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© The Tokyo Organising Committee of the Olympic and Paralympic Games 18ACM0255000
© The Tokyo Organising Committee of the Olympic and Paralympic Games 18ACM0255000
1
1. Introduction
Welcome to the Olympic Games Tokyo 2020 Accommodation Guide. This guide
will provide the press with necessary information on accommodation for the
Games of the XXXII Olympiad.
The Tokyo Organising Committee of the Olympic and Paralympic Games
(hereinafter “Tokyo 2020”) will be allocating rooms to the press based on the
accommodation allocation plan approved by the IOC. The allocation of rooms
requires the Accommodation Allocation Agreement (AAA) to be concluded
between the press and Tokyo 2020. The AAA is to be concluded via our online
Accommodation Management System (AMS). A login ID and a password will be
provided to verify the authenticity of the organisation in order to conclude the
AAA. The AMS aims to eliminate paper contracts to facilitate and speed up the
booking process.
Please read this guide carefully to help you to manage and coordinate rooms
and to help us to smoothly and properly allocate accommodation.
If you have any questions regarding this guide, please feel free to contact us
through the following email address:
The Olympic Games Tokyo 2020 Accommodation Guide for football, baseball and
softball games in co-host cities (Sapporo, Miyagi, Kashima, and Fukushima) and
the Tokyo 2020 Paralympic Games Accommodation Guide will be issued
separately.
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Press Accommodation Key Timeline
・ By 25 May 2019 (JST23:59): Each press completes the accommodation request. For the requesting process,
please see “Appendix B: Accommodation Request Procedures”.
・ By 30 June 2019 (JST23:59):
Tokyo 2020 notifies the allocated accommodation to the press on the Accommodation
Management System (AMS).
・ By 1 August 2019 (JST23:59): Each press concludes the AAA on the AMS.
・ By 24 September 2019 (JST23:59): Each press makes the 1st payment to the bank account designated by Tokyo 2020.
・ By 24 April 2020 (JST23:59): Each press makes the 2nd payment (remaining balance) to the bank account
designated by Tokyo 2020.
Appendixes
Appendix A: Map and List of Press Hotels
Appendix B: Accommodation Request Procedures
Appendix C: Hotel Information Sheet
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2. Traffic Overview of Tokyo and Media Transport Service
Tokyo has one of the most developed transportation network systems in the world. So, even
though a Media Village is not offered for the Olympic and Paralympic Games Tokyo 2020, you can
reach your destination safely, smoothly, efficiently and reliably using the combination of road
network and public transport.
In addition, Tokyo 2020 will provide a media transport service (TM)
by coach bus to the accredited
media members. The Media Transport Mall located on the east side on the Main Press Centre (
MPC) / International Broadcast Centre (IBC) is the central hub of TM service and the transport
service to various destination will be available from here.
The meeting point near the hotels will be located about 500m from the hotels. From the meeting
point there will be TM service to Media Transport Mall. (Depending on the routes, the bus may
make several stops on the way to the destination). The hotels which are near Kasumigaseki
Country Club and Akasaka Shooting Range area will have TM service that connect to the
competition venue near each hotel, but no service to Media Transport Mall. (To see the TM
destination, please refer to "Appendix A".)
Most of the hotels offered to the media members are located within walking distance to and from
the train / subway stations, and it is very convenient to travel by rail. Tokyo 2020 will provide each
accredited media with a transport card. The card will allow the media to use public transport (i.e.,
railway, subway, monorail; bus is to be determined.) free of charge* in and around Tokyo (Bay,
West, Central, Yokohama, Makuhari, and Suburban Areas) as well as Tsurigasaki, Kashima, and
Enoshima areas (Izu, Oyamacho, Fukushima, Sapporo, and Miyagi areas are not included in the
free area).
*
Charges for express and reserved seats are not covered and need to be paid at your own costs.
To go to competition venues, media members will have to go to the Media Transport Mall and
transfer to another TM bus that goes to each venue. There will be no TM service to Enoshima
Yacht Harbour, Fukushima Azuma Baseball Stadium, Sapporo Dome, Miyagi Stadium, Ibaraki
Kashima Stadium from Media Transport Mall, but TM service will be provided between the
competition venue and media hotel at each city. (Service from Tokyo to Izu Velodrome, Izu MTB
Course, and Fuji International Speedway is under consideration.)
