1A. Continuum of Care (CoC) Identification Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 1A-1. CoC Name and Number: MS-500 - Jackson/Rankin, Madison Counties CoC 1A-2. Collaborative Applicant Name: PTEH, Inc. 1A-3. CoC Designation: CA 1A-4. HMIS Lead: PTEH, Inc. Applicant: Jackson/Rankin, Madison Counties CoC MS-500 Project: MS-500 CoC Registration FY2016 COC_REG_2016_135643 FY2016 CoC Application Page 1 09/11/2016
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1A. Continuum of Care (CoC) Identification
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
1A-1. CoC Name and Number: MS-500 - Jackson/Rankin, Madison CountiesCoC
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
1B-1. From the list below, select those organizations and persons thatparticipate in CoC meetings.
Then select "Yes" or "No" to indicate if CoC meeting participants arevoting members or if they sit on the CoC Board.
Only select "Not Applicable" if the organization or person does not exist inthe CoC's geographic area.
Organization/Person CategoriesParticipates
in CoC Meetings
Votes,including electing
CoC Board
Sitson
CoC Board
Local Government Staff/Officials Yes Yes Yes
CDBG/HOME/ESG Entitlement Jurisdiction Yes Yes No
Law Enforcement Yes Yes No
Local Jail(s) No No No
Hospital(s) Yes Yes No
EMT/Crisis Response Team(s) Yes Yes No
Mental Health Service Organizations Yes Yes Yes
Substance Abuse Service Organizations Yes Yes Yes
Affordable Housing Developer(s) Yes Yes No
Public Housing Authorities Yes Yes Yes
CoC Funded Youth Homeless Organizations Not Applicable No Not Applicable
Non-CoC Funded Youth Homeless Organizations Not Applicable No Not Applicable
School Administrators/Homeless Liaisons Yes Yes No
CoC Funded Victim Service Providers Yes Yes Yes
Non-CoC Funded Victim Service Providers Yes Yes Yes
Street Outreach Team(s) Yes Yes No
Youth advocates Yes Yes No
Agencies that serve survivors of human trafficking Not Applicable No Not Applicable
Other homeless subpopulation advocates Yes Yes Yes
1B-1a. Describe in detail how the CoC solicits and considers the full rangeof opinions from individuals or organizations with knowledge ofhomelessness or an interest in preventing and ending homelessness inthe geographic area. Please provide two examples of organizations orindividuals from the list in 1B-1 to answer this question.
The MS-500 CoC has an outreach committee that works to identify agencies,individuals and organizations that can assist in the fight to end homelessness.The outreach committee oversees an annual event designed to increaseinterest and recruit new members to the CoC. Project Homeless Connectprovides services and information to the homeless, and serves as anopportunity to solicit membership in the CoC from the 60 plus service providersand 250-plus homeless persons who attend any of the three days of events.Law enforcement and PHA participation has been targeted this year and theyhave increased their participation.
1B-1b. List Runaway and Homeless Youth (RHY)-funded and other youthhomeless assistance providers (CoC Program and non-CoC Program
funded) who operate within the CoC's geographic area.Then select "Yes" or "No" to indicate if each provider is a voting member
or sits on the CoC Board.
Youth Service Provider (up to 10)
RHY Funded?
Participated as aVoting Member inat least two CoC
Meetings betweenJuly 1, 2015 andJune 20, 2016.
Sat on CoC Boardas active memberor official at anypoint between
July 1, 2015 andJune 20, 2016.
Catholic Charities No Yes Yes
Mississippi Children's Home Services Yes Yes No
1B-1c. List the victim service providers (CoC Program and non-CoCProgram funded) who operate within the CoC's geographic area.
Then select "Yes" or "No" to indicate if each provider is a voting memberor sits on the CoC Board.
Victim Service Providerfor Survivors of Domestic Violence
(up to 10)
July 1, 2015 and June30, 2016
and June 30, 2016.
Center for Violence Prevention Yes No
Catholic Charities Yes Yes
Haven House Yes No
1B-2. Explain how the CoC is open to proposals from entities that havenot previously received funds in prior CoC Program competitions, even ifthe CoC is not applying for new projects in 2016.(limit 1000 characters)
The MS-500 CoC currently publicizes the process for applying for fundingthrough the CA website where it can be found on the homepage, as well asmass emails to current and former members and encourages everyone to sharethe email with their contacts. At monthly meetings agencies are targeted thatcould help reach the goal of ending homelessness. The CoC's priority for typesof projects needed in the CoC service area is also publicized. Publication isdone via PSA's, email list serve, and local newspapers. Potential applicants areasked to submit a letter of intent describing the type of program they areseeking funding for to determine if their proposals will further CoC goals.Mississippi Housing Partnership is a new organization applying for funding inthis NOFA. The CoC coordinates with the City of Jackson and State ofMississippi to make this funding opportunity public and works to build a strongcoalition of service providers to address the goal of ending homelessness by2020.
1B-3. How often does the CoC invite newmembers to join the CoC through a publicly
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
1C-1. Does the CoC coordinate with Federal, State, Local, private and otherentities serving homeless individuals and families and those at risk of
homelessness in the planning, operation and funding of projects?Only select "Not Applicable" if the funding source does not exist within
the CoC's geographic area.
Funding or Program Source
Coordinates with Planning,Operation and Funding of
Projects
Housing Opportunities for Persons with AIDS (HOPWA) Yes
Temporary Assistance for Needy Families (TANF) Yes
Runaway and Homeless Youth (RHY) Yes
Head Start Program Yes
Housing and service programs funded through Federal, State and local government resources. Yes
1C-2. The McKinney-Vento Act, requires CoC's to participate in theConsolidated Plan(s) (Con Plan(s)) for the geographic area served by theCoC. The CoC Program Interim rule at 24 CFR 578.7 (c) (4) requires theCoC to provide information required to complete the Con Plan(s) within
the CoC's geographic area, and 24 CFR 91.100(a)(2)(i) and 24 CFR 91.110(b)(2) requires the State and local Con Plan jurisdiction(s) consult with the
CoC. The following chart asks for the information about CoC and ConPlan jurisdiction coordination, as well as CoC and ESG recipient
coordination.CoCs can use the CoCs and Consolidated Plan Jurisdiction Crosswalk to assist in answeringthis question.
Number
Number of Con Plan jurisdictions with whom the CoC geography overlaps 2
How many Con Plan jurisdictions did the CoC participate with in their Con Plan development process? 2
How many Con Plan jurisdictions did the CoC provide with Con Plan jurisdiction level PIT data? 2
How many of the Con Plan jurisdictions are also ESG recipients? 2
How many ESG recipients did the CoC participate with to make ESG funding decisions? 2
How many ESG recipients did the CoC consult with in the development of ESG performance standards and evaluationprocess for ESG funded activities?
1C-2a. Based on the responses provided in 1C-2, describe in greater detailhow the CoC participates with the Consolidated Plan jurisdiction(s)located in the CoC's geographic area and include the frequency and typeof interactions between the CoC and the Consolidated Plan jurisdiction(s).(limit 1000 characters)
The MS-500 CoC works very closely with local entities including the City ofJackson and the State of Mississippi consolidated planning jurisdictions. AllESG sub-recipients that provide services within the CoC geographic area fromboth jurisdictions are made aware via emails of the scheduled monthly CoCmeetings. The ESG sub-recipients also contribute data into the HMIS databaseoperated by the CoC’s HMIS lead. Client-level data is provided to thejurisdictions as requested and is available anytime in the HMIS database. Thisapproach helps ensure that goals for funding are being met. The City ofJackson CPD staffers in addition to the State of Mississippi staffers representtheir entities as members of the CoC and actively participate through service oncommittees and workgroups within the CoC. CoC works closely with otherHUD-funded and non-funded programs within the state to ensure that acomprehensive, coordinated and system-wide approach is in place to endhomelessness.
1C-2b. Based on the response in 1C-2, describe how the CoC is workingwith ESG recipients to determine local ESG funding decisions and howthe CoC assists in the development of performance standards andevaluation of outcomes for ESG-funded activities.(limit 1000 characters)
The MS-500 CoC meets annually with ESG recipients to review programoutcomes of the ESG sub-recipients within the jurisdictions. Planning anddevelopment information from funded and non-funded agencies is also sharedwith the CoC to assist with the development of standards needed to produceeffective and positive outcomes in activities performed by recipients. The CoClead agency ensures that the most recent reporting of performance via theHMIS database is available for review. The Governing Committee of the CoCalso works with the City of Jackson and the State of Mississippi to review thelevel of participation for applying sub-recipients. The goal of the MS-500 CoC isto ensure that the best possible service is provided to open doors to permanenthousing in our service area via ESG funding, Rapid-Rehousing and HomelessPrevention ESG dollars.
1C-3. Describe how the CoC coordinates with victim service providers andnon-victim service providers (CoC Program funded and non-CoC funded)to ensure that survivors of domestic violence are provided housing andservices that provide and maintain safety and security. Responses mustaddress how the service providers ensure and maintain the safety andsecurity of participants and how client choice is upheld.(limit 1000 characters)
The MS-500 CoC works with victim service providers within our service area tomeet the housing and service needs of victims and survivors of domestic
violence. Three Domestic Violence shelters actively participate in the CoC tosafeguard the needs of this vulnerable population. To maintain the safety andsecurity of this vulnerable population, physical locations of these programs arenot advertised. Security guidelines outlined in the VAWA are practiced by theDV shelter program to protect their identity. A compatible database ismaintained for DV victims to ensure that confidentiality. A DV servicerepresentative serves on the CoC Board and provides training on the ViolenceAgainst Women’s Act for CoC-funded and non-funded program serviceproviders. DV shelters and other shelters that provide services to personsfleeing domestic violence are routinely monitored by the CoC to ensurecompliance with safety, client choice and security requirements.
1C-4. List each of the Public Housing Agencies (PHAs) within the CoC'sgeographic area. If there are more than 5 PHAs within the CoC’s
geographic area, list the 5 largest PHAs. For each PHA, provide thepercentage of new admissions that were homeless at the time of
admission between July 1, 2015 and June 30, 2016 and indicate whetherthe PHA has a homeless admissions preference in its Public Housing
and/or Housing Choice Voucher (HCV) program.
