COUNCIL AGENDA THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville Thursday, July 18, 2013 7:00 p.m. Page 1. CALL TO ORDER 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS (a) Minutes of the regular meeting of Council held July 4, 2013. (b) Added Item(s) 4. DELEGATIONS, STATEMENTS AND UPDATES 1. Delegations (a) 7:05 p.m. - Michael Szorenyi regarding Subdivision Agreement for the Soreny Development in Straffordville. (b) 7:20 p.m. - Doug Park regarding request to change name of Howard Street. (c) 7:30 p.m. - David Roe regarding Nasswetter Consent E44/13 Item 6 (a) 2. Statements By Council 3. Updates On Projects 5. INFORMATION ITEMS 7-18 19 Page 1 of 243
Transcript
COUNCIL AGENDA THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville Thursday, July 18, 2013
7:00 p.m. Page
1. CALL TO ORDER
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURETHEREOF
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held July 4, 2013.
(b) Added Item(s)
4. DELEGATIONS, STATEMENTS AND UPDATES
1. Delegations
(a) 7:05 p.m. - Michael Szorenyi regarding Subdivision Agreement for the Soreny Development in Straffordville.
(b) 7:20 p.m. - Doug Park regarding request to change name of Howard Street.
(a) Correspondence dated June 28, 2013 from Stewardship Ontario regarding "Industry funding for Municipal Blue Box Recycling for 2013 Program Year". File: A01
(b) Correspondence from Alzheimer Society regarding "ACTION Dementia Care Strategy". File: A01
(c) Correspondence dated June 28, 2013 from Attorney General regarding "Municipal Liability Experience and Insurance Rates". File: A16
(d) Correspondence dated July 4, 2013 from Township of Warwick regarding "Motion of Not a Willing Host Community for Industrial Wind Turbine Projects". File: C10
(e) Correspondence dated June 29, 2013 from Elaine Donck as thank you for sponsoring the Mathematics award. File: C13
(f) Correspondence dated July 4, 2013 from Municipality of Morris-Turnberry to The Honourable Kathleen Wynne regarding "Toronto Transit". File: C10
(g) Correspondence dated July 8, 2013 from Ministry of Rural Affairs and Ministry of Infrastructure regarding "2013 Ontario Budget - Municipal Infrastructure". File: A16
(h) Notice regarding "Minor Boundary Amendment for Port Burwell Provincial Park". File: A16
(i) Copy of Resolution passed June 17, 2013 by The Town of Blue Mountains regarding "Not a Willing Host for Industrial Wind Turbine Projects". File: C10
(j) Correspondence received from the Hamilton Family regarding "Canada Day Festivities". File: C13
(k) Correspondence dated March 27, 2013 regarding"Ed Roloson Certified Municipal Manager accreditation". File: H12
(a) Staff Report P2013-007 regarding Fire Communication System. File: P16
9. FINANCE, ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque #014877 to Cheque #014912 inclusive, totaling $363,750.94 and Payroll Disbursements for the period ending
49-61
63-82
83-96
97-105
107-110
111-112
113-120
121-122
123-128
129-133
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Council Agenda July 18, 2013
Page
9. FINANCE, ADMINISTRATION & PERSONNEL
July 7, 2013 totaling $61,071.47.
(b) Statement of Revenue and Expense for the period ending June 30, 2013. File: F10
(c) Correspondence dated July 12, 2013 from Honor Wassing regarding "June 27, 2013 Basement Flood at 29 Brock Street, Port Burwell". File: L02
(d) Memorandum C2013-05 regarding Otter Valley Trail Committee Establishment and Committee Appointments. File: C12
10. ENVIRONMENT
(a) Quarterly Report for the Bayham Water Distribution System and Call Ins for the period ending June 30, 2013. File: E08
(b) Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the period ending June 30, 2013. File: E08
(c) Quarterly Report for the Richmond Community Water System and Call Ins for the period ending June 30, 2013. File: E08
(d) Port Burwell Wastewater Treatment Plant Quarterly Compliance Summary, Call Ins and Biosolids Application Analysis for the period ending June 30, 2013
11. COMMITTEE OF THE WHOLE
(a) In Camera.
(b) Out of Camera.
12. BY-LAWS
(a) By-Law Z620-2013 A By-Law to further amend By-Law Z456-2003 (Soreny Farms Limited)
135-178
179-186
187-191
193-198
199-201
203-209
211-213
215-216
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Council Agenda July 18, 2013
Page
12. BY-LAWS
(b) By-Law 2013-067 A By-Law to assume and establish lands (Murray Road)
(c) By-Law 2013-068 A By-Law to Establish the Bayham Otter Valley Trail Committee
(d) By-Law 2013-069 A By-Law to further amend By-Law 2013-001 (appointing members to Boards and Committees)
(e) By-Law 2013-070 A By-Law to authorize the signing of a Subdivision Agreement (Soreny Farms Limited)
(f) By-Law 2013-071 A By-Law to confirm all actions of Council
13. ADJOURNMENT
(a) Adjournment
217
219-221
223
225-242
243
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COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, StraffordviUeJuly 4,2013
7:00 PM
The regular meeting of the Council of the Municipality ofBayham was held on Thursday, July 4,2013 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Cliff Evanitski,Councillors Wayne Casier, Tom Southwick and Ed Ketchabaw, Administa-ator Kyle Kruger andClerk Lynda Millard.
Planning Coordinator / Deputy Clerk Margaret Underhill, Chief Building Official / DrainageSuperintendent Bill Knifton and Water Wastewater Manager Ed Roloson were in attendance topresent their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURETHEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held June 20, 2013.2013-283
Moved by Councillor E KetchabawSeconded by Councillor W Casier
"THAT the minutes of the regular meeting held June 20, 2013 be approved ascirculated."
CARRIED UNANIMOUSLY
(b) Added Item(s)
There were no items added to the agenda.
4. DELEGATIONS, STATEMENTS AND UPDATES
1. DELEGATIONS
(a) 7:05 p.m. - Petrusia Hontar and Alfredo Marroquin from St. Thomas - Elgin LocalImmigration Partnership regarding update on their work.
Shelley Harris advised that Mr. Alfredo Marroquin was unable to attend due to illness. Aninformation package was handed out to Council members. Ms Harris noted that the St. Thomas-Elgin Local Immigration Partnership was established in 2011, with funding from Citizenship and
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Minutes of the regular meeting of Council held July 4, 2013.
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Council Minutes July 04, 2013Immigration Canada through the St. Thomas YWC, to provide assistance and support for theintegration of newcomers in the area. Identified priorities include employment and labourmarket access, settlement and integration, language, ESL and communication, public awarenessand co-ordination of services.
Ms. Hontar noted achievements include the establishment of the St. Thomas/Elgin IntegrationPartnership (ST-ELIP) Council, facilitated discussions on immigration, integration andsettlement of newcomers, building community relationships, gathering research and informationto identify and strengthen the local capacity to provide newcomer services and development, a 3-year Settlement Strategy and Annual Action Plans launched through a community forum.It was noted that the annual immigration related increase in Elgin is approximately 2% per year.
(b) 7:20 p.m. - Margot Auger regarding chickens within residential communities.Ms. Auger noted that in 2010 this area had been chosen for her retirement living and voicedconcerns arising in 2011 when chickens appeared in her Vienna neighbourhood. She requestedthat Council establish and enforce restrictions on chickens in urban areas.
2. STATEMENTS BY COUNCIL
Mayor Ens read a Notice of Public Meeting regarding the Port Burwell Waterfront Master Planto be held Wednesday, July 17fh at 7:00 p.m. in Council Chambers. The draft documents areavailable for review at the municipal office and on the Bayham website.
3. UPDATES ON PROJECTS
(a) Richmond Community Water SystemThe Administrator referred fhis to item 10(b).
(b) Harbour Divestihire
Staff was requested to pursue an update from the DFO Small Craft Harbours.
5. INFORMATION ITEMS
(a) Correspondence dated June 24, 2013 from Ontario Urban Forest Council regarding"Emerald Ash Borer".
File: A01
(b) Bayham Harbourfront Committee minutes of meeting held June 11, 2013.File: C06
(c) Museums Bayham minutes of meeting held June 12, 2013.File: C06
(d) Copy of correspondence dated June 13, 2013 from Clearview Township to PremierKathleen Wynne regarding "Motion of Not a Willing Host Community for IndustrialWind Turbine Projects"File: C 10
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Council Minutes July 04, 2013
(e) Correspondence dated June 17, 2013 from Jamie Kent regarding "Continuation of theFIT program and Sustainable energy and conservation opportunities".File: E06FIT
Councillor Southwick suggested and it was agreed that staff pursue discussion with CentralElgin, Malahide and Jamie Kent regarding joint submission(s) under the FIT program.
(Q Correspondence dated June 17, 2013 from Township ofSouth-West Oxford regarding"Fire Chie£/CEMC services".
File: L04
(g) Correspondence dated June 26, 2013 from Ontario Provincial Police regarding"Aggressive Driving Hot on Radar this Canada Day" and "Operation Freeze 2013".File: M06
(h) Correspondence dated June 28, 2013 from Association of Municipalities of Ontarioregarding "AMO Breaking News - Policing Update".File: A01
(i) Bayham Community Centres Committee minutes of meeting held June 27, 2013.File: C06
2013-284
Moved by Councillor T SouthwickSeconded by Councillor W Casier
"THAT information items 5(a) through 5(i) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING. DEVELOPMENT. RECREATION & TOURISM
(a) Correspondence received June 26, 2013 from Teresa Pressey requesting exemptionfrom fee for an amendment to the zoning by-law.File: C 13
Theresa Pressey was in attendance and responded to questions from Council regarding herrequest.
2013-285
Moved by Councillor T SouthwickSeconded by Deputy Mayor C. Evanitski
"THAT the request from Teresa Pressey for an exemption from the fee for anamendment to the zoning by-law be received for information."
CARRIED UNANIMOUSLY
(b) Staff Memorandum D2013-03 regarding Dundee Energy Site Plan Agreement.File: L04
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Council Minutes July 04, 2013The Planning Co-ordinator advised that the accuracy of ownership information and signingauthority in the previous site plan agreement was incorrect and could not be registered. Shenoted that no other changes were made to the Agreement.
2013-286
Moved by Councillor W CasierSeconded by Councillor E Ketchabaw
"THAT By-Law 2013-065, being a by-law to authorize the execution of a site planagreement between Dundee Oil and Gas Limited and the Municipality of Bayham,be presented for enactment."
The Planning Co-ordinator provided a layout map identifying the property under discussion.
Councillor Casier noted that Mr. Szorenyi had contacted him questioning the need forconstruction of a sidewalk along the four lots being created.
Staff noted fhat a development agreement is one of the conditions for approval of the severanceapplications to create the four new lots. The content of the agreement is determined by Council,based on concerns to be addressed.
Staff added that Council approved a report in July 2012 recommending the requirement to installa sidewalk be included in the development agreement. Staff also noted that all recommendedconditions of severance were forwarded to the Land Division Committee for theirconsideration. The development agreement ensures that the applicant undertakes and completesthe works.
2013-287
Moved by Councillor E KetchabawSeconded by Deputy Mayor C Evanitski
"THAT Council supports the draft Development Agreement with Soreny FarmsLimited as prepared by staff."
CARRIED
7. ROADS. AGRICULTURE & DRAINAGE
(a) Staff Report PW2013-09 regarding Roads Needs Study 2013.File: L04
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Council Minutes July 04, 2013
2013-288
Moved by Councillor W CasierSeconded by Councillor E Ketchabaw
"THAT Staff Report PW2013-09 be received;
AND THAT Council accepts the proposal submitted by Spriet Associates to conductthe Roads Needs Study in the amount of $28,000."
CARRIED UNANIMOUSLY
(b) Staff Report PW2013-10 regarding Micro surfacing Best Line 2013.File: L04
2013-289
Moved by Councillor T SouthwickSeconded by Councillor W Casier
"THAT Council accepts the bid submitted by Duncor Enterprises Inc. to applyMicocrosurfacing to Best Line at a cost of $55,481.25, subject to the provision of acertificate of insurance naming the Municipality of Bayham as an additionalinsured, in the minimum amount of $2 million, and a current certificate of clearancefromWSIB."
The Drainage Superintendent advised that he and the Engineer met with residents and they wishto proceed.
2013-290
Moved by Councillor T SouthwickSeconded by Councillor W Casier
"THAT Staff Report DR2013-009 be received;
AND THAT Council wishes to proceed with Corinth Drain improvements andappoints Spriet Associates, Engineers, to prepare a report on the proposed drainagearea pursuant to Section 78 of the Drainage Act, for CounciFs consideration."
CARRIED UNANIMOUSLY
(d) StafFReport DR2013-010 regarding Petition for Drainage from Municipality ofBayham.File: E09
Council members questioned if the drainage issues should have been foreseen by the engineerwhen the new fire hall was being built.
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Council Minutes July 04, 2013
2013-291
Moved by Councillor T SouthwickSeconded by Councillor E Ketchabaw
"THAT Council of the Municipality of Bayham acknowledges the filing with theClerk of the Petition for drainage works by the Municipality of Bayham.
AND THAT Council wishes to proceed with this matter and appoints SprietsAssociates, Engineers, to prepare a report on the proposed drainage area pursuantto Section 5 and Section 8(1) of the Drainage Act, for Council's consideration."
CARRIED UNANIMOUSLY
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
(a) Memorandum regarding Animal Control Background.File: Pl 6
At the previous meeting, staff recommended that the existing animal control by-laws be repealedand the comprehensive zoning by-law be used to enforce animal complaints based on permittedland use. Property owners would be required to show that the use was pre-existing at the time ofpassage of the zoning by-law in 2003 and deemed to be legal non-conforming.
Adopting an amended animal control by-law as recommended in 2010 by the review committeemay conflict with the zoning by-law, however Staff pointed out that Council can establishconditions and parameters under the Municipal Act.
2013-292
Moved by Deputy Mayor C EvanitskiSeconded by Councillor E Ketchabaw
"THAT the Memo regarding animal control background information be received;
THAT the following By-Laws be revoked in their entirety:
The Corporation of the vmage of Port BurweU By-Law No. 94-04
The Corporation of the Municipality of Vienna
a. By-Law No. 691
b. By-Law No. 781
c. By-Law No. 92-11
AND THAT the comprehensive zoning by-law be the mechanism used to enforce allcomplaints regarding animal control, except for cases of canine or exotic animalcontrol."
CARRIED
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(b) Correspondence dated June 21, 2013 from Marcia & Barry Parker regarding "NoxiousWeeds and Plants along railway tracks".File: C 13
The Administrator acknowledged that the Municipality is obligated to deal with noxious weeds.
