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Pullman Hotel Melbourne, Albert Park, Victoria

October 30th - November 1st, 2018

HOSTED BY:The Almond Board of Australia

SUPPORTED BY:Horticulture Innovation Australia Ltd

Sponsorship Prospectus

18th Australian Almond Conference

• Invitation 3

• Contacts 4

• Profiling 4

• Reasons why you should participate 5

• The Venue 5

• Program Overview 6

• Sponsorship Opportunities 7-12

• Conference Exhibition 13

• Terms & Conditions 14

• Application to Sponsor & Exhibit 15

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The Almond Board of Australia (ABA) is the peak industry body for Australian almonds. The ABA operates as a not-for-profit, membership based organisation representing the interests of Australian almond growers, processors and marketers.

As the Australian almond industry’s peak body, the ABA facilitates further growth of the industry, seeks to maximise its profitability and ensure its sustainability by providing a platform for industry members to collectively respond to industry wide issues, invest in research and marketing, share knowledge, and interact with government and other stakeholders.

In 2017, almonds were one of Australia’s most valuable single commodity horticultural crop with farmgate value of more than $600 million. Almonds are Australia’s most valuable horticultural export industry with 2017 export sales of $429 million.

We are pleased to announce that the 18th Annual Australian Almond Conference, from October 30th to November 1st 2018 will be held at the Pullman Hotel, Albert Park, Melbourne.

This Conference will include presentations by respected Australian and International researchers and experts focussing on the entire supply chain. Speakers will address issues of industry interest, from pollination to promotion and product quality to price prediction.

The Conference is the one event attended by all sectors of our industry – from the growers who do the hard yards on our farms to the processor marketers and many industry partners who provide product and services. It is also a time when we hear from, as an industry, leaders and decision makers from Government and across the broader agricultural community.

Growers and delegates will go away with not only a thorough understanding of the industry’s research activities but also the wide ranging efforts to further develop our industry by implementing the strategic plan 2018 - 2023. We look forward to announcing our speaker line-up in the next month.

A ‘must attend’ event on the industry calendar, this Conference is the largest gathering of almond industry representatives in Australia. It brings together over 400 Australian and international delegates.

The Australian almond industry has come a long way in a short period of time with 40,000 Ha planted. We are one of Australia’s fastest growing horticultural crops with further orchards being planted over the next three years.

The Conference has become known for the value it adds to our industry and the 2018 event will be no exception.

Sponsorship enables organisations such as yours to link to the Australian industry and contribute to the success of the Australian Almond Conference. The Conference will provide high degree of visibility for promotion of your products and services.

This prospectus includes options encompassing complete marketing exposure at the Conference, verbal and signage recognition, logos on delegate satchels, exclusive event sponsorship and trade show display space.

Additional exposure is offered through an array of print advertising including programs and pre and post event marketing materials.

Sponsorship of this major event offers your organisation ongoing recognition and direct exposure at the highest level to the Australian almond industry. We invite you to become involved in this exciting industry event!

Conference CommitteeAlmond Board of Australia

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Who will be there?This year’s event will build on the success of previous conferences. The 2016 Australian Almond Conference attracted in excess of 300 delegates to the three day event, which was also held at the Pullman Hotel, Melbourne.

Attendees of the 2018 conference are anticipated from a wide range of fields including:

• Individual growers

• Key staff from larger orchards, processors and marketers

• Staff from listed and larger companies in the field of almondproduction

• International presenters

• Local, State, and Federal Government departments

• Research scientists and academics

• Farm suppliers (implements, fertiliser, infrastructure, irrigation)

• Packing and transport

• Distribution

• Investors, insurance, asset managers, quality assurers and risk managers

Conference CommitteeNeale Bennett, ABA Chairman

Damien Houlahan, ABA Deputy Chair

Simon Murphy, ABA Committee Member

Brendan Sidhu, ABA Board Member

Ross Skinner, ABA CEO

Abigail Quirke, ABA Conference Manager

Conference SecretariatAlmond Board of Australia

PO Box 1507

LOXTON SA 5333

Ph: +61 8 8584 7053

Email: [email protected]

