1/8/03Using the Unusual Action Code Dataset.ppt USING THE UNUSUAL ACTION CODE DATASET...

1/8/03 Using the Unusual Action Code Dataset.ppt

USING THE UNUSUAL ACTION CODE DATASET

(UNUSUAL-ACTN-D)

Dorothy Walker, Columbia Basin


• Unusual Action Codes are used to tell you something about the student which is not easily available elsewhere in the SM database.

• For example, we use UA Codes to identify– Financial aid recipients

– VA funded students

– Agency sponsored students

– Students who don’t want any information released

– Those with outstanding library fines


Data fields in DETAIL data set UNUSUAL-ACTN-D

-------------------------------------------------------------------------------

1:*SID 4: .SID-3 7: ACTN-ENTR-DATE

2: .SID-1 5: BAD-DEBT-AMT 8: ACTN-ORIG-ID

3: .SID-2 6: UNUSUAL-ACTN

-------------------------------------------------------------------------------

ENTER DATA FIELD SELECTION

The file looks like this:


Sample UA RECORDS(showing only SID & UA. Students can have zero, one or multiple records)

SID UA

-------------------999-99-0537 F2 GR Student with 3 records BZ999-99-0546 23 78999-99-0547 F2999-99-0552 26 43 25999-99-0559 01999-99-0593 78999-99-0596 E3 F3 F2


• As long as you are looking for students who HAVE a particular unusual action code, the Data Express procedure to accomplish this is very straightforward.


OUTPUT FILE FORMAT: procedure execution option OUTPUT FILE LAYOUT: SID X(9) UNUSUAL-ACTN X(2) STU-NAME X(22) SORTED BY: SID X(10) UNUSUAL-ACTN X(2) SELECTED BY: SID X(10) and UNUSUAL-ACTN X(2)

DJUASMPL(GEN.P290) created by CEIPLUS on 03-SEP-2002

------------------------------------------------------

Data Express Procedure to List STU-D (name & sid) & UA(Seen in “review”)


Linkage

FILE ACCESS PATH:

STU-D(Image set of SM)

SID X(10) SID

STU-NAME X(22) STU-NAME

UNUSUAL-ACTN-D(Image set of SM), keyed by SID

UNUSUAL-ACTN X(2) UNUSUAL-ACTN

SID X(10) SID


ENTER SELECTION VALUES FOR THE FOLLOWING DATA FIELDS:

UNUSUAL-ACTN F2,E3 • SID UA• -------------------• 999-99-0537 F2• GR• BZ• 999-99-0546 23• 78• 999-99-0547 F2• 999-99-0552 26• 43• 25• 999-99-0559 01• 999-99-0593 78• 999-99-0596 E3• F3• F2

Report Listing SID UA NAME-------------------------------------------999-99-0537 F2 KINDA E Z999-99-0547 F2 NOTSO FUN E999-99-0596 E3 DWIT JUSTA F2 DWIT JUSTA

Run procedure selecting on UA.

Reads STU-D, links to UNUSUAL-ACTN-D, selects records with UA code F2,E3


Suppose you want to use the same procedure to list all students who DO NOT HAVE unusual action code of F2.

They could have no unusual action code records or records with other unusual action codes.

The following slide shows 2 listings side by side, one from the procedure run with no selection, and oneselecting UA <> F2.


SID UA NAME---------------------------------------999-99-0537 BZ KINDA E Z F2 KINDA E Z GR KINDA E Z999-99-0539 ARNOT WILLIE999-99-0540 AGAIN JOSE 999-99-0546 23 FIT BENNY 78 FIT BENNY 999-99-0547 F2 SNEAD SAM999-99-0552 25 RAIN MICHAEL 26 RAIN MICHAEL 43 RAIN MICHAEL999-99-0559 01 GONE RUSSELL B999-99-0587 BATTER CASEY L999-99-0593 78 OKAY LILU B999-99-0595 WHILE TERRY A999-99-0596 E3 DWIT JUSTA F2 DWIT JUSTA F3 DWIT JUSTA

SID UA NAME-------------------------------------999-99-0537 BZ KINDA E Z GR KINDA E Z999-99-0546 23 FIT BENNY 78 FIT BENNY999-99-0552 25 RAIN MICHAEL 26 RAIN MICHAEL 43 RAIN MICHAEL999-99-0559 01 GONE RUSSELL B999-99-0593 78 OKAY LILU B999-99-0596 E3 DWIT JUSTA F3 DWIT JUSTA

No Selection UA NE F2Run procedure with:


You will have a record in your record set for every UNUSUAL-ACTN-D record <> “F2” matching a selected SID from STU-D. (i.e. Some students will have multiple records.)