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Overview of the Press Hotel Area3.
Overview of the Press Hotel Area in and around Tokyo
We divided the hotels in and around Tokyo into six areas which will help you
consider your accommodation.
The overview of each area is as follows. See “Appendix A” for the map and the list of
hotels.
Area VenueHotel⇔MPCTravel Time*
(min)Major City
1 Bay Area
⑫Ariake Arena ⑬Ariake Gymnastics Centre ⑭Ariake Urban Sports Park ⑮Ariake Tennis Park ⑯Odaiba Marine Park ⑰Shiokaze Park ⑱Aomi Urban Sports Park ⑲Oi Hockey Stadium ⑳Sea Forest Cross-Country Course ㉑Sea Forest Waterway㉒Kasai Canoe Slalom Centre ㉓Yumenoshima Park Archery Field ㉔Tokyo Aquatics Centre ㉕Tatsumi Water Polo Centre
8-44
ShinagawaGotandaAriake Hamamatsucho
2 West Area ①Olympic Stadium ②Tokyo Metropolitan Gymnasium ③Yoyogi National Stadium ⑧Equestrian Park 31-52
ShinjukuShibuyaIkebukuro
3 Central Area ④Nippon Budokan ⑤Imperial Palace Garden ⑥Tokyo International Forum ⑦Kokugikan Arena 24-61
UenoOtemachiNihombashi
4 Yokohama Area ㊲Yokohama Baseball Stadium ㊷International Stadium Yokohama 51 Yokohama
5 Makuhari Area ㉖Makuhari Messe Hall A ㉗Makuhari Messe Hall B 37 Makuhari
6 Suburban Area
⑨Musashino Forest Sport Plaza ⑩Tokyo Stadium ⑪Musashinonomori Park ㉙Saitama Super Arena ㉚Asaka Shooting Range ㉛Kasumigaseki Country Club ㊶Saitama Stadium
73-107
TachikawaSaitamaKawagoeAsaka
* Estimated travel time from the hotel to the nearest stations of the MPC by taking public transportation.
(Main Area Map (in and around Tokyo))
Regional Co-Host City(Excluding the co-host city of football, baseball and softball games.)
MAP No. City Venue (Sports)
Tsurigasaki Tsurigasaki Surfing Beach (Surfing)
Enoshima Enoshima Yacht Harbour (Sailing)
㉝㉞ Izu Izu Velodrome (Cycling (Track))· Izu MTB Course (Cycling (Mountain Bike))
Oyamacho Fuji International Speedway (Cycling (Road)[Road Race (Finish), Individual Time Trial])
㉜
㉘
㉟
5
0 400km200
0 50km25
©2018 ZENRIN CO., LTD. 「この地図の作成に当たっては、国土地理院長の承認を得て、同院発行の50万分1地方図、2万5千分1地形図及び電子地形図25000を使用した。（承認番号 平26情使、第244－858号）」
0 10km2 4 6 8
HERITAGE ZONE
TOKYO BAY ZONE
IBC/MPC
OV
Tokyo Int’lAIRPORT(Haneda)
Narita Int’lAIRPORT
Tokyo Int’lAIRPORT(Haneda)
Narita Int’lAIRPORTTOKYO
32
38
39
33 34
35
IZU
ENOSHIMA
40KASHIMA
28TSURIGASAKI
SAPPORO
MIYAGI
TOKYO
36 FUKUSHIMA
12
4
1
17
11
18
19
21
22
9
2324
16
30
5 6
7
13
20
3
2
8
10
26 2725
3129
41
42
37
1415
OYAMACHO
Opening and Closing CeremoniesOlympic Stadium
AthleticsOlympic Stadium
FootballOlympic Stadium
4 JudoNippon Budokan
4 KarateNippon Budokan
BoxingKokugikan Arena
Volleyball (Volleyball)Ariake Arena
FootballTokyo Stadium
RugbyTokyo Stadium
1
1
1
HandballYoyogi National Stadium3
Table TennisTokyo Metropolitan Gymnasium2
Athletics (Race Walk)Imperial Palace Garden5
WeightliftingTokyo International Forum 6
7
BadmintonMusashino Forest Sport Plaza9
Equestrian (Dressage) Equestrian Park8
Equestrian (Eventing) Equestrian Park8
Equestrian (Jumping)Equestrian Park8
10
10
Cycling (Road)Musashinonomori Park11
Modern Pentathlon (Swimming, Fencing, Riding, Laser-Run)Tokyo Stadium
10
RowingSea Forest Waterway
12
19
13
20
21
21
22
23
24
24
24
26
27
26
25
Basketball (Basketball)Saitama Super Arena
Baseball/SoftballFukushima Azuma Baseball Stadium36