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Why you should participate

1. Raise your profile by showing your support for this vibrant and rapidly expanding industry

2. Reinforce your credentials as a key player

3. Reach 200+ buyers managing nearly all industryplantings

4. Publicise your activities

5. Launch a new product or service and generatemedia interest

6. Meet the movers and shakers in the Australianalmond industry and interact with them both insessions and at social events

7. Relationship building – develop personalrelationships with your clients

8. Hands on display – let buyers use all five sensesto gain a full appreciation of your product. Getimmediate feedback and overcome objections

9. Accelerate the buying process

10. Create a quality database for future marketingAlmonds are an amazingly healthy and natural product – one, that if the industry has its way, will become a natural part of the consumer’s everyday diet. Imagine every Australian eating a handful of almonds every day.

To do that the industry needs to talk and coordinate its efforts right from which varieties we grow, what characteristics they have, how we promote them, the distribution channels and sale to the consumer. If the industry achieves balance the future for almonds is very bright indeed!

And receive more promotional opportunities

Confirmation of your sponsorship as soon as possible will ensure a higher level of exposure. An extensive promotional campaign including advertisements, direct mail campaigns, email broadcasts and web exposure will be implemented in the lead-up to the 2018 Conference.

This is the premium channel for raising your visibility to the Australian almond industry.

Pullman Hotel, Albert Park Melbourne, VictoriaPullman Melbourne Albert Park is perfectly placed for discovering Melbourne’s rich restaurant, shopping & cultural scene. The hotel overlooks picturesque Albert Park, but for one week of the year, the view is transformed into one of the world’s most exciting Formula 1 racing circuits & guests can enjoy all the action from their windows.

The Pullman Melbourne Albert Park is Melbourne’s newest fully refurbished upscale hotel. It is centrally located on Queens Road, minutes from Melbourne’s central business district and St Kilda Road. The hotel is close to South Yarra’s Chapel Street retail precinct and The Royal Botanic Gardens. The contemporary guest rooms will provide a sense of space and comfort, with many rooms overlooking stunning Albert Park Lake or the sunsets over Port Phillip Bay.

Just a 20 minute drive from the airport and a 15 minute drive from Melbourne’s bustling CBD.

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Tuesday, October 30th • Industry Exhibition Setup

• Welcome Cocktail Function

Wednesday, October 31st• Registration

• Almond Board of Australia AGM

• Official Conference Opening

• Trade Exhibition

• Keynote Addresses

• Pre Dinner Canapés

• Conference Gala Dinner & Entertainment

• Industry Hall of Fame Induction

Thursday, November 1st• Trade Exhibition

• Keynote Addresses

Focussing on the top issues • Market development strategies

• Pollination

• Rootstocks & varieties

• Advanced production systems

• Biosecurity

• Promoting consumption

• Export trade issues

• Industry statistics including plantingproduction and sales data

• Retail market insights

• Pests & disease best practice

• Research outcomes and future projects

The Conference organisers reserve the right to amend the program at any time if circumstances change following the printing of this prospectus.Please visit www.australianalmonds.com.au/conference for latest program details leading up to the conference.

Maximise your visibility to key target markets by becoming a sponsor of the Australian Almond Conference in 2018.

Sponsors will be acknowledged on selected print material as well as on the conference website leading up to and during the conference, so an early commitment will result in better value for money and a higher level of exposure for your organisation.

Flexibility is the key and we are happy to discuss with you how best we can tailor a package of benefits to complement your overall marketing objectives and budget. Give Abigail Quirke a call on +61 8 8584 7053 or email [email protected]

The benefits of your participation are endless, making this opportunity one you can not pass up!

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Platinum(Limited to One)

AUD $10,000Supporting at this level provides a high level of exposure for your company during the entirety of the conference.

Benefits• Acknowledgement as Platinum Sponsor on all

conference marketing material.

• Exclusive sponsorship of Conference lunches during the entirety of conference.

• Opportunity to provide a keynote speaker as part of the Official Conference Proceedings (maximum 20 minuteslot including questions).