Selecting on the secondary file (UNUSUAL-ACTN-D) eliminates from the record set STU-D records with no matching unusual action code record. (i.e. Students with no unusual action code will not appear on the list.)


WHAT DOES WORK?


TWO PASSES:

• PASS 1 – BUILD KSAM FILE OF SIDs SELECTING ON UA

• PASS 2 – LINK TO KSAM FILE WITH “–” (SELECT IF MISSING)


• CAUASID(GEN.P290) created by CEIPLUS on 05-JUL-2001 ----------------------------------------------------------------------OUTPUT FILE FORMAT: Binary (storage format),KSAM file, SD labels OUTPUT FILE LAYOUT: Suppress detail records SID X(10) SORTED BY: SID X(10) SELECTED BY: UNUSUAL-ACTN X(2)

Pass 1 – Create KSAM SD file – “Review”


FILE ACCESS PATH: UNUSUAL-ACTN-D(Image set of SM) SID X(10) SID UNUSUAL-ACTN X(2) UNUSUAL-ACTN FIELD DEFINITIONS: SID X(9), X(10) UNUSUAL-ACTN-D picture edit: "^^^-^^-^^^^" UNUSUAL-ACTN X(2) UNUSUAL-ACTN-D heading: "UA" FILE DEFINITIONS: UNUSUAL-ACTN-D Image set of SM HP Dictionary DICT.PUB.PLIB


Sample Output selecting UA = F2:

Save in a KSAM SD file with key of SID.(File named $UASIDS)

SID

----------------

999000048

999000062

999000088

999000091

999000105

999000131

999000279

999000289

999000330

999000352

999000366

999000391


Write Procedure for Pass 2 –

MAIN MENU----------------------------------------------------- 1: DISPLAY procedure catalog 2: RUN an existing procedure 3: CREATE a new procedure 4: MAINTAIN an existing procedure 8: EXIT-----------------------------------------------------Reflection W1 (7.00) ENTER AN OPTION NUMBER 3


CREATE a new procedure

-------------------------------------------------------

1: Use HP DICTIONARY definitions

2: Use HP IMAGE root file definitions

3: Use HP Allbase SQL definitions

4: Use FILE definitions

7: RETURN

-------------------------------------------------------

ENTER AN OPTION NUMBER 4


Use FILE definitions-------------------------------------------------------- 1: ENTER your own file definitions 2: Use File-Definition (FD) file 3: Use Self-Describing (SD) file 5: Use DataExpress subfile--------------------------------------------------------

ENTER AN OPTION NUMBER 3 DataExpressCenter Use Self-Describing (SD) file--------------------------------------------------------


SD file name $UASIDS File in local file group (Y/n)?Data fields in KSAM SD file $UASIDS------------------------------------------------------ 1:*SID------------------------------------------------------ ENTER DATA FIELD SELECTION 1 Define output specifications------------------------------------------------------ 1: SID------------------------------------------------------ ADD ANY MORE FIELDS OR FILES (N/y)? Y


Existing files in procedure

-------------------------------------------------

1: $UASIDS

------------------------------------------------

Press <Enter> key to select a new file

SELECT AN EXISTING FILE

Existing definition files in procedure

-------------------------------------------------

1: $UASIDS

-------------------------------------------------

Press <Enter> key to select a new definition source

SELECT AN EXISTING DEFINITION FILE


----------------------------------------------- 1: Use HP DICTIONARY definitions 2: Use HP IMAGE root file definitions 4: Use FILE definitions 7: RETURN ---------------------------------------------- ENTER AN OPTION NUMBER 1 DataExpressCenter