2013-293
Moved by Councillor W CasierSeconded by Councillor E Ketchabaw
"THAT correspondence from Marcia & Barry Parker regarding Noxious Weedsand Plants along former rail lands be received;
AND THAT the correspondence be referred to the Manager of Public Works forappropriate action."
CARRIED UNANIMOUSLY
9. FINANCE, ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque #014797 to Cheque #014876 inclusive totaling$1,303,931.16 and Payroll Disbursements for the period ending June 23, 2013 totaling$58,492.68.
2013-294
Moved by Councillor W CasierSeconded by Councillor E Ketchabaw
"THAT Cheque Register being Cheque #014797 to Cheque #014876 inclusivetotaling $1,303,931.16 and Payroll Disbursements for the period ending June 23,2013 totaling $58,492.68 be approved."
CARRIED UNANIMOUSLY
(b) Staff Memorandum 2013-Memo 4 regarding Sale of Lands Vacant Lands East ofBodsworth Lane.
File: L07
The Administrator advised that notice of proposed sale of the property has been placed in thelocal newspapers and no inquiries or concerns have been received.
2013-295
Moved by Councillor W CasierSeconded by Councillor E Ketchabaw
"THAT Staff Memorandum 2013-Memo be received;
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Council Minutes July 04, 2013THAT the property located on the easterly side of Bodsworth Lane be declaredsurplus to the needs of the Municipality;
AND THAT By-Law 2013-062, being a by-law to authorize the sale of lands ownedby the Municipality ofBayham, be presented to Council for enactment."
CARRIED UNANIMOUSLY
(c) Correspondence dated June 20, 2013 from Janet Peroni regarding "Municipal PolicingCost Recovery Survey".File: Pl 7
Staff was requested to respond to the survey indicating that Council supports having OPPservices that meet the local needs and wages that are negotiated at an affordable cost, however,insufficient information was provided on which to base an informed and knowledgeableresponse*
2013-296
Moved by Councillor T SouthwickSeconded by Councillor W Casier
"THAT the correspondence regarding Municipal Policing Cost Recovery Survey bereceived;
AND THAT the Council of the Municipality ofBayham believes that insufficientinformation has been provided regarding the Municipal Policing Cost RecoverySurvey options to enable Council to make an informed and knowledgeable opinionas to the most preferred option that would be suitable for Bayham ratepayers."
Moved by Councillor W CasierSeconded by Councillor E Ketchabaw
"THAT the quote submitted by The Public Sector Digest Inc., in the amount of$17,500.00 plus HST, for preparation of the written portion of the AssetManagement Plan be accepted."
CARRIED UNANIMOUSLY
(e) Memorandum regarding Interpretive Centre Staffing.File: D06
The Administrator advised Council that the solicitors for the Municipality and the Erie ShoresWind Farm Ltd. could not reach an agreement that would allow the Wind Farm to providestaffing to operate the site.
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Council Minutes July 04, 20132013-298
Moved by Councillor T SoufhwickSeconded by Councillor W Casier
"THAT Council supports Option #2 in the proposal dated April 25,2013 from theWind Interpretive Centre Committee, being that the Municipality would undertakethe hiring of a student to operate the Centre on week-ends and holidays untilSeptember 3rd, based on the understanding that GDF will reimburse theMunicipality for all wage costs incurred."
CARRIED
(Q Staff Report PR2013-05 regarding Endangered Species Act Notice of HabitatRegulation.File: Lll
The Administrator advised that letters have been received regarding the Sewage Treatment Plantand the Richmond Community Water pump station indicating they may be affected by theFowler's Toad and Laura's Clubtail, respectively.
2013-299
Moved by Councillor T SoufhwickSeconded by Deputy Mayor C Evanitski
"THAT Council supports the County ofRenfrew resolution DP-CC-13-03-35regarding the Endangered Species Act;
THAT the Municipality ofBayham make submission to the proposed habitatregulations for the Fowler's Toad and Laura's CIubtail, advising of concernsincluding:
a. The potential large geographic areas that may be subject to the proposedregulations;
b. The potential for significant economic impact to the community due to thepotential restrictions of activities in the impacted areas; and
c. The potential impacts regarding specific municipal properties that provide waterand / or sanitary sewer services to the community."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Staff Report E2013-05 regarding Prohibition of External Use of Water RichmondWater.
File: E08
WaterAVastewater Manager Ed Roloson commented that the Richmond System is not meterednor is it able to supply sufficient water to maintain households when it is also being used foroutdoor purposes.
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Council Minutes July 04, 20132013-300
Moved by Councillor E KetchabawSeconded by Councillor W Casier
"THAT By-Law 2013-064, being a By-law to provide the regulation of water supplyin the Municipality of Bayham, be presented to Council for enactment."
CARRIED UNANIMOUSLY
(b) Staff Report E2013-006 regarding Installation of Water Treatment Equipment at theRichmond Water Treatment Pump House. (Report not available at time ofpublishiing)File: L04
The WaterAVastewater Manager advised that the MOE has approved an extension of the timeframe for the completion of the new water source project for Richmond Water to September30/13. Only one bid was received for the installation of the new equipment. The tender form is tobe revised and re-issued with a longer time frame for completion.
2013-301
Moved by Councillor T SouthwickSeconded by Councillor W Casier
"THAT the Installation of Water Treatment equipment be deferred."
CARRIED UNANIMOUSLY
(c) Memo regarding Waste Management Planning - Transfer Stations.File: E07
Staff was directed to send correspondence to both the Town ofTillsonburg and the County ofOxford seeking further discussion on the possibility of utilizing the Tillsonburg transfer station.
2013-302
Moved by Councillor E KetchabawSeconded by Councillor W Casier
"THAT Staff Memo dated July 2, 2013 regarding Waste Management Planning -Transfer Stations be received for information;
AND THAT staff be directed to draft letter to Town ofTmsonburg and County ofOxford indicating interest in further discussion of the issue."
CARRIED UNANIMOUSLY
(d) Memo regarding Rain Event June 27/28, 2013.File: E02
The Administrator advised that the recent heavy rain event surpassed the capacity of the stormwater system in certain areas and repairs to damaged roads will have an effect on the 2013 public
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Minutes of the regular meeting of Council held July 4, 2013.
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Council Minutes July 04, 2013works budget. It is rqsorted that rainfall exceeded 6 inches in some areas in the southern portionsof the Municipality.
2013-303
Moved by Councillor W CasierSeconded by Deputy Mayor C Evanitski
"THAT Staff Memo dated June 27th regarding Rain Event June 27/28, 2013 bereceived for information."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2013-304
Moved by Councillor E KetchabawSeconded by Councillor W Casier
"THAT the Council do now rise to enter into an "In Camera" Session of Committeeof the Whole at 10:05 p.m. to discuss:
advice that is subject to solicitor-client privUege, including communications.
necessary for that purpose."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held June 6,2013.
(c) Confidential Staff Memorandum regarding advice that is subject to solicitor-clientprivilege, including communications necessary for that purpose. (Ojibwa LoanGuarantee)
(d) Out of Camera.
2013-305
Moved by Councillor W CasierSeconded by Councillor E Ketchabaw
"THAT the Committee of the Whole do now rise from the "In Camera" session at10:39 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2013-062 A By-Law to authorize the sale of lands owned by theMunicipality ofBayham
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Council Minutes July 04, 2013
(b) By-Law 2013-063 A By-Law to repeal By-Law lQ\3-Q6Q(Wind Interpretive Centre)
(c) By-Law 2013-064 A By-Law to provide the Regulation of Water Supply
(d) By-Law 2013-065 A By-Law to authorize the execution of a site plan agreement(Dundee Oil and Gas Limited)
2013-306
Moved by Councillor E KetchabawSeconded by Councillor W Casier
"THAT By-Laws 2013-062, 2013-063, 2013-064 and 2013-065 be read a first, secondand third time and finally passed."
CARRIED UNANIMOUSLY
(e) By-Law 2013-066 A By-Law to confirm all actions of Council2013-307
Moved by Councillor W CasierSeconded by Councillor E Ketchabaw
"THAT confirming By-Law 2013-066 be read a first, second and third time andfinally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment2013-308
Moved by Councillor E KetchabawSeconded by Councillor W Casier
"THAT the Council meeting be adjourned at 10:40 p.m."
CARRIED UNANIMOUSLY
^^y->Zii ^-ir^^LoL^)MAYOR CLERK
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7:20 p.m. - Doug Park regarding request to change name of
RE: Industry funding for Municipal Blue Box Recycling for 2013 Program Yea
June 28, 2013
Dear Mayor and Members of Council:
Packaging and printed paper companies, represented by Stewardship Ontario, fulfill their responsibilities to fund50% of the net cost of the residential Blue Box recycling program by making cash payments to municipalities on aquarterly basis. Stewardship Ontario is pleased to enclose the first quarterly payment for 2013.
The total payments distributed to municipalities in this quarter almost $23 million. This year. Stewardship Ontariowill distribute a total of $91 million in cash to Ontario municipalities on behalf of the companies that areresponsible for packaging and printed paper under the Blue Box Program. This brings the total cash payment fromindustry to municipalities to $613 million since the program began in 2004.
In addition to the direct cash payments. Stewardship Ontario continues to work with municipalities to completeprojects that receive financial support under the Effectiveness and Efficiency (E&E) Fund and its successor, theContinuous Improvement Fund (GIF). Stewardship Ontario also continues to develop local markets for recyclablescollected from Ontario's blue boxes by investing in innovative Ontario companies with new recycling solutions.A key new initiative has been the development of the "Plastics is In" public education campaign, under whichStewardship Ontario has provided assistance to municipalities that have expanded the range of plastics theycollect, in order to take advantage of advances in processing technology and capacity that we have seen as aresult of our market development efforts.
Initiatives like this demonstrate how, by working together, we can make significant improvements in theperformance of Ontario's renowned Blue Box recycling system. To find out more about these programs, please feelfee to contact me at the address noted below.
Sincerely,
^!>^- .^
/^ 90 yI*
^y >
Lyle ClarkeExecutive Vice President
Stewardship Ontariowww.stewardshipontario.ca
Correspondence dated June 28, 2013 from Stewardship Ontario
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^
^^^'Alzheimer'Society5UOBURY-MANITOUL1N
/\0/Dear Sir or Madam
RE: ACTION: Dementia Care Strateey
Every 5 minutes, a new case of dementia is reported m Canada. I am contacting yourmunicipality to discuss the need for collaboration as Canadians to work together toimplement a national, provincial, and municipal dementia strategy to meet the growingneeds of all citizens in the next 30 years.
Alzheimer^s disease and related dementias are progressive and degenerative diseases ofthe brain that cause thinking and memory to become impaired. Currently, over 500,000Canadians are living with Alzheimer's disease and related dementias (including 200,000Ontarians) and wifhin the next generation this number is expected to rise to 1.1 millionpeople. The current health care costs associated with these diseases are over $15 billionannually and this amount is steadily increasing.
Alzheuner's disease and related dementias have a momentous impact on those living wifhthese diseases and also their caregivers, families, health care providers, and communities.Some of the consequences of people liviag with Alzheimer's disease and relateddementias mclude tfae need for support from informal, caregivers. the need for more in-home supports to reduce the use of hospital and long term care beds, fh.e need for morehousing models including supportive housing, and financial assistance to ensure thatpeople at risk are receiving the subsidized support that they need.
Alzheimer's disease and related dementias are not a normal part of the agin^ process andit affects us all. directly and/or mdirecfly. Many countries have recognized the urgencyand impact ofAlzheimer's disease and related dementias and have developed strategiesgccordingly. Canada does not ha\e a strategy for supporting the people, health caresystem, and communities that are affected by Alzheimer's disease and related dementias.
I am asking that you discuss and pass a resolution in your municipality, such as the Cityof Greater Sudbury, to support the people in your area who are affected by dementia andto also reduce the burden of dementia in your community in the future. By building thisawareness and through sending this resolution to the Government of Ontario andGovernment of Canada requesting urgent action for the development of a dementiastrategy at all levels of government, we may put into place a plan of action reducingfiscal expenditures. For more information about the need for a national dementia strategy,please see the following: http://ww^'.alzheimer,ca/en/Get-mvolved/Raise=SQ;yr:voice/Risine-Tide. ftfferf ^,^ y
Correspondence from Alzheimer Society regarding "ACTION
Page 23 of 243
\^Tf;^!^^ ^d^[l^!???l?lip??^^^y,til^.clty oilGreatel: Sudbury and supported byAlzheuner Society of Ontario and Alzhehner Society of Canada in support for MembersBill 356 (national) and Members Bill 54 (provincial). I look forward to following up withyou about this matter and remain hopeful that your council can pass fhis resolution atyour next council meeting.
For more information, please communicate with Jackie Quesnel or myself at 705-560-0603 or by email at Ueblanc^alzheJmersudburv.ca
CC: Honourable Mayor M. Matlchuk, City of Greater Sudbur^MP Claude Gravel, Nickel Belt, OntarioMPP Donna Canfield, Etobicoke,, Ontario
Correspondence from Alzheimer Society regarding "ACTION
Page 24 of 243
A Resolution in Support of a National Dementia Strategy
Whereas Alzheimer's disease and other dementias are progressive/ degenerative diseases ofthe brain that cause thinking and memory to become seriously impaired;
Whereas Alzheimer's disease and other dementias most often occur in people over the age of65 but can strike adults at any age;and
Whereas Alzheimer's disease and other dementias affect more than 500/000 Canadianscurrently and that this figure is projected to reach 1.1 million within a generation; and
Whereas Alzheimer's disease and other dementias also takes their toll on hundreds of
thousands of families and care partners; and
Whereas an estimated further three million Canadians face the burden and challenges ofproviding care for those suffering with Alzheimer's disease and other dementias; and
Whereas there is no known cause or cure for this devastating illness; and
Whereas the cost related to the health care system is in the billions and only going to increase/at a time when our health care system is already facing enormous financial challenges; and
Whereas Canada, unlike many countries, does not have a national dementia strategy; and
Whereas there is an urgent need to plan and raise awareness and understanding aboutAlzheimer'sdiseaseandother dementias for the sake of improving the quality of life of thepeople it touches; and
Whereas MP Claude Gravelle Nickel Belt has introduced Bill C-356/ An Act respecting a NationalStrategy for Dementia, as he works for broad/ all party and non partisan support for an issuethat touches us all. His legislation calls for a national plan that includes the development ofstrategies in primary health care/ in health promotion and prevention of illness/ in communitydevelopment, in building community capacity and care partner engagement/ investments inresearch and other (advisory board/ objectives/ investment in research, and caregivers andmore
Now therefore/ the City of : calls on all levels of government and the^
N
Federation of Municipalities to adopt a national dementia strategy, and urges all citizens of ourcommunities to become more aware and engaged concerning the far-reaching effects of thisdevastating disease.