• Website package including placement of your logo onthe conference website with a hyperlink back to yourcompany website.

• A full page, colour advertisement in the OfficialConference Program (to be provided by sponsor andsubject to meeting deadline requirements).

• Media acknowledgement as Platinum Sponsor on allpre and post conference media releases.

• Full page advertisement in pre or post conferenceedition of industry newsletter “In A Nutshell”.

• One (1) prominent trade space allocation withadditional space at discounted rate.

• One (1) delegate satchel insert (maximum A4 size).

• Four (4) complimentary full delegate registrationsincluding tickets to attend the Gala Dinner & WelcomeCocktail Function.

• Discounted rate for additional delegates - 5% discountof total registration cost per delegate.

• Access to delegate list (who have not opted out forprivacy reasons).

Benefits• Acknowledgement as Signature Sponsor on all

conference marketing material.

• Exclusive sponsorship and signage for one financialyear of all ABA grower field days, events and workshops.

• Company logo included on all ABA emails to growersand members as Signature Sponsor.

• One advertising or informational E-blast to ABAindustry database per quarter for one financial year.

• Website package including placement of your logoas the Signature Sponsor on the ABA website with ahyperlink back to your company website.

• Company logo printed on all delegate name badges.

• A full page, colour advertisement on the insidefront cover of the Official Conference Program (to beprovided by sponsor and subject to meeting deadlinerequirements).

• Media acknowledgement as Signature Sponsor on allpre and post conference media releases.

• Opportunity to provide a keynote speaker as part of the Official Conference Proceedings (maximum 30 minuteslot including questions).

• Conference room drop item of your choice (subject toapproval) to be placed in all delegate accommodationrooms on day of arrival.

• Prominent signage to be displayed during theconference (to be provided by sponsor).

• 10 minute presentation during official conferenceopening to welcome delegates.

• One (1) full page advertisement in each edition(total 4) of industry newsletter “In A Nutshell” duringsponsorship period.

• One (1) prominent trade space allocation withadditional space at discounted rate.

• Two (2) delegate satchel inserts (maximum A4 size).• Four (4) complimentary full delegate registrations

including tickets to attend the Gala Dinner & WelcomeCocktail Function.

• Discounted rate for additional delegates - 10% discount of total registration cost per delegate.


Signature (Limited to One)

AUD $25,000

Supporting at this level provides the highest degree of exposure for your company to the entire Australian Almond Industry and its supply chain for one year.Sold

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Benefits• Acknowledgement as Gold Sponsor on all conference

marketing material.


• A half page, colour advertisement in the OfficialConference Program. (to be provided by sponsor andsubject to meeting deadline requirements).

• Media acknowledgement as Gold Sponsor on all preand post conference media releases.

• Signage to be displayed during the conference (to beprovided by sponsor).

• Half page advertisement in either pre OR postconference edition of industry newsletter “In ANutshell”.

• One (1) trade space allocation with additional spaceavailable at discounted rate.


• Three (3) complimentary full delegate registrationsincluding tickets to attend the Gala Dinner & WelcomeCocktail Function.


Silver (Limited to Five)

AUD $6,350

Benefits• Acknowledgement as Silver Sponsor on all conference

marketing material.


• One (1) trade space allocation with additional space available at discounted rate.

• A quarter page, colour advertisement in the OfficialConference Program (to be provided by sponsor andsubject to meeting deadline requirements).

• Media acknowledgement as Silver Sponsor on all preand post conference media releases.



• Two (2) complimentary full delegate registrationsincluding tickets to attend the Gala Dinner & WelcomeCocktail Function.


Bronze (Limited to Four)

AUD $4,950

Gold(Limited to Two)

AUD $8,000Supporting at this level provides a high level of exposure for your company during the entirety of the conference.

Benefits• Acknowledgement as Bronze Sponsor on all conference

marketing material.


• A quarter page, colour advertisement in the OfficialConference Program (to be provided by sponsor andsubject to meeting deadline requirements).

• Media acknowledgement as Bronze Sponsor on all preand post conference media releases.



• Two (2) complimentary full delegate registrationsincluding tickets to attend the Gala Dinner & WelcomeCocktail Function.