GymnasticsAriake Gymnastics Centre
30 ShootingAsaka Shooting Range
Canoe (Sprint)Sea Forest Waterway
31 GolfKasumigaseki Country Club
28 SurfingTsurigasaki Surfing Beach
37 Baseball/SoftballYokohama Baseball Stadium
Canoe (Slalom)Kasai Canoe Slalom Centre
32 SailingEnoshima Yacht Harbour
ArcheryYumenoshima Park Archery Field
14 Cycling (BMX Freestyle)Ariake Urban Sports Park
14 Cycling (BMX Racing)Ariake Urban Sports Park
14 SkateboardingAriake Urban Sports Park
Aquatics (Swimming) Tokyo Aquatics Centre15 Tennis
Ariake Tennis Park
Aquatics (Diving)Tokyo Aquatics Centre
16 TriathlonOdaiba Marine Park
Aquatics (Artistic Swimming) Tokyo Aquatics Centre
16 Aquatics (Marathon Swimming) Odaiba Marine Park
Aquatics (Water Polo) Tatsumi Water Polo Centre17 Volleyball (Beach Volleyball)
Shiokaze Park
18 Basketball (3x3)Aomi Urban Sports Park
18 Sport ClimbingAomi Urban Sports Park
WrestlingMakuhari Messe Hall A
HockeyOi Hockey Stadium
FencingMakuhari Messe Hall B
Equestrian (Eventing (Cross Country))Sea Forest Cross-Country Course
TaekwondoMakuhari Messe Hall A
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Cycling (Track)Izu Velodrome33
FootballSapporo Dome38
FootballMiyagi Stadium39
FootballIbaraki Kashima Stadium40
Cycling (Mountain Bike)Izu MTB Course34
Cycling (Road)Fuji International Speedway35
FootballSaitama Stadium41
FootballInternational Stadium Yokohama42 Rail Lines
Private railway
Japan railwayOV Olympic Village IBC/MPC Tokyo International Exhibition Centre (Tokyo Big Sight) Road Network
Major urban arterial network
Motorway
00 Competition Venue
Olympic Games VenueMaster Plan as of October 2018
IBC/MPC
HERITAGE ZONE
TOKYO BAY ZONE
OTHER VENUES
The Tokyo Organising Committee of the Olympic and Paralympic Games
9 Modern Pentathlon (Fencing)Musashino Forest Sport Plaza
●：New Permanent●：Existing●：Temporary
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Basic Policies of Accommodation Services4.
Accreditations Requirements
Only accredited members of the press are allowed to reserve rooms from Tokyo
2020. The number of rooms requested cannot exceed the number of
accreditation assignments.
Guaranteed Accommodation Provision Period
The guaranteed accommodation period for the Olympic Games Tokyo 2020 is:
10 July to 12 August 2020 (33 nights)
(14 nights before the Opening Ceremony to 3 nights after the Closing Ceremony)
*No minimum stay is required for the Olympic Games Tokyo 2020.
* Hotels outside of Tokyo may have a shorter guaranteed accommodation
provision period.
-Booking outside of the guaranteed accommodation provision period-
If you require additional accommodation before or after the designated period,
please book directly with the hotel. Tokyo 2020 will provide you with the
information including contacts of the hotels upon your request. Tokyo 2020 will
make its best efforts to assist you to book your pre- and post- accommodation.
However, please note that this does not assure you that the room rates and the
conditions during the guaranteed period to be applied will the pre- and post-
period.
Hotel Star Rating Classification
In Japan, there is no official star rating system for hotels. Hotel star ratings for
the Olympic Games Tokyo 2020 have been determined based on independent
standards created by Tokyo 2020.