Public Housing Agency Name% New Admissions into Public Housing and
Housing Choice Voucher Program from 7/1/15 to6/30/16 who were homeless at entry
PHA has General orLimited Homeless
Preference
Mississippi Regional Housing Authority No. VI No
The Housing Authority of the City of Jackson No
The Housing Authority of the City of Canton No
The Housing Authority of the City of Vicksburg No
The Housing Authority of the City of Hazlehurst No
1C-5. Other than CoC, ESG, Housing Choice Voucher Programs andPublic Housing, describe other subsidized or low-income housingopportunities that exist within the CoC that target persons experiencinghomelessness.(limit 1000 characters)
The MS-500 CoC has 2 SSVF providers in its geographic area. These projectsprovide services at a minimum rate of at least 60% of all financial assistanceserving homeless people and specifically prioritize homeless veterans forassistance. Both service providers targets 100% homeless veterans. The CoCalso has a HOPWA-funded project in its geographic area that receives HOPWAas a direct recipient. This program provides transitional and permanent housingservices and targets homeless persons for all its services with priority going tochronically homeless persons. Some CoC service area mental healthdepartments provide permanent housing rental assistance to homelesspersons.
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
1D-1. Select the system(s) of care within the CoC's geographic area forwhich there is a discharge policy in place that is mandated by the State,the CoC, or another entity for the following institutions? Check all that
apply.Foster Care:
X
Health Care:X
Mental Health Care:X
Correctional Facilities:X
None:
1D-2. Select the system(s) of care within the CoC's geographic area withwhich the CoC actively coordinates with to ensure institutionalized
persons that have resided in each system of care for longer than 90 daysare not discharged into homelessness. Check all that apply.
Foster Care:X
Health Care:X
Mental Health Care:X
Correctional Facilities:X
None:
1D-2a. If the applicant did not check all boxes in 1D-2, explain why there isno coordination with the institution(s) that were not selected and explainhow the CoC plans to coordinate with the institution(s) to ensure persons
1E. Centralized or Coordinated Assessment(Coordinated Entry)
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
The CoC Program Interim Rule requires CoCs to establish a Centralized orCoordinated Assessment System which HUD refers to as the CoordinatedEntry Process. Based on the recent Coordinated Entry Policy Brief, HUD'sprimary goals for the coordinated entry process are that assistance beallocated as effectively as possible and that it be easily accessible nomatter where or how people present for assistance.
1E-1. Explain how the CoC's coordinated entry process is designed toidentify, engage, and assist homeless individuals and families that willensure those who request or need assistance are connected to properhousing and services.(limit 1000 characters)
The MS-500 CoC utilizes the VI-SPDAT. Information is entered into the HMISdatabase and allows the CoC to target persons most in need of assistance forappropriate housing services.Scores are assigned to the needs of personsseeking services to determine their level of need.The CoC is then able to assignthe appropriate level of service and prioritize housing to those most in need.Thistool is part of the MS-500 CoC's Coordinated Entry process that began as apilot program on August 29, 2016.It ensures that only the necessary level ofservice is provided, allowing more intensive levels of intervention to target thosemost in need.Full implementation of this process by funded agencies isexpected by February 2017 with voluntary implementation by non-fundedagencies expected by August 2017. DV providers participate through use of theVI-SPDAT outside the HMIS database and then make or receive referrals thattarget the level of assistance needed.
1E-2. CoC Program and ESG Program funded projects are required toparticipate in the coordinated entry process, but there are many other
organizations and individuals who may participate but are not required todo so. From the following list, for each type of organization or individual,
select all of the applicable checkboxes that indicate how that organizationor individual participates in the CoC's coordinated entry process. If thereare other organizations or persons who participate but are not on this list,enter the information in the blank text box, click "Save" at the bottom of
1F. Continuum of Care (CoC) Project Review,Ranking, and Selection
InstructionsFor guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
1F-1. For all renewal project applications submitted in the FY 2016 CoCProgram Competition complete the chart below regarding the CoC’s
review of the Annual Performance Report(s).How many renewal project applications were submitted in the FY 2016 CoC Program Competition? 4
How many of the renewal project applications are first time renewals for which the first operating year has not expired yet? 0
How many renewal project application APRs were reviewed by the CoC as part of the local CoC competition project review,ranking, and selection process for the FY 2016 CoC Program Competition?
4
Percentage of APRs submitted by renewing projects within the CoC that were reviewed by the CoC in the 2016 CoCCompetition?
100.00%
1F-2 - In the sections below, check the appropriate box(es) for eachselection to indicate how project applications were reviewed and rankedfor the FY 2016 CoC Program Competition. Written documentation of the
CoC's publicly announced Rating and Review procedure must be attached.Performance outcomes from APR reports/HMIS:
1F-2a. Describe how the CoC considered the severity of needs andvulnerabilities of participants that are, or will be, served by the projectapplications when determining project application priority. (limit 1000 characters)
The MS-500 CoC uses the VI-SPDAT built into the HMIS database to prioritizehousing to those most vulnerable among those seeking services. The CoC isalso part of the Zero 2016 campaign to end homelessness and prioritizeshomeless veterans and chronically homeless persons to meet this goal. Theuse of the VI-SPDAT assigns a score from the Vulnerability Index that allows fortargeting only the level of housing services needed by the individual or family toensure permanent housing.
1F-3. Describe how the CoC made the local competition review, ranking,and selection criteria publicly available, and identify the public medium(s)used and the date(s) of posting. Evidence of the public posting must beattached.(limit 750 characters)
Volunteer members of the MS-500 CoC who do not have conflicts of interestreview and rank the projects submitted for funding to the CoC. Notices aboutthis process as well as how to submit an application were posted on the CA'swebsite at www.stewpot.org and was emailed to the membership and otherinterested parties that have enrolled in a list serve on July 8, 2016. The CoCsecretary emailed the results of the ranking process on September 7, 2016 tothis list as well. The CA also posted the priority listing on its website,www.stewpot.org.
1F-4. On what date did the CoC andCollaborative Applicant publicly post all partsof the FY 2016 CoC Consolidated Application
that included the final project applicationranking? (Written documentation of the
public posting, with the date of the postingclearly visible, must be attached. In addition,evidence of communicating decisions to the
CoC's full membership must be attached).
1F-5. Did the CoC use the reallocationprocess in the FY 2016 CoC Program
Competition to reduce or reject projects forthe creation of new projects? (If the CoC
utilized the reallocation process, evidence ofthe public posting of the reallocation process
must be attached.)
No
1F-5a. If the CoC rejected projectapplication(s), on what date did the CoC andCollaborative Applicant notify those projectapplicants that their project application was
rejected? (If project applications wererejected, a copy of the written notification to
each project applicant must be attached.)
1F-6. In the Annual Renewal Demand (ARD)is the CoC's FY 2016 CoC's FY 2016 PriorityListing equal to or less than the ARD on the
1G. Continuum of Care (CoC) Addressing ProjectCapacity
InstructionsFor guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
1G-1. Describe how the CoC monitors the performance of CoC Programrecipients.(limit 1000 characters)
The MS-500 CoC has a Monitoring Committee of volunteers from themembership who do not have conflicts of interest that annually conducts on-sitevisits. The committee utilizes a review tool that monitors a project's grantapplication, APR’s, HMIS, financial oversight including timely drawdowns offunding, policy and procedures, client data, environmental reviews, participationin the coordinated system, housing prioritization, project performanceoutcomes, current registration with the System of Awards Management, currentregistration with state-mandated agencies, and up-to-date HUD forms 2880 and50070. The committee reports any findings to the agency, the CoC, HUD andESG recipients if applicable. The Monitoring Committee works with the projectto implement a plan of correction for any findings and monitors the project toensure corrections are made within the agreed-upon timeline. Outcomes arereported to the CoC, HUD and ESG recipients where applicable.
1G-2. Did the Collaborative Applicant includeaccurately completed and appropriatelysigned form HUD-2991(s) for all project
applications submitted on the CoC PriorityListing?
2A. Homeless Management Information System(HMIS) Implementation
Intructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
2A-1. Does the CoC have a GovernanceCharter that outlines the roles and
responsibilities of the CoC and the HMISLead, either within the Charter itself or by
reference to a separate document like anMOU/MOA? In all cases, the CoC's
Governance Charter must be attached toreceive credit, In addition, if applicable, any
separate document, like an MOU/MOA, mustalso be attached to receive credit.
Yes
2A-1a. Include the page number where theroles and responsibilities of the CoC andHMIS Lead can be found in the attached
document referenced in 2A-1. In addition, inthe textbox indicate if the page number
applies to the CoC's attached governancecharter or attached MOU/MOA.
pg 1 By-laws, PP 2-4 HMIS MOU
2A-2. Does the CoC have a HMIS Policies andProcedures Manual? If yes, in order to receive
credit the HMIS Policies and ProceduresManual must be attached to the CoC
Application.
Yes
2A-3. Are there agreements in place thatoutline roles and responsibilities between the
HMIS Lead and the Contributing HMISOrganization (CHOs)?
Yes
2A-4. What is the name of the HMIS software Awards
2B. Homeless Management Information System(HMIS) Funding Sources
InstructionsFor guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
2B-1. Select the HMIS implementationcoverage area:
Single CoC
* 2B-2. In the charts below, enter the amount of funding from each fundingsource that contributes to the total HMIS budget for the CoC.