Correspondence from Alzheimer Society regarding "ACTION
Page 25 of 243
Page 26 of 243
5
Attorney General Procureur general af_
McMurtry-Scott Building Edifice McMurtry-Scott720 Bay Street 720, rue Bay11 th Floor 11e6tageToronto ON M7A2S9 Toronto ON M7A2S9Tel: 416-326-4000 T6L 416-326-4000 Ontario
Fax:416-326-4016 Telec.: 416-326-4016
Our Reference #: MC-2013-3866
June 28, 2013
y r-* i ^..+*-.*
tifhj"AH fr as.»
t.J;. arf' J J ^..nf
i yMs. Brenda Gibbons JUL - 3 2013Administrative Assistant A./^Municipality of Bayham iViJfflrALJTT C ^YHAMPO Box 1609344 Plank Road
Straffordville, ONNOJ 1YO
Dear Ms. Gibbons:
Thank you for your recent letter regarding municipal liability experience and insurance rates andthe accompanying materials. I understand that liability costs are an important and serious issuefor municipalities.
My ministry has been actively engaged in discussions with the Association of Municipalities ofOntario (AMO) and other stakeholders on the issue of insurance costs as it applies tomunicipalities. Officials have met with the Frank Cowen Company as well, whose contributions
.
we appreciate.
We are committed to working with our partners to come up with effective solutions.
Thank you agam for writing.
Sinc^fely,
J- erretsen
omey General
The Honourable Linda Jeffrey, Minister of Municipal Affairs and Housing<.
JeffYurek, MPP, Elgin-Middlesex-London
Correspondence dated June 28, 2013 from Attorney General
Page 27 of 243
Page 28 of 243
^w/^
TOWNSHIP OF WARWICKti 'fA Consmwmy in Aciiof] 'fI
\y r / f*
^ip ^ 6332 Nauvoo Road, R.R. #8, Watford, ON NOM 2SO^
RE: ^!?l\?f "Not a WHIin9 Host Community" for Industrial Wind Turbine (IWT)Projects
Dear Ontario Municipal Clerks and Councils:
?l^e.b^ ^lvi^ that,the 95Iiin?I ?! the TownshiP of Warwick met at their regularS'^.S;.0:.,!;^^.3?,^"".00""?'"-':""*-*-res^tion.statin9that walwick is "Not ^ w'"'"9 ^ c<-ity for Industrial WindTurbine (fWT) projects.
weareforwarding our motion (attached)onto all Ontario municipalities, the Minister ofEnvironment, Minister of Energy, Minister of Rural Affairs, and ouVlocatMPP MonteMcNaughton, for their support and endorsement.
Kindest Regards,*. \ u
;1-L.VQ^ C^.^'.-,4oAmanda Gubbels, Deputy Cferk/Deputy AdministratorTownship of Warwick
Cc: Jim Bradley, Minister of EnvironmentBob Chiarelli, Minister of EnergyJeff Leal, Minister of Rural AffairsMonte McNaughton, MPP Lambton-Kent-MiddlesexAti Ontario Municipalities
Correspondence dated July 4, 2013 from Township of
Page 29 of 243
3»
$w^i
f/ TOWNSHIP OF WARWICK.F
/ \
ffftA Commimw w A^tkmA
4^NS^? 6332 Nauvoo Road, R.R. #8, Watford, ON NOM 2SO
WHEREAS the Premier of Ontario has recently conveyed the Governments desireto limit Industrial Wind Turbines (IW7) Projects to communities that are willinghosts;AND WHEREAS Warwick Township Council applauds the position of taken by thePremier and the Government;
AND WHEREAS Warwick Township Council has outlined their concerns onIndustrial Wind Turbine and renewable energy projects in Ontario in a resolutiondated November 14, 2012 which forms an integral part of this resolution:
WHEREAS the Province of Ontario has enacted the Green Energy Act (2009) asthe framework for facilitation and approval of renewable energy projects withinOntario including Industrial Wind Turbines, Solar projects, and Fit programs.
WHEREAS the Township of Warwick residents have expressed concerns on theIndustrial Wind Turbines and health impacts of renewable energy projects;
WHEREAS the Township of Warwick has one of the largest landfills in Ontano(Twin Creeks Landfill-Waste Management) with excess energy capacity; and theTownship of Warwick is working with Waste Management to ensure grid capacityis available for energy from methane resources to enter grid capacity;
WHEREAS the Township of Warwick met with Minister Brad Duguid to beproactive and relay its residents concerns as well as request clarification to theeconomic impacts of the Samsung agreement and available grid capacity forSouthwestern Ontario;
WHEREAS Minister Brad Duguid referred the Township of Warwick to HydroOne to confirm grid capacity for the Municipality to no avail,
WHEREAS the Township of Warwick has requested formal meetings andresponses with the Ministry of Energy Minister Chris Bentley to continue earlierdiscussions and recfuests previously presented to the government;
WHEREAS Township of Warwick has been unsuccessful in being provided withthe opportunity to speak to the government in regards to the Green EnergyAct(2009);
Correspondence dated July 4, 2013 from Township of
Page 30 of 243
rtWv/c^^t* '^
TOWNSHIP OF WARWICK" /( Ccmminuy in Action >f^, ^L
^N^ 6332 Nauvoo Road, R.R. #8, Watford, ON NOM 2SO
WHEREAS more than 88 municipalities thorough Ontario have passedresolutions, motions and by-laws expressing concerns with the Grew energy Act(2009);
WHEREAS more than 25% of Ontario municipalities have expressed concernswith the way the government has implemented and managed the Green EnergyAct (2009);
WHEREAS the health and welfare of Ontario residents has not beendemonstrated in the Green Energy Act (2009);
WHEREAS the Township of Warwick supports a moratorium on all current andfuture projects under the Green Energy Act (2009) until the federal health studyhas been compfeted to the satisfaction that the health and well-being of theTownship of Warwick citizens is protected from any negative health impacts.
NOW THEREFORE BE IT RESOL VED THA T the Government of Ontarioformally address and is held accountable to all the issues of the Green EnergyAct (2009).' Cam'ed.
AND WHEREAS Warwick Township Council is very concerned that the GreenEnergy Act has substantially changed the rules for municipalities with respect towind farm developments by removing municipal control over developmentapplication though the traditional zoning requirements under the planning actapprovals for wind project developments are not controlled by the Minister ofEnvironment through the Renewable Energy Approval process, a legislativedevelopment that the Council strongly opposes;
AND WHEREAS Section 41 of the Electricity Act requires that a municipalityprovide wind project developers without charge access to and use of its road forboth construction and maintenance of its turbines and electrical infrastructure,including transmission linesi 9
AND WHEREAS future jobs of Ontario are going to hinge on efRcient energycosts, by subsidizing the cost of energy by these wind projects, we are limitingfuture growth in Ontario; *
NOW THEREFORE BE ITS RESOLVED THAT the province of Ontario, specificallythe Ministry of Environment, be now advised that the Township of Warwick is Nota Willing Host for Industrial Wind Turbines; .
Correspondence dated July 4, 2013 from Township of
Page 31 of 243
^.""^TOWNSHIP OF WARWICK.7
r
'A Co/n^wn^ m A^d'^itft <
^ ^^
pteNi^ 6332 Nauvoo Road, R.R. #8, Watford, ON NOM 2SOHI "
AND THAT this resolution be circulated to Premier Kathleen Wynne, as we// asthe Minister of Environment, Minister of Energy, Minister of Rural Affairs and taall Ontario municipalities for their support and endorsement.
- Carried.Motion 18-June 26,2013
Correspondence dated July 4, 2013 from Township of
Page 32 of 243
s-
June 29th' 2013Dear Mr. Ens,
I would like to take the time to thank you for sponsoring the award forMathematics. It was a great honour to have been presented with this award. Also, thankyou for continuing to support our school, and keeping the mathematics award going. Yoursponsorship means a great deal to our school, and all the students in it.Sincerely,
Elaine Donck
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Correspondence dated June 29, 2013 from Elaine Donck as
Page 33 of 243
Page 34 of 243
(^J3 .^r ^
^' .Ut JZGSPAUTY F 1/^RIC"k"UP^T3SRRYi0.0
P.O. Box 310, 41342 Morris Road, Brussels, Ontario NOG l HOTel: 519-887-6137 Fax:319-887-6424 Fi nail: nmicliic^monristumberry.ca
Nancy MichieAdmtnlstmtoT Clerk-'fteasurer
July 4/2013 L/t^
The Honourable Kathleen WynnePremier of Ontario,Legislative Building,Queen's Park,TORONTO, ON M7A1A1
RE: Toronto Transit
The Council of the Municipality of Morris -Turnberry has reviewed the resolution from the Corporationof the Township of Killaloe, Hagarty and Richards and have futty supported and endorsed the resolution.
Motion ft 276-2013 Moved by Jamie McCallum Seconded by Jamle Heffer"That the following resolution be supported and endorsed:
THAT the Council for the Municipality of Morris-Turn berry hereby supports and endorses the resolutionfrom the Township of Killaloe-Hagarty-Richards/ in regards to Toronto Transit and is opposed to anyplan by the Provincial government that increases the financial burden on munidpaf ratepayers in ruralOntario by subsidizing the transit system for the GTA;
AND FURTHER THAT a copy of this resolution be forward to Premier Kathleen Wynne/ the HonourableGlen Murray/ Minister of Transportation, Huron-Bruce MPP Lisa Thompson, and all municipalities inOntario."
Disposition Carried.
Should you have any questions or require further information, please feel free to contact this office.
Yours Truly,%
^ ^^Nancy Michie
ec; Honourable Glen Murray, Minister of TransportationMPP Lisa ThompsonAll Municipalities in Ontario
Correspondence dated July 4, 2013 from Municipality of
Premier Kathleen Wynne795 Egllnton Ave EastToronto, OntBrioM4G2K9
RE: Toronto Tlranslt
Council for the Township of Kfllatoe, Hagarty and Rtehards discussed an artlde whtch appeared Inthe Toronto Star regarding Premter Kathleen Wynne's comments on raising taxes or fees to fundImproved transft for the GTA and Hamilton,
Moved by Carl KuehtSeconded by Stanley Pecoskte
THAT WHEREAS the Province of Ontario has downloaded many Provincial highways and otherservices such as pottclng/ which are clearly a Provincial responsibility, to munlctpat governments;
AND WHEREAS thfs downloadfng of Provincial services to the local level has created financialhardship for munidpal ratepayers;
AND WHEREAS there is no guaranteed, sustalnabfe Provincial funding, regardless of the financialImpact of these downloaded services on municipal governments, many of which have seen asignificant reduction In Provtndal hindlng;
4
THEREFORE BE IT RESOLVED THAT the Council for the Township of Killaloe, Hagarty andRichards Is vehemently opposed to any plan by the Provincial government that Increases thefinancial burden on munidpat ratepayers In rural Ontario by substdtztng the transit system for theGTA;
AND FURTHER THAT a copy of this resolution be forwarded to Premier Kathleen Wynne, theHonourable Glen Murray/ Minister of Transportation, Renfrew-NtptssIng-Pembroke M JohnYakabuskf, and all munictpaiiyes In Ontario. Carried.
Should you have any questions or require further fnformatfon, please fed free to this office.
s^^^cSusan Sherrdan, CMO. CEMCDeputy CAO Cferk-Treasurer
SS/dcao
CC: Honourable Glen Murray, Minister of TransportationMPP John YakabuskiAH municipalities in Ontarm
Correspondence dated July 4, 2013 from Municipality of
The Honourable Kathleen WynnePremier of OntarioLegislative BuildingQueers ParkToronto. ON M7A1 A 1
Re: Motion of Not a "Willing Host" for Wind Turbine Development
Dear Premier,
Please be advised that the Municipality of Moms-Tumberry met at their regular session ofCouncil on June 18, 2013 at which time Council passed the attached resolution that we are "Nota Willing Host" community for Industrial Wind Turbine Projects.
As representatives for our constituents it is important that we speak on their behalf and adviseyou that we have concerns with the potential health effects of wind turbine developments, andwe do not support the building of industrial wind turbines in the Municipality of Morris-Tumberry.
We are forwarding our motion to all Ontario Municipalities, the Minister of Environment,Minister of Energy, Minister of Rural Affairs, and the local MPP» for their support andendorsement.
Should you have any questions in regards to the resolution I may be contacted at the MunicipalOffice.
Correspondence dated July 4, 2013 from Municipality of
Page 37 of 243
MUNICIPALITY OF MORRIS-TURNBERRY
DATE: July 2.2013MOTION #277^013
MOVED BY: John Smuck SECONDED BY: Dave Baker
WHEREAS the Premier of Ontario has recently conveyed the Governments desire to limitIndustrial Wind Turbine (IWT) projects to communities that are willing hosts;
AND WHEREAS the Municipality of Moms-Tumberry has concerns with the installation andoperation of industrial wind turbines in their neighbourhoods and areas where people work.
AND WHEREAS the Municipality, accordingly, supports the position taken by a number ofother rural Ontario municipalities that the Province should impose a moratorium on the approvalof wind energy projects until clear evidence is provided ruling out health impacts;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Morris-Turnbeny urges the Premier and the Government to take action to limit projects only to fhosecommunities that are "Willing Hosts";
AND FURTHER THAT, the Province of Ontario and more specifically the Ministry ofEnvironment be advised that the Municipality of Moms-Tumberry is <<NOT A WELLINGHOST" for Industrial Wind Turbines (IWTs).
AND FURTHER THAT this resolution be circulated to Premier Kathleen Wynne, as well as tothe Minister of Environment, Minister of Energy, Minister of Rural Affairs, the local MPP,andto all Ontario Municipalities for their support and endorsement.
Disposition: Carried
Correspondence dated July 4, 2013 from Municipality of
Page 38 of 243
Correspondence dated July 8, 2013 from Ministry of Rural
Page 39 of 243
Correspondence dated July 8, 2013 from Ministry of Rural
Page 40 of 243
5M^
Minor Boundary Amendment for Port Burwell Provincial Park
Notice for a Category A Project Evaluation
Ontario Parks, Ministry of Natural Resources (MNR) is proposing an amendment to the boundary of PortBurwell Provincial Park (Recreational Class) (see Figure 1, attached). Port Burwell Provincial Park is a 231-hectare recreational class park situated on the north shore of Lake Erie adjacent to the Village of Port Burwellin the Municipality of Bayham, Elgin County.