Below are examples of facilities and services provided in each star rating. This
does not signify that all the listed items will be provided.
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For detailed information on facilities and services at each hotel, please check
the “Hotel Information Sheet” (Appendix C).
Five Stars: Wi-Fi, parking space, concierge service (or provision of useful
information including restaurant booking), business support service, a
range of function rooms (e.g. meeting rooms), cloakroom, laundry
service, international newspapers, safe deposit box (in the room or at
reception), currency exchange, international TV channels, amenities
and room fixtures, a range of food and beverage service (restaurants,
etc.), room service, breakfast buffet, a range of secondary facilities
(recreation, relaxation, retail), etc.
Four Stars : Wi-Fi, parking space, business support service, function rooms
(e.g. meeting rooms), laundry service or coin laundry (laundromat),
safe deposit box (in the room or at reception), amenities and room
fixtures, some food and beverage service (restaurants, etc.),
breakfast buffet, some additional facilities (recreation, relaxation,
retail), vending machines, etc.
Three Stars: Wi-Fi, car parking space, laundry service or coin laundry
(laundromat), amenities and room fixtures, food and beverage
service (restaurants, etc.), breakfast buffet or light breakfast,
vending machines, etc.
Two Stars : Wi-Fi, coin laundry (laundromat), amenities and room fixtures, food
and beverage service (restaurants, etc.), light breakfast, vending
machines, etc.
Room Rates
The room rates include breakfast, internet access fees, service fees and various
taxes for the guest capacity for each guest room (i.e. one person for a single
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room; two persons for a double, twin, suite or Japanese-style* room).
The number of beds is: one for a single and double room, two for a twin room,
and usually up to two for a suite room. The size of bed varies by each hotel.
Please see the “Hotel Information Sheet” (Appendix C) to confirm.
* Japanese-style room: A room with tatami-mat flooring sleeping on futons
instead of beds. The capacity is two persons unless otherwise noted.
Cancellation PolicyFor any cancellation, a cancellation fee, which will be calculated per hotel, will
be charged according to the following policy.
Cancellation Date Cancellation Condition Cancellation Fee
Any arbitrary point on or before 24 August 2019 (JST23:59)
― None
From 25 August 2019 (JST0:00)to 24 December 2019 (JST23:59)
When the number of room nights per hotel to be cancelled by the user group corresponds to up to 30% of the total room nights booked per hotel that the user group reserved as of 25 August 2019 (JST0:00).
None
When the number of room nights per hotel to be cancelled by the user group corresponds to over and above 30% of the total room nights booked per hotel that the user group reserved as of 25 August 2019 (JST0:00).
Up to 30%. None
Over and above 30%.
100% room rate of the cancelled rooms
From 25 December 2019 (JST0:00)to 24 March 2020(JST23:59)
When the number of room nights per hotel to be cancelled by the user group corresponds to up to 10% of the total room nights booked per hotel that the user group reserved as of 25 December 2019 (JST0:00).
None
When the number of room nights per hotel to be cancelled by the user group corresponds to over and above 10% of the total room nights booked per hotel that the user group reserved as of 25 December 2019 (JST0:00).
Up to 10%. None
Over and above 10%.
100% room rate of the cancelled rooms
On or after 25 March 2020 (JST0:00) ― 100%
* “the number of room nights per hotel to be cancelled” refers to the number of rooms per hotel cancelled via Tokyo 2020 multiplied by the number of nights cancelled for the said rooms.
* “the total room nights booked” refers to the number of rooms booked via Tokyo 2020 multiplied by the number of nights booked for said rooms.
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* When the figure of 30% or 10% of the total room nights booked becomes decimal, the first decimal place will be rounded down.
Incidental Charges
Room rates do not include incidental charges such as charges for telephone,
laundry services, additional food and beverages, and the service charges and
taxes applied to them. Payment for such services should be made directly to the
hotel.
Function Rooms and Parking Space
For information on the presence of function rooms (banquet halls, meeting
rooms, etc.) and parking space (including the tie-up paid parking space) in and
around each hotel, please see the “Hotel Information Sheet” (Appendix C). The
press requiring those facilities, should directly contact the hotel for booking and
payment.