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Benefits• Exclusive naming rights to the Gala Dinner.

• Acknowledgement as Gala Dinner Sponsor on allconference marketing material.


• Media acknowledgement as Gala Dinner Sponsor on all pre and post conference media releases.

• Signage to be displayed during the event (to beprovided by sponsor).

• 10 minute presentation to welcome guests to the GalaDinner.


• Two (2) complimentary full delegate registrationsincluding tickets to attend the Dinner and WelcomeCocktail Function.

• One (1) advertising or informational E-blast to ABAindustry database.


Gala Dinner(Limited to One)

AUD $15,000

Benefits• Acknowledgement as Pre-Dinner Drink & Canapé

Sponsor on all conference marketing material.

• Company logo to be printed on napkins used duringPre-Dinner Drinks & Canapés.


• Media acknowledgement as Pre-Dinner Drink & Canapé Sponsor on all pre and post conference media releases.

• Signage to be displayed in designated areas during theevent (to be provided by sponsor).

• One (1) complimentary full delegate registrationincluding tickets to attend the Gala Dinner andWelcome Cocktail Function.


Pre-Dinner Canapés(Limited to One)

AUD $6,000

Benefits• Acknowledgement as Gala Dinner Entertainment

Sponsor on all conference marketing material.

• Opportunity to provide Gala Dinner Entertainmentsuggestions for consideration by ConferenceCommittee.

• Company logo to be printed on Gala Dinner menusused during event.


• Media acknowledgement as Gala Dinner Entertainment Sponsor on all pre and post conference media releases.

• Signage to be displayed in designated areas during theevent (to be provided by sponsor).

• One (1) complimentary full delegate registrationincluding ticket to attend the Gala Dinner.


Gala Dinner Entertainment(Limited to One)

AUD $5,000

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Benefits• Your company logo prominently printed on quality

conference delegate satchels.

• Acknowledgement as Conference Satchel Sponsor onall conference marketing material.


• Media acknowledgement as Conference SatchelSponsor on all pre and post conference media releases.

• Promotional literature of your choice to be included indelegate satchel (maximum A4 finished size).


Delegate Satchel Sponsor(Limited to One)

AUD $5,500

Benefits• Your company logo prominently printed on quality

conference delegate compendiums.

• Acknowledgement as Conference CompendiumSponsor on all conference marketing material.


• Media acknowledgement as Conference CompendiumSponsor on all pre and post conference media releases.

• Promotional literature of your choice to be included indelegate satchel (maximum A4 finished size).


Compendium Sponsor(Limited to One)AUD $5,500

• Your company logo prominently printed on qualitynapkins to be placed on catering tables during bothdays of conference.

• Signage to be displayed on all catering tables duringboth days of conference.

• Acknowledgement as Conference Catering Sponsor onall conference marketing material.


• Media acknowledgement as Conference CateringSponsor on all pre and post conference media releases.

• Access to delegate list (who have not opted out for

Catering Sponsor(Limited to One)AUD $5,000

Benefits

Welcome Cocktail Function(Limited to One)

AUD $10,000

Benefits• Exclusive naming rights to the Conference Welcome

Cocktail Function.

• Acknowledgement as Conference Welcome CocktailFunction Sponsor on all conference marketing material.


• Media acknowledgement as Conference WelcomeCocktail Function Sponsor on all pre and postconference media releases.

• Signage to be displayed during the event (to beprovided by sponsor).

• 10 minute presentation to welcome guests to theWelcome Cocktail Function on your behalf.


• One (1) advertising or informational E-blast to ABAindustry database.

• One (1) complimentary full delegate registrationincluding tickets to attend the Gala Dinner andWelcome Cocktail Function.

• Access to delegate list (who have not opted out forprivacy reasons)

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Benefits• Your company logo prominently printed on front cover

of Official Conference Program.

• Acknowledgement as Program Sponsor on all conference marketing material.

• A full page, colour advertisement on the back coverof the Official Conference Program (to be provided bysponsor and subject to meeting deadline requirements)


• Media acknowledgement as Conference ProgramSponsor on all pre and post conference media releases.

