24
L:\Org Wide Reference Documents, Forms, Photos etc\Committees of Council\Adopted Charters\Adopted Charters 2015\Cemetery Advisory Committee Charter 2015.docx
Shire of Denmark
CEMETERY ADVISORY COMMITTEE
This charter document defines the membership, authority, purpose, operational guidelines, responsibilities and resources of the Shire of Denmark Cemetery Advisory Committee, established by
Council pursuant to Section 5.8 of the Local Government Act 1995. 1.0 NAME
The name of the Committee shall be the Shire of Denmark Cemetery Advisory Committee, hereinafter referred to in its abbreviated form as the Committee.
2.0 ESTABLISHMENT The Committee is established pursuant to Section 5.8 of the Local Government Act 1995. 3.0 DISTRICT The Committee shall operate within the local government boundaries of the Shire of Denmark. 4.0 GUIDING PRINCIPLES This Committee is established with the guiding principles in accordance with the Local Government
Act 1995, sections 5.8 through to 5.25. 5.0 VISION Our vision is for the Shire of Denmark to have well planned, respectful, maintained and cared for
cemeteries, remembrance gardens and niche facilities for the interment of loved ones ashes and remains.
6.0 TERMS OF REFERENCE
6.1 To advise Council on matters relating to cemeteries, lonely graves, niche facilities, memorialisation and the Denmark Cemetery (Reserve 11655) Local Law generally, including but not limited to; Fees and charges; Maintenance quality, practices and procedures; Infrastructure requirements; Design elements; Relevant and required Policies; Availability of supply and; Trends in cemetery management and community expectations and needs.
File: COMM.CAC Cemetery Advisory Committee Charter
Page | 2
6.2 To promote and identify opportunities for development and enhancement of cemeteries, remembrance gardens and niche facilities.
7.0 MEMBERSHIP
Membership of the Committee will comprise of a total of 7 members consisting of;
1 x Councillor appointed by Council from time to time; 3 x Community Representatives 2 x Denmark Historical Society Representatives 1 x Lions Club of Denmark Representative
Vacancies for Community representatives will be advertised in a local newspaper circulating within the district, with selection and appointment being made by Council upon recommendation of the Committee. Community representation is valid for two years until the person resigns, the Committee is disbanded or at the next ordinary Election Day, whichever happens first. Nothing prevents an existing member from re-nominating. To encourage ongoing freshness of approach and ideas Council encourages organisations to nominate a different member representative of their group every 2 years.
8.0 MEETINGS
8.1 Annual General Meeting: Nil
8.2 Committee Meetings: Meetings shall be held not more frequently than every 3 months, unless a special meeting of
the Committee is called by specific resolution of the Committee for the specified purpose(s). 8.3 Quorum:
The quorum for any meeting of the Cemetery Advisory Committee is at least 50% of the number of member positions prescribed on the Committee, whether vacant or not.
8.4 Voting: Shall be in accordance with the Local Government Act, Section 5.21 with all members of
the Committee entitled and required to vote (subject to financial and proximity interest provisions of the LGA). Officers of Council servicing the Committee are not entitled to vote unless specifically approved under the charter.
8.5 Minutes: Shall be in accordance with the Local Government Act, Section 5.22.
File: COMM.CAC Cemetery Advisory Committee Charter
Page | 3
8.6 Who acts if no presiding member? Shall be in accordance with the Local Government Act, Section 5.14. 8.7 Meetings
Meetings shall be generally open to the public pursuant to the Local Government Act, Section 5.23.
8.8 Public Question Time
The Committee if empowered with any delegated powers will allow for Public Question Time at the start of its Meetings in accordance with the Local Government Act, Section 5.24.
8.9 Members Conduct
Members of the Committee are bound by the: • provisions of Section 5.65 of the Local Government Act 1995; • Shire of Denmark Standing Orders Local Law 2000; • Shire of Denmark Code of Conduct (amended from time to time); • Rules of Conduct Legislation; and • Clause 34C of the Local Government (Administration Regulations) 1996;
with respect to their conduct and duty of disclosure of financial, proximity or impartiality interests, to the extent stated, dependent upon whether they are a Councillor, Employee of Local Government or a Community Member (community members are not bound to declare impartiality interests, unlike Councillors and Employees of Local Government nor are they bound by the Rules of Conduct Legislation).
