this service.

H. The District reserves the right to enter into discussions with any one or all of the Responders after Proposals have been initially reviewed. Such responses shall be subject to all provisions, terms and conditions as set forth in the RFP, unless otherwise modified.

I. If the contract negotiation period exceeds 30 days or if the selected Responder fails to sign the contract within seven calendar days of delivery of it, the District may elect to cancel the award and award the contract to the next highest-ranked Responder.

J. Award shall be made to the Responder whose submittal, conforming to the RFP, will be the most advantageous to the District after consideration of the defined evaluation criteria.

K. The District intends to award to a single RFP Responder.

28


4.9 Reservation of Rights

The District reserves the right to:

• Reject any or all submittals at its sole discretions.• Cancel the Request for Proposal (RFP), without cause.• Modify any requirements contained within the RFP and request a revised submission from all Providers.• Establish other evaluation criteria determined to be in the best interest of the District.• Contract with any of the firms responding to the RFP based solely upon its judgment of the qualifications and capabilities of the firm.

The District reserves the right to cancel the contract any time during the contract period after providing at least a written 14-day notice to the Firm. The District would consider cancellation of the contract if the Firm does not fulfill the contracted requirements of this RFP in a timely and professional fashion); or, if for some reason the performance of the Firm or quality of the work adversely impacts the mission of the District in serving Students or Staff; or, if available funding resources to implement the service contract were no longer available.

This RFP does not commit the District to negotiate a contract. The District will not be responsible for any expenses incurred by any firm in preparing and submitting a proposal or response to this RFP.

29


Appendix A: YCCD Academic Calendar 2017/2018

30


31


Appendix B: Professional Services Agreement with Design

--Please refer to the following pages.

Note: Design-Build firms required to also fill-out both the PSA (Appendix B) and the AFS (Appendix C).

32


Appendix C: YCCD Contractors Agreement For Services_ Medium Risk (Design/Build Firms Only)

- Please refer to the following pages

33


Appendix D: Map of Yuba College, 2088 North Beale Road, Marysville, California, 95901

34


35


Appendix D, continued: Map of Woodland Community College, 2300 East Gibson Road, Woodland, California, 95776

Appendix D: Map of Lake County Campus

36


37

Request for Qualifications – C-14 022114

Page 38 of


Appendix E: Roof Project Scope of Work Clarifications (Initial Priority Projects)Note: A complete assessment with recommendations for all roofs at the District is included as part of the scope of work. Some roofs are relatively new and can be quickly noted as such with little evaluation or assessment.

Yuba College Campus

1

23

5

6

78

10


Page 39 of


Building 700, Priority: 1st Roof Age: either 46 years if original or 18 years if re-roofed in 1999.

Condition of Roof: Extremely Poor

0700.Eng-Math and Science building 700 is located on the Southeast portion of the Yuba Community College campus of the Yuba Community College District in Marysville, CA. The one story, 14,090 square foot building contains classrooms, class labs and offices. Originally constructed in 1971, there was a renovation to the building in 1999 with no major remodels to date, 2016. A major remodel consist of but is not limited to a full gut face to stud remodel with replacement of all systems.

Structural/Exterior Closure:

The buildings foundation is a concrete slab on grade with deepened concrete perimeter footings. The exterior is tilt-up precast concrete panels with architectural textured surface panels with stucco soffits. The roof is wood framed with wood decking built-up composition roof system that appears original to construction. The exterior walls have aluminum storefront type doors in aluminum jambs. The windows/infills are metal framed tinted, single pane fixed units and appear original to construction. Service doors are flat faced wood/metal in metal jambs using lever type hardware.

Reasonable estimate to remove built up roof, install 1” polyiso insulation board, white single ply membrane fully adhered roof system, walk pads, fall protection, roof access ladder, new flashing, finish trim around perimeter, replace rotted decking and perimeter trim boards, new roof gutters, sealed weather-tight. Due to the extensive rotted roof deck areas, and spongy soft weakened deck, there will be some substantial repairs. In addition, some additional roof drains are needed.