• Access to delegate lst (who have not opted out forprivacy reasons).

Official Program Sponsor(Limited to One)AUD $4,000

Benefits• Your company logo printed on spring water bottles,

next to official conference logo to be supplied onall catering tables during morning teas, lunches andafternoon teas.

• Your company logo printed on individually wrappedmints supplied on all catering tables and at the rear ofthe conference sessions.

• Acknowledgement as Supporting Sponsor on allconference marketing material.


• Media acknowledgement as Supporting Sponsor on all pre and post conference media releases.


Refreshment Sponsor(Limited to One)AUD $4,400

Benefits• Your company logo prominently printed on conference

delegate lanyards, next to official conference logo.



• Media acknowledgement as Supporting Sponsor on allpre and post conference media releases.

• Option for organisation to produce lanyards, withnegotiation on sponsorship rate.


Delegate Lanyards(Limited to One)

AUD $3,000

Benefits• Your company logo prominently printed on conference

Proceedings USBs.

• Acknowledgement as Proceedings Sponsor on allconference marketing material.


• Short video clip or advertising brochures added tothe USB promoting your business or products. (to beprovided by sponsor).

• Media acknowledgement as Proceedings Sponsor onall pre and post conference media releases.

• Option for organisation to produce USBs, withnegotiation on sponsorship rate.


USB Proceedings Sponsor(Limited to One)

AUD $3,500 Sold

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Benefits• Your company logo and phone number prominently

printed on writing pads included in delegate satchels.

• Your company logo and phone number prominentlyprinted on quality pens included in delegate satchels.



• Media acknowledgement as Supporting Sponsor on allpre and post conference media releases.


Delegate Accessory Pack(Limited to One)

AUD $2,750

Benefits• Guaranteed exposure to all conference delegates as all

registered participants will receive a conference satchel upon arrival at the conference.

*Conference Organising Committee must approve theadvertising content/material prior to the conference.*A4 in size has been approved.

Benefits• Guaranteed exposure to all conference delegates

in printed official conference program, and logopublished to conference website.

• Limited space available.

• All advertising printed in full colour.

Satchel InsertsAUD $750 each

Official ProgramFull Page AUD $1,500 Half Page AUD $ 750Quarter Page AUD $ 500

Advertising & Inserts

Benefits• Exclusive signage at the entrance to the Plenary Session

and within the Plenary Session room (to be provided by sponsor).

• Acknowledgement as Plenary Session Sponsor by theSession Chairperson.



• Exclusive seat drop for delegates attending the PlenarySession.

• Two (2) complimentary singleday registrations for theday of Plenary Session

Plenary Sessions(One per session only)AUD $2,200

Benefits• Your company logo printed on official luggage tags

(with Conference Logo) that will be mailed to alldelegates upon registration.




Delegate Luggage Tags(Limited to One)AUD $1,500

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(Subject to floor space availability)AUD $2,950

Dedicated exhibition space will be available adjacent to the Conference Plenary Room.

The Australian Almond Conference Organising Committee is conscious of the investment that exhibitors make when committing to participate in an industry exhibition. Therefore, to ensure that you have maximum exposure to delegates the following steps have been taken:

• All refreshment breaks including morning tea, lunch and afternoon tea, will be served in the industry exhibition area for the duration of the conference.

Each exhibiting company is entitled to two full exhibitor registrations. These are issued on a per stand basis. Each exhibitor registration includes: daily catering, Welcome Cocktail Function, happy hour drinks, conference gala dinner and admission to conference sessions. Additional exhibitor passes may be purchased and details of these will be available in the Exhibitor manual which will be sent to you prior to the conference.

Subject to space and venue restrictions there will also be limited space available for machinery displays in the venue carpark outside the conference area. Please contact us for pricing and availability if you would like to discuss an external display.

Benefits• Modular stand including carpeted floor space, back and sidewalls and exhibitor name on fascia panel.

• Size, 3 metres wide by 2 metres in depth.

• Two (2) spotlights supplied per stand.