8.10 Secretary
The Chief Executive Officer or that Officer’s nominee will fulfil the role of non-voting secretary who will also be responsible for preparation and distribution of Agendas and Minutes.
8.11 Presiding Person
The members will appoint the Presiding Person and if required Deputy of the Committee pursuant to the Local Government Act 1995, Section 5.12 and pursuant to Council Policy P040235 the Committee should elect an Elected Member to the role of Presiding Person.
8.12 Meeting Attendance Fees
Nil.
9.0 DELEGATED AUTHORITY OF THE COMMITTEE Nil.
Adopted by Council 20 October 2015 / Resolution No. 091015
Shire of Denmark
DISABILITY SERVICES ADVISORY COMMITTEE
This charter document defines the membership, authority, purpose, operational guidelines, responsibilities and resources of the Shire of Denmark Disability Services Advisory Committee, established by Council
pursuant to Section 5.8 of the Local Government Act 1995.
1.0 NAME The name of the Committee shall be the Shire of Denmark Disability Services Advisory Committee, hereinafter referred to in its abbreviated form as the Committee.
2.0 ESTABLISHMENT The Committee is established pursuant to Section 5.8 of the Local Government Act 1995. 3.0 DISTRICT The Committee shall operate within the local government boundaries of the Shire of Denmark. 4.0 GUIDING PRINCIPLES This Committee is established with the guiding principles in accordance with the Local Government
Act 1995, sections 5.8 through to 5.25. 5.0 VISION Our vision is for the Shire of Denmark to be a community that recognises and values the participation
of persons with disabilities. 6.0 TERMS OF REFERENCE
6.1 To support and recommend to Council, action and policies relating to the provision of services to persons with disabilities in the Denmark community.
6.2 To advise Council on matters effecting persons with disabilities generally. 6.3 To oversee the implementation, regular reviews and evaluation of the Shire of Denmark
Disability Access and Inclusion Plan and make recommendations to Council on matters relating to the Plan.
6.4 Assist Council with the implementation of Recognition of People with Disability Policy P110709 and review the Policy at regular intervals to ensure its ongoing accuracy and relevance.
7.0 MEMBERSHIP
Membership of the Committee will comprise of a total of 9 members consisting of;
1 x Councillor 1 x Denmark Health Service Representative 1 x Disability Services Commission (Albany Region) Representative
File Ref: COMM.DSC Disability Services Advisory Committee Charter
L:\Org Wide Reference Documents, Forms, Photos etc\Committees of Council\Adopted Charters\Adopted Charters 2015\Disability Services Advisory Committee Charter 2015.docx Page | 2
1 x Community Professional (Private Sector) 1 x Denmark Over 50s Association Representative 4 x Community Members
Vacancies for Community representatives will be advertised in a local newspaper circulating within the district, with selection and appointment being made by Council upon recommendation of the Committee. Community representation is valid for two years until the person resigns, the Committee is disbanded or at the next ordinary Election Day, whichever happens first. Nothing prevents an existing member from re-nominating.
To encourage ongoing freshness of approach and ideas Council encourages organisations to nominate a different member representative of their group every 2 years.
8.0 MEETINGS
8.1 Annual General Meeting: Nil
8.2 Committee Meetings: Meetings shall be held not more frequently than every 2 months, unless a special meeting of
the Committee is called by specific resolution of the Committee for the specified purpose(s). 8.3 Quorum: The quorum for any meeting of the Disability Services Advisory Committee is at least 50%
of the number of member positions prescribed on the Committee, whether vacant or not. 8.4 Voting: Shall be in accordance with the Local Government Act, Section 5.21 with all members of the
Committee entitled and required to vote (subject to financial and proximity interest provisions of the LGA). Officers of Council servicing the Committee are not entitled to vote unless specifically approved under the charter.
8.5 Minutes: Shall be in accordance with the Local Government Act, Section 5.22. 8.6 Who acts if no presiding member? Shall be in accordance with the Local Government Act, Section 5.14. 8.7 Meetings
Meetings shall be generally open to the public pursuant to the Local Government Act, Section 5.23.
8.8 Public Question Time
The Committee if empowered with any delegated powers will allow for Public Question Time at the start of its Meetings in accordance with the Local Government Act, Section 5.24.