2B-2.1 Funding Type: Federal - HUDFunding Source Funding
CoC $121,023
ESG $0
CDBG $0
HOME $0
HOPWA $0
Federal - HUD - Total Amount $121,023
2B-2.2 Funding Type: Other FederalFunding Source Funding
Department of Education $0
Department of Health and Human Services $0
Department of Labor $0
Department of Agriculture $0
Department of Veterans Affairs $0
Other Federal $0
Other Federal - Total Amount $0
2B-2.3 Funding Type: State and LocalFunding Source Funding
2C. Homeless Management Information System(HMIS) Bed Coverage
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
2C-1. Enter the date the CoC submitted the2016 HIC data in HDX, (mm/dd/yyyy):
05/02/2016
2C-2. Per the 2016 Housing Inventory Count (HIC) Indicate the number ofbeds in the 2016 HIC and in HMIS for each project type within the CoC. If aparticular project type does not exist in the CoC then enter "0" for all cells
2C-2a. If the bed coverage rate for any project type is below 85 percent,describe how the CoC plans to increase the bed coverage rate for each ofthese project types in the next 12 months.(limit 1000 characters)
The CoC has only two transitional programs in its service area that do not reportin HMIS. Both of these agencies are faith-based and have limited staffingavailable to enter HMIS data. The CA and HMIS lead are meeting with thelarger of these two providers October 4, 2016 to determine how best to removeany barriers to their ability to utilize the HMIS system. The smaller organizationis currently not interested in participating in HMIS, but outreach efforts areongoing.
2C-3. If any of the project types listed in question 2C-2 above have acoverage rate below 85 percent, and some or all of these rates can be
attributed to beds covered by one of the following program types, pleaseindicate that here by selecting all that apply from the list below.
2D. Homeless Management Information System(HMIS) Data Quality
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
2D-1. Indicate the percentage of unduplicated client records with null ormissing values and the percentage of "Client Doesn't Know" or "Client
Refused" within the last 10 days of January 2016.
Universal Data ElementPercentage Null
or Missing
PercentageClient Doesn't
Know or Refused
3.1 Name 0% 0%
3.2 Social Security Number 0% 1%
3.3 Date of birth 1% 0%
3.4 Race 0% 0%
3.5 Ethnicity 0% 1%
3.6 Gender 0% 0%
3.7 Veteran status 0% 0%
3.8 Disabling condition 3% 1%
3.9 Residence prior to project entry 2% 0%
3.10 Project Entry Date 0% 0%
3.11 Project Exit Date 0% 0%
3.12 Destination 2% 1%
3.15 Relationship to Head of Household 9% 0%
3.16 Client Location 0% 0%
3.17 Length of time on street, in an emergency shelter, or safe haven 13% 0%
2D-2. Identify which of the following reports your HMIS generates. Selectall that apply:
CoC Annual Performance Report (APR):X
ESG Consolidated Annual Performance and Evaluation Report (CAPER):X
2D-3. If you submitted the 2016 AHAR, howmany AHAR tables (i.e., ES-ind, ES-family,
etc) were accepted and used in the last AHAR?
10
2D-4. How frequently does the CoC reviewdata quality in the HMIS?
Bi-Monthly
2D-5. Select from the dropdown to indicate ifstandardized HMIS data quality reports aregenerated to review data quality at the CoC
level, project level, or both.
Both Project and CoC
2D-6. From the following list of federal partner programs, select the onesthat are currently using the CoC's HMIS.
VA Supportive Services for Veteran Families (SSVF):X
VA Grant and Per Diem (GPD):
Runaway and Homeless Youth (RHY):
Projects for Assistance in Transition from Homelessness (PATH):
None:
2D-6a. If any of the Federal partner programs listed in 2D-6 are notcurrently entering data in the CoC's HMIS and intend to begin enteringdata in the next 12 months, indicate the Federal partner program and theanticipated start date.(limit 750 characters)
2E. Continuum of Care (CoC) Sheltered Point-in-Time (PIT) Count
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
The data collected during the PIT count is vital for both CoC's and HUD.HUD needs accurate data to understand the context and nature ofhomelessness throughout the country, and to provide Congressand theOffice of Management and Budget (OMB) with information regardingservices provided, gaps in service, and performance. Accurate, highquality data is vital to inform Congress' funding decisions.
2E-1. Did the CoC approve the final shelteredPIT count methodology for the 2016 sheltered
PIT count?
Yes
2E-2. Indicate the date of the most recentsheltered PIT count:
(mm/dd/yyyy)
01/25/2016
2E-2a. If the CoC conducted the sheltered PITcount outside of the last 10 days of January
2016, was an exception granted by HUD?
Not Applicable
2E-3. Enter the date the CoC submitted thesheltered PIT count data in HDX:
2F. Continuum of Care (CoC) Sheltered Point-in-Time (PIT) Count: Methods
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
2F-1. Indicate the method(s) used to count sheltered homeless personsduring the 2016 PIT count:
Complete Census Count:X
Random sample and extrapolation:
Non-random sample and extrapolation:
2F-2. Indicate the methods used to gather and calculate subpopulationdata for sheltered homeless persons:
HMIS:X
HMIS plus extrapolation:
Interview of sheltered persons:X
Sample of PIT interviews plus extrapolation:
2F-3. Provide a brief description of your CoC's sheltered PIT countmethodology and describe why your CoC selected its sheltered PIT countmethodology.(limit 1000 characters)
The MS-500 CoC participated in a training with Community Solutions onconducting a "Registry Week" using the VI-SPDAT. The CoC adopted thismethodology for use during its 2013 PIT count and has continued to use this
method for the past 4 years. This method utilizes sheltered person interviewsthat are entered into HMIS to better ensure the data quality and provide adatabase to track outcomes of homelessness among people currently beingserved. If the person being interviewed was unwilling to participate in theassessment, the shelter staff provided the PIT committee with informationneeded to identify in number the individual or family and pertinent sub-population data which was then entered into HMIS.
2F-4. Describe any change in methodology from your sheltered PIT countin 2015 to 2016, including any change in sampling or extrapolationmethod, if applicable. Do not include information on changes to theimplementation of your sheltered PIT count methodology (e.g., enhancedtraining or change in partners participating in the PIT count).(limit 1000 characters)
There were no substantial changes in methodology from the 2015 PIT count.
2F-5. Did your CoC change its providercoverage in the 2016 sheltered count?
No
2F-5a. If "Yes" in 2F-5, then describe the change in provider coverage inthe 2016 sheltered count.(limit 750 characters)
There were no substantial changes in methodology from the 2015 PIT count.
2G. Continuum of Care (CoC) Sheltered Point-in-Time (PIT) Count: Data Quality
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
2G-1. Indicate the methods used to ensure the quality of the data collectedduring the sheltered PIT count:
Training:X
Follow-up:X
HMIS:X
Non-HMIS de-duplication techniques:X
non-HMIS deduplication techniques
2G-2. Describe any change to the way your CoC implemented its shelteredPIT count from 2015 to 2016 that would change data quality, includingchanges to training volunteers and inclusion of any partner agencies inthe sheltered PIT count planning and implementation, if applicable. Donot include information on changes to actual sheltered PIT countmethodology (e.g. change in sampling or extrapolation methods).(limit 1000 characters)
There were no substantial changes in the methodology that would change thedata quality.
2H. Continuum of Care (CoC) Unsheltered Point-in-Time (PIT) Count
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
HUD requires CoCs to conduct an unsheltered PIT count every 2 years(biennially) during the last 10 days in January; however, HUD also stronglyencourages CoCs to conduct the unsheltered PIT count annually at thesame time that they conduct annual sheltered PIT counts. HUD requiredCoCs to conduct the last biennial PIT count during the last 10 days inJanuary 2015.
2H-1. Did the CoC approve the finalunsheltered PIT count methodology for the
most recent unsheltered PIT count?
Yes
2H-2. Indicate the date of the most recentunsheltered PIT count (mm/dd/yyyy):
01/25/2015
2H-2a. If the CoC conducted the unshelteredPIT count outside of the last 10 days of
January 2016, or most recent count, was anexception granted by HUD?
Not Applicable
2H-3. Enter the date the CoC submitted theunsheltered PIT count data in HDX
2I. Continuum of Care (CoC) Unsheltered Point-in-Time (PIT) Count: Methods
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
2I-1. Indicate the methods used to count unsheltered homeless personsduring the 2016 or most recent PIT count:
Night of the count - complete census:X
Night of the count - known locations:X
Night of the count - random sample:
Service-based count:X
HMIS:X
2I-2. Provide a brief descripton of your CoC's unsheltered PIT countmethodology and describe why your CoC selected this unsheltered PITcount methodology.(limit 1000 characters)
The MS-500 CoC conducted a registry week utilizing the VI-SPDAT tool togather information about the homeless within the service area to assist withidentifying vulnerabilities, target persons for coordinated entry and prioritizehousing services for those most in need. The MS-500 CoC has a PITCommittee that works annually with volunteers from all over the 5-county areato conduct the count. Members of the committee conducted counts in publicplaces, at known locations, encampments, street outreach services and otherclothing and feeding service areas. HMIS and the VI-SPDAT were used togather information from persons receiving temporary shelter servicesthroughout the area. All information was entered into HMIS. The CoC hasutilized this method since 2013.
2I-3. Describe any change in methodology from your unsheltered PITcount in 2015 (or 2014 if an unsheltered count was not conducted in 2015)to 2016, including any change in sampling or extrapolation method, ifapplicable. Do not include information on changes to implementation ofyour sheltered PIT count methodology (e.g., enhanced training or changein partners participating in the count).(limit 1000 characters)
There were no significant changes to the methodology of the unsheltered PITcount as compared to 2014.
2I-4. Has the CoC taken extra measures toidentify unaccompanied homeless youth in
the PIT count?
Yes
2I-4a. If the response in 2I-4 was "no" describe any extra measures thatare being taken to identify youth and what the CoC is doing for homelessyouth.(limit 1000 characters)
2J. Continuum of Care (CoC) Unsheltered Point-in-Time (PIT) Count: Data Quality
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
2J-1. Indicate the steps taken by the CoC to ensure the quality of the datacollected for the 2016 unsheltered PIT count:
Training:X
"Blitz" count:X
Unique identifier:X
Survey questions:X
Enumerator observation:X
None:
2J-2. Describe any change to the way the CoC implemented theunsheltered PIT count from 2015 (or 2014 if an unsheltered count was notconducted in 2015) to 2016 that would affect data quality. This includeschanges to training volunteers and inclusion of any partner agencies inthe unsheltered PIT count planning and implementation, if applicable. Donot include information on changes in actual methodology (e.g. change insampling or extrapolation method). (limit 1000 characters)
There were no significant changes in the implementation of the unsheltered PITcount that would affect the quality of data.