• Two (2) complimentary full delegate registrations including tickets to attend the Gala Dinner and WelcomeCocktail function.

• Website package including placement of your logo on the conference website with a hyperlink back to yourcompany website.


• Acknowledgment as Exhibitor on all conference marketing material including Official Conference Program.

Shell Scheme StandsShell scheme stands come with walls, carpet, lighting, one powerpoint and a nameboard. They do not include furniture. A nameboard will be supplied in a standard format and can not be modified or removed. ExpoNet has been contracted to provide the booths for the 2018 Australian Almond Conference and furniture must be ordered through them.

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The Contract1. The term “Organiser” refers to the Almond Board of

Australia (ABA) and includes associations, corporate and government bodies who have engaged theAlmond Board of Australia as their representative.

2. The term “Sponsor” includes any person, firm,company or corporation and its employees andagents identified in the Application Form or otherwritten request for exhibition space.

3. A “contract” is formed between the Organiser andSponsor when the Organiser accepts the signedApplication Form and receives a minimum of 50% of the total owing as a deposit. The Organiser will then issue a confirmation letter to the Sponsor.

4. The Organiser may cancel the contract at theirdiscretion if the agreed deposit is not receivedwithin 28 days of lodging the Application Form.Additionally the Organiser reserves the right tocancel the contract by returning the deposit within 28 days of receipt.

Conditions of sponsorship and exhibition5. The Organiser reserves the right to add any

sponsorship package and accept any sponsorshipoffer, listed or unlisted, at any time and withoutnotice.

6. The size and location of all logos included inconference collateral, on the conference website or conference signage will be at the discretion of theABA Conference Organising Committee and willreflect the level of commercial support given.

7. All amounts quoted in this prospectus are inAustralian dollars and exclusive of 10% AustralianGST.

The Application8. An official Application Form must be received to

reserve space.9. The Organiser reserves the right to refuse application

or prohibit any Sponsor from participation withoutassigning a reason for such refusal or prohibition.

Obligations and Rights of the Organiser10. The decision of the Organiser is final and decisive on

any question not covered in this contract.11. The Organiser agrees to hold the event however,

reserves the right to postpone the event from theset dates and to hold the event on other dates asnear to the original dates as possible, utilising theright only when circumstances necessitate suchaction and without any liability to the Organiser.

12. The Organiser agrees to promote the event tomaximise participation.

The Exhibition13. The Organiser agrees to allocate Exhibitors an

exhibition space as close as possible to their desired location.

14. Applications for exhibition space will be allocated in the following order:a. Companies which have exhibited at two or

more consecutive Annual Conferences. Space will then be allocated on a first come, firstserved basis.

b. Companies wishing to sponsor the conference. Space will then be allocated on a first come,first served basis.

15. The Organiser reserves the right in unforeseencircumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakesto agree to any alteration to the site or the space re-allocated by the Organiser.

16. The Organiser reserves the right to change theexhibition floor layout if necessary.

17. The Organiser is responsible for the control of theexhibition area only.

18. The Organiser may shorten or lengthen the duration of the exhibition and alter the hours during whichthe exhibition is open.

19. The Organiser reserves the right to specify heightsof walls and coverings for display areas.

20. The Organiser may determine the hours duringwhich the Sponsor will have access to the exhibition venue for the purpose of setting up and dismantling.

21. The Sponsor will submit plans and visuals of custom designed exhibits to the Organiser for approvalprior to the commencement of the exhibition.Sponsors failing to do so may be denied access tothe exhibition to build or may be requested to cease building. A valid Insurance Certificate of Currencyfor independent exhibition contractors will alsobe submitted prior to the Organiser granting thiscompany access to the exhibition area.

22. Whilst the Organiser will endeavour to protect

exhibition property whilst on display at the exhibition, it must be clearly understood that the venue, the Organising Committee and the Organiser cannot accept liability for any loss or damage to property sustained or occasioned from any cause whatsoever.

23. Booth availability may be limited or restricted, andallocations and available quantities will be advisedupon processing your application.

The Event24. The Organiser agrees to provide the Sponsor with a

Sponsorship & Exhibition Manual prior to the event for the purpose of communicating required actions on the part of the event.