File Ref: COMM.DSC Disability Services Advisory Committee Charter
L:\Org Wide Reference Documents, Forms, Photos etc\Committees of Council\Adopted Charters\Adopted Charters 2015\Disability Services Advisory Committee Charter 2015.docx Page | 3
8.9 Members Conduct Members of the Committee are bound by the:
• provisions of Section 5.65 of the Local Government Act 1995; • Shire of Denmark Standing Orders Local Law 2000; • Shire of Denmark Code of Conduct (amended from time to time); • Rules of Conduct Legislation; and • Clause 34C of the Local Government (Administration Regulations) 1996;
with respect to their conduct and duty of disclosure of financial, proximity or impartiality interests, to the extent stated, dependent upon whether they are a Councillor, Employee of Local Government or a Community Member (community members are not bound to declare impartiality interests, unlike Councillors and Employees of Local Government nor are they bound by the Rules of Conduct Legislation).
8.10 Secretary
The Chief Executive Officer or that Officer’s appointed nominee will fulfil the role of non-voting secretary who will also be responsible for preparation and distribution of agendas and minutes.
8.11 Presiding Person
The members will elect the Presiding Person and Deputy of the Committee pursuant to the Local Government Act 1995, Section 5.12 and pursuant to Council Policy P040235 the Committee should elect an Elected Member to the role of Presiding Person.
8.12 Meeting Attendance Fees
Nil.
9.0 DELEGATED AUTHORITY OF THE COMMITTEE Nil.
Adopted by Council 20 October 2015 / Resolution No. 111015
Shire of Denmark
PATHS & TRAILS ADVISORY COMMITTEE
This charter document defines the membership, authority, purpose, operational guidelines, responsibilities and resources of the Shire of Denmark Paths & Trails Advisory Committee, established
by Council pursuant to Section 5.8 of the Local Government Act 1995. 1.0 NAME
The name of the Committee shall be the Shire of Denmark Paths & Trails Advisory Committee, hereinafter referred to in its abbreviated form as the Committee.
2.0 ESTABLISHMENT The Committee is established pursuant to Section 5.8 of the Local Government Act 1995. 3.0 DISTRICT The Committee shall operate within the local government boundaries of the Shire of Denmark. 4.0 GUIDING PRINCIPLES This Committee is established with the guiding principles in accordance with the Local Government
Act 1995, sections 5.8 through to 5.25. 5.0 VISION Our vision is for the Shire of Denmark to be recognised as a community with a network of accessible
well used & maintained paths & trails, rich with information about our heritage and environment. 6.0 TERMS OF REFERENCE
6.1 Recreational Trails for the purpose of this Committee are defined as paths, cycleways, dual use paths and trails within the Shire of Denmark.
6.2 To provide Council with information and advice regarding the ongoing construction, maintenance, planning and funding for paths, cycleways, dual use paths and trails within the Shire of Denmark.
6.3 To help ensure paths, cycleways, dual use paths and trails within the Shire of Denmark are, as a matter of principle and where practical;
• Coherent • Direct • Safe • Comfortable • Attractive
File: COMM.PATC Paths & Trails Advisory Committee Charter
L:\Org Wide Reference Documents, Forms, Photos etc\Committees of Council\Adopted Charters\Adopted Charters 2015\Paths & Trails Advisory Committee Charter 2015.docx Page | 2
• Have appropriate infrastructure • Informative and; • Have equity of access.
6.4 To encourage & promote community participation, use and awareness of trails, paths, dual use paths and cycleways within the Shire.
6.5 Assist Council with the ongoing review and implementation, relevant to Trails, of its; • Strategic Community Plan; • Local Recreation Plan 2003; • Great Southern Regional Recreation Plan 2004; • Path Development Plan 2007; • Bike Plan 2014; • Trails Hub Assessment 2014
6.6 Review and make recommendations to Council at reasonable intervals, relevant Trail plans and policies relating.
7.0 MEMBERSHIP
Membership of the Committee will comprise of a total of 9 members consisting of;
1 x Councillor 3 x Community Members 1 x Denmark Environment Centre Representative 1 x Green Skills Inc Representative 1 x Denmark Historical Society Representative 1 x Denmark Over 50s Association Representative 1 x Member from Council’s Disability Services Advisory Committee
Organisations are encouraged to also nominate a proxy member and advise the Council of this person. (Note: this is not to be construed as applying to the Council, unless the Council so resolves). Vacancies for Community representatives will be advertised in a local newspaper circulating within the district, with selection and appointment being made by Council upon recommendation of the Committee. Community representation is valid for two years until the person resigns, the Committee is disbanded or at the next ordinary Election Day, whichever happens first. Nothing prevents an existing member from re-nominating.