Ontario Parks is committed to protecting the park's outstanding natural features while continuing to provideopportunities for low-impact recreational activities. The proposed changes reflect: a transfer of land from MNRto the Municipality of Bayham for the expansion of a sewage treatment plant; the correction of a previousregulation error; updates to the park's water boundary; and improved park boundary accuracy based on theuse of current digital mapping technologies and data.
No change in land or resource management practices inside the park is anticipated as a result of this boundaryamendment. These changes will not affect the recreational and natural values the park was established toprotect. Accordingly, no negative environmental impacts are anticipated.
This notice fulfills Environmental Assessment requirements for a Category A project to undertake a minoramendment to a park boundary by regulation.
For more information on the project please contact one of the following:
Joslyn Spurgeon Rhonda CardPark Planner Intern Park SuperintendantSouthwest Zone, Ontario Parks Port Burwell Provincial Park659 Exeter Road P.O. Box 9London, Ontario N6E 1L3 9 Wilson LanePhone: 519 873 4713 Port Burwell, Ontario NOJ 1TOFax: 519 873 4645 Phone: 519 874 4691x221Email: ioslvn.SDuraeonOiontario.ca Fax: 519 874 4104
Email: rhonda.carcKESontario.ca
Comments and personal information regarding this project are collected under the authority of the EnvironmentalAssessment Act and the Provincial Parks and Conservation Reserves Act to assist in making decisions. Comments andopinions which do not constitute personal information as defined by the Freedom of Information and Protection of PrivacyAct, will be shared among MNR and others as appropriate, and may be included in study documentation that is madeavailable for public review. Personal information will remain confidential unless prior consent to disclose is obtained.However, this information may be used by the Ministry of Natural Resources to seek public input on other resourcemanagement surveys and projects. For more information regarding this Act, please contact Joslyn Spurgeon at thetelephone number or email listed above.
r^t^Ontano
Notice regarding "Minor Boundary Amendment for Port
Page 41 of 243
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Recommended for Exclusion fromi^Si LOTS
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Notice regarding "M
inor B
oundary Am
endment for Port
Page 42 of 243
Copy of Resolution passed June 17, 2013 by The Town of Blue
Page 43 of 243
Page 44 of 243
Correspondence received from the Hamilton Family regarding
Page 45 of 243
Correspondence received from the Hamilton Family regarding
Page 46 of 243
Correspondence dated March 27, 2013 regarding"Ed Roloson
Staff Report PR2013-07 regarding Designation of Lands
Page 97 of 243
Staff Report PR2013-07 regarding Designation of Lands
Page 98 of 243
Staff Report PR2013-07 regarding Designation of Lands
Page 99 of 243
Staff Report PR2013-07 regarding Designation of Lands
Page 100 of 243
Staff Report PR2013-07 regarding Designation of Lands
Page 101 of 243
Staff Report PR2013-07 regarding Designation of Lands
Page 102 of 243
Staff Report PR2013-07 regarding Designation of Lands
Page 103 of 243
Staff Report PR2013-07 regarding Designation of Lands
Page 104 of 243
Staff Report PR2013-07 regarding Designation of Lands
Page 105 of 243
Page 106 of 243
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council Date: July 18,2013
FROM: Bill Knifton, Chief Bmlding Official Report: P2013-006
SUBJECT: 2013 Second Quarter Report Building Services & Drainage
Purpose:
The purpose of this report is to inform Council of the activities of the Building Services andDrainage department for the second quarter of the year for 2013.
Building Services:
Statistics for Building permits issued from April 1 to end of June 2013 are noted below:
Total Building Permits issued for the year up until the end of June 2013:
Year 2013 2012 2011
No. permits issued 49 58 50
Permit fees $40,587 $34,634 $21,479Construction Value $3,196,150 $2,614,140 $1,623,455
Other:',
There are several building lot severances in the approval process at present, namely, 4^
lots on Plank Road at Light Line, 4 lots in Straffordville, 4 lots on Plank Road in NewEngland, 4 lots on Calton Line in Calton. The lots on Plank and Light Line are nearcompletion and the developer will be submitting applications for Building Permitsshortly.
> The Elizabeth Street subdivision in Port Burwell has seen no action. The developer hasconstructed a model home and has been unable to obtain any sales to date.
Staff Report P2013-006 regarding 2013 Second Quarter
Page 107 of 243
Staff Report P2013-006 2 July 18,2013
Drainage:
Drainage work for the second quarter of 2013 is noted below:
New Drains
Drain Name StatusMeuller Drain Preliminary design done, landowner meeting
completed, final design in progressMagyar - Dieleman Drain On site meeting, survey done, design in worksCorinth Drain Replacement design by Engineer in progressTollgate Drain On site meeting scheduled for early JulyPhillips Drain Design in progressBrent Stewart Drain On site meeting completed, design in progressStraffordville Drain Branch extension for lot severances design
near completionRon Phillips Drain ! On site meeting completed, design in progress
Drain Maintenance
Drain Name StatusSmith Drain Tile repair completedDeli Drain Tile repair completedAms Drain Tile repair completedReiser - Csinos Drain Tile repair completedHampton Drain Tile repair completedLittle Jerry Creek Drain Agency approval granted, work scheduled for
August to clean out silt traps
Strategic Plan Goals:
Goal#4: Be dedicated to Service Excellence
Recommendations:
"THAT Staff Report P2013-006 regarding information on the activities of the BuUdingServices & Drainage Department for the second quarter of 2013 be received"
Respectfully submitted, Rey ed
-r 'Chief BuUding^fficial ^yl ugeBill Knifton A istrato
*
Staff Report P2013-006 regarding 2013 Second Quarter
Page 108 of 243
Municipality of BayhamBuilding Permit Report by Permit Number
From April 1, 2013 to June 30, 2013
flPermitff Project Address Project Description Date Issued Est. Value Permit Fee
|<(;013-B-012 5634 Brown Road l^v> H I un i \/**f UJ/ J.J »>J.JJ.,UUU vou-ill. I U^< '. ^-.WVUW li^<*J( t^ » ^h o f
2013-B-013 30 Strachan Street renovate classroom 04/04/13 $35,000 $3982013-B-014 12236 Murray Road construct one storey house 2976 sq ft 04/08/13 $250,000 $2/2082013-B-015 55139 Maple Grove Line construct one storey house 1750 sq ft 04/08/13 $230,000 $2,6422013-B-016 55139 Maple Grove Line install septic system 04/08/13 $5/000 $3752013-B-017 56616 Eden Line construct 1280 sq ft office /lunchroom bldg 04/08/13 $40,000 $6242013-B-018 56616 Eden Line install septic system 04/09/13 $5,000 $3752013-B-019 54304 Eden Line construct 2080 sq ft storage building 04/11/13 $36/500 $1/0782013-B-020 57565 Heritage Line install new exterior door and lintel over 04/11/13 $2,500 $1012013-B-021 53609 Eden Line construct machinery storage Gam 04/16/13 514,000 $5102013-B-022 24 Robinson Street interior renovations to existing house 04/19/13 $75/000 $9482013-B-023 55695 Light Line construct 2435 sq ft two storey house 04/24/13 $90,000 $2/4192013-B-024 55695 Light Line install septic system 04/24/13 $5,000 $3752013-B-025 57565 Heritage Line install new window and lintel over 04/25/13 $750 $802013-B-026 8407 Sandytown Line contruct 2683 sq ft one storey house 04/29/13 $190,000 $2,7592013-B-027 10085 Culloden Road replace existing mobile home 04/29/13 $100,000 $9302013-B-028 11184 Plank Road construct deck to back of house 04/29/13 $800 $802013-B-029 50 Oak Street construct deck to back of house 05/06/13 $1,500 $802013-B-030 38 Fulton Street finish basement of house 05/08/13 $1/500 $2872013-B-031 50 Centre Street install woodstove in existing house 05/13/13 $1/500 $802013-B-032 53704 Heritage Line construct two storey house 3398 sq ft 05/14/13 $280,000 $2,3872013-B-033 53704 Heritage Line install septicsyste m 05/14/13 $6,800 $3752013-B-034 11200 Plank Road construct one storey house 1982 sq ft 05/21/03 $260,000 $2,0202013-B-035 1B Chatham Street install storage container 05/21/13 $5,000 $802013-B-036 53859 Maple Grove Line construct one storey storage garage 05/21/13 $30/000 $7042013-B-037 155867 Third Street construct deck to back of house 05/28/13 $1/000 $802013-B-038 3 Pitt Street construct stairs to submarine 06/04/13 $5,000 $123
^i^nyrg? ii^7i- '^ruw'c^^^^.^^'T'-x^ ?lt^3
2013-B-040 |56 Wellington Street construct one storey house 3202 sq ft OG/10/13 $250,000 $2/3082013-B-041 |56 Wellington Street install class 4septic system 06/10/13 $10/000 $3752013-B-042 |1 Robinson Street Tub Daze tent permit 06/10/13 n/a waived
Staff Report P2013-006
regarding 2013 Second Quarter
Page 109 of 243
Municipality of BayhamBuilding Permit Report by Permit Number
From April 1, 2013 to June 30, 2013
Permit # Project Address Project Description Date Issued Est. Value Permit Fee
2013-B-043 56036 Heritage Line construct carport addition 06/11/13 $2/500 $802013-8-044 56242 Talbot Line construct patio deck at back of house 06/11/13 $1,000 $802013-B-045 24 Addison Street rebuild two patio decks 06/13/13 $3,000 $802013-B-046 57004 Light Line mobile home seasonal farm help 06/17/13 $10,000 $4552013-B-047 57822 Gallon Line addition to mobile home seasonal help 06/24/13 $15/000 $7992013-B-048 6596 Plank Road construct detached garage 06/26/13 $20/000 $7002013-B-049 56927 Eden Line add pitched roof over church addition 06/26/13 $6,000 $131
38 Total $2/265/350 $28/822
Total Houses 7 $1/550,000 $16/743
Total Farm Buidings 3 $290/000 $2,206
Staff Report P2013-006
regarding 2013 Second Quarter
Page 110 of 243
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CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council Date: July 18, 2013
FROM: Drainage Superintendent FUe: DR2013-011
SUBJECT: Petition for Drainage from Brian Breedon
Purpose:
This report is to present to Council the Petition filed with the Clerk, of the Municipality ofBayham, onJuly 4, 2013. The petition is for a drainage works for lands owned by Brian Breedon, being Pt Lot 111,Concession NTR, Parts 1, 2 of 11R-6644.
Background:
Section 4(1) of the Drainage Act provides for a petition for the drainage by means of a drainage worksof an area requiring drainage as described in the petition may be filed with the clerk of the localmunicipality in which the area is situate by:
(a) The majority in number of the owners, as shown by the last revised assessment roll of landsin the area, including the owners of any roads in the area:
(b) The owner or owners, as shown by the last revised assessment roll, of lands in the arearepresenting at least 60% of the hectarage in the area;
(c) Where a drainage works is required for a road of part thereof, the engineer, roadsuperintendent or person having Jurisdiction over such road or part, despite subsection 61(5);
(d) Where a drainage works is required for the drainage of lands used for agricultural purposes,the Director.
The Drainage Act provides that Council must give consideration to the petition and, within thirty days(Section 5.1.a) of the filing, decide whether or not it will proceed. If Council decides not to proceedthen written notice of its decision must be sent to each petitioner. A petitioner may appeal to the OntarioDrainage Tribunal if Council decides not to proceed, or if Council does not act on the petition within 30days.
It may be difficult for Council to make a decision on the validity of the petition as it is based ondefinition of the "area requiring drainage". Initially, the petitioner(s) define this area on the petition theysubmit, however the area must be defmed by an engineer at the "on-site meeting" to determine thevalidity of the petition.
Staff Report DR2013-011 regarding Petition for Drainage
Page 111 of 243
Staff Report DR2013-011 2
July 18,2013
If the Municipality decides to proceed then written notice of its decision must be given to (Section 5.16):(a) each petitioner;(b) the Clerk of each local municipality that may be affected;(c) the Conservation Authority that may be affected;(d) the Ministry of Natural Resources;(e) The Ministry of Agriculture, Food & Rural Affairs.
The Municipality must appoint an engineer within sixty days (Section 8.3) of giving notice to proceed.The choice of engineer is the decision of Council. When appointed by Council to prepare a report on thedrainage work, the engineer is to file said report within six (6) months (Section 39.1) of the appointment.
Following the appointment the engineer must (Section 9.1) cause the Municipal Clerk to send a writtennotice, specifying the time and place of an "on-site meeting". The notice must be served seven daysprior to the proposed site meeting.
Staff Comments:
Brian Breedon is in the process of severing two building lots from the subject property located on thenorth side of Heritage Line in the village of Richmond. As a condition of severance a municipal drain isrequired to achieve a proper drainage outlet.It is recommended that Council retains Spriet Associates to prepare a report for the required drainage.
Strategic Plan Goals:Goal #2: Ensure reliable, well maintained and secure infrastructure.
Recommendations:
THAT Council of the Municipality ofBayham acknowledges the filing with the Clerk of thePetition for drainage works by Brian Breedon.
AND THAT Staff Report DR2013-011 regarding the petition for drainage and for drainageimprovement be received.
AND THAT Council wishes to proceed with this matter and appoints Spriets Associates,Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section8(1) of the Drainage Act, for Council's consideration.
Respectfully submitted, Rev^w^sd B^/~
^n^ /^-^&~ y\. /
Bill Knifton ^ K^le^KmgSDrainage Superintendent Administrator
Staff Report DR2013-011 regarding Petition for Drainage
Page 112 of 243
Staff Report DR2013-012 regarding Petition for Drainage -
Page 113 of 243
Staff Report DR2013-012 regarding Petition for Drainage -
Page 114 of 243
Staff Report DR2013-012 regarding Petition for Drainage -
Page 115 of 243
Staff Report DR2013-012 regarding Petition for Drainage -
Page 116 of 243
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Page 117 of 243
Staff Report DR2013-012 regarding Petition for Drainage -
Page 118 of 243
Staff Report DR2013-012 regarding Petition for Drainage -
Page 119 of 243
Staff Report DR2013-012 regarding Petition for Drainage -
Page 120 of 243
StafFReportDR2013-013 July 18,2013
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council Date: July 18,2013
FROM: Drainage Superintendent Report: DR2013-013
SUBJECT: Soreny Branch Municipal Drain
Purpose:
The purpose of this report is to present to Council the Engineer's Report #213136 received fromSpriet Associates dated June 28, 2013 and filed with the Clerk on July 11, 2013.