InstructionsFor guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program NOFA. Please submit technical questions to theHUD Exchange Ask A Question.
3A-1. Performance Measure: Number of Persons Homeless - Point-in-TimeCount.
* 3A-1a. Change in PIT Counts of Sheltered and Unsheltered HomelessPersons
Using the table below, indicate the number of persons who were homelessat a Point-in-Time (PIT) based on the 2015 and 2016 PIT counts as
recorded in the Homelessness Data Exchange (HDX).2015 PIT
(for unsheltered count, most recentyear conducted)
2016 PIT Difference
Universe: Total PIT Count of sheltered andunsheltered persons
762 297 -465
Emergency Shelter Total 163 218 55
Safe Haven Total 0 0 0
Transitional Housing Total 263 79 -184
Total Sheltered Count 426 297 -129
Total Unsheltered Count 336 0 -336
3A-1b. Number of Sheltered Persons Homeless - HMIS.Using HMIS data, enter the number of homeless persons who were served
in a sheltered environment between October 1, 2014 and September 30,2015 for each category provided.
Between October 1, 2014 and September 30, 2015
Universe: Unduplicated Total sheltered homeless persons 1,607
Emergency Shelter Total 1,239
Safe Haven Total 0
Transitional Housing Total 432
3A-2. Performance Measure: First Time Homeless.
Describe the CoC's efforts to reduce the number of individuals andfamilies who become homeless for the first time. Specifically, describewhat the CoC is doing to identify risk factors of becoming homeless.
The MS-500 CoC works with agencies and services funded through CoC, ESG,SSVF, HOPWA, EFSP and other federal, state, and private streams thataddress homeless prevention. The CoC works with state and local agenciesthat target assistance to low-income and impoverished persons such as TANF,SNAP, SSI and SSDI to provide outreach for homeless prevention. Additionally,3 CoC-funded organizations have applied for new funding under RRH in orderto make more resources available to persons at risk of homelessness.Organizations that provide food pantry, feeding, and clothing services aretargeted for outreach and information sharing within the CoC coverage area.The CA for the MS-500 CoC, Stewpot Community Services, serves as a referralhub for persons seeking homeless prevention services to ensure persons areconnected to appropriate services, and homelessness is prevented.
3A-3. Performance Measure: Length of Time Homeless.
Describe the CoC’s efforts to reduce the length of time individuals andfamilies remain homeless. Specifically, describe how your CoC hasreduced the average length of time homeless, including how the CoCidentifies and houses individuals and families with the longest lengths oftime homeless.(limit 1000 characters)
MS-500 CoC's commitment to rapid assessment for permanent housingplacement, is reflected in the addition of 3 new RRH applications under 2016NOFA. All CoC-funded and non-funded agencies use the VI-SPDAT, allowing ascore to be assigned to persons seeking services that is tiered to provide onlythe necessary degree of assistance to end homelessness.This targeted focusfrees up resources that allow for shorter lengths of homelessness for allpersons regardless of the level of need.By prioritizing those most vulnerable forimmediate permanent supportive housing placement and identifying persons inneed of less costly brief intervention such as security deposit, utility, arrearsrent,etc to be rapidly rehoused, there is a greater impact on the lengths of timepersons remain homeless.This approach is part of the CoC’s participation in theZero 2016 Campaign to End Homelessness and its commitment to following thestrategies in “Opening Doors” to end homelessness by 2020.
supportive housing.Between October 1, 2014 and September 30, 2015
Universe: Persons in SSO, TH and PH-RRH who exited 322
Of the persons in the Universe above, how many of those exited to permanentdestinations?
182
% Successful Exits 56.52%
3A-4b. Exit To or Retention Of Permanent Housing:In the chart below, CoCs must indicate the number of persons who exitedfrom any CoC funded permanent housing project, except rapid re-housingprojects, to permanent housing destinations or retained their permanent
housing between October 1, 2014 and September 31, 2015.Between October 1, 2014 and September 30, 2015
Universe: Persons in all PH projects except PH-RRH 29
Of the persons in the Universe above, indicate how many of those remained inapplicable PH projects and how many of those exited to permanent destinations?
22
% Successful Retentions/Exits 75.86%
3A-5. Performance Measure: Returns to Homelessness: Describe theCoCs efforts to reduce the rate of individuals and families who return tohomelessness. Specifically, describe strategies your CoC hasimplemented to identify and minimize returns to homelessness, anddemonstrate the use of HMIS or a comparable database to monitor andrecord returns to homelessness.(limit 1000 characters)
The MS-500 CoC has encouraged programs throughout the CoC area to adopta Housing First approach and to remove all barriers to services. This approachhas helped reduce the returns to homelessness by decreasing the number ofprograms that routinely discharge to homelessness due to drug use and/orbehavioral issues. The HMIS lead agency provides training to CoC, ESG, SSVFand other federal, state and local funded HMIS participating agencies semi-annually. This training is targeted in part to case management staff and includesthe necessity of following up with homeless persons who have left assistancefor permanent housing opportunities. CoC has started a pilot open HMISsystem that shares data with the other two CoC’s across the state helping tobetter ensure that persons are not returning to homelessness in areas outsidethe CoC’s boundaries.
3A-6. Performance Measure: Job and Income Growth.Performance Measure: Job and Income Growth. Describe the CoC'sspecific strategies to assist CoC Program-funded projects to increaseprogram participants' cash income from employment and non-employment non-cash sources.(limit 1000 characters)
MS-500 partners with MDES Win Job Centers throughout the CoC service areato connect employable people with jobs and job training.This year,the HindsCommunity College MI-BEST program partnered with CoC agencies providingfree workforce training and foundational skills for careers by mixing careertraining and GED acheivement.Jackson area participants are guaranteedinterviews with The City of Jackson for jobs related to infrastructure.Allparticipants are guaranteed interviews with local businesses.Workshops areoffered throughout the year by MS Center for Justice on record expungement toassist those with criminal records. CoC agencies work directly with SOARtrainers to obtain non-employment income.Trained case managers assistpersons to rapidly receive TANF, SNAP and community support.Incomevariances are monitored in HMIS and reported by the HMIS lead to theCoC.Agencies have developed relationships with area employers who routinelyemploy program residents.
3A-6a. Describe how the CoC is working with mainstream employmentorganizations to aid homeless individuals and families in increasing theirincome.(limit 1000 characters)
MS-500 CoC works with the MDES which operates WIN Centers throughout ourCoC area. Some CoC participating agencies including some funded sites areidentified as WIN Job Center satellite service providers and can provide internetaccess to identify appropriate jobs for persons being served. One CoC memberagency operates a day center that allows homeless person's access to theinternet for job searches. Two CoC participating agencies with SSVF fundsassist veterans in job placement and retention. Veterans across the CoC areaare referred to these programs. The CoC maintains an updated listing of jobsthat hire persons who have criminal histories that might present barriers toemployment. CoC-funded agency case managers routinely work with areaemployers to set interviews and find job placements for persons served.Transportation is offered by CoC-funded agencies to ensure transportation toemployment opportunities.
3A-7. What was the the criteria and decision-making process the CoCused to identify and exclude specific geographic areas from the CoC'sunsheltered PIT count?(limit 1000 characters)
The MS-500 CoC works with CoC member agencies, law enforcement,outreach teams, day shelters, and local soup kitchens to manage and regularlyupdate a list of known areas that homeless people frequent. This includesshelters, public gathering places, encampments, abandoned homes, etc. Inmore rural areas, churches, mental health organizations, and health clinicsassist the CoC in determining where homeless people may be.
3A-7a. Did the CoC completely excludegeographic areas from the the most recent
PIT count (i.e., no one counted there and, forcommunities using samples the area was
extrapolation) where the CoC determined thatthere were no unsheltered homeless people,
including areas that are uninhabitable (e.g.disasters)?
3A-7b. Did the CoC completely exclude geographic areas from the themost recent PIT count (i.e., no one counted there and, for communitiesusing samples the area was excluded from both the sample andextrapolation) where the CoC determined that there were no unshelteredhomeless people, including areas that are uninhabitable (e.g. deserts,wilderness, etc.)?(limit 1000 characters)
No
3A-8. Enter the date the CoC submitted thesystem performance measure data into HDX.
The System Performance Report generatedby HDX must be attached.
(mm/dd/yyyy)
08/24/2016
3A-8a. If the CoC was unable to submit their System PerformanceMeasures data to HUD via the HDX by the deadline, explain why anddescribe what specific steps they are taking to ensure they meet the nextHDX submission deadline for System Performance Measures data. (limit 1500 characters)
The MS-500 CoC recently changed Collaborative Applicants just before theSystem Performance Report was due. The person who entered the databelieved she had submit capability, and believed the info had been submittedwhen the report was completed on 8/3/16. While reviewing the report in HDX on8/22/16 the CA realized the report was "in progress." HUD AAQ was contactedto determine what needed to be done to submit. AAQ informed the CA that theHMIS Administrator had submit capabilities, but not the CA. Once we realizedthis error, the report was immediately submitted.
3B. Continuum of Care (CoC) Performance andStrategic Planning Objectives
Objective 1: Ending Chronic Homelessness
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
To end chronic homelessness by 2017, HUD encourages three areas offocus through the implementation of Notice CPD 14-012: PrioritizingPersons Experiencing Chronic Homelessness in Permanent SupportiveHousing and Recordkeeping Requirements for Documenting ChronicHomeless Status.
1. Targeting persons with the highest needs and longest histories ofhomelessness for existing and new permanent supportive housing; 2. Prioritizing chronically homelessindividuals, youth and families who have the longest histories ofhomelessness; and 3. The highest needs for new and turnover units.