To encourage ongoing freshness of approach and ideas Council encourages organisations to nominate a different member representative of their group every 2 years.
File: COMM.PATC Paths & Trails Advisory Committee Charter
L:\Org Wide Reference Documents, Forms, Photos etc\Committees of Council\Adopted Charters\Adopted Charters 2015\Paths & Trails Advisory Committee Charter 2015.docx Page | 3
8.0 MEETINGS
8.1 Annual General Meeting: Nil
8.2 Committee Meetings: Meetings shall be held not more frequently than every 2 months, unless a special meeting of
the Committee is called by specific resolution of the Committee for the specified purpose(s).
8.3 Quorum: The quorum for any meeting of the Paths & Trails Advisory Committee is at least 50% of
the number of member positions prescribed on the Committee, whether vacant or not.
8.4 Voting: Shall be in accordance with the Local Government Act, Section 5.21 with all members of
the Committee entitled and required to vote (subject to financial and proximity interest provisions of the LGA). Officers of Council servicing the Committee are not entitled to vote unless specifically approved under the charter.
8.5 Minutes: Shall be in accordance with the Local Government Act, Section 5.22. 8.6 Who acts if no presiding member? Shall be in accordance with the Local Government Act, Section 5.14. 8.7 Meetings
Meetings shall be generally open to the public pursuant to the Local Government Act, Section 5.23.
8.8 Public Question Time
The Committee if empowered with any delegated powers will allow for Public Question Time at the start of its Meetings in accordance with the Local Government Act, Section 5.24.
8.9 Members Conduct
Members of the Committee are bound by the: • provisions of Section 5.65 of the Local Government Act 1995; • Shire of Denmark Standing Orders Local Law 2000; • Shire of Denmark Code of Conduct (amended from time to time); • Rules of Conduct Legislation; and • Clause 34C of the Local Government (Administration Regulations) 1996;
with respect to their conduct and duty of disclosure of financial, proximity or impartiality interests, to the extent stated, dependent upon whether they are a Councillor, Employee of Local Government or a Community Member (community members are not bound to declare impartiality interests, unlike Councillors and Employees of Local Government nor are they bound by the Rules of Conduct Legislation).
File: COMM.PATC Paths & Trails Advisory Committee Charter
L:\Org Wide Reference Documents, Forms, Photos etc\Committees of Council\Adopted Charters\Adopted Charters 2015\Paths & Trails Advisory Committee Charter 2015.docx Page | 4
8.10 Secretary
The Director of Infrastructure Services or nominee will fulfil the role of non-voting secretary who will also be responsible for preparation and distribution of Agendas and Minutes.
8.11 Presiding Person
The members will appoint the Presiding Person and if required Deputy of the Committee pursuant to the Local Government Act 1995, Section 5.12 and pursuant to Council Policy P040235 the Committee should elect an Elected Member to the role of Presiding Person.
8.12 Meeting Attendance Fees
Nil.
9.0 DELEGATED AUTHORITY OF THE COMMITTEE Nil.
Adopted by Council 20 October 2015 / Resolution No. 141015
Shire of Denmark
SENIORS ADVISORY COMMITTEE
This charter document defines the membership, authority, purpose, operational guidelines, responsibilities and resources of the Shire of Denmark Seniors Advisory Committee, established by
Council pursuant to Section 5.8 of the Local Government Act 1995. 1.0 NAME
The name of the Committee shall be the Shire of Denmark Seniors Advisory Committee, hereinafter referred to in its abbreviated form as the Committee.