Use HP DICTIONARY definitions

---------------------------------------------------------

2: Use HP IMAGE data base definitions

3: Use KSAM/MPE file definitions

---------------------------------------------------------

ENTER AN OPTION NUMBER 2

DataExpressCenter


Use HP IMAGE data base definitions--------------------------------------------------------- 1: Display IMAGE data base names 2: Select a specific IMAGE data base 3: Select a specific IMAGE data set--------------------------------------------------------- ENTER AN OPTION NUMBER 2 DataExpressCenter Select a specific IMAGE data base


• IMAGE data base name SM DataExpressCenter Data sets in data base SM 1 of 3------------------------------------------------------------------------------- 1: ADMIN-UNIT-M 17: COURSE-ASSGN-D 33: STU-D 2: ADMIN-UNIT-D 18: COURSE-CLASS-D 34: STU-M 3: ADV-A 19: COURSE-CONSTR-D 35: STU-NAME-A 4: ADV-D 20: COURSE-D 36: STU-OPT-D 5: ALT-ADDR-M 21: COURSE-DESC-D 37: STU-YRQ-M 6: APPROVE-PRG-M 22: DEPT-DIV-M 38: STU-TYP-M 7: APPT-A 23: EDUC-PRG-M 39: STU-YRQ-XREF-D 8: APPT-D 24: FOOTNOTE-M 40: TEST-SCORE-D 9: CLASS-A 25: HIST-ARCHV-M 41: UNUSUAL-ACTN-D 10: CLASS-CLUSTER-M 26: INSTR-A 42: UNUSUAL-CD-M 11: CLASS-D 27: INSTR-ROOM-D 43: WLIST-D 12: CONSTR-A 28: MISC-STU-A 44: YRQ-A 13: CONSTR-CLUSTER-M 29: PREV-NAME-D 45: PRG-ALT-AYR-M 14: CONSTR-D 30: YRQ-M 46: COURSE-DESC2-D 15: CONSTR-ROOM-D 31: ROOM-LOC-A 47: COURSE-TITLE2-D 16: COURSE-A 32: STU-CLASS-D 48: STU-PROFILE-D------------------------------------------------------------------------------- ENTER DATA SET SELECTION 39,33


Data fields in DETAIL data set STU-YRQ-XREF-D

-------------------------------------------------------------

1:*SID 4: .SID-3 7: .SQ-YRQ

2: .SID-1 5:*STU-QTR 8:*YRQ

3: .SID-2 6: .SQ-SID

-------------------------------------------------------------

ENTER DATA FIELD SELECTION 8


Data fields in DETAIL data set STU-D 2 of 2------------------------------------------------------ 1:*SID 14: STU-NAME 27: STU-WORK-ATTND 2: .SID-1 15: STU-PRG-APPL 28: STU-PRIOR-EDUC 3: .SID-2 16: STU-TYP 29: CENSUS-RACE-CD 4: .SID-3 17: TIME-PREF 30: CENSUS-HISP-CD 5: STU-DAY-PHONE 18: TRNSFR-COL-CR 31: BAD-ADDR-CD 6: .DAY-AREA-CODE 19: VET-BENE 32: STU-INT 7: .DAY-PREFIX 20: YRQ-ACT-STRT 33: STU-PRG-ENR 8: .DAY-SUFFIX 21: YRQ-PLAN-STRT 34: HI-SCHL-GR-LVL 9: STU-ENR-STAT 22: CLVL-GR-PTS 35: CUM-HR-EARN 10: STU-EVE-PHONE 23: CUM-GR-PTS 36: CUM-GPA-HR 11: .EVE-AREA-CODE 24: STU-ORIG-CD 37: TRNSFR-COL-HR 12: .EVE-PREFIX 25: STU-FAM-STAT 13: .EVE-SUFFIX 26: STU-PLAN-ATTND------------------------------------------------------- ENTER DATA FIELD SELECTION 1,14 SID FIELD HAS ALREADY BEEN SELECTED DELETE THIS DUPLICATE FIELD NAME (N/y)? N


Define output specifications--------------------------------------------- 1: SID 3: SID 2: YRQ 4: STU-NAME--------------------------------------------- ADD ANY MORE FIELDS OR FILES (N/y)? EDIT FIELD DEFINITIONS (N/y)? ADD ANY COMPUTATIONAL FIELDS (N/y)?