25. The Organiser has the right to take action basedon verbal or written directions including thosecontained in the Sponsorship & Exhibition Manual.This is to ensure that all laws in connection withthe event are complied with, to prevent damage to person or property and to maximise the commercial success of the event.

26. The Organiser may refuse without limitation topermit activity within the event or may requirecessation of particular activities at their discretion.

27. The Organiser reserves the right to disapprove thecontent and presentation of Sponsor catalogues,acknowledgements, handbills and printed matterwith respect to the event.

28. The Organiser reserves the right to refuse anyperson including Sponsor staff, representatives,visitors, contractors and/or agents entry to the event if they do not hold a purchased or complimentaryentry card.

29. The Organiser will specify conditions relating to the movement of goods and displays, prior, during and after the event.

30. The Organiser will specify any regulations withregard to sound levels including microphones,sound amplification, machine demonstrations andvideos. The Sponsor agrees to abide by these.

31. The Organiser may arrange security on site duringthe period of the exhibition but will accept noliability for loss or damage.

32. The Organiser will arrange for daily cleaning ofevent and exhibition spaces.

Obligations and Rights of the Sponsor33. The Sponsor must ensure that all accounts are

finalised and paid prior to the event.34. The Sponsor must use allocated space only for the

display and promotion of goods and/or serviceswithin the scope of the event.

35. The Sponsor must make every effort to maximisepromotion and commercial benefits of participating in the event.

36. The Sponsor must comply with all directions /requests issued by the Organiser including thoseoutlined in the Sponsorship & Exhibition Manual.

37. The Sponsor must comply with all applicable laws,including laws in relation to occupational health &safety. The Sponsor will therefore act with care toavoid damage to persons or property at the event.

38. The Sponsor must ensure the cleanliness andtidiness of their allocated space. Upon theconclusion of the event the Sponsor will promptlyremove all exhibits, tools and other materials. If the Sponsor fails or refuses to do so, the Organiser willmake arrangements for this to done by an external party at a cost to be paid by the Sponsor.

39. The Sponsor will not display an exhibit in sucha manner as to obstruct or affect neighbouringSponsors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouringareas.

40. The Sponsor is responsible for all items within their allocated event space.

41. The Sponsor agrees to adhere to all fire regulations and will refrain from using flammable or dangerous materials within the event. Written approval mustbe sought from the Organiser if flammable ordangerous materials are required for the success of the exhibit.

42. The Sponsor will not use nails, screws or otherfixtures on any part of the premises including walls and floor unless authorised by the Organiser. Inany case all permanent damage will result in theSponsor being invoiced for all repairs.

43. The Sponsor agrees to comply with all instructionsrelating to delivery times. The Sponsoracknowledges that the Organiser will not be ableto provide assistance in tracking lost deliveries.

The Sponsor agrees that the Organiser will not be liable for any goods rejected by the venue, lost or damaged prior to the delivery date specified or on return.

44. The Sponsor agrees to abide by requests made bythe Organiser to stop any activity that may causeannoyance to others in the event.

45. The Sponsor agrees to conduct all businesstransactions within their allocated space unlessotherwise approved by the Organiser.

46. Storage of goods47. Unless otherwise communicated storage will

not be provided on site at the event. Under nocircumstance are goods permitted to be stored inpublic access areas.

Stand Services and Construction48. Official contractors will be appointed by the

Organiser to undertake stand construction andfreight forwarding plus supply furniture, electrical,telecoms and IT equipment. This is for insurance and security reasons. All non-official contractors wishing to enter the exhibition are required to producecurrent Certificates of Currency for Insurance, Public Liability and OH&S. Access will be denied withoutsuch documentation.

Insurance and Liability49. All Sponsors must have Public Liability Insurance for

the period of the event and must be able to produce this documentation immediately at the request ofthe Organiser.

50. Sponsors must insure, indemnify and hold theOrganiser harmless in respect of all damages,injuries, costs, claims, demands, expenses andinterest for which the Organiser may become liable.