Alternative: Sprayed on polyurethane white 60 millimeter system with extended warrantee similar to what Sierra College and the City of Sacramento are using. This alternative may save the District money and reduce adverse impacts associated with new roofing projects.


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Building 100A, Priority: 2nd

Roof Age: 48 years if original roof. Normal life is 20-30 years for this type of roof.


Administration center 100A is located on the North side of the Yuba Community College campus of the Yuba Community College District in Marysville, CA. The one story, 7,413 square foot building contains meeting rooms and offices. Originally constructed in 1970, with no major renovations to the building to date, 2016. A major remodel consists of but is not limited to a full gut, face to stud remodel with replace of all systems.


The building rest on a concrete slab on grade with deepened perimeter concrete footings. The exterior is tilt-up precast concrete panels with architectural textured surface panels. The roof is wood framed with wood decking built-up composition roof system of unknown vintage. The main entry's are aluminum framed storefront doors set in aluminum jambs. The original windows/infills are a tinted glass aluminum framed window system using fixed and operational units. Service doors are mostly wood set in steel frames using knob type hardware. The windows are single paned glass in aluminum frames.

Reasonable estimate to remove built up roof, install 1” polyiso insulation board, white single ply membrane fully adhered roof system, walk pads, fall protection, roof access ladder, new flashing, finish trim around perimeter, replace rotted decking and perimeter trim boards, new roof gutters, sealed weather-tight.



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Building 1600, Priority: 3rd Roof Age: 50 years old, Seems to have been re-roofed approximately 25 years ago. Typical Life is 20 to 30 years for this type roof system.

Condition of Roof: Very Poor

1600.Warren Hall is located in the East side of the Yuba Community College campus of the Yuba Community College District in Marysville, CA. The five, one story buildings, totaling 13,026 square foot contain child care, Police department and offices. Originally constructed as dormitory’s in 1966, and converted to Police, CDC, Offices and classrooms ect over the years with no major renovations to the buildings to date, 2016, only for use needs. A major remodel consists of, but is not limited to a full gut, face to stud remodel with replacement of all systems.


The building foundations are reinforced concrete slabs on grade with deepened perimeter footings. The building exteriors are wood framed with wood board and batt siding. The roof structure is wood framed with wood decking using a composition shingle roof system of unknown vintage. Exterior doors are mostly wood and or metal in metal jambs using lever and knob type hardware. The windows are mostly original single paned glass in aluminum frames. There has been a few window up grades in the police offices, Aluminum dual pane fixed and operational units.

Old roofs of this type may require asbestos abatement. Rotted roof deck will be replaced. New larger rain gutters and downspouts will be installed. New flashing will be installed. An additional 2” of polyiso- roof insulation boards will be installed. The new roof system will likely be a high quality standing seam metal roof system similar to what was previously installed at Woodland Community College.

*See Woodland Community College/Lake County Campus for the 4th Priority project


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Building 100B and Building 200 Priority: 5th

Roof Age: 54 years if original roof. Normal life is 20-30 years for this type of roof.


101B Student Services is located on the North side of the Yuba Community College campus of the Yuba Community College District in Marysville, CA. The one story, 22,522 square foot building contains offices. Originally constructed in 1962, The last noted renovations to the building was in 1976 with no major remodels to date, 2016. A major remodel consists of but is not limited to a full gut, face to stud remodel with replace of all systems.


The building rest on a concrete slab on grade with deepened concrete perimeter footings. The exterior is tilt-up precast concrete panels with architectural textured surface panels with a stucco soffit. The roof is wood framed with wood decking built-up composition roof system of unknown vintage. The main entry has a newer auto operation aluminum framed store front type slider. Other entry's have aluminum framed storefront doors using pulls handles with panic type hardware. The windows/in fills are original to construction using a single pane tinted glass aluminum framed window system. Service doors are flat faced steel in steel frames. The windows are single paned glass in aluminum frames. This building has a metal post wood framed walk way.




