Philippe Delisle
Visualize your Project Management model in 15
minutes
January 2011
Why me?
• Understanding of the big picture• To be proactive• To link• Someone will ask
Solution Users
The most important
It all starts with a solution to answer a need.
SolutionThere was once an idea, a problem, an objective or a
potential. Now a physical or conceptual response is
developped to materialize it, to bring it to reality. The
Solution is a capability which could be used.
UsersSponsor, users and bi-
users who were identified a benefactor of the Solution which could
be used.
The most important
Users need a solution and you enable it. The rest is how
you ensure delivery.
ScopeWhat is needed? For who? What are the benefits and
expectations
SolutionThere was once an idea, a problem, an objective or a
potential. Now a physical or conceptual response is
developped to materialize it, to bring it to reality. The
Solution is a capability which could be used.
UsersSponsor, users and bi-
users who were identified a benefactor of the Solution which could
be used.
User-based solution for a succesful project
What are the expectactions? Who will be impacted? How many will use the solution?
ScopeWhat is needed? For who? What are the benefits and
expectations
AcceptanceUser approval of scope
delivery
SolutionThere was once an idea, a problem, an objective or a
potential. Now a physical or conceptual response is
developped to materialize it, to bring it to reality. The
Solution is a capability which could be used.
UsersSponsor, users and bi-
users who were identified a benefactor of the Solution which could
be used.
User-based solution for a succesful project
It is the users role to provide acceptance on delivery.
"Know your (friendly) enemy" Sun Tzu's The Art of War
Close the gap between the solution and the users.
AppropriationTraining and preparation for
user reception
ScopeWhat is needed? For who? What are the benefits and
expectations
AcceptanceUser approval of scope
delivery
SolutionThere was once an idea, a problem, an objective or a
potential. Now a physical or conceptual response is
developped to materialize it, to bring it to reality. The
Solution is a capability which could be used.
UsersSponsor, users and bi-
users who were identified a benefactor of the Solution which could
be used.
User-based solution for a succesful project
User implication from end-to-end to avoid waste of energy.
AppropriationTraining and preparation for
user reception
ScopeWhat is needed? For who? What are the benefits and
expectations
AcceptanceUser approval of scope
delivery
SolutionThere was once an idea, a problem, an objective or a
potential. Now a physical or conceptual response is
developped to materialize it, to bring it to reality. The
Solution is a capability which could be used.
UsersSponsor, users and bi-
users who were identified a benefactor of the Solution which could
be used.
Managing costs will become crucial for project survival
All costs related to the project umbrella
CostsDetailed cost of
efforts and materials
required to deliver the
solution from end-to-end
AppropriationTraining and preparation for
user reception
ScopeWhat is needed? For who? What are the benefits and
expectations
AcceptanceUser approval of scope
delivery
SolutionThere was once an idea, a problem, an objective or a
potential. Now a physical or conceptual response is
developped to materialize it, to bring it to reality. The
Solution is a capability which could be used.
UsersSponsor, users and bi-
users who were identified a benefactor of the Solution which could
be used.
Estimating costs from predictable to unpredictable
Partnership is inevitable, better let the expert handle the unknown
PartnersSuppliers,
consulting firms, ...
CostsDetailed cost of
efforts and materials
required to deliver the
solution from end-to-end
AppropriationTraining and preparation for
user reception
ScopeWhat is needed? For who? What are the benefits and
expectations
AcceptanceUser approval of scope
delivery
SolutionThere was once an idea, a problem, an objective or a
potential. Now a physical or conceptual response is
developped to materialize it, to bring it to reality. The
Solution is a capability which could be used.
UsersSponsor, users and bi-
users who were identified a benefactor of the Solution which could
be used.
Estimating costs from predictable to unpredictable
PartnersSuppliers,
consulting firms, ...
RessourcesAll resources
human and phys. Req.