Background:
On November 12, 2012 the Clerk received a Petition for Drainage Works from Soreny Farms.On December 6, 2012 Council appointed Spriet Associates to prepare a report under theDrainage Act, for consideration of drainage for lands owned by Soreny Farms being Lots 1,2,3,4and Part of Lots 5 & 14, Block E, Registered Plan 205 ( Straffordville) also known as DonnellyDrive.
Staff Comments
An Engineer's report was filed with the Municipality on July 11, 2013. Council should nowdetermine whether it wishes to proceed with Notices under the Drainage Act and direct the Clerkto send a copy of the Report and Notice of Public Meeting setting out the date of the Councilmeeting at which this report will be considered to:
(a) Every landowner within the area requiring drainage.(b) Clerk of every other local municipality in which any land or road that is assessed for the
drainage works, or for which compensation or other allowances have been provided in the<
report is situate.(c) Any pubic utility, railway company or road authority that may be affected.(d) Long Point Region Conservation Authority.(e) The Ministry of Natural Resources.(d) The Director, of the Ministry of Agriculture, Food and Rural Affairs.
Strategic Plan Goals:
Goal#5: Develop a new and improved infrastructure network
Staff Report DR2013-013 regarding Soreny Branch
Page 121 of 243
Staff Report DR2013-013 2 July 18, 2013
Recommendations:
THAT Staff Rqport DR2013-013 regarding the Soreny Branch Municipal Drain be received;
THAT the Council of the Municipality ofBayham acknowledges the receipt of Report #213136dated June 28, 2013 for the Soreny Branch Municipal Drain, as prepared by Spriet Associates,and filed with the Clerk on July 11, 2013;
THAT Council set a date for the Public Meeting to be held on August 1, 2013 at 8:00 p.m. toconsider the Report;
AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all personsassessed to this drainage works, and in accordance with the Drainage Act.
Total Expense 152,893.99 158,899.00 79,544.00 79,643.48
Dept Excess Revenue Over (Under) Expenditures 0.00 0.00 (4,196.44) 0.06
Category Excess Revenue Over (Under) Expenditures 4,538,971.14 4,450.545.00 2,187.598.36 2,245,072.62
Page 5
Statement of Revenue and Expense for the period ending
Page 139 of 243
2012.12.018.08658 MUNICIPALITY OF BAYHAM 15/07/2013 10:09AM
General LedgerAnnual Department Budget vs. Actual Comparison Report
Fiscal Year Ending: DEC 31,2013 - From Period 1 To Period 6 Ending JUN 30,2013r Previous Year Total Current Year To DateAccount Descnption Actual Budget Actual Budget
Category: 1???
1010 GENERAL GOVERNMENT
Revenue01-1010-0000 GENERAL GOVERNMENT 0.00 0.00 0.00 0.0001-1010-4110 Grants & Subsidies 0.00 0.00 0.00 0.0001-1010-4120 Tax Certificates 7,040.00 5,000.00 3,955.00 3,000.0001-1010-4130 Fees & Service Charges 40,819.57 42,000.00 42,059.49 21,000.0001-1010-4140 Lottery Licences 2,875.50 4,000.00 1,522.75 1,500.0001-1010-4145 Marriage Fees 750.00 1,000.00 750.00 500.0201-1010-4190 Contributions from Reserves 0.00 0.00 0.00 0.00
Total Revenue 51,485.07 52,000.00 48,287.24 26,000.02
01-2010-5375 Long Term Debt Principal 0.00 0.00 19,773.00 19,948.9801-2010-5380 Long Term Debt Interest 0.00 0.00 12,727.00 12,551.0001-2010-5400 Transfers to Reserves 0.00 0.00 0.00 0.00
01-2010-5410 Transfer to Capital Fund 0.00 0.00 0.00 0.00
01-2010-5420 Fire Prevention Expense 1,644.90 2,000.00 1,326.09 750.0001-2010-5425 Public Education 0.00 500.00 0.00 0.00
01-2010-5427 Children's Safety Day 0.00 0.00 0.00 0.00
01-2010-5430 911 Dispatching 16,638.95 20,000.00 6,223.01 11,499.9801-2010-5440 911 Other 3,080.43 3,100.00 3,123.45 1,550.0201-2010-5450 Automatic Aid Contract 1,852.03 5,000.00 1.134.62 2,499.98
Page 8
Statement of Revenue and Expense for the period ending
Page 142 of 243
2012.12.01 8.08658 MUNICIPALITY OF BAYHAM 15/07/2013 10:09AM
General LedgerAnnual Department Budget vs. Actual Comparison Report
Fiscal Year Ending: DEC 31 ,2013 - From Period 1 To Period 6 Ending JUN 30,2013
Pteviou? Ysai Total Current Ye&r To DateAcGOunt Dsscnption Actual Budget Actual Budget
Total Revenue 63,525.42 57,600.00 16,071.94 32,400.00
Expense01-4540-5210 Utilities 9,108.54 10,500.00 4,263.61 5,250.0001-4540-5270 Building Maintenance 7,486.79 7,900.00 3,003.74 4,250.0201-4540-5290 Grounds Maintenance 1,683.11 4,100.00 691.55 1,700.0201-4540-5300 Insurance 2,051.13 2,052.00 2,080.14 1,040.0201-4540-5400 Transfer to Reserves 43,195.85 33,048.00 0.00 20,160.0001-4540-5500 Amortization 3,788.62 0.00 0.00 0.0001 -4540-5600 Do not use - Straff Utilities 0.00 0.00 0.00 0.0001-4540-5605 Do not use - StraffWell Treatment 0.00 0.00 0.00 0.00
01-4540-5610 Do not use - Straff Building Mainte 0.00 0.00 0.00 0.0001-4540-5620 Do not use - Straff Grounds Mainten 0.00 0.00 0.00 0.0001-4540-5630 Do not use - Straff Insurance 0.00 0.00 0.00 0.00
Total Expense 67,314.04 57.600.00 10,039.04 32,400.06
Dept Excess Revenue Over (Under) Expenditures (3,788.62) 0.00 6,032.90 (0.06)
Page 32
Statement of Revenue and Expense for the period ending
Page 166 of 243
2012.12.01 8.08658 MUNICIPALITY OF BAYHAM 15/07/2013 10:09AM
General LedgerAnnual Department Budget vs. Actual Comparison Report
Fiscal Year Ending: DEC 31,2013 - From Period 1 To Period 6 Ending JUN 30,2013
Previous Year Total Current Year To DateAccount Description Actual Budget Actual Budget
01-4550-5605 Special Project - Wages 0.00 0.00 0.00 0.00
01-4550-5610 Special Events 0.00 500.00 0.00 170.02
Total Expense 66,475.74 77,373.00 25.153.52 33,000.06
Dept Excess Revenue Over (Under) Expenditures (40,658.30) (48,473.00) (17,728.28) (20,300.02)
Page 33
Statement of Revenue and Expense for the period ending
Page 167 of 243
2012.12.01 8.08658 MUNICIPALITY OF BAYHAM 15/07/2013 10:09AM
General LedgerAnnual Department Budget vs. Actual Comparison Report
Fiscal Year Ending: DEC 31 ,2013 - From Period 1 To Period 6 Ending JUN 30,2013
Previous Year Total Current Year To DateAccount Descnption Actual Budget Actual Budget
4560 MUSEUM - PORT BURWELL
Revenue
01-4560-0000 DO NOT USE THIS DEPARTMENT 0.00 0.00 0.00 0.0001-4560-4110 Grants & Subsidies 0.00 0.00 0.00 0.0001-4560-4130 Admissions 0.00 0.00 0.00 0.00
01-5020-5375 Long Term Debt Principal 2,428.63 0.00 0.00 0.00
01-5020-5380 Long Term Debt Interest 194.29 2,623.00 0.00 0.00
Total Expense 24,472.41 24,473.00 13,115.32 11,173.50
Dept Excess Revenue Over (Under) Expenditures (14,270.55) (13,473.00) (13,115.32) (6,173.48)
Page 38
Statement of Revenue and Expense for the period ending
Page 172 of 243
2012.12.01 8.08658 MUNICIPALITY OF BAYHAM 15/07/2013 10:09AM
General LedgerAnnual Department Budget vs. Actual Comparison Report
Fiscal Year Ending: DEC 31,2013 - From Period 1 To Period 6 Ending JUN 30,2013r Previous Yeai- Total Gui rent Year To DateAccount Description Actual Budget Actual Budget
01-5510-4145 Early Debt Retirement Payments 0.00 0.00 0.00 0.0001-5510-4150 Sale of Assets 0.00 0.00 0.00 0.00
01-5510-4152 Gain or Loss on Disposal (31,012.28) 0.00 0.00 0.0001-5510-4155 DO NOT USE - Lease Revenues - Comdor 0.00 0.00 0.00 0.0001-5510-4160 Debt Issue 715,000.00 853,500.00 0.00 0.00
01-5510-4165 DO NOT USE - Debt Recovery - Facade Los 0.00 0.00 0.00 0.00
01-5510-4170 Prior Year Carryforward (298,260.35) 78,300.00 0.00 (75,500.02)01-5510-4175 Future Year Revenues 0.00 243,500.00 0.00 44,000.02
01-5510-4180 Fundraising 0.00 130,000.00 0.00 65,000.0201-5510-4185 Grants & Donations 210,520.46 0.00 0.00 0.0001-5510-4190 Transfer from Reserves 1,213,895.92 1,118,000.00 0.00 550,145.02
Total Revenue 1,970,554.24 2,874,300.00 25,517.50 621,145.04
01-5510-5349 Roads - Project 5 Materials 100,176.55 83,900.00 0.00 0.0001-5510-5350 Roads - Do Not use 0.00 0.00 0.00 0.0001-5510-5351 Roads - Do Not Use 0.00 0.00 0.00 0.00
01-5510-5405 Major Water Infrastructure - wages 66.69 0.00 0.00 0.00
01-5510-5406 Major Water Infrastructure- materials 0.00 0.00 0.00 5,000.0201-5510-5410 Water - Secondary System 0.00 0.00 0.00 0.0001-5510-5430 Water - loan interest 0.00 0.00 0.00 0.00
01-5510-5455 Richmond Community Water System Projec 93,373.44 450,000.00 69,071.83 3,999.9801-5510-5500 Sewer - Collection 33,928.35 27,500.00 12,531.59 11,250.0001-5510-5505 Major Sewer Infrastructure-wages 0.00 0.00 0.00 0.00
Total Expense 990,324.75 683,000.00 686,000.00 340,500.00
Dept Excess Revenue Over (Under) Expenditures 824,750.32 (538,000.00) (613,008.01 (267,999.98)
Category Excess Revenue Over (Under) Expenditures 458,141.54 (917,490.00) (1,170,901.84) (437,852.88)
Page 42
Statement of Revenue and Expense for the period ending
Page 176 of 243
2012.12.01 8.08658 MUNICIPALITf OF BAYHAM 15/07/2013 10:09AM
General LedgerAnnual Department Budget vs. Actual Comparison Report
Fiscal Year Ending: DEC 31,2013 - From Period 1 To Period 6 Ending JUN 30,2013
Previous Year Total Cunent Year To DateAccount Description Actual Budget Actual Budget
REPORT SUMMARY
01-0510 GENERAL TAXATION 3,113,709.95 3,097,945.00 1,580,177.00 1,582,472.5401-0520 OTHER REVENUES 1,431,141.13 1,352,600.00 697,779.20 662,600.02
01-0530 COUNTY TAXATION 2,862,060.78 2,803,193.00 1,424,252.94 1,532,470.4401-0540 PUBLIC SCHOOL TAXATION 1,200,012.44 1,207,718.00 595,142.83 604,144.04
01-0550 SEPARATE SCHOOL TAXATION 152,893.99 158,899.00 75,347.56 79,643.54
01-1010 GENERAL GOVERNMENT 51,485.07 52,000.00 48.287.24 26,000.0201-1020 COUNCIL 0.00 0.00 9,212.85 6,000.00
01-2010 FIRE DEPARTMENT 30,257.82 36,500.00 18,645.15 6,249.98
Mr. Mayor & CouncilMunicipality ofBayhamP.O. Box 160
STRAFFORDVILLE, ONNOJ1YO
Dear Mr. Ens & Members of Council,
RE: JUNE 27, 2013 BASEMENT FLOOD @ 29 BROCK ST. PORT BURWELL
Following the June 27 flooding, Ed Bradfield talked to my husband regarding the municipality's plansto remedy the circumstances causing and contributing to the basement flooding problems we haveexperienced since about 2003 on a disturbingly regular basis.
HISTORY: In the early 2000s, when Bob Barker was roads superintendent, the municipality paved thelower part of Strachan Street. At that time, they raised the road level approximately 22 inches as perengineering specifications and relocated the road back to its original location as per the survey. Overthe years, as gravel was applied and graded, the road migrated from the east side over to our propertyon the west side of the Strachan/Brock St. comer. The extent of the gravel migration from the road wasevident several years ago when I reported a problem with water escaping from the curb-stop at the thecomer ofStrachan/Brock. The connection was supposed to be approximately 30 inches below groundbut municipal staff dug down slightly more than seven feet before they found the connection. Thegravel migration had to have been happening for decades before we bought the property.
The first heavy rain following the paving, allowed water to pour onto our property. We immediatelybuilt up and lined our flowerbeds with rock to channel the water towards the catch-basin at the northside of our property. Over the years, we've joined the flowerbeds to block and channel the water. Ourponds have a built in overflow to the catch-basin so the ponds basically act as an additional guttertaking water away from the property. We have French trenched the rest of the lot and installed drainagearound the basement which did not have adequate drainage when we bought the property about 18years ago. We also installed an exterior sump pump to handle any water flowing down the wheelchairramp into the basement. We also have underground drainage to handle excess water from the StrachanSt. side eaves-troughs which is piped directly into the catch-basin.
When Mr. LeMay was roads superintendent, he installed a horse-ti-ough, a berm and additional smallcatch-basins on Strachan which purportedly would resolve the problem. He also dug out and installedtiles on the east side of Strachan by the creek to allow a greater volume of water to flow into the dreekwithout obstruction. From the initial paving of the road, it has been obvious that the crown of the roadwas misaligned and instead of water from both the north and south sides of the road being directed into
Correspondence dated July 12, 2013 from Honor Wassing
Page 179 of 243
the creek on the east side of the road was channelled towards the west where our property lies. Thecreek goes under the road and into the catch-basin on our property then flows directly out to the beach.
On several occasions over the years we have sent pictures of the area to the municipal office togetherwith our concerns and complaints asking this matter be rectified. We have done everything reasonablepeople could do to defray water invading our property.