2.0 ESTABLISHMENT The Committee is established pursuant to Section 5.8 of the Local Government Act 1995. 3.0 DISTRICT The Committee shall operate within the local government boundaries of the Shire of Denmark. 4.0 GUIDING PRINCIPLES This Committee is established with the guiding principles in accordance with the Local Government
Act 1995, sections 5.8 through to 5.25. 5.0 VISION Our vision is for the Shire of Denmark to be a community that values seniors and provides an
environment for them to be safe, active and included. 6.0 TERMS OF REFERENCE
6.1 Provide Council with information and advice regarding ongoing needs of seniors. 6.2 Encourage seniors to participate actively in community ventures and projects. 6.3 Assist Council with the implementation of Senior Policy P080601. 6.4 Review, at reasonable intervals, Seniors’ Policy P080601 to ensure its ongoing accuracy and
relevance. 6.5 Implementation & review of the Council’s adopted Age Friendly Community Study 2011.
File: COMM.SAC Seniors Advisory Committee Charter
L:\Org Wide Reference Documents, Forms, Photos etc\Committees of Council\Adopted Charters\Adopted Charters 2015\Seniors Advisory Committee Charter 2015.docx Page | 2
7.0 MEMBERSHIP Membership of the Committee will comprise of a total of 8 members consisting of;
1 x Councillor 1 x Denmark Over 50s Association Representative (President) 1 x Denmark Over 50s Association Representative (Member) 1 x Amaroo Care Services Representative 1 x Denmark Health Service Representative 1 x Peaceful Bay Progress Association 1 x Nornalup Residents & Ratepayers Association Representative 1 x Community Representative
Vacancies for Community representatives will be advertised in a local newspaper circulating within the district, with selection and appointment being made by Council upon recommendation of the Committee. Community representation is valid for two years until the person resigns, the Committee is disbanded or at the next ordinary Election Day, whichever happens first. Nothing prevents an existing member from re-nominating. To encourage ongoing freshness of approach and ideas Council encourages organisations to nominate a different member representative of their group every 2 years.
8.0 MEETINGS
8.1 Annual General Meeting: Nil
8.2 Committee Meetings: Meetings shall be held not more frequently than every 2 months, unless a special meeting of
the Committee is called by specific resolution of the Committee for the specified purpose(s). 8.3 Quorum: The quorum for any meeting of the Seniors Advisory Committee is at least 50% of the
number of member positions prescribed on the Committee, whether vacant or not. 8.4 Voting: Shall be in accordance with the Local Government Act, Section 5.21 with all members of
the Committee entitled and required to vote (subject to financial and proximity interest provisions of the LGA). Officers of Council servicing the Committee are not entitled to vote unless specifically approved under the charter.
8.5 Minutes: Shall be in accordance with the Local Government Act, Section 5.22.
File: COMM.SAC Seniors Advisory Committee Charter
L:\Org Wide Reference Documents, Forms, Photos etc\Committees of Council\Adopted Charters\Adopted Charters 2015\Seniors Advisory Committee Charter 2015.docx Page | 3
8.6 Who acts if no presiding member? Shall be in accordance with the Local Government Act, Section 5.14. 8.7 Meetings
Meetings shall be generally open to the public pursuant to the Local Government Act, Section 5.23.
8.8 Public Question Time
The Committee if empowered with any delegated powers will allow for Public Question Time at the start of its Meetings in accordance with the Local Government Act, Section 5.24.
8.9 Members Conduct
Members of the Committee are bound by the: • provisions of Section 5.65 of the Local Government Act 1995; • Shire of Denmark Standing Orders Local Law 2000; • Shire of Denmark Code of Conduct (amended from time to time); • Rules of Conduct Legislation; and • Clause 34C of the Local Government (Administration Regulations) 1996;
with respect to their conduct and duty of disclosure of financial, proximity or impartiality interests, to the extent stated, dependent upon whether they are a Councillor, Employee of Local Government or a Community Member (community members are not bound to declare impartiality interests, unlike Councillors and Employees of Local Government nor are they bound by the Rules of Conduct Legislation).
8.10 Secretary
The Chief Executive Officer or that Officer’s nominee will fulfil the role of non-voting secretary who will also be responsible for preparation and distribution of agendas and minutes.
8.11 Presiding Person
The members will appoint the Presiding Person and if required Deputy of the Committee pursuant to the Local Government Act 1995, Section 5.12 and pursuant to Council Policy P040235 the Committee should elect an Elected Member to the role of Presiding Person.
8.12 Meeting Attendance Fees
Nil.
9.0 DELEGATED AUTHORITY OF THE COMMITTEE Nil.
Adopted by Council 20 October 2015 / Resolution No. 161015