3B-1.1. Compare the total number of chronically homeless persons, whichincludes persons in families, in the CoC as reported by the CoC for the
2016 PIT count compared to 2015 (or 2014 if an unsheltered count was notconducted in 2015).
2015(for unsheltered count,
most recent yearconducted)
2016 Difference
Universe: Total PIT Count of sheltered andunsheltered chronically homeless persons
104 94 -10
Sheltered Count of chronically homeless persons 18 8 -10
Unsheltered Count of chronically homelesspersons
86 86 0
3B-1.1a. Using the "Differences" calculated in question 3B-1.1 above,explain the reason(s) for any increase, or no change in the overall TOTALnumber of chronically homeless persons in the CoC, as well as thechange in the unsheltered count, as reported in the PIT count in 2016compared to 2015.(limit 1000 characters)
There was no increase or no change in the overall total number of chronicallyhomeless persons in the CoC.
3B-1.2. Compare the total number of PSH beds (CoC Program and non-CoC Program funded) that were identified as dedicated for use by
chronically homeless persons on the 2016 Housing Inventory Count, ascompared to those identified on the 2015 Housing Inventory Count.
2015 2016 Difference
Number of CoC Program and non-CoC Program funded PSH beds dedicated for useby chronically homelessness persons identified on the HIC.
60 68 8
3B-1.2a. Explain the reason(s) for any increase, or no change in the totalnumber of PSH beds (CoC program funded or non-CoC Program funded)that were identified as dedicated for use by chronically homeless personson the 2016 Housing Inventory Count compared to those identified on the2015 Housing Inventory Count.(limit 1000 characters)
The 2016 HIC was prepared by the former CA. Upon review of the 2016 HIC forthis application, it is apparent that several beds dedicated to chronicallyhomeless people in our PSH programs were not properly reported. Thenumbers entered in 3B-1.2 are believed to be an accurate account of thenumber of chronically homeless beds in our CoC.
3B-1.3. Did the CoC adopt the Orders ofPriority into their standards for all CoC
Program funded PSH as described in NoticeCPD-14-012: Prioritizing Persons
Experiencing Chronic Homelessness inPermanent Supportive Housing and
3B-1.4a. If the response to question 3B-1.4 was “Yes” what are thestrategies that have been implemented by the CoC to maximize currentresources to meet this goal? If “No” was selected, what resources ortechnical assistance will be implemented by the CoC to reach to goal ofending chronically homelessness by 2017?(limit 1000 characters)
The MS-500 CoC's dedication to ending chronic homelessness by 2017 isevidenced in the increase in numbers of beds dedicated to chronically homelesspersons. It is also evidenced in the inclusion of 3 new RRH programs in thisyear's CoC application. These three funded programs are currently providingtransitional housing, but in order to meet HUD's goal of ending chronichomelessness by 2017, they have determined to submit new applications forRRH. Increasing the number of beds dedicated to chronically homelessindividuals and increasing RRH services in our CoC area will allow us to be ontrack to end chronic homelessness by 2017.
3B. Continuum of Care (CoC) Strategic PlanningObjectives
3B. Continuum of Care (CoC) Strategic Planning Objectives
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
HUD will evaluate CoC's based on the extent to which they are makingprogress to achieve the goal of ending homelessness among householdswith children by 2020.
3B-2.1. What factors will the CoC use to prioritize households withchildren during the FY2016 Operating year? (Check all that apply).
Vulnerability to victimization:X
Number of previous homeless episodes:X
Unsheltered homelessness:X
Criminal History:X
Bad credit or rental history (including not having been a leaseholder): X
Head of household has mental/physical disabilities:X
N/A:
3B-2.2. Describe the CoC's strategies including concrete steps to rapidlyrehouse every household with children within 30 days of those familiesbecoming homeless.(limit 1000 characters)
The MS-500 CoC has spent the 2015/2016 year working with funded and non-funded agencies to better serve households with children and to developstrategies to quickly rehouse them. This is evident in the transition of 3 currentlyfunded transitional housing programs that are applying for RRH funds in thisCoC. Two of these agencies are focusing specifically on rehousing householdswith children. Should these programs be funded, households with children inour CoC area will have more resources to help them become rehoused within30 days. This will reduce the number of homeless households and lessen thelikelihood that they will return to homelessness in the future.
3B-2.3. Compare the number of RRH units available to serve families fromthe 2015 and 2016 HIC.
2015 2016 Difference
RRH units available to serve families in the HIC: 0 0 0
3B-2.4. How does the CoC ensure that emergency shelters, transitionalhousing, and permanent housing (PSH and RRH) providers within the CoC
do not deny admission to or separate any family members from othermembers of their family based on age, sex, gender or disability when
entering shelter or housing? (check all strategies that apply)CoC policies and procedures prohibit involuntary family separation:
There is a method for clients to alert CoC when involuntarily separated:X
CoC holds trainings on preventing involuntary family separation, at least once a year:X
None:
3B-2.5. Compare the total number of homeless households with children inthe CoC as reported by the CoC for the 2016 PIT count compared to 2015
(or 2014 if an unsheltered count was not conducted in 2015).
PIT Count of Homelessness Among Households With Children2015 (for unsheltered count,most recent year conducted) 2016 Difference
Universe: Total PIT Count of sheltered andunsheltered homeless households withchildren:
Sheltered Count of homeless households withchildren:
36 34 -2
Unsheltered Count of homeless householdswith children:
0 0 0
3B-2.5a. Explain the reason(s) for any increase, or no change in the totalnumber of homeless households with children in the CoC as reported inthe 2016 PIT count compared to the 2015 PIT count.(limit 1000 characters)
There is a decrease in homeless families with children due to permanentsupportive housing opportunities and an increase in RRH funding for our CoC.
3B-2.6. From the list below select the strategies to the CoC uses toaddress the unique needs of unaccompanied homeless youth including
youth under age 18, and youth ages 18-24, including the following.Human trafficking and other forms of exploitation? Yes
LGBTQ youth homelessness? Yes
Exits from foster care into homelessness? Yes
Family reunification and community engagement? Yes
Positive Youth Development, Trauma Informed Care, and the use of Risk and Protective Factors in assessingyouth housing and service needs?
Yes
Unaccompanied minors/youth below the age of 18? Yes
3B-2.6a. Select all strategies that the CoC uses to address homeless youthtrafficking and other forms of exploitation.
Diversion from institutions and decriminalization of youth actions that stem from being trafficked:X
Increase housing and service options for youth fleeing or attempting to flee trafficking:
Specific sampling methodology for enumerating and characterizing local youth trafficking:
Cross systems strategies to quickly identify and prevent occurrences of youth trafficking:
Community awareness training concerning youth trafficking:X
3B-2.7. What factors will the CoC use to prioritize unaccompanied youthincluding youth under age 18, and youth ages 18-24 for housing andservices during the FY 2016 operating year? (Check all that apply)
Vulnerability to victimization:X
Length of time homeless:X
Unsheltered homelessness:X
Lack of access to family and community support networks:X
N/A:
3B-2.8. Using HMIS, compare all unaccompanied youth including youthunder age 18, and youth ages 18-24 served in any HMIS contributing
program who were in an unsheltered situation prior to entry in FY 2014(October 1, 2013-September 30, 2014) and FY 2015 (October 1, 2014 -
September 30, 2015).FY 2014
(October 1, 2013 -September 30, 2014)
FY 2015 (October 1, 2014 -
September 30, 2105)Difference
Total number of unaccompanied youth served in HMIScontributing programs who were in an unsheltered situation priorto entry:
62 50 -12
3B-2.8a. If the number of unaccompanied youth and children, and youth-headed households with children served in any HMIS contributingprogram who were in an unsheltered situation prior to entry in FY 2015 islower than FY 2014 explain why.(limit 1000 characters)
The MS-500 CoC has seen a reduction of youth under age 24 coming fromunsheltered situations. There are several organizations within our CoC bothHUD-funded and not HUD-funded that provide services to unaccompaniedyouth to the age of 18. With the increase of permanent housing options in ourCoC over the last several years, those with nowhere to live when they time outof these programs are referred directly to permanent housing programs. Weanticipate an even further reduction in this number with the introduction ofanother PH program and two RRH programs as applied for under this NOFA.
3B-2.9. Compare funding for youth homelessness in the CoC's geographicarea in CY 2016 and CY 2017.
Calendar Year 2016 Calendar Year 2017 Difference
Overall funding for youth homelessness dedicatedprojects (CoC Program and non-CoC Program funded):
$0.00 $0.00 $0.00
CoC Program funding for youth homelessness dedicatedprojects:
$0.00 $0.00 $0.00
Non-CoC funding for youth homelessness dedicatedprojects (e.g. RHY or other Federal, State and Localfunding):
$0.00 $0.00 $0.00
3B-2.10. To what extent have youth services and educationalrepresentatives, and CoC representatives participated in each other's
meetings between July 1, 2015 and June 30, 2016?Cross-Participation in Meetings # Times
CoC meetings or planning events attended by LEA or SEA representatives: 2
LEA or SEA meetings or planning events (e.g. those about child welfare, juvenille justice or out of school time)attended by CoC representatives:
8
CoC meetings or planning events attended by youth housing and service providers (e.g. RHY providers): 6
3B-2.10a. Based on the responses in 3B-2.10, describe in detail how theCoC collaborates with the McKinney-Vento local educational authoritiesand school districts.(limit 1000 characters)
MS-500 CoC members have projects that address the issues of families and/oryouth homelessness. These projects work directly with the homeless liaisonswithin their service areas. The CoC governing committee has representationfrom these service providers and they participate in the strategic planning forthe CoC. The CoC membership has had participation from the homeless liaisonfor Jackson Public Schools since the inception of the MS-500 CoC. Thesehomeless liaisons serve on planning committees, PIT committees, outreachcommittees and have historically served on the governing committee for theCoC. They provide information and education annually on services to school-age children at CoC membership meetings. CoC funded and non-fundedmember agencies participate in local and state meetings that address issues ofeducation for homeless children.
3B-2.11. How does the CoC make sure that homeless individuals andfamilies who become homeless are informed of their eligibility for andreceive access to educational services? Include the policies andprocedures that homeless service providers (CoC and ESG Programs) arerequired to follow.(limit 2000 characters)
The MS-500 CoC works with homeless liaisons employed by the local public
school jurisdictions within the CoC area to ensure that whenever possiblechildren who are homeless are not required to move from their current schooldistrict in order to receive assistance. All projects that receive HUD fundingwithin the CoC area are educated on the requirement by HUD that school-agechildren need to be enrolled in school and that every effort be made to providetransportation to children who are receiving services to the current school ofenrollment when services are sought. The CoC also partners with the publicschool system homeless liaisons to ensure that there are open lines of referralfor families that may qualify for assistance through ESG-funded and CoC-funded agencies. The CoC CA agency routinely receives referrals fromhomeless projects that serve the area the school is located in.