Until the crown of the road is realigned, we are in danger of facing these problems again. We havebrought Ac problem to_three different road superintendents during the last 10 years without action^lr^^e/!l«t!),l(!r?Jiti,t^ ?!^I^:!^f^c!°!ilyi ^ck'-lsa^utcl^an,with^ny y^s experience onconstruction sites dealing with drainage issues is not unfamiliar with identifying problems or correctingthem. As a homeowner he does not have the authority to step in and apply common sense resolutionsto correct a road and drainage issue on lands owned by the municipality.
J^^o^f~^,u?-!!a^^!a!!e^ ?.<??lyAa^?-r-^ork Son?m.^ced on th? adjacent strachan st- propenywhere the new large house was built. At the time the building permit was issued, the owners submitteda grade plan. They installed a concrete wall about four feet high and back-filled it with soil from the^r^ce^lr^l'^l/^c^!!l,!^!n +^?^^^^s.f^e^^e^t^.onto..ti?e.ro,ad'into thetrou§h andcompacts into a wedge of "concrete" that inhibits either water flow or water absorption. It isincumbent on the municipality to ensure adjacent properties do not contribute to property damageeither by pemutting property owners to instal sump pumps that discharge directly onto roads, sidewalksor adjacent properties or that any changes to the site grade plan negatively impact neighbours.
The week before the June 27 thunderstorm, municipal crews were on site to clear the horse-trough.According to the current roads superintendent, the municipality rented a vacuum tmck to clear thedrains but had mechanical problems with it. They sent out what looked like a pressure hose system thatdid little more than splash mud onto the road. It did not clear the trough which remained blocked to thelevel of the road. I had contacted the roads superintendent on several occasions during heavy rains£ich^in?hin? ^ water was.flowin§ onto our property and the water was overflowing the municipally-installed asphalt berm. Having experienced basement flooding in the past and the upheaval it creates inour lives, we are vigilant about keeping watch on the situation.
It should be emphasized that prior to the road being raised, we had not had any basement floodingregardless of the amount of rain or deluges nature delivered. The basement was dry-walled and in usewhen we bought the property and there was no evidence of water damage or seepage until after theroad was elevated.
According to Ed Bradfield, the municipality will be removing the horse-trough, cutting the berm,delivering rock to act as a barrier and installing the rock in such a way as to channel water directly intothe catch-basin. As of July 12, 2013 no remediation work has commenced.
On June 27, as soon as we were aware of water in the basement, we manned two large wet vacuumsand called in Jay Okkerse Contracting for the main work and clean-up. This was an emergencysituation with no time for an RFP. Okkerse handled the tear-down and clean-up when sewage backedup into the house roughly three years ago. Staff has it on file and municipal insurance handled it aftermy insurance did.
Flooding is mother matter. Flood insurance does not exist in Canada. The only recourse is to apply tothe municipality which then applies to the province for reimbursement, or, in this case applies under the
Correspondence dated July 12, 2013 from Honor Wassing
Page 180 of 243
errors and omissions clause in the municipal policy. Bayham installed the road, the berm, the horse-^^!^cl^!ilfrll^!!l^?J^tIli^L,!l^.+a^! JT/^ ^!l-g!nief?nf? ?^^- ^eco datios? and reportsmay have negligently ignored the impact their plans have had on adjoining properties. This may alsobe the case at the comer of Strachan and Brock, but that is a matter the municipality must pursue.
In the meantime, I am submitting the estimated costs of emergency attendance and rebuilt for thedamage to my basement. I would appreciate your writing the contractor a cheque in the Ml amount.^Lr^^ina^^?^r^^v^Lo^yK[ir?leJT!.^:!? ,r^?y^^e.T.?ter ^itf10^ recours,e to expensivelitigation. Council has the option of filing a claim with their insurance or applying to the province forassistance. We have not tacked on any personal outlay for the work my husband and I did with the wetvacuums or the cost of having extractors running for five days in the basement to dry out the struts. IfW1e -h?d wai.t^ for the clean-up crew to amve>there would have been extensive damage to the dry-wallwhich would have necessitated it being cut out, replaced, repainted etc. and rendering the basement outof use until repairs were completed As it is, baseboards and door frames have to be replaced. We wereable to save the fitted rugs but not the underlay and we moved furniture onto blocks to keep it out ofthe water. Had we not been vigilant and pro-active, the damage would have been greater and the costhigher.
Water damage has to be properly dealt with to avoid mold growth or contamination by foreignsubstances It's not something a homeowner can deal with hunself which is why I called for emergencysemce As you know. Rick has had prior heart attacks and we do not have the proper equipment tohandle large volumes of water.
Please note, the attached estimates from Jay Okkerse Contracting are itemized as they would be for aninsurance company. Okkersehas contracts with some government installations for repairs and unusualevents, including the Ontario Police College in Aylmer. They are a reputable company used byYarmouth Insurance in St. Thomas and I can recommend their semce having used them before.
I have talked with Jay Okkerse himself, and he is amenable to your sending him a cheque direct. I trustyou will deal with this matter immediately.
I am unable to attend the July 18 council meeting but would suggest you add this matter to the agenda.If you decide the matter needs to be in camera, I will be back from Calgary before the Augustmeeting should you wish to discuss it further.
Yours sincerely,^if/i/a^/s ^A- f*
c ^/ ^
Honor E.W. Wassing
Correspondence dated July 12, 2013 from Honor Wassing
Page 181 of 243
a » "t s 1 . f y T*» .-t
i- h 1r T| .* i. rf,
Jay Okkerse
L WORK ORDER #:
LTD.
INVOICE #108241 Hagerman CrescentSt. Thomas, ON DATE: JULY 9, 2013
N5R 6K2HST# 853478865 RT0001Phone 519637-1536
Fax 519637-3627
BILL TO Honor & Rick Wassing29 Brock StPort Burwell, ON NOJ 1TO
AMOUNTDESCRIPTIONDATE
$4047.29June 2013 Emergency service for flooded basement as per Quote #2807
Subtotal $4047.29
13%HST $526.15
1-30 DAYS 31-60 DAYS 61-90 DAYS OVER 90 DAYS AMOUNT DUECURRENT PAST DUE PAST DUE PAST DUE PAST DUE
$4573.44$4573.44
REMITTANCE TERMS: Net upon receipt of Invoice 2% per month,/nvoice # 1082 14% per annum charged on overdue accounts.Date
Amount Due $4573.44
Amount Enclosed
Make all checks payable to Jay Okkerse Contracting LtdTHANK YOU FOR YOUR BUSINESSl
Correspondence dated July 12, 2013 from Honor Wassing
17. Dumpster load - per independent dumpster company 1.00 EA @ 90.00= 90.00
WASSINGPORTBURWELL 7/3/2013 Page: 2
Correspondence dated July 12, 2013 from Honor Wassing
Page 183 of 243
t»
QUOTEJay Okkerse
<- LTD.
41 Hagerman Crescent CONTRACT #2808St. Thomas, ON DATE: JULY 3, 2013N5R 6K2Phone 519837-1536Fax 519637-3627
<>www.jocontracting.caF
CLIENT Honor & Rick WassingBrock St BBBPort Burwell, ON
*NOJ 1 TO
DESCRIPTION
Repairs due to flooded basement as per attached Xactimate quote "WASSINGBROCKREBUILD"
QUOTE: $3448.36 plus HST
"Jay Okkerse Contracting is fully insured - WSIB & Liability"
TERMS UPON ACCEPTANCE OF QUOTE:This estimate is for completing the job as directed above and fn the.
most efficient manner possible. Work completed after hours or work PROPOSED BY:completed In phases are subject to additional charges unless specifiedon quote.This quote is based on our evaluation and does not include material/ .
price increases or additional labour and materials that may berequired should unforeseen problems or adverse weather conditions ACCEPTED BY:arise after the work has started.Any additional work requested and completed beyond the scope of this.
quote will be charged at an hourly rate plus material costs unlessotherwise specified.Payment due upon completion of project..
Correspondence dated July 12, 2013 from Honor Wassing
Page 184 of 243
li^
b Jay Okkerse Contracting LtdJayOkkaoegiaiuaaaiuta
16. Final cleaning" construction - Residential 831.00 SF@ 0.18= 149.58
Adjustments for Base Service Charges Adjustment
Carpenter - Finish, Trim/Cabinet 130.90
Flooring Installer 128.00
Insulation Installer 126.18
Total Adjustments for Base Service Charges; 385.08
Line Item Totals: WASSINGBROCKREBUILD 2^98.60
WASSINGBROCKREBUILD 7/3/2013 Page: 2
Correspondence dated July 12, 2013 from Honor Wassing
Page 185 of 243
^gSSmaa Jay Okkerse Contracting Ltd41 Hagerman CrescentSt. Thomas, ONN5R6K2519-637-1536
SummaryLine Item Total 2,613.52
385.08Total Adjustments for Base Service Charges
Subtotal 2,998.60
Overhead @ 8.0% 239.88
Profit @ 7.0% 209.88
HST @ 13.000% 448.29
Replacement Cost Value $3^96.65
Net Claim $3,896.65
Brad G
WASSINGBROCKREBUILD 7/3/2013 Page: 3
Correspondence dated July 12, 2013 from Honor Wassing
Page 186 of 243
V
MUNICIPALITY OF BAYHAM
MEMORANDU M
DATE: JULY 15, 2013
TO: Council FROM: LyndaMillard, Clerk
RE: Otter Valley Trail Committee Establishment and Committee AppoinbnentsNUMBER: C2013-05
As Council will recall, staff were directed to draw up a Terms of Reference to establish aBayham Otter Valley Trail Committee and place a notice in local newspapers seekingapplications from interested persons to participate on such committee. Notices were placed inthe Aylmer Express and the Tillsonburg News. Six submissions from interested area residentswere received from Gord Bennett , Jessica Christine Cavers, Dylan Dykeman, David Ross, JoeStephenson and Ray Talbot.
It is proposed that the committee consist of 5 to 7 individuals, one or more members of Council andstaff support as necessary.
Attachments:
By-law 2013-068, establishing a Terms of Reference for the Bayham Otter Valley TrailCommittee, andBy-law 2013-069, to appoint members to the Trail committee.
Strategic Plan Goals achieved include:Goal #3 Create a positive business atmosphereGoal #4 Be dedicated to service excellenceGoal # 6 Provide and encourage attractive lifestyle choices
Recommendation:
"THAT By-law 2013-06S, being a by-law to estabUsh the Bayham Otter Valley TrailCommittee, be presented for enactment;
AND THAT By-law 2013-069, being a by-law to appoint members to the Otter Valley TrailCommittee be presented to Council for enactment."
'^\~T^^^ Jl^J),^< L^n^l/j^^ /
Memorandum C2013-05 regarding Otter Valley Trail
Page 187 of 243
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2013-068
A BY-LAW TO ESTABLISH THE BAYHAM OTTER VALLEY TRAILCOMMITTEE
WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that alower tier municipality may pass by-laws respecting recreation;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham desires topromote and enhance the former rail lands between Port Burwell and Tunnel Line in themunicipality, and to establish a Committee in support of these goals.
AND WHEREAS Council considers it expedient to establish a committee to support thedevelopment, improvement, and promotion of the Bayham Otter Valley trail.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OFBAYHAM ENACTS AS FOLLOWS:
1. THAT the Council of The Corporation of the Municipality ofBayham hereby establishesa committee to be known as the Bayham Otter Valley Trail Committee whose terms ofreference are set out in Schedule "A" attached hereto and fanning part of this by-law.
2. THAT the said Committee shall be considered as a Committee of Council and allmembers of the committee shall be appointed by Council as set out in the Terms ofReference.
3. THAT the said Committee shall operate in accordance with the said Terms of Referencewhich are hereby adopted.
4. THAT this By-law establishing the Bayham Otter Valley Trail Committee as set out insaid Schedule "A" attached shall come into full force and effect on July 18, 2013.
thREAD A FIRST, SECOND AND THIRD TIME this IS" day of July 2013.
MAYOR CLERK
Memorandum C2013-05 regarding Otter Valley Trail
Page 188 of 243
Schedule "A" to By-law 2013-068 Page 2
OTTER VALLEY TRAIL COMMITTEE
Terms of Reference
ESTABLISHMENT
Established by By-law No. 2013-068, enacted by Council on July 18,2013
NAME OF COMMITTEE
The Committee will be known as the ti0tter Valley Trail Committee".
MANDATE
The Committee will provide advice, assistance, and support to Bayham Council in regard to thedevelopment, improvement, and promotion of the Otter Valley Trail located within the formerrail lands from Port Burwell to Tunnel Line.
OBJECTFVES
The Committee will develop and recommend to Council strategies and works for themaintenance, improvement and enhancement of the trail.
The Committee will concentrate on initiatives and activities for the improvement of the trail toprovide beautification and safe use compatible with neighbouring properties.The Committee may consult with other related groups and agencies including the Otter ValleyChamber of Commerce, Otter Valley Naturalists, and Port Burwell Provincial Park.The Committee shall be cognizant of the joint ownership of the lands with the Town ofTillsonburg.
MEMBERSHIP / TERMS OF OFFICE
Appointments will be made by the Council of the Municipality ofBayham. Membership will becomprised of one or more members of Council and a minimum of 5 and maximum of 7individuals from the community.
All members will serve for a term to coincide with the term of Council.
A Secretary will be appointed by the Committee to prepare minutes and agendas. Council mayappoint staff support as necessary.
Appointment of Chair/Vicc Chair
At the first meeting in each calendar year, the Committee will select a Chair and a Vice Chairwho will assume the role of the Chair in his/her absence.
Memorandum C2013-05 regarding Otter Valley Trail
Page 189 of 243
Schedule "A" to By-law 2013-068 Page 3
Vacancies
All voting members will remain in office until their respective successors are appointed byCouncil. In the event of a vacancy during a term, the Committee will recruit replacementmembers and recommend appointments to be made by Council.
PROCEEDINGS
1. Frequency ofMectines
Meetings will be held a minimum of quarterly, on the third Monday of the month at 7:00p.m. in the Bayham Municipal Office Committee Room or as otherwise directed or re-scheduled by the Chair.
2. Quorum
A quorum will consist of not less than half plus one of the total number of appointedvoting members. If there is no quorum within twenty minutes of the scheduled time forthe meeting, the Chair will re-schedule the meeting date. Members are urged to call theSecretary and advise of any regrets.
3. Votin
A majority vote of members present will be used to reach a decision on matters before theCommittee.
4. Establishment of Subcommittees
In order for the Committee to achieve its goals and mandate, the Committee may utilizeSubcommittees. Members of these Subcommittees and workgroups shall be appointed byand serve at the pleasure of the Committee. Appropriate minutes of each subcommitteeshall be maintained and circulated to the Committee.