INCLUDE IN OUTPUT 3,4 SORT BY 3 SUMMARIZE BY SUPPRESS DETAIL RECORDS (N/y)? SELECT BY 2 ARE THE SPECIFICATIONS CORRECT (Y/n)?


Multi-file access order--------------------------------------- 1: $UASIDS 3: STU-D 2: STU-YRQ-XREF-D--------------------------------------- THE FOLLOWING FILE(S) ARE REQUIRED TO BE LINKED: 2 3

FILE ACCESS AND LINKAGE ORDER 2,3,-1


IS THERE A DEFINED PATH BETWEEN DATA SETS (Y/n)? N DataExpressCenter Linking from data set STU-YRQ-XREF-D to data set STU-D----------------------------------------------- 1:*SID 2:*STU-QTR 3:*YRQ----------------------------------------------- SELECT THE LINK FIELD from STU-YRQ-XREF-D 1 Linking from data set STU-YRQ-XREF-D to data set STU-D----------------------------------------------- 1:*ABBR-LAST-NAME 2:*SID----------------------------------------------------- SELECT THE KEY FIELD from STU-D 2


DataExpressCenterLinking from data set STU-D to file $UASIDS 1 of 2---------------------------------------------------------------------- 1:*ABBR-LAST-NAME 17: ECON-DISAD-IND 33: OPT-2 2: ACAD-DISAD-IND 18: ETH-ORIG 34: PLAN-TO-GRAD 3: ADM-NUM 19: FEE-PAY-STAT 35: PREV-COL-1 4: ADM-STAT 20: HI-SCHL 36: PREV-COL-GRAD-1 5: ADV-ID 21: HI-SCHL-GRAD 37: PREV-COL-TRAN-1 6: APP-RCPT-DATE 22: HI-SCHL-LAST-YR 38: PREV-COL-YR-1 7: BA-GRAD 23: HI-SCHL-TRAN 39: PREV-COL-2 8: BRANCH 24: HEALTH-LIM 40: PREV-COL-GRAD-2 9: BIRTH-DATE 25: HNDCP-STAT 41: PREV-COL-TRAN-2 10: CITZ-STAT 26: LAST-YRQ-ATTND 42: PREV-COL-YR-2 11: CLVL-CR-EARN 27: LIM-ENGL-IND 43: REC-FEE-IND 12: CLVL-GPA 28: STU-CITY 44: REG-DEPOSIT-IND 13: CLVL-GPA-CR 29: STU-ST 45: RES-STAT 14: CUM-CR-EARN 30: STU-STREET 46: SEX 15: CUM-GPA 31: STU-ZIP 47:*SID 16: CUM-GPA-CR 32: OPT-1 48: STU-DAY-PHONE------------------------------------------------------------------------- SELECT THE LINK FIELD from STU-D 47


Report Listing page 1 of 303 SID NAME-----------------------------------------------999-00-0007 YXXXX EXXXXX L999-00-0050 NXXXXXXXX XXM999-00-0059 PXXXXX XXXXXXS A999-00-0083 GXXXXXX-XXXL XXXXXXA C999-00-0114 BXXXXXXX XXXXXXXIE999-00-0133 JXXXXX XXXXXA E999-00-0134 JXXXXXX MXXXXXXE E999-00-0158 TXXXXXXXXX NXXXXXXXX R999-00-0211 GXXXXXXXXXX KKKKKKKIE S999-00-0331 CXXXXX JXXXXXXX K999-00-0344 GXXXX MXXXX N999-00-0360 XXXXXX XXXXXXX X999-00-0398 XXXX XXXXXX X999-00-0425 XXXXXX XXXXXXXX999-00-0454 XXXXXX XXXXXXX X999-00-0505 XXXXX XXXXXXXXX

Report Listingof $UASIDSSID

----------------

999000048

999000062

999000088

999000091

999000105

999000131

999000279

999000289

999000330

999000352

999000366

999000391


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1/8/03Using the Unusual Action Code Dataset.ppt USING THE UNUSUAL ACTION CODE DATASET...

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