3B-2.12. Does the CoC or any HUD-funded projects within the CoC haveany written agreements with a program that services infants, toddlers, andyouth children, such as Head Start; Child Care and Development Fund;Healthy Start; Maternal, Infant, Early Childhood Home Visiting programs;Public Pre-K; and others? (limit 1000 characters)
Yes. Several MS-500 CoC-funded agencies have written agreements with theDepartment of Human Services as well as with local daycare providers toprovide services to infants, toddlers, and youth.
3B. Continuum of Care (CoC) Performance andStrategic Planning Objectives
Objective 3: Ending Veterans Homelessness
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
Opening Doors outlines the goal of ending Veteran homelessness by theend of 2016. The following questions focus on the various strategies thatwill aid communities in meeting this goal.
3B-3.1. Compare the total number of homeless Veterans in the CoC asreported by the CoC for the 2016 PIT count compared to 2015 (or 2014 if an
unsheltered count was not conducted in 2015).2015 (for unsheltered count,most recent year conducted) 2016 Difference
Universe: Total PIT count of sheltered andunsheltered homeless veterans:
78 65 -13
Sheltered count of homeless veterans: 30 17 -13
Unsheltered count of homeless veterans: 48 48 0
3B-3.1a. Explain the reason(s) for any increase, or no change in the totalnumber of homeless veterans in the CoC as reported in the 2016 PITcount compared to the 2015 PIT count.(limit 1000 characters)
The use of SSVF funds by several agencies in our CoC has decreased thenumber of sheltered homeless veterans. The unsheltered count remained thesame because an unsheltered PIT count was not conducted in 2016.
3B-3.2. Describe how the CoC identifies, assesses, and refers homelessveterans who are eligible for Veterean's Affairs services and housing toappropriate reources such as HUD-VASH and SSVF.(limit 1000 characters)
The CoC and its lead agency participate in strategic planning calls with the VA
and area SSVF providers to help ensure that the plan to end veteranhomelessness is successful. The CoC has worked to implement a communityplan that includes participation from the VA, area SSVF providers and HUD-VASH PHA's. The CoC includes in its monthly membership meeting reports onthe progress of ending veteran homelessness. Representatives of area SSVFproviders serve on the CoC governing committee. In preparation for this year's“Registry Week”, trainings were given to area volunteers that stressed theimportance of identifying veteran status of homeless persons encountered sothat they would be prioritized for housing placement. A by-name list was createdto ensure that housing opportunities were offered and secured for all possibleveterans. The by-name list is continually updated in HMIS and utilized by casemanagers who address veteran services.
3B-3.3. Compare the total number of homeless Veterans in the CoC andthe total number of unsheltered homeless Veterans in the CoC, as
reported by the CoC for the 2016 PIT Count compared to the 2010 PITCount (or 2009 if an unsheltered count was not conducted in 2010).
2010 (or 2009 if anunsheltered count wasnot conducted in 2010)
2016 % Difference
Total PIT Count of sheltered and unshelteredhomeless veterans:
120 17 -85.83%
Unsheltered Count of homeless veterans: 57 48 -15.79%
3B-3.4. Indicate from the dropdown whetheryou are on target to end Veteran
homelessness by the end of 2016.
No
This question will not be scored.
3B-3.4a. If "Yes", what are the strategies being used to maximize yourcurrent resources to meet this goal? If "No" what resources or technicalassistance would help you reach the goal of ending Veteranhomelessness by the end of 2016?(limit 1000 characters)
The MS-500 CoC has been granted an extension through the Zero 2016initiative until 2017. Because the CoC changed CA's this year,our ability toreach this goal by the end of 2016 has become difficult. The CoC is currentlyreceiving technical assistance through Community Solutions to make sure ourCoC is able to meet the goal of ending veteran homelessness by the end of2017.
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
4A-1. Does the CoC systematically provideinformation to provider staff about
mainstream benefits, including up-to-dateresources on eligibility and program changes
that can affect homeless clients?
Yes
4A-2. Based on the CoC's FY 2016 new and renewal project applications,what percentage of projects have demonstrated they are assisting project
participants to obtain mainstream benefits? This includes all of thefollowing within each project: transportation assistance, use of a singleapplication, annual follow-ups with participants, and SOAR-trained staff
technical assistance to obtain SSI/SSDI?
FY 2016 Assistance with Mainstream BenefitsTotal number of project applications in the FY 2016 competition (new and renewal): 8
Total number of renewal and new project applications that demonstrate assistance to project participants to obtainmainstream benefits (i.e. In a Renewal Project Application, “Yes” is selected for Questions 2a, 2b and 2c on Screen4A. In a New Project Application, "Yes" is selected for Questions 5a, 5b, 5c, 6, and 6a on Screen 4A).
8
Percentage of renewal and new project applications in the FY 2016 competition that have demonstrated assistanceto project participants to obtain mainstream benefits:
100%
4A-3. List the organizations (public, private, non-profit and other) that youcollaborate with to facilitate health insurance enrollment, (e.g., Medicaid,Medicare, Affordable Care Act options) for program participants. Foreach organization you partner with, detail the specific outcomes resultingfrom the partnership in the establishment of benefits.(limit 1000 characters)
The University Medical Center (UMC) has partnered with the MS Department ofHealth to provide community registration sites for all area citizens. The MSDepartment of Health and UMC representatives communicate with the CoCwhen and where these sites are available so homeless participants can accessthese services. The funded agencies' case managers also routinely enrollpersons within their agencies. The State of Mississippi has declined Medicaidexpansions that would assist homeless persons within the community, howevercase managers including SOAR-trained case managers in the CoC work to
assist persons who are unable to work to gain disability benefits includingMedicaid, and all case managers help with enrollment for persons served whogain employment income.
4A-4. What are the primary ways the CoC ensures that programparticipants with health insurance are able to effectively utilize the
healthcare benefits available to them?Educational materials:
Instructions:For guidance on completing this form, please reference the FY 2016 CoC Application DetailedInstructions and the FY 2016 CoC Program Competition NOFA. Please submit technicalquestions to the HUD Exchange Ask A Question.
4B-1. Based on the CoCs FY 2016 new and renewal project applications,what percentage of Permanent Housing (PSH and RRH), Transitional
Housing (TH), and SSO (non-Coordinated Entry) projects in the CoC arelow barrier?
FY 2016 Low Barrier DesignationTotal number of PH (PSH and RRH), TH and non-Coordinated Entry SSO project applications in the FY 2016 competition(new and renewal):
7
Total number of PH (PSH and RRH), TH and non-Coordinated Entry SSO renewal and new project applications thatselected “low barrier” in the FY 2016 competition:
7
Percentage of PH (PSH and RRH), TH and non-Coordinated Entry SSO renewal and new project applications in the FY2016 competition that will be designated as “low barrier”:
100%
4B-2. What percentage of CoC Program-funded Permanent SupportiveHousing (PSH), Rapid Re-Housing (RRH), SSO (non-Coordinated Entry)
and Transitional Housing (TH) FY 2016 Projects have adopted a HousingFirst approach, meaning that the project quickly houses clients without
preconditions or service participation requirements?
FY 2016 Projects Housing First DesignationTotal number of PSH, RRH, non-Coordinated Entry SSO, and TH project applications in the FY 2016 competition (new andrenewal):
7
Total number of PSH, RRH, non-Coordinated Entry SSO, and TH renewal and new project applications that selectedHousing First in the FY 2016 competition:
7
Percentage of PSH, RRH, non-Coordinated Entry SSO, and TH renewal and new project applications in the FY 2016 competition that will be designated as Housing First:
100%
4B-3. What has the CoC done to ensure awareness of and access tohousing and supportive services within the CoC’s geographic area to
persons that could benefit from CoC-funded programs but are notcurrently participating in a CoC funded program? In particular, how does
the CoC reach out to for persons that are least likely to request housing orservices in the absence of special outreach?
Use of phone or internet-based services like 211:X
Marketing in languages commonly spoken in the community:X
Making physical and virtual locations accessible to those with disabilities:X
Not applicable:
4B-4. Compare the number of RRH units available to serve populationsfrom the 2015 and 2016 HIC.
2015 2016 Difference
RRH units available to serve all populations in the HIC: 0 0 0
4B-5. Are any new proposed projectapplications requesting $200,000 or more in
funding for housing rehabilitation or newconstruction?
No
4B-6. If "Yes" in Questions 4B-5, then describe the activities that theproject(s) will undertake to ensure that employment, training and othereconomic opportunities are directed to low or very low income persons tocomply with section 3 of the Housing and Urban Development Act of 1968(12 U.S.C. 1701u) (Section 3) and HUD’s implementing rules at 24 CFR part135? (limit 1000 characters)
4B-7. Is the CoC requesting to designate oneor more of its SSO or TH projects to serve
families with children and youth defined ashomeless under other Federal statutes?
No
4B-7a. If "Yes", to question 4B-7, describe how the use of grant funds toserve such persons is of equal or greater priority than serving personsdefined as homeless in accordance with 24 CFR 578.89. Description must
include whether or not this is listed as a priority in the ConsolidatedPlan(s) and its CoC strategic plan goals. CoCs must attach the list ofprojects that would be serving this population (up to 10 percent of CoCtotal award) and the applicable portions of the Consolidated Plan.(limit 2500 characters)
4B-8. Has the project been affected by amajor disaster, as declared by the President
Obama under Title IV of the Robert T. StaffordDisaster Relief and Emergency Assistanct
Act, as amended (Public Law 93-288) in the 12months prior to the opening of the FY 2016
CoC Program Competition?