51. The Organiser shall not be liable for any loss, which Sponsor may incur as a result of the interventionof any Authority, which prevents the use of thepremises or any part thereof in any mannerwhatsoever.

52. The Organiser will not be liable and makes noguarantee of the number of visitors to the event.Equally the Organiser will not be accountable for the level of commercial activity generated.

Payment & Cancellation53. The Sponsor has seven (7) days in which to make

their final payment when it falls due. After thistime the space will be available for sale to anothercompany. All deposits paid will automatically beforfeited and NO refund will be made. NO Sponsor shall occupy allocated exhibition space until allmonies owing to the Organiser by the Sponsor arepaid in full.

54. In the event that the Sponsor fails to occupy theirallocated exhibition space by the advertisedopening time, the Organiser is authorised to occupy this space in any manner deemed to be in the best interest of the event. The Sponsor contracted to this space will remain liable to all Terms and Conditions of Contract and will not be eligible for a refund.

55. If the Sponsor wishes to cancel their participationa request must be submitted to the Organiser inwriting. Sponsor cancellations and refunds will beadministered as follows:a. If notice of cancellation is received no later

than 90 days prior to the first day of the event, the Sponsor will be entitled to a 75% refundon funds paid at the time of cancellation.

b. If notice of cancellation is received between 90 and 30 days before the first day of the event,the Sponsor will be entitled to a 50% refundon funds paid at the time of cancellation.

c. If notice of cancellation is received less than30 days before the first day of the event, theSponsor will not be entitled to a refund.

d. If notice of cancellation is received and fullpayment for funds owing has not beenreceived, the Sponsor may be invoiced for the difference to satisfy the above cancellationand refund policy.

Payment methods56. The following payment methods are accepted by

the ABA for Sponsorship items: a. Tax Invoice – upon request an invoice will be

raised for payment.b. Direct Bank Transfer – please contact the ABA

for bank account details.c. Company Cheque - by arrangement with the

ABAd. Credit Card – Visa and Mastercard are

accepted.

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Email to: [email protected] or post to Almond Board of Australia, PO Box 1507, Loxton, South Australia, 5333

Attention: Abigail Quirke, Administration & Compliance Officer

Sponsorship Category Cost

Signature Sponsor $ 25,000 SoldPlatinum Sponsor $ 10,000

Gold Sponsor $ 8,000

Silver Sponsor $ 6,350

Bronze Sponsor $ 4,950

Gala Dinner Sponsor $ 15,000

Pre Dinner Canapés $ 6,000

Dinner Entertainment $ 5,000

Welcome Reception $ 10,000

Conference Catering Sponsor

Delegate Satchel Sponsor $ 5,500

Delegate Compendium Sponsor $ 5,500

Official Program Sponsor $ 4,000

Lanyard Sponsor $ 3,000

Refreshment Sponsor $ 4,400

Conference Proceedings USB Sponsor $ 3,500

Delegate Accessory Pack $ 2,750

Conference Plenary Sessions (per session) $ 2,200

Delegate Luggage Tags $ 1,500

Satchel Insert (per insert) $ 750

Trade Exhibition Package $ 2,950

Conference Program Advertising

Full Page $ 1,500

Half Page $ 750

Quarter Page $500

We confirm the following sponsorship items. (Prices are GST inclusive) TOTAL $

I/We are authorised to sign documents on behalf of the above mentioned organisation.

Name: Date:

SignatureSelected sponsorship packages are available for a contract term of 3 years subject to negotiation and approval, please contact us for more information.

Pullman Hotel, Albert Park, Melbourne, VictoriaOctober 30 - November 1 2018

18th Australian Almond Conference

Please note all correspondence including invoices will be sent to the contact supplied below.

Organisation:

Key contact/s name: Position:

Postal Address:

City & Postcode: Country:

Email: Mobile:

Telephone Facsimile:

$ 5,000

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Pg 15

Almond Board of Australia Inc.1801 Bookpurnong Road, PO Box 1507Loxton South Australia 5333ABN 31 709 079 099

P + 61 8 8584 7053E [email protected] www.australianalmonds.com.au

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