CostsDetailed cost of
efforts and materials
required to deliver the
solution from end-to-end
AppropriationTraining and preparation for
user reception
ScopeWhat is needed? For who? What are the benefits and
expectations
AcceptanceUser approval of scope
delivery
SolutionThere was once an idea, a problem, an objective or a
potential. Now a physical or conceptual response is
developped to materialize it, to bring it to reality. The
Solution is a capability which could be used.
UsersSponsor, users and bi-
users who were identified a benefactor of the Solution which could
be used.
Right tools for the job will make success a certainty
Estimating costs from predictable to unpredictable
PartnersSuppliers,
consulting firms, ...
RessourcesAll resources
human and phys. Req.
IssuesEvents
preventing delivery
CostsDetailed cost of
efforts and materials
required to deliver the
solution from end-to-end
AppropriationTraining and preparation for
user reception
ScopeWhat is needed? For who? What are the benefits and
expectations
AcceptanceUser approval of scope
delivery
SolutionThere was once an idea, a problem, an objective or a
potential. Now a physical or conceptual response is
developped to materialize it, to bring it to reality. The
Solution is a capability which could be used.
UsersSponsor, users and bi-
users who were identified a benefactor of the Solution which could
be used.
"Anything that can go wrong, will go wrong" Murphy's Law
Estimating costs from predictable to unpredictable
PartnersSuppliers,
consulting firms, ...
RessourcesAll resources
human and phys. Req.
IssuesEvents
preventing delivery
RisksPotential issues to mitigate
CostsDetailed cost of
efforts and materials
required to deliver the
solution from end-to-end
AppropriationTraining and preparation for
user reception
ScopeWhat is needed? For who? What are the benefits and
expectations
AcceptanceUser approval of scope
delivery
SolutionThere was once an idea, a problem, an objective or a
potential. Now a physical or conceptual response is
developped to materialize it, to bring it to reality. The
Solution is a capability which could be used.
UsersSponsor, users and bi-
users who were identified a benefactor of the Solution which could
be used.
Prevention is far more cost effective than corrective actions
Project management is an art where communicating,
accounting, planning and managing are key
The sponsor also have expectations to manage
PartnersSuppliers,
consulting firms, ...
RessourcesAll resources
human and phys. Req.
IssuesEvents
preventing delivery
RisksPotential issues to mitigate
CostsDetailed cost of
efforts and materials
required to deliver the
solution from end-to-end
ProjectManagementProtects quality
vs managing costs, scope and
delay
AppropriationTraining and preparation for
user reception
ScopeWhat is needed? For who? What are the benefits and
expectations
AcceptanceUser approval of scope
delivery
SolutionThere was once an idea, a problem, an objective or a
potential. Now a physical or conceptual response is
developped to materialize it, to bring it to reality. The
Solution is a capability which could be used.
UsersSponsor, users and bi-
users who were identified a benefactor of the Solution which could
be used.
PartnersSuppliers,
consulting firms, ...
RessourcesAll resources
human and phys. Req.
IssuesEvents
preventing delivery
RisksPotential issues to mitigate
CostsDetailed cost of
efforts and materials
required to deliver the
solution from end-to-end
ProjectManagementProtects quality
vs managing costs, scope and
delay
PlanOptimized
sequence of milestones and
deliverables
AppropriationTraining and preparation for
user reception
ScopeWhat is needed? For who? What are the benefits and
expectations
AcceptanceUser approval of scope
delivery
SolutionThere was once an idea, a problem, an objective or a
potential. Now a physical or conceptual response is
developped to materialize it, to bring it to reality. The
Solution is a capability which could be used.
UsersSponsor, users and bi-
users who were identified a benefactor of the Solution which could
be used.
Managing costs will become crucial for project survival
Commitment will come with a solid plan to success
The project and the Organization
Harmonization is essential to ensure viability
PartnersSuppliers,
consulting firms, ...
RessourcesAll resources
human and phys. Req.