5. Reportine To Council
Minutes of committee meetings will be circulated to Council. Annually, the Committeeshall:
Submit a proposed budget to Council for considerations for the following fiscal year.
Present an action plan for the forthcoming year and report on current year activities.
All expenditxres must be included in the approved current budget. The Committee issubject to the Municipal Procurement Policies.
Memorandum C2013-05 regarding Otter Valley Trail
Page 190 of 243
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2013-069
BEING A BY-LAW TO AMEND BY-LAW 2013-001A BY-LAW APPOINTING MEMBERS TO
BOARDS AND COMMITTEES OF THE MUNICIPALITy
WHEREAS fhe Council of the Municipality ofBayham did by By-law 2013-001 appoint persons toBoards and Committees for the purposes of the Corporation;
AND WHEREAS Council did, by By-law 2013-037, amend such by-law;
AND WHEREAS Council did by By-law 2013-068 establish a Bayham Otter Valley Trail Committee;
AND WHEREAS Council is desirous of appointing members to the Bayham Otter Valley TrailCommittee;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITyOF BAYHAM FURTHER AMENDS BY-LAW 2013-001 AND ENACTS AS FOLLOWS:
1. THAT the foUowing interested persons be appointed to the Bayham Otter Valley TrailCommittee: GordBennett Jessica Christine Cavers Dylan DykemanDavid Ross Joe Stephenson Ray Talbot;
2. THAT the Council member representative(s) be appointed as follows:and .
3. THAT fhe following staff be appointed as Committee Resource person:»
4. THAT fhis by-law shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED TfflS 18ra DAYOF JULY 2013.
MAYOR CLERK
Memorandum C2013-05 regarding Otter Valley Trail
Page 191 of 243
Page 192 of 243
^
Quarterly Report forThe Bayham Water Distribution System
for the period ending June 30,2013Waterworks # 260004748
Section 1 - Introduction:
This report is a summary of the first quarter's water quality, published inaccordance with Ontario's Drinking Water Protection Regulation. It includesimportant information regarding the source of water, analytical test results, andhow these compare to the standards set by the Province.
Section 2 - Compliance With Provincial Regulations:
The Municipality of Bayham water system is operated in accordance withprovincial regulations.
The following is the criteria used:
Use of Accredited Labs:Analytical tests to monitor the water quality are conducted by a laboratoryaudited by the Canadian Association for Environmental AnalyticalLaboratories (CAEAL) and accredited by the Standards Council of Canada(SCC). Accreditation ensures that the laboratory has acceptable laboratoryprotocols and test methods in place. It also requires the laboratory to provideevidence and assurances of the proficiency of the analysts performing thetest methods.
Operation by Licensed Operators:The water distribution system is operated and maintained by theMunicipalities competent and licensed staff. The mandatory licensingprogram for operators of drinking water facilities in Ontario is regulated underthe Ontario Water Resources Act (OWRA) Regulation 128/04. Licensingmeans that an individual meets the education and experience requirementsand has successfully passed the certification exam.
Quarterly Report for the Bayham Water Distribution System and
Page 193 of 243
Sampling and Analytical Requirements:The Municipality follows a sampling and analysis schedule required by theOntario Regulation 170/03, the Ontario Drinking Water Standards. Moreinformation on sampling and analysis, including results are available in thisreport and from the Municipal Wastewater Treatment Plant.
Adherence to Ministry Guidelines and Procedures:To ensure the protection of the public's health and operational excellence, theMunicipality adheres to the guidelines and procedures developed by theMinistry of the Environment and the Ministry of Health.
Section 3 - System Information:
Facility Name: Bayham Water Distribution SystemContact:Municipal Location: Municipality of Bayham
Water and Wastewater Superintendent: Ed Roloson( overall responsible operator)
Water and Wastewater Operators: Bob Butler & Adam Swance
Service Area: Port Burwell and Vienna
Service Population: 2500
Operational Description: Bayham Water System is serviced by the Elgin AreaWater System. Including the Municipalities of Central Elgin and Malahide.
Raw Water Source: Lake Erie
Treated Water: Elgin Area Water System
Disinfection Method: Gas chlorination at Elgin Area Water Plant
Secondary Disinfection Method: The sodium hypochlorite is residual and flowpaced at the Port Burwell Tower and Lakeview Rechlorination Facility.
Quarterly Report for the Bayham Water Distribution System and
Page 194 of 243
Section 4 - Analytical Test Results:
Micro biological QuarterParameters April May June SummaryMAC / IMAC(Total Coliform
FU/100mls\~/
Mumber of Samples 15 12 12 39Number ofDetectable Results 0 0 0 0\Am I Max Absent
dumber of Samples 15 12 12 39slumber ofDetectable Results 0 0 0 0^in / Max 500/200 CFU
Exceedences 0 0 0 0
tesampleI?
ypical Source of Microbial contaminants, such as viruses and bacteria, may come fromontamination septic systems, agricultural livestock operations, wildlife, and wastewater|
treatment plants.
Comments: Samples are collected weekly from the Port Burwell Works Yard, Port Burwell/Vastewater Treatment Plant and in Vienna at the Vienna Community Centre.
Quarterly Report for the Bayham Water Distribution System and
Page 195 of 243
Operational QuarterApril May June MAC/IMAC
Parameters summaryChlorine Daily chlorine testing is done at the exti-emities of Vienna & Pt. Burwell.ResidualFree (daily)Number ofSamples 60 62 60 182Number ofDetectableResults belowReg.requirements 0 0 0 0
It was found through thorough sampling that there were no adverse resultsduring this time period.
Section 6 - List of all Compounds Detected in Analysis of Water Samples:
Parameter Compound MAC or IMACTrihalomethanes 47ug/L PortBurwell 100ug/L(quarterly) 41 ug/L ViennaLead Pb (tested in 2nd & Alkalinity only 97-180 0.01 mg/L MAC3rd quarter') mg/L
Quarterly Report for the Bayham Water Distribution System and
Page 196 of 243
Section 7 - Flows
Comparison of Port Burwell and Vienna main meter reads vs. residential reads:
Jan - Feb = 98% captureMarch - April = 81 % capture (street sweeping, water main leak and house fire inPt.Burwell)May - June = 87.5% capture (service line break in Vienna)
Section 8 " Definitions and Abbreviations:
MAC - Maximum Acceptable Concentration.IMAC - Interim Maximum Acceptable Concentration..
Coliform Bacteria - A group of commonly occurring rod shaped bacteria.Their presence in a water sample is indicative of inadequate filtration and/ordisinfection.
Fecal Coliform Bacteria - Refers to a subgroup of coliform bacteria present.
in the digestive system of warm blooded animals and humans.Heterotrophic Plate Count (HPC) - A method of measuring bacterial.
content in water samples. Also known as Standard Plate Count.Organic Parameter - A group of chemical compounds containing carbon..
Inorganic Parameter - A group of chemical compounds not containing.
carbon.
Raw Water - Surface or ground water available as a source of drinking waterthat has not received any treatment.
Quarterly Report for the Bayham Water Distribution System and
Page 197 of 243
Municipality of Bayham 7/12/2013Daily Process Data Collection
Facility: Bayham Water DistributionWorks: [260004748] - Bayham Water DistributionMonth: April-13 to June-13
CALL INS FOR 2nd QUARTER 2013
Date Category Details
5/19/2013 Oper. Highlight Call In - 2.75 Hours - Water leak for 33 Chapel St. Vienna. Located leak and called for locates.5/20/2013 Oper. Highlight OT - 6.75 Hours - Water leak (service line for 33 Chapel St. Vienna) repaired. Samples taken.
Quarterly R
eport for the Bayham
W
ater Distribution System
and Page 198 of 243
Quarterly Report for the Bayham Small Municipal Non-Residential
Page 199 of 243
Quarterly Report for the Bayham Small Municipal Non-Residential
Page 200 of 243
Quarterly Report for the Bayham Small Municipal Non-Residential
Page 201 of 243
Page 202 of 243
Co)/t>
^o"?
Quarterly Report forThe Richmond Community Water System
for the period ending June 30,2013Waterworks # 260074854
Section 1 - Introduction:
This report is a quarterly summary of water quality, published in accordance withOntario's Drinking Water Protection Regulation. It includes important informationregarding the source of water, analytical test results, and how these compare tothe standards set by the Province.
Section 2 - Compliance With Provincial Regulations:
The Richmond Community Water System is operated in accordance withprovincial regulations.
The following is the criteria used:
Use of Accredited Labs:.
Analytical tests to monitor the water quality are conducted by a laboratoryaudited by the Canadian Association for Environmental AnalyticalLaboratories (CAEAL) and accredited by the Standards Council of Canada(SCC). Accreditation ensures that the laboratory has acceptable laboratoryprotocols and test methods in place. It also requires the laboratory to provideevidence and assurances of the proficiency of the analysts performing thetest methods.
Operation by Licensed Operators:.
The Richmond Water System is operated and maintained by theMunicipalities competent and licensed staff. The mandatory licensingprogram for operators of drinking water facilities in Ontario is regulated underthe Ontario Safe Drinking Water Act. Licensing means that an individualmeets the education and experience requirements and has successfullypassed the certification exams.
Quarterly Report for the Richmond Community Water
Page 203 of 243
Sampling and Analytical Requirements:.
The Municipality follows a sampling and analysis schedule required by theOnt. Regulation 170/03 and the Ontario Drinking Water Standards. Moreinformation on sampling and analysis, including results are available in thisreport and from the Municipal Wastewater Treatment Plant.
Adherence to Ministry Guidelines and Procedures:.
To ensure the protection of the public's health and operational excellence, theMunicipality adheres to the guidelines and procedures developed by theMinistry of the Environment and the Ministry of Health.
Section 3 - System Information:
Facility Name: Richmond Community Water System
Municipal Location: Richmond
Contact:Water and Wastewater Superintendent: Ed Roloson( overall responsible operator)
Water and Wastewater Operators: Bob Butler and Adam Swance
Service Area: Community of Richmond servicing 51 residents
Operational Description: Non-Municipal year round residential drinking watersystem.
Raw Water Source: Groundwater under the direct influence of surface water(GUDI)
Disinfection Method: Sodium hypochlorite flow paced with raw water pumping.
Secondary Disinfection Method: Ultra violet light
Quarterly Report for the Richmond Community Water
Page 204 of 243
Section 4 - Analytical Test Results: Distribution, Raw, Plant
Micro biologicalParameters April May June MAC / IMAC
Free Chlorine
esidual range 0.51 - 3.70 0.64- 3.50 0.99- 1.99 Min = 0.05
Total ColiformFU/100mL^/
Mumber of Samples 10 8 8Mumber ofDetectable Results 0 0 0\/\'\n ! Max Absent
Exceedences 0 0 0
ResampleFecal Coliform or E-Coli Countf^t FU/100mL^
dumber of Samples 10 8 8slumber ofDetectable Results 0 0 0\A\n / Max Absent
Exceedences 0 0 0
Heterotrophic Plate Count / Backs round
dumber of Samples 10 8 8dumber of
Detectable Results 0 0 0flin / Max 500/200 CFU
Exceedences 0 0 0
S.esampleypical Source of Microbial contaminants, such as viruses and bacteria, may come from septic^ontamination systems, agricultural livestock operations, and wildlife.
omments: Samples are collected weekly from the east and west distribution blow offs.
Quarterly Report for the Richmond Community Water
Page 205 of 243
OperationalParameters April May June MAC/IMACRaw Water
Total East well East well East wellColiform/ 490/0 520/3 820/420E.CoU West well West well West wellCFU/lOOmL 390/1 480/1 910/470
East Turbidity 0.12-10.5 0.14-1.42 0.12-1.63East CL2 0.82-2.20 1.04-2.88 1.16-2.20
West Turbidity 0.11-11.9 0.11-1.55 0.10-1.37West CL2 0.83-2.07 1.01-2.92 1.25-2.15Total Flows
East 81130 gal 130,380 gal 110,570 galDistribution avg. daily = avg. daily = avg. daily =
2617 gal 4346 gal 3686 galWestDistribution 98560 gal 104,630 gal 97830 gal
avg. daily = avg. daily = avg. daily =3179 gal 3488 gal 3261 gal
Section 5 - Discussion of Analytical Results:
It was found through thorough sampling that there were no microbiologicalexceedences for this quarter however multiple turbidity issues related to heavyrain events.
Quarterly Report for the Richmond Community Water
Page 207 of 243
Section 6 - List of all Compounds Detected in Analysis of Water Samples:
Parameter Compound MAC or IMAC
Trihalomethanes East Distribution =13 ug/L 100ug/L(quarterly) West Distribution =14 ug/LndLead Pb (tested in 2na & 0.10-1.65 ug/L 10ug/LMAC3rd quarter)
East Well = 9.29 mg/L
Nitrates (quarterly) 10 mg/LWest Well =9.18 mg/L
Section 7 - Definitions and Abbreviations:
MAC - Maximum Acceptable Concentration..
IMAC - Interim Maximum Acceptable Concentration..
Coliform Bacteria - A group of commonly occurring rod shaped bacteria..
Their presence in a water sample is indicative of inadequate filtration and/ordisinfection.
Fecal Coliform Bacteria - Refers to a subgroup of coliform bacteria present.
in the digestive system of warm blooded animals and humans.Heterotrophic Plate Count (HPC) - A method of measuring bacterial.
content in water samples. Also known as Standard Plate Count.Organic Parameter - A group of chemical compounds containing carbon.Inorganic Parameter - A group of chemical compounds not containing.
carbon.
Raw Water - Surface or ground water available as a source of drinking water.
that has not received any treatment.
Quarterly Report for the Richmond Community Water
Page 208 of 243
Municipality of Bayham 7/15/2013Daily Process Data Collection
2Facility: Richmond Community Water Inc.Works: [260074854] - Richmond Community WaterMonth: April-13 to June-13
OPERATION EVENTS AND CALL INS FOR 2nd QUARTER 2013
Date Category Details
4/13/2013 Oper. Highlight 91 ~2'5 hours- Took 2nd set of samples for AWQI generated previous day and delivered samples up to Londoi5/21/2013 Oper. Highlight OT - 3 hours - Raw water tank ran out off water. Higher than normal consumption(flows) in distribution.
Supply could not keep up with demand. Had to fill tanks manually overnight.5/25/2013 Oper. Highlight OT - 3.5 hours - Raw water tank ran out off water. Higher than normal consumption(flows) in distribution.