No
4B-8a. If "Yes" in Question 4B-8, describe the impact of the naturaldisaster on specific projects in the CoC and how this affected the CoC'sability to address homelessness and provide the necessary reporting toHUD.(limit 1500 characters)
4B-9. Did the CoC or any of its CoC programrecipients/subrecipients request technical
assistance from HUD since the submission ofthe FY 2015 application? This response does
not affect the scoring of this application.
Yes
4B-9a. If "Yes" to Question 4B-9, check the box(es) for which technicalassistance was requested.
This response does not affect the scoring of this application.
CoC Governance:
CoC Systems Performance Measurement:
Coordinated Entry:X
Data reporting and data analysis:
HMIS:X
Homeless subpopulations targeted by Opening Doors: veterans, chronic, children and families, andunaccompanied youth:
Under-performing program recipient, subrecipient or project:
Not applicable:
4B-9b. Indicate the type(s) of Technical Aassistance that was provided,using the categories listed in 4B-9a, provide the month and year the CoCProgram recipient or sub-recipient received the assistance and the valueof the Technical Assistance to the CoC/recipient/sub recipient involved
given the local conditions at the time, with 5 being the highest value and a1 indicating no value.
Type of Technical Assistance ReceivedDate Received
Instructions:Multiple files may be attached as a single .zip file. For instructions on how to use .zip files, areference document is available on the e-snaps training site:https://www.hudexchange.info/resource/3118/creating-a-zip-file-and-capturing-a-screenshot-resource
Document Type Required? Document Description Date Attached
01. 2016 CoC ConsolidatedApplication: Evidence of theCoC's communication torejected participants
Yes Evidence of Commu... 09/08/2016
02. 2016 CoC ConsolidatedApplication: Public PostingEvidence
Yes
03. CoC Rating and ReviewProcedure (e.g. RFP)
Yes Program Monitoring 09/08/2016
04. CoC's Rating and ReviewProcedure: Public PostingEvidence
Yes Public Announcement 09/08/2016
05. CoCs Process forReallocating
Yes Noitce of Realloc... 09/08/2016
06. CoC's Governance Charter Yes By-laws 09/08/2016
07. HMIS Policy andProcedures Manual
Yes HIMS Policies and... 09/08/2016
08. Applicable Sections of ConPlan to Serving PersonsDefined as Homeless UnderOther Fed Statutes
Is there an active restrictive covenant on one or more of the project properties? ⎕ Yes ⎕ No
Appendix: C
Central MS CoC Program Subrecipient Monitoring Checklist 10/1/2015 2
PART 1: PROGRAM MONITORING
AGENCY OPERATIONS; POLICIES AND PROCEDURES Conflict of Interest
1. The agency has written standards of conduct governing theperformance of covered persons engaged in the award andadministration of contracts. 24 CFR § 578.95(a); 24 CFR §
578.103(a)(11)
⎕ Yes ⎕ No
2. The agency has a general conflict-of-interest policy for staffand Board members. 24 CFR § 578.95(c); 24 CFR § 578.103(a)(11)
⎕ Yes ⎕ No
3. The Agency has Personnel Policies and Procedures. ⎕ Yes ⎕ No
Involvement of homeless persons
1. There is at least one homeless/formerly homeless person on the Board of Directors or equivalent policymaking entity. 24 CFR § 578.75(g)(1)
⎕ Yes ⎕ No
2. The agency involves homeless individuals and families through employment, volunteer services, or otherwise, in constructing, rehabilitating, maintaining, and operating the project, and in providing supportive services for the project.24 § 578.75 (g)(2)
⎕ Yes ⎕ No
Confidentiality
The agency has written policies to ensure:
Records containing protected identifying information of any individual/family receiving assistance will be kept confidential; The location of any family violence project will not be made public, except with the written permission of the person responsible for operating the project; and The location of any housing of any program participant will not be made public, except as provided in a preexisting
privacy agreememt and as provided by law. 24 CFR § 578.103(b) (These policies are in addition to HMIS-related confidentiality/security requirements.)
⎕ Yes ⎕ No
Fair Housing and Equal Opportunity
1. The agency has written nondiscrimination and equalopportunity policies that apply to housing and employment. 24
CFR § 578.93
⎕ Yes ⎕ No
2. The agency has policies and procedures for providingreasonable accommodations and reasonable modifications forpersons with disabilities. 24 CFR § 100.204(a), 28 CFR § 35.130(b)(7)
⎕ Yes ⎕ No
Central MS CoC Program Subrecipient Monitoring Checklist 10/1/2015 3
3. The agency maintains copies of marketing, outreach, and other materials used to inform eligible persons of the program and these materials show that the agency markets its housing and supportive services to those least likely to apply in the absence of special outreach. 24 CFR § 578.93 (c)(1)
⎕ Yes ⎕ No
4. The agency has policies and procedures in place to providemeaningful access for Spanish-speaking and other LimitedEnglish Proficiency persons to access the agency’s programsand services. 72 Fed Reg. 2732
⎕ Yes ⎕ No
5. The agency provides program participants with informationon rights and remedies available under applicable federal,State and local fair housing and civil rights laws. 24 CFR §
578.93(c)(3)
⎕ Yes ⎕ No
Drug-Free Workplace
The agency has a drug-free workplace policy statement which includes the requirement of notification to HUD if an employee is convicted of a criminal drug offense. 24 CFR §
84.13
⎕ Yes ⎕ No
POLICIES AND PROCEDURES FOR COC GRANT-FUNDED PROGRAM Number served
The agency serves at least as many program participants asshown in its application for assistance. 24 CFR § 578.51(h)(3)
⎕ Yes ⎕ No
Termination Process The agency has a written policy for termination of participationfor violation of program policies or occupancy agreements. 24
CFR § 578.91 (b)
⎕ Yes ⎕ No
Services Related to Housing Stability
The supportive services funded by the CoC grant are necessaryfor maintenance of housing. 24 CFR § 578.53(a)
⎕ Yes ⎕ No
Residential Supervision
The agency provides adequate residential supervision. 24 CFR §
578.75(f)
⎕ Yes ⎕ No
Program Fees The agency does not charge fees to participants. 24 CFR §
578.87 (d) [Program fees are not the same as rent; program participants may be charged rent for housing.]
⎕ Yes ⎕ No
Recordkeeping The agency has systems in place to ensure that records related to CoC-funded programs are maintained for a 5-year period. 24 CFR § 578.103
⎕ Yes ⎕ No
Central MS CoC CoC Program Subrecipient Monitoring Checklist 10/1/2015 4
REVIEW OF CoC PROGRAM PARTICIPANT FILES Eligibility: Homelessness
1. Each participant file contains verification of homeless status at the time of program entry. 24 CFR § 578.103(a)(3); 24 CFR § 576.500(b)
⎕ Yes ⎕ No
2. Agency has written policies and procedures for documentinghomelessness. Intake staff document eligibility at intake;documentation is required for all persons seeking assistance;written policies state the evidence that may be relied upon toestablish and verify homeless status. Agency makes efforts toget the appropriate documentation. In order of preference:
Third party documentation
Intake worker observations
Certification from the person seeking assistance
⎕ Yes ⎕ No
Eligibility: Disability
If the program provides PSH, each participant file contains
verification of participant’s disability. 24 CFR 578.37(a)(1)(i)
Verification from a professional who is licensed to diagnose and treat condition OR
Disability verified by the Social Security Administration in the form of a VA disability check, or an SSDI check.
⎕ Yes ⎕ No ⎕ n/a
Eligibility: Chronic homelessness
If the program has units dedicated to persons who arechronically homeless, participant files contain verification ofchronic homelessness.
⎕ Yes ⎕ No ⎕ n/a
Service Assessments
The file contains participant assessments and service plans,updated at least annually. 24 CFR § 578.53(a)
⎕ Yes ⎕ No
Services Provided and Costs
The file contains documentation of services provided and theagency tracks the amounts spent on those services. 24 CFR §
578.103(a)(9)
⎕ Yes ⎕ No
Duration of Services
The file reflects that supportive services are made availablethroughout resident’s entire time in the project. 24 CFR §
578.53(b)
⎕ Yes ⎕ No
Rapid Rehousing: the file reflects that program participant meets with case manager not less than once per month. 24 CFR 578.53 (b)(4)
⎕ Yes ⎕ No ⎕ n/a
Participants Terminated from Program
If participant has been terminated from the program, fileincludes documentation that the agency followed its writtenprocedure for termination of assistance. 24 CFR §
578.103(a)(7)(ii); 24 CFR § 578.91
⎕ Yes ⎕ No ⎕ n/a
Central MS CoC CoC Program Subrecipient Monitoring Checklist 10/1/2015 5
RENTAL ASSISTANCE OR LEASING Complete this section if the agency pays rental assistance or leasing costs for a unit that the program participant lives in.
Rental Agreement/Lease
1. The program participant has an occupancy agreement or lease withthe agency or with the property owner. 24 CFR § 578.77(a) For tenant and
project-based assistance, the program participant must be the tenant on the lease. For sponsor based assistance, lease must bebetween sub-recipient and owner, sub-lease between participant and sub-recipient.