Page 43 of


Building 1700, Priority: 6th Roof Age: 47 years old, Typical Life is 20 to 30 years for this type roof system.


Auto is located in the Southeast corner of the Yuba Community College campus of the Yuba Community College District in Marysville, CA. The five, one story, 16,473 square foot complex contains shops and storage. Originally constructed and or placed here in 1971, there was a renovation to the buildings in 1999 with no major remodels to date, 8-2016. A major remodel consist of but is not limited to a full gut face to stud remodel with replacement of all system.


The building foundations are reinforced concrete slabs on grade with deepened perimeter footings and metal frame on green plate on asphalt. The building exteriors are a combination of wood and metal framing with wood, metal and exposed aggregate siding, depending on buildings. The roof structures are wood and metal framed with wood decking and a built-up composition roof system and metal standing seam, again depending on building. Large overhead coiling roll-up metal doors service the work areas. Service doors are flat faced wood and or metal in metal jambs using a combination of lever, knob and panic type hardware. The windows are aluminum framed single pane fixed and operational units.



There are multiple buildings at 1700.


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Building 300, Priority: 7th Roof Age: 55 years. A built-up roof was installed over the existing roof approximately 21 years ago. Normal life is 20-30 years for this type of roof. This roof needs to be resealed using an “aluminizing” reflective coating to also provide improved energy savings.

Condition of Roof: Fair/Poor

0300.Campus Center 300 is located in the center of the Yuba Community College campus of the Yuba Community College District in Marysville, CA. The one story with partial second floor, 25,880 square foot building contains food services, merchandise facility and offices. Originally constructed in 1962, there was a renovation to the building in 1966 with no major remodels to date, 2016. A major remodel consists of but is not limited to a full gut, face to stud remodel with replace of all systems.

Structural/Exterior Closure:The building foundation is a concrete slab on grade with deepened concrete perimeter footings. The exterior is tilt-up precast concrete panels with architectural textured surface panels with a stucco sofit. The roof is wood framed with wood decking built-up composition roof system of unknown vintage. The exterior entry's have push plate, auto operation aluminum framed storefront doors set in aluminum jambs. The building uses a tinted glass, aluminum framed in fill and window wall system using a combination of clear and wire glass. Service doors are flat faced steel and or wood in steel frames using lever, knob and panic type hardware. The windows are single paned glass in aluminum frames. There was an addition of rest rooms in 1995 per staff.




Page 45 of


Building 500, Priority: 8thRoof Age: 54 years if original roof. Normal life is 20-30 years for this type of roof.


0500.Business/Social Science 500 building is located on the West side of the Yuba Community College campus of the Yuba Community College District in Marysville, CA. The one story, 15,623 square foot building contains classrooms, class labs and offices. Originally constructed in 1962, One of the renovations to the building was 1965 an again about 1995 with some electrical up grades with no major remodels to date, 2016. A major remodel consists of but is not limited to a full gut, face to stud remodel with replace of all systems.

Structural/Exterior Closure:The building foundation is a concrete slab on grade building with deepened concrete perimeter footings. The exterior is tilt-up precast concrete panels with architectural textured surface panels The roof is wood framed with wood decking using a built-up composition roof system of unknown vintage. The exterior entry doors are a combination of wood and metal in metal jambs using a combination of levers and knob type hardware. The in fills are generally metal single pane wire glass fixed units. The windows are fixed and operational single paned glass in aluminum frames.




Page 46 of


Building 1400, Priority: 10thThis roof needs to be insulated below the roof deck and some of the thin decking may need to be replaced to provide temperature control in the maintenance shop, offices, and other spaces below. Safe access to the roof will also be provided.

Some of the existing roofs that are not recommended for full-replacement yet will need to be re-sealed and have flashing replaced.