IssuesEvents
preventing delivery
RisksPotential issues to mitigate
CostsDetailed cost of
efforts and materials
required to deliver the
solution from end-to-end
ProjectManagementProtects quality
vs managing costs, scope and
delay
PlanOptimized
sequence of milestones and
deliverables
Integration StrategyHow will the Organization receive the solution?
AppropriationTraining and preparation for
user reception
ScopeWhat is needed? For who? What are the benefits and
expectations
AcceptanceUser approval of scope
delivery
SolutionThere was once an idea, a problem, an objective or a
potential. Now a physical or conceptual response is
developped to materialize it, to bring it to reality. The
Solution is a capability which could be used.
UsersSponsor, users and bi-
users who were identified a benefactor of the Solution which could
be used.
The project and the Organization
PartnersSuppliers,
consulting firms, ...
RessourcesAll resources
human and phys. Req.
IssuesEvents
preventing delivery
RisksPotential issues to mitigate
CostsDetailed cost of
efforts and materials
required to deliver the
solution from end-to-end
ProjectManagementProtects quality
vs managing costs, scope and
delay
PlanOptimized
sequence of milestones and
deliverables
Integration StrategyHow will the Organization receive the solution?
Deployment StrategyHow will the solution be
introduced to real life?
AppropriationTraining and preparation for
user reception
ScopeWhat is needed? For who? What are the benefits and
expectations
AcceptanceUser approval of scope
delivery
SolutionThere was once an idea, a problem, an objective or a
potential. Now a physical or conceptual response is
developped to materialize it, to bring it to reality. The
Solution is a capability which could be used.
UsersSponsor, users and bi-
users who were identified a benefactor of the Solution which could
be used.
Perception is reality
What about a recap in 15 seconds?
Visualize your project delivery modelVisualize your project delivery model
SolutionThere was once an idea, a problem, an objective or a
potential. Now a physical or conceptual response is
developped to materialize it, to bring it to reality. The
Solution is a capability which could be used.
UsersSponsor, users and bi-
users who were identified a benefactor of the Solution which could
be used.
Visualize your project delivery model
AppropriationTraining and preparation for
user reception
ScopeWhat is needed? For who? What are the benefits and
expectations
AcceptanceUser approval of scope
delivery
CostsDetailed cost of
efforts and materials
required to deliver the
solution from end-to-end
PartnersSuppliers,
consulting firms, ...
RessourcesAll resources
human and phys. Req.
IssuesEvents
preventing delivery
RisksPotential issues to mitigate
ProjectManagementProtects quality
vs managing costs, scope and
delay
PlanOptimized
sequence of milestones and
deliverables
Integration StrategyHow will the Organization receive the solution?
Deployment StrategyHow will the solution be
introduced to real life?
PHEW!
Prevent – manage risks
Project delivery
Enable success – Resolve issues
Focus – Mobilize to maintain objective
Optimize – Revise and realign to ensure delivery
Organize
ExecuteValidate
- Steering committee, ensures decision making for the project. Single instance of authority on the project.- Action committee, ensures project execution.
Str
ate
gic
What is the project?
What is the scope?Why is this solution needed?What are the milestones?When will the milestones be completed?Who will be required to execute the projet?How will the milestones be achieved?How much will it cost to complete the project?
Project creation- Project manager, ensures delivery of the scope on date within approved budget.- Subject matter expert, ensures optimized solution to create IDEA.- Pilot, ensures delivery quality acceptance and organization alignement to receive IDEA.
Response teamStep 1: Steering committee approval
Step 2 : Project Kick off meeting
Step 3 : Project team consolidation (physical location, mobilize, …)
Project kickoff
Ta
ctic
Wh
at?
Wh
y?
Wh
en
? W
ho
?
Ho
w?
Ho
w m
uc
h?
Exe
cu
tio
n c
ycle
Materialization of an IDEA
How do I start ?
Visualize your project delivery model
Partners
Ressources
Issues
Risks
Costs
ProjectManagement
Plan Deployment Strategy
Appropriation
Scope
Acceptance
Solution Users
Integration Strategy
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