Supply could not keep up with demand. Had to fill tanks manually overnight.6/29/2013 Oper. Highlight OT - 2.5 hours - Took 2nd set of samples for AWQI generated previous day and delivered samples up to Londoi
Note: Regular Time = 8 AM to 4:30 PM
Quarterly R
eport for the R
ichmond C
omm
unity Water
Page 209 of 243
Page 210 of 243
Port Burwell Wastewater Treatment Plant Year: 2013
FLOWS BIOCHEKICAL 02 DEMAND SUSPENDED SOLIDS PHOSPHORUS NITROGEN SERIES EFFLUEHT SEPTAOEr DO Minimum MaximumMinimum Maxhnum REGEIVAGE2013 Total Avg.Day Max day Avfl. Raw A . Raw A . Eft. Aua. Lend Avfl. Raw Ava. Eff. Ayg. Load Avg. Raw Avg.Eff. Avfl. Load AVB. Raw ^ Avg. Eff. | Avy. Eff. AVB. Load Avg.Eff. Avfl. Eff. Avg. Eft. | Avfl. Loadina Ftdaral (WSER) E. Coil
Flow Flow F tow C BOO CBOD CBOD CBOD ss ss ss Pbo*. Phna. Pho*. TKN TKN NHi+NH,;NH,+NK< Nitrat* Nilrlto Un-lonbud Ufrionlzad Un-ionlad Gao. Mean TampL Tamp. pH p" VOLUMES~i-
Rnuom for failuw / OHrr PraWm* Ramfldwl Actions:JunB2a,2013-AEaresuttof heavy rain ovsr2 days overflow evsnt occurred at Pump Statfon # 7 (AWQI # 111962) and Pump Station #8 (AWQIff 111863) EFFLUENT MONITORING . OUTFALL SEWER MH7B
/4ipoximat3 volumasof ovarilow at thn slaUonawnrn Pump Slatlon #7-30 m3 and Pump Stfltion #8 > 45m3. MOE neportlnc, sampling and Sampln Date ;monrtoTlna the reoaivingfllreams have ad been oomprefced to BrtBura full CofAcompllflnceL
Faramator Result (mg/L)CBODs <4
Total Susperdad Snlids sTotal PhosplTorus 0,13Total KJddehl Nllrogan 3.1Total /jnraonla 2.3M Hate o.es
Efflutirt dinoharB* to th* Big Ott«r Cn«h MHIts 0.05
Port Burw
ell Wastew
ater T
reatment Plant Q
uarterly Page 211 of 243
Biosolids Application Analysis
ISIudge Application . Criteria For Metal Content In Sewage Biosolids - mg/kg, Aerobic, Dewatered & Dried
Arson ic Cadmium Cobalt Chromium Copper Mercury Molybdenum Nickel Lead Sefenium Zinc
Farm Operator : Fred Ens Total Suspended Solids 31000 mg/LSite # : NASM Plan # 20515 Total Usable Acres = 80 Total Ammomia NH, + NH4 139 mg/L
Total Amount Applied : 495 cubic metres Nitrite as N 2.6 mg/LApplication Method : Top spread with auto floatation unit Nitrate as N < 0.3 mg/L
Date of Application : 1-May-1 3 Nitrite + Nitrate as N 2.6 mg/LPotasslum 160 mg/LPhosphorus 1300 mg/L
E.Collfcfu/IOOmL) 330,000 Maximum Allowable Concentration 3,000,000
Port Burw
ell Wastew
ater T
reatment Plant Q
uarterly Page 212 of 243
Municipality of Bayham 7/12/2013
Daily Process Data Collection
Facility: Port Burwell Wastewater Tr sWorks; [110001319] - Port Burwell Wastewater Treatment PlantMonth: April-13 tojune-13
CALL INS FOR 2nd QUARTER 2013Date Category Details
4/10/2013 Oper. Highlight Call In -1 hour - Level transmitter failure at Pump Station #1. Troubleshooting issue.4/11/2013 Oper. Highlight Call In - 4 Hours - Power Outage at Pump Stations # 6 in collection system during storm.
Called Hydro One to notify them of outage. Checked station and generator during the outage.4/25/2013 Oper. Highlight OT - 5 hours - Lost communications with Pump Stations #1 to # 5 on SCADA. This was due to the
repeater antenna at the Municipal Office being inadvertently removed during work on the new Radio (CB)System for the Municipal Fleet. Monitored Pump Stations affected through out the night.
4/28/2013 Oper. Highlight Call In -1 hour - Level transmitter failure at Pump Station #1. Troubleshooting issue.5/1/2013 Oper. Highlight OT - 2.5 hours - Spreading of Bio-solids on the approved site.5/4/2013 Oper. Highlight Call In -1 Hours - Brief Power Outage at plant and collection system during storm.
Checked stations and generators after the outage.5/28/2013 Oper. Highlight Call In - 6 Hours - High Level In the Influent Equalization Tank Due to Weather (rain)
Creating Very High Flows. Manually Ran EQ Pumps To Fill Up SBR's. .5/31/2013 Oper. Highlight Call In -1 Hours - Brief Power Outage at plant and collection system during storm.
Checked stations and generators after the outage.6/6/2013 Oper. Highlight Call In -1 Hours - Brief Power Outage at plant and collection system during storm.
Checked stations and generators after the outage.
Port Burw
ell Wastew
ater T
reatment Plant Q
uarterly Page 213 of 243
Page 214 of 243
THE CORPORATION OF THEMUNICIPALITY OF BAYHAM
BY-LAW NO. Z620-2013SORENY FARMS LIMITED
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality ofBayham deems it necessary toamend Zoning By-law No. Z456-2003, as amended;
THEREFORE the Council of the Corporation of the Municipality ofBayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amendingSchedule "F", Map No. 1, by deleting from the Village Residential - holding (Rl-h) Zoneand adding to the Village Residential (Rl) Zone those lands outlined in heavy solid linesand marked Rl on Schedule "A" to this By-law, which is attached to and forms part ofthis By-law.
2) THIS By-law shall come into force on the date of passing.
thREAD A FIRST TIME THIS 18Ttl JULY 2013.
thREAD A SECOND TIME THIS 18t& JULY 2013.
READ A THIRD TIME AND FINALLY PASSED THIS 18th JULY 2013.
MAYOR CLERK
By-Law Z620-2013 A By-Law to further amend By-Law
Page 215 of 243
MAP 35
\
^
9
?;
w34 ND5T. NAPRIt
4
3i
s? This is Schedule "A" to By- lawNo. Z620-20U, passed the 18thy
s day of July, 201130
HWTtii UNE:
MAYOR CLERKUWF3
MUNICIPALS OF BAYHAM 200m 400m STRAFFORDVILLESCHEDULE F MAP No. 1Scale ; 7,500
By-Law Z620-2013 A By-Law to further amend By-Law
Page 216 of 243
THE CORPORATION OF THEMUNICIPALITY OF BAYHAM
BY-LAW NO. 2013- 067
A BY-LAW TO ASSUME AND ESTABLISH LANDSIN THE MUNICIPALITY OF BAYHAM AS PART OF
THE OPEN PUBLIC HIGHWAY SYSTEM
(MURRAY ROAD)
WHEREAS fhe Municipality ofBayham acquired property for the purpose of improving and/orwidening the municipal road known as Murray Road;
AND WHEREAS that portion of Murray Road subject to the road widening is identified as Parts2, 3, 4 and 5 on Reference Plan 11R4603;
AND WHEREAS the Council of the Municipality ofBayham desires to establish the said parcelof land as part of the open public highway system of the Municipality pursuant to Section 31(2)of the Municipal Act, 2001, S.O. 2001, c. 25, as amended.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OFBAYHAM ENACTS AS FOLLOWS:
1. THAT the parcel of land listed below and situated in the Municipality of Bayham in theCounty of Elgin be and the same are hereby assumed and established as part of the openpublic highway system of the Municipality ofBayham:
Description Public Highway
Part 2, 3,4 and 5 on Registered Plan 11R4603 Murray Road
2. THAT this by-law shall take effect upon the date of its registration in theLand Titles Registry for the Registry Division ofElgin (No. 11).
3. THAT the Clerk or designate is hereby authorized to amend the parceldesignation noted in this By-law, if necessary, upon registration of this By-law.
READ A FIRST, SECOND TIME AND THIRD TIME AND FINALLY PASSED THISth4m DAY OF JULY 2013.
MAYOR CLERK
By-Law 2013-067 A By-Law to assume and establish
Page 217 of 243
Page 218 of 243
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2013-068
A BY-LAW TO ESTABLISH THE BAYHAM OTTER VALLEY TRAILCOMMITTEE
WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that alower tier municipality may pass by-laws respecting recreation;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham desires topromote and enhance the former rail lands between Port Burwell and Tunnel Line in themunicipality, and to establish a Committee in support of these goals.
AND WHEREAS Council considers it expedient to establish a committee to support thedevelopment, improvement, and promotion of the Bayham Otter Valley trail.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OFBAYHAM ENACTS AS FOLLOWS:
1. THAT the Council of The Corporation of the Municipality ofBayham hereby establishesa committee to be known as the Bayham Otter Valley Trail Committee whose terms ofreference are set out in Schedule "A" attached hereto and fanning part of this by-law.
2. THAT the said Committee shall be considered as a Committee of Council and allmembers of the committee shall be appointed by Council as set out in the Terms ofReference.
3. THAT the said Committee shall operate in accordance with the said Terms of Referencewhich are hereby adopted.
4. THAT this By-law establishing the Bayham Otter Valley Trail Committee as set out insaid Schedule "A" attached shall come into full force and effect on July 18, 2013.
thREAD A FIRST, SECOND AND THIRD TIME this 18" day afJuly 2013.
MAYOR CLERK
By-Law 2013-068 A By-Law to Establish the Bayham
Page 219 of 243
Schedule "A" to By-law 2013-068 Page 2
OTTER VALLEY TRAIL COMMITTEE
Terms of Reference
ESTABLISHMENT
Established by By-law No. 2013-068, enacted by Council on July 18,2013
NAME OF COMMITTEE
The Committee will be known as the "Otter Valley Trail Committee".
MANDATE
The Committee will provide advice, assistance, and support to Bayham Council in regard to thedevelopment, improvement, and promotion of the Otter Valley Trail located within the formerrail lands from Port Burwell to Tunnel Line.
OBJECTIVES
The Committee will develop and recommend to Council strategies and works for themaintenance, improvement and enhancement of the trail.The Committee will concentrate on initiatives and activities for the improvement of the trail toprovide beautification and safe use compatible with neighbouring properties.The Committee may consult with other related groups and agencies including the Otter ValleyChamber of Commerce, Otter Valley Naturalists, and Port Burwell Provincial Park.The Committee shall be cognizant of the joint ownership of the lands with the Town ofTillsonburg.
MEMBERSHIP / TERMS OF OFFICE
Appointments will be made by the Council of the Municipality ofBayham. Membership will becomprised of one or more members of Council and a minimum of 5 and maximum of 7individuals from the community.
All members will serve for a term to coincide with the term of Council.
A Secretary will be appointed by the Committee to prepare minutes and agendas. Council mayappoint staff support as necessary.
Appointment of ChairA^ice Chair
At the first meeting in each calendar year, the Committee will select a Chair and a Vice Chairwho will assume the role of the Chair in his/her absence.
By-Law 2013-068 A By-Law to Establish the Bayham
Page 220 of 243
Schedule "A" to By-law 2013-068 Page 3
Vacancies
All voting members will remain in office until their respective successors are appointed byCouncil. In the event of a vacancy during a term, the Committee will recruit replacementmembers and recommend appointments to be made by Council.
PROCEEDINGS
1. Frequency ofMeetinas
Meetings will be held a minimum of quarterly, on the third Monday of the month at 7:00p.m. in the Bayham Municipal Office Committee Room or as otherwise directed or re-scheduled by the Chair.
2. Quorum
A quonun will consist of not less than half plus one of the total number of appointedvoting members. If there is no quorum within twenty minutes of the scheduled time forthe meeting, the Chair will re-schedule the meeting date. Members are urged to call theSecretary and advise of any regrets.
3. Votin
A majority vote of members present will be used to reach a decision on matters before theCommittee.
4. Establishment of Subcommittees
In order for the Committee to achieve its goals and mandate, the Committee may utilizeSubcommittees. Members of these Subcommittees and workgroups shall be appointed byand serve at the pleasure of the Committee. Appropriate minutes of each subcommitteeshall be maintained and circulated to the Committee.
5. Reportins To CouncU
Minutes of committee meetings will be circulated to Council. Annually, the Committeeshall:
Submit a proposed budget to Council for considerations for the following fiscal year.
Present an action plan for the forthcoming year and report on current year activities.
All expenditures must be included in the approved current budget. The Committee issubject to the Municipal Procurement Policies.
By-Law 2013-068 A By-Law to Establish the Bayham
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2013-069
BEING A BY-LAW TO AMEND BY-LAW 2013-001A BY-LAW APPOINTING MEMBERS TO
BOARDS AND COMMITTEES OF THE MUNICIPALITY
WHEREAS the Council of the Municipality ofBayham did by By-law 2013-001 appoint persons toBoards and Committees for the purposes of the Corporation;
AND WHEREAS Council did, by By-law 2013-037, amend such by-law;
AND WHEREAS Council did by By-law 2013-068 establish a Bayham Otter Valley Trail Committee;
AND WHEREAS Council is desirous of appointing members to fhe Bayham Otter Valley TrailCommittee;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITYOF BAYHAM FURTHER AMENDS BY-LAW 2013-001 AND ENACTS AS FOLLOWS:
1. THAT the following interested persons be appointed to the Bayham Otter Valley TrailCommittee: GordBennett Jessica Christine Cavers Dylan DykemanDavid Ross Joe Stephenson Ray Talbot;
2. THAT the Council member representative(s) be appointed as follows:and
3
3. THAT the following staff be appointed as Committee Resource person:
4. THAT this by-law shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18TH DAYOF JULY 2013.
MAYOR CLERK
By-Law 2013-069 A By-Law to further amend By-Law
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By-Law 2013-070 A By-Law to authorize the signing of a
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THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2013-071
A BY-LAW TO CONFIRM ALL ACTIONS OFTHE COUNCIL OF THE CORPORATION OFTHE MUNICIPALITY OF BAYHAM FOR THE
REGULAR MEETING HELD JULY 18, 2013
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powersof a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are tobe exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality ofBayham deems itadvisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITYOF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality ofBayham inrespect of each recommendation and each motion and resolution passed and otheraction by the Council at the regular meeting held July 18, 2013 is hereby adopted andconfirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality ofBayham arehereby authorized and directed to do all things necessary to give effect to the action of theCouncil including executing all documents and affixing the Corporate Seal.
thREAD A FIRST, SECOND AND THIRD TIME and fmally passed this 18ln day of July2013.
MAYOR CLERK
By-Law 2013-071 A By-Law to confirm all actions of
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