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YCCD Roofs: Woodland Community College Campus

Building 600, Priority: 9th

9


Page 48 of


Roof Age: 12 years, at least 8 years left in useful life, with minimum life of 20 years. Persistent issues with existing roof underlayment may require ongoing roof repairs that prove cost ineffective and not cost justifiable. The underlayment membrane was evidently installed and allowed to be exposed to the sun for up to 6 months during construction. Wind and weather may have damaged the underlayment before the roof was installed, leading to persistent re-occurring leaks. It may be a wise decision to replace the roof to match the other roofs at the WCC campus.

Condition of Roof: Fair with some persistent leaks

0600.Sciences 600 building is located in the Southwest corner of the Woodland Community College campus of the Yuba Community College District in Woodland, CA. The one story, 20,866 square foot building contains labs, classrooms, offices and a green house. Originally built at the location in 2004, with a cosmetic/use renovations to the building in 2012 with no major remodels to date, 2016. A major remodel consists of but is not limited to a full gut, face to stud remodel with replacement of all systems.


The building rest on a concrete slab on grade foundation using a combination of wood and metal framing and pan deck. The exterior walls are wood/metal framed with a stucco finish. The roof structure is wood joist and decking with s shape clay tile roof system that is original to construction. Exterior entry's are of typical and auto operation store front type aluminum doors set in aluminum jambs using lever and or panic type hardware. The service doors are wood and metal in metal jambs using lever type hardware. The windows are aluminum framed, tinted, fixed single pane units.

A reasonable scope of work would include to remove tile roof, install 1” polyiso insulation board, slip sheet, standing seam steel roof system, fall protection, new flashing, finish trim around perimeter, sealed weather-tight.

The new roof system will likely be a high quality standing seam metal roof system similar to what was previously installed at other buildings on the Woodland Community College campus.


Page 49 of


YCCD Roofs: Lake County Campus

4


Page 50 of


Building 400, Priority: 4th Roof Age: 36 years, seems to have been re-roofed approximately 20 years ago, typical composite shingle roof life expectancy is 15 to 20 years.


0004Business Lab 400 is located in the North side of the Clear Lake Community College campus of the Yuba Community College District in Clear Lake, CA. The one story, 2,250 square foot building contains student class labs, and offices. Originally built and or placed here is at this location in 1980, there was a cosmetic renovation to the building in 1996 with no major remodels to date, 2016. A major remodel consist of but is not limited to a full gut, face to stud remodel with replacement of all systems.

Structural/Exterior Closure:The building is slab on grade with perimeter footings. The exterior walls are wood framed with board and bat wood siding. The roof structure is wood joist and decking with a asphalt shingle roofing system that is original to construction. Exterior doors are aluminum framed storefront type set in aluminum jambs using push plate, auto openers with panic type hardware. The windows are fixed and operational dual paned aluminum frame units.

The existing roof system has likely allowed some water into the wood deck resulting in some deck repair and replacement.

A reasonable scope of work would likely include removing the existing composite shingle roof, install 1” polyiso insulation board, new standing seam roof system to increase fire resistance, new flashing, finish trim, new large capacity rain gutters and downspouts with wire grating to keep leaves out installed around perimeter, replace rotted decking and perimeter trim boards as needed, sealed weather-tight.

The new roof system will likely be a high quality standing seam metal roof system similar to what was previously installed at other buildings on the Woodland Community College campus. Standing seam roofs also add some additional fire resistance protection which may prove valuable in the Lake County area.


Page 51 of


Other buildings roofs will also likely need significant major maintenance and/or other solutions. A determination regarding what is needed is expected to be made after a field survey of existing roof conditions by the Architectural/Engineering firm selected by this RFP.

Architectural Engineering Design Services Schedules:

Award the contract for design services in mid-February.

It is the desire of the District to send out a contractor proposal package for contractors to bid for all flat roof March 22nd and a contractor proposal package for all sloped roofs April 19th.