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Managing Reservation5.
Accommodation Management System (AMS)
Concluding the AAA and making amendments after the notification of the hotel
allocation will be made via the online AMS.
You will need a login ID and a password provided to your company’s
representative by the Tokyo 2020 Accommodation Service Team at
the end of June 2019.
By granting the login ID and a password, your company’s representative will
have the authority to conclude the AAA and apply for any changes to the room
bookings on behalf of the company.
For more details on the AMS, see the “Accommodation Management System
Operation Manual” available through the system.
Accommodation Allocation Agreement (AAA)
The AAA is an agreement between the press and Tokyo 2020 which sets
out the conditions of the allocation of rooms secured by Tokyo 2020.
The AAA is to be concluded on the AMS in accordance with the instructions
provided in the system.
Please note that if the AAA is not concluded, room bookings cannot be finalised.
The deadline for concluding the AAA is 1 August 2019 (JST 23:59).
Booking Amendments
Once the allocation is announced in the AMS, reducing of the number of rooms
and the number of nights within your allotted hotels can be requested through
the system.
Please be aware of the cancellation policy to avoid unwanted charges. The
revised room nights will be reflected in the latest status. After the invoice of the
2nd (last) payment is issued, you cannot apply for any changes of the booked
rooms.
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The usual hotel check-in times are 14:00 – 16:00, and check-out times are 10:00
– 12:00 (with some exceptions).
If you wish to use the allocated rooms prior to the designated time, we
recommend that you book the room from the preceding day.
Please confirm the check-in and check-out times for each hotel in the “Hotel
Information Sheet” (Appendix C).
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Request and Reservation Process of Press Accommodation6.
Request and Reservation Procedures
1. Please check the number of assigned accreditations. The number of rooms
requested cannot exceed the number of accreditation assignments.
2. Please follow enclosed the “Accommodation Request Procedures” (Appendix
B) and complete the accommodation request.
Due: 25 May 2019 (JST23:59)
3. Tokyo 2020 will notify the company’s representative* of the URL of the AMS, a
login ID and a password for accessing the AMS at the end of June 2019. Once
you receive the information, please log in to the system and confirm the
summary of the final accommodation allocation.
* “the company’s representative” is the contact personnel whose information
was provided to Tokyo 2020 in your accommodation request.
4. Please conclude the AAA on the AMS.
Then the room reservation will be confirmed.
Due: 1 August 2019 (JST23:59)
Payment of Room RatesPayments should be made in two instalments as detailed below.
All payments must be made via bank transfer to the bank account designated by Tokyo
2020.
Proportion of Payment Deadline
1st 50% of total payment for all room nights as indicated on the 1st issued invoice on the Accommodation Management System (AMS) 24 September 2019
2nd The balance of the total payment for all room nights as indicated on the 2nd issued invoice on the AMS 24 April 2020
*Invoice will be issued approximately 30 days prior to each payment deadline.
*All payments must be received by JST 23:59 on the due date.
Tokyo Int’lAIRPORT(Haneda)
Narita Int’lAIRPORT
Olympic Stadium
Olympic Village
IBC/MPC Tokyo InternationalExhibition Centre (Tokyo Big Sight)
23
5
7
12 1315
16
1920
23
25
26
323334
3542
43
44
45
194
197
211
212
4756
57
5960
61
63
64
6662
58
737577
79
81
90
92209
102103
104105
110111
112
114
116
118119
120
123
125
128
129
139
147
149150
151
153
156
196
206
210
167
168
189191
167
203
205
207
188
190
192
204
0 5km2.5
Out of frame
Olympic Stadium
Out of frame
Chiba
Kanagawa
Saitama
Tokyo
0 5km1 2 3 4
Private railway
Japan railway
Major urban arterial network
Motorway
PRS hotel00Competition Venue
©201８ ZENRIN CO., LTD. 「この地図の作成に当たっては、国土地理院長の承認を得て、同院発行の50万分1地方図、2万5千分1地形図及び電子地形図25000を使用した。（承認番号 平29情使、第444－561号）」
The Tokyo Organising Committee of the Olympic and Paralympic Games
Name list of PRS hotel
PRS hotel