The End

Appendix “F” Alternative Roof Coating System


Page 52 of


This information in the following pages is offered as an alternative roof coating system that may be considered as one option of many. There are other systems that may warrant consideration and comparison regarding performance, application means and methods, sustainable earth friendly environmental factors, warrantee, total cost of ownership, impacts to building occupants during construction, timelines to meet a late spring through early fall construction schedule, lowest cost of maintenance, life cycle factors, expected life of the roof systems, references, energy conservation measures, and other factors that are associated with the existing building structure, required maintenance to roofing decks, flashing, penetrations, and roof mounted equipment.


Page 53 of


Appendix “P” Non-Collusion Affidavit FormSTATE OF CALIFORNIA, COUNTY OF I, being first duly sworn, deposes and says that I am the of , the party submitting the foregoing proposal (“the Proposal”). In connection with the foregoing Proposal, the undersigned declares, states and certifies that:

1. The Proposal is not make in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation.

2. The Proposal is genuine and not collusive or a sham.3. The Firm has not directly or indirectly induced or solicited another Firm to put in a false or sham

proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any other Firm or anyone else to put in a sham proposal, or to refrain from bidding.

4. The Firm has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price, or that of any other Firm, or to fix any overhead, profit or cost element of the proposal price or that of any other Firm, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract.

5. All statements contained in the Proposal and related documents are true.6. The Firm has not, directly or indirectly, submitted the proposal price or any breakdown thereof, or

the contents there of, or divulged information or data relative thereto, or paid, and will not pay any fee to any person, corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

Executed on this date: , 2018, at:

(City, County, and State)

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Signature Printed Name .

Address: .

Area Code & Phone Number: .

Note: In addition to other bid documents, bidders on public works projects are required by Public Contract Code section 7106 to submit a certification form that they have not colluded with another proposer.

Appendix “Q” Statement of Qualifications, Service Matrix,


Page 54 of


The Respondent shall furnish the following information. Failure to comply with this requirement will render the submittal informal and may cause its rejection. Additional sheets may be attached if necessary.

1. Firm name and primary address:

2. A/E Design Services for which the Respondent is to be considered (Roof Projects is the focus on this RFP). Reference will also be made to the completed Professional Services Agreement and the reference projects listed with contact information.

Full Architectural Services regarding the scope of this Project

Yes/No

Division of the State Architect (DSA), please describe in proposal

Yes/No

Contract Administration Services

Yes/No

Structural Engineering/Code Requirements

Yes/No

Major Maintenance –Roof Projects

Yes/No

Fire/Life Safety Systems/Code Requirements

Yes/No

Roof Replacement

Yes/No

Electrical Engineering Yes/No

Instructional College/University Buildings Design

Yes/No

Mechanical Engineering Yes/No

3. Telephone: Facsimile:

4. Email Address:

5. Address of responding office of the firm, if other than 1.0 above:

6. Names and titles of two officers of the firm:

NAME TITLE

6.1

6.2

7. Specific type of Ownership (Check one)

7.1 Individual


Page 55 of


7.2 Partnership7.3 Corporation; If a corporation, state the following: State of

incorporation:

Date of incorporation: President/CEO:

7.4 Joint Venture7.5 Other (Specify)

8. Taxpayer Identification

9. Number of years Respondent has been in business:

10. Number of years Respondent has conducted business under the present name:

11. Has the Respondent ever been licensed under a different name or different license

number? ? If Yes, give name and license number:

12. Number of years experience in California Community College, University or educational facility projects .

13. Has the Respondent or any of its principals defaulted to as to cause a loss to a surety on a payment or performance bond?

If yes, give dates, name and address of surety, and details:

14. Has the Respondent been assessed liquidated damages for any project in the past three years? If so, give owner and details:

15. Has the Respondent been in litigation on an issue pertaining to any contract during the past three years? If yes, explain and provide case name and number.

16. Has the Respondent ever failed to complete a project in the past three years? If so, give owner and details:

17. Do you now or have you ever had any direct or indirect business, financial or other connection with any official, employee or consultant of the District? If so, please elaborate.

A/E SERVICE MATRIXReference Section 3 of this RFP

Identify California Community College, University or Educational


Page 56 of


A/E Services Provided by Firm NAME NAME NAME NAME NAME1 Programming Y/N Y/N Y/N Y/N Y/N

2 Design Y/N Y/N Y/N Y/N Y/N

3 Structural Engineering Y/N Y/N Y/N Y/N Y/N

4 Electrical Engineering Y/N Y/N Y/N Y/N Y/N

5 Mech/Plumbing Eng. Y/N Y/N Y/N Y/N Y/N

6 Civil Engineering Y/N Y/N Y/N Y/N Y/N

7 Cost Estimating Y/N Y/N Y/N Y/N Y/N

8 Scheduling Y/N Y/N Y/N Y/N Y/N

9 Construction Admin. Y/N Y/N Y/N Y/N Y/N

10 Architect of Record Y/N Y/N Y/N Y/N Y/N

11 Engineer of Record Y/N Y/N Y/N Y/N Y/N

12 Design/Build Bridging Documents

Y/N Y/N Y/N Y/N Y/N

Funding Sources

13 General Obligation Bonds Y/N Y/N Y/N Y/N Y/N

14 Proposition 39 Funding Y/N Y/N Y/N Y/N Y/N

15State Appropriation/Capital Outlay/ Maintenance Funds

Y/N Y/N Y/N Y/N Y/N

16 State Chancellor’s Office Project

Y/N Y/N Y/N Y/N Y/N

17 Grants, Other, provide description in footnote.

Y/N Y/N Y/N Y/N Y/N


Page 57 of


PROJECT TEAM and DESIGN SUB-CONSULTANT(S) MATRIX

Reference Sections 3 in this RFP

PROJECT TYPE: insert

# INDIVIDUAL NAME POSITION AND ROLE

1 insert insert

2 insert insert

3 insert insert

4 insert insert

5 insert insert

Insert additional as required.

insert insert insert


Page 58 of


Appendix “R” References Form (Include at least 5 recent references in California. Preference for projects with Community Colleges Roof Replacement or Major Maintenance Projects)

Firm/Proposer:

1. Reference Name: Contact:

Address: Phone #:

Email Address:

Description of Services Provided:

*Please verify that the contact information is current.


Page 59 of


Appendix “S” Proposal Signature FormThe undersigned acknowledges the following:

1. Having become familiar with the specifications and requirements of the Request for Proposal, hereby offers to provide all services in accordance with the proposal set forth herein, including all referenced material and attachments.

2. By submitting a signed proposal in response to this solicitation, the Firm acknowledges that they completely understand the scope of the needed services and that the proposed services as described in the proposal will meet or exceed the needs of the District.

3. Late proposals will not be accepted (even if they are only 5 minutes late).4. The District reserves the right to reject any and all proposals and that this proposal shall

remain open and not be withdrawn for a minimum of 90 days. 5. Cancellation Clause: The District may, without cause, terminate the contract(s) or a project

under the contract(s) by giving written notice of such termination to the awarded firm. In the event of such termination the District shall reimburse the firm for services performed and reasonable expenses actually incurred by the firm in relation to the terminated project prior to the firm’s receipt of such notice of termination. The cost of proposal generation, associated travel, copies, postage, etc.., will not be reimbursed and is considered a typical and normal part of the bid process which not reimbursed for any of the proposers.

6. If the prospective Firm is a corporation, the undersigned hereby represents and warrants that the corporation is duly incorporated and is in good standing in the state of California , and that, , is authorized to act for and bind the corporation.

Entity Type (Select One):

Sole Owner: Partnership: .

Corporation: .

Other; Please specify;


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Regular monthly progress payments are made using NET 30 as a basis for payment, with Net 30 time starting after receipt of the invoice with all required support documentation, and once this information is reviewed and approved by the District.

Signature_____________________________ Date: _______________________

Position: _____________________________

Print name____________________________ Title________________________

Notary Required On This Project

Notary Stamp:


Page 61 of


The End.

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