⎕ Yes ⎕ No
2. For project-based, sponsor-based, or tenant-based permanenthousing (PH) rental assistance: initial lease must be at least oneyear, terminable for cause. The leases must be automaticallyrenewable upon expiration for terms that are a minimum of onemonth long, except on prior notice by either party. 24 CFR § 578.51(l)(1)
⎕ Yes ⎕ No ⎕ n/a
3. For transitional housing: initial lease term must be at least onemonth. The lease must be automatically renewable upon expiration,except on prior notice by either party, up to a maximum term of 24months. 24 CFR § 578.51(l)(2)
⎕ Yes ⎕ No ⎕ n/a
Habitability
1. File includes documentation that units passed housing qualitystandards inspection prior to initial client move-in. 24 CFR § 578.75(b);
24 CFR § 578.103(a)(8)
⎕ Yes ⎕ No
2. File includes documentation that unit has passed annual housingquality standards inspections, including an inspection within the last12 months. 24 CFR § 578.75(b)
⎕ Yes ⎕ No
3. Dwelling unit is correct size: The dwelling unit must have at leastone bedroom or living/sleeping room for each two persons.Children of opposite sex, other than very young children, may notbe required to occupy the same bedroom or living/sleeping room.24 CFR § 578.75(c)
⎕ Yes ⎕ No
4. For supportive housing for persons with disabilities: the agencymust make available meal preparation facilities for residents orprovide meals. 24 CFR § 578.75(d)
⎕ Yes ⎕ No ⎕ n/a
Unit Rents
1. Documentation that rents are reasonable in relation to rentscharged in the same geographic area for comparable space. 24 CFR §
578.49(b)
⎕ Yes ⎕ No
2. Rents do not exceed the HUD-determined Fair Market Rents(FMRs). This documentation must include chart showing currentyear’s FMRs. 24 CFR § 578.49(b)(2)
⎕ Yes ⎕ No
3. Security deposit does not exceed two months’ rent; in addition tothe security deposit, the agency may also pay the final months’ rentin advance. 24 CFR § 578.49(b)(4)
⎕ Yes ⎕ No
Annual Income
1. The file contains an income evaluation form completed by program participant and source documents verifying income and assets (or, if source documentation not available, 3rd-party verification; or, if 3rd -party verification not available, written certification by program participant). 24 CFR § 578.103(a)(6)
⎕ Yes ⎕ No
Central MS CoC CoC Program Subrecipient Monitoring Checklist 10/1/2015 6
2. The file contains documents demonstrating that income is re-examined annually. 24 CFR § 578.77(c)(2)
⎕ Yes ⎕ No
Rent Calculation
1. The file contains the annual rent calculation, and the calculation isaccurate. BEST PRACTICE: The file contains a printout of the HUD rent calculation
from www.onecpd.info/incomecalculator. 24 CFR § 578.103
⎕ Yes ⎕ No
2. The participant is charged rent (unless $0 income) and the rent is treated as program income. (required)
⎕ Yes ⎕ No
3. Rent is calculated initially, annually, and when there is any change in income.
⎕ Yes ⎕ No
Vacancies The agency does not pay rent for more than 30 days for any unitthat has been vacated. Rent may not be paid on the vacated unitagain until there is a new occupant. (NOTE: Brief periods of stays ininstitutions, not to exceed 90 days for each occurrence, are notconsidered vacancies.) 24 CFR § 578.51(i)
⎕ Yes ⎕ No
LEASING Complete this section if the agency leases buildings for the purpose of providing program services or if the agency has a unit lease agreement with a landowner. Rent Reasonableness (applies to rent for buildings or housing units)
1. Documentation that rents are reasonable in relation to rentscharged in the same geographic area for comparable space. 24 CFR
§ 578.49(b)
⎕ Yes ⎕ No
2. Rents do not exceed rents charged for comparable units rented bythe agency. 24 CFR § 578.49(b)
⎕ Yes ⎕ No
3. Security deposit does not exceed two months rent; in addition to the security deposit, the agency may also pay the final month's rent in advance. 24 CFR § 578.49(b)(4)
⎕ Yes ⎕ No
4. The agency has an occupancy agreement, and, if applicable, a sublease.
⎕ Yes ⎕ No
5. Rent is calculated initially and when the tenant requests? ⎕ Yes ⎕ No
6. The participant is charged rent. (not required) ⎕ Yes ⎕ No
7. Has an occupancy charge been imposed? (not required) If so, the charge cant exceed the highest of: 1) 30% of the family’s monthly adjusted income; 2) 10 % of the family’s monthly income or; 3) The portion of the family’s welfare assistance, if any, that is designated for housing costs.
⎕ Yes ⎕ No
8. Leasing funds are not used to lease units or structures owned bythe recipient, subrecipient, their parent organization(s), ororganizations that are members of a partnership where thepartnership owns the structure. (Doesn’t apply to rental assistance).
Central MS CoC CoC Program Subrecipient Monitoring Checklist 10/1/2015 7
REQUIRED POLICIES AND PROCEDURES FOR SPECIFIC PROGRAMS/CIRCUMSTANCES Family Policies Complete this section for any program that serves families with children
The age and gender of a child under age 18 must is not used as a basis for denying any family‘s admission to a project that receives funds under this part.
⎕ Yes ⎕ No
Faith-based Activities Complete this section if the agency is a faith-based organization.
1. The agency serves all potential participants without regard toreligious belief, refusal to hold a religious belief, or refusal to attendor participate in religious services. 24 CFR § 578.87 (b)(1)
⎕ Yes ⎕ No ⎕ n/a
2. If the agency provides explicitly religious activities (includingworship, religious instruction, or proselytizing), these activities areseparate from HUD-funded activities and beneficiaries of HUD-funded activities are not required to participate. 24 CFR § 578.87 (b)(2)
⎕ Yes ⎕ No ⎕ n/a
Projects involving acquisition, new construction, and rehabilitation
1. Records for acquisition, new construction, and rehabilitation are retained for 15 years following the date the project is first occupied, or used, by program participants. 24 CFR § 578.103 (c)(2)
⎕ Yes ⎕ No ⎕ n/a
2. If the project resulted in dislocation of any persons, the agency complied with the obligations of the Uniform Relocation Act. 24 CFR
§ 578.83
⎕ Yes ⎕ No ⎕ n/a
3. For projects including new construction or rehabilitation, the grantee’s records show that Section 3 reports have been completed and submitted timely. 24 CFR § 578.99 (i)
⎕ Yes ⎕ No ⎕ n/a
Transitional Housing
1. Participants do not regularly exceed 24 months in the program. 24
CFR § 578.79
⎕ Yes ⎕ No ⎕ n/a
2. When a participant is in the program for longer than 24 months, thefile documents the need for extended participation. 24 CFR § 578.79
⎕ Yes ⎕ No ⎕ n/a
3. If participants stay longer than 24 months, the number of participants with longer stays less is than 50% of the total number served by the project.24 CFR § 578.79
⎕ Yes ⎕ No ⎕ n/a
Transfer Due to Domestic Violence
1. If a program participant receiving tenant-based rental assistance has moved to a different CoC due to threat of imminent harm, the file contains documentation of the domestic violence and imminent threat.
⎕ Yes ⎕ No ⎕ n/a
Central MS CoC CoC Program Subrecipient Monitoring Checklist 10/1/2015 8
PART 2: FISCAL MONITORING
INTERNAL REVIEW
Audit
1. The agency is subject to the OMB A-133 single audit requirement.(Required if $500,000 or more in aggregate Federal funds expended);
⎕ Yes ⎕ No
2. If subject to A-133 audit, has the agency provided its most recent auditand management letter?
⎕ Yes ⎕ No
3. If not bound by A-133 requirement the agency has provided financialstatements audited by a CPA.
⎕ Yes ⎕ No
Board of DirectorsThe agency has provided a list of the members of its Board of Directors. ⎕ Yes
⎕ No Authorized Check Signers
The agency has provided a list of authorized check signers. ⎕ Yes⎕ No
Invoicing
The agency submits invoices on a monthly basis. ⎕ Yes ⎕ No
Procurement
1. The agency has a written procurement policy that meets therequirements of Chapter 30B, 24 CFR 578.
⎕ Yes ⎕ No
2. The agency retains copies of all procurement contracts anddocumentation of compliance with federal procurementrequirements. 24 CFR 578.103(a)(16)(iii)
⎕ Yes ⎕ No
Match Requirements1. The agency has documentation of the source and use of contributions
made to satisfy the 25% match requirement (match may be cash or in-kind). Records must indicate the grant and fiscal year for which eachmatching contribution is counted. The records must show how thevalue placed on 3rd-party in-kind contributions was derived. Costsincurred by a partnering organization to provide “in-kind” services tothe program participants must be documented by a MOU. Cash or anyin-kind contribution used as match for another grant is not an eligiblematch.24 CFR 578.73; 24 CFR 578.103(a)(10); 24 CFR 84.23; 24 CFR 578.23(c)(6)
⎕ Yes ⎕ No
2. Match is spent on eligible project costs. ⎕ Yes ⎕ No
3. Where match is documented by MOU, the MOU must; establishesunconditional commitment; identifies the service to be provided;identifies the profession(s) of the person(s) providing the services;and identifies the cost(s) of the service to be provided.
⎕ Yes ⎕ No
Internal Controls
1. The agency has written job descriptions for all HUD-funded positions. ⎕ Yes ⎕ No
2. The agency has written fiscal policies and procedures specifyingapproval authority for all financial transactions and guidelines forcontrolling expenditures.
⎕ Yes ⎕ No
3. The agency has written procedures for recording financialtransactions, and an accounting manual and chart of accounts.
⎕ Yes ⎕ No
Central MS CoC CoC Program Subrecipient Monitoring Checklist 10/1/2015 9
Program Income
1. All program income is spent on eligible costs. Rent and Occupancy charges are considered program income.
⎕ Yes ⎕ No
2. Program income is part of match. Program income is not an eligible source of match.
⎕ Yes ⎕ No
Indirect Costs
1. The organization uses grant funds for indirect costs. ⎕ Yes ⎕No
2. Are the costs consistent with OMB Circulars A-87 and A-122, asapplicable?
⎕ Yes ⎕ No
DOCUMENTATION REVIEW
Salary Documentation
1. Original timesheets – signed; grant duties identified, if split time. ⎕ Yes ⎕ No
2. Payroll sheets ⎕ Yes ⎕ No
3. Cancelled checks to the employee(s). ⎕ Yes ⎕ No
4. If time is divided between the CoC Program and another funding source, time distribution records support the allocation of charges among the sources.
⎕ Yes ⎕ No
Space /Utilities Documentation/Leases
1. Rental or lease agreement – signed by participant; valid lease period;correct rental amount
⎕ Yes ⎕ No
2. Original invoices ⎕ Yes ⎕ No
3. Cancelled checks to the landlord/mortgagee; utility company, etc. ⎕ Yes ⎕ No
4. Unit inspection report(s); no longer than 1 year old ⎕ Yes ⎕ No
5. Verification of what payment was used for (e.g., first months’ rent,security deposit, etc.)
⎕ Yes ⎕ No
Supplies
1. Purchase orders ⎕ Yes ⎕ No
2. Requisitions ⎕ Yes ⎕ No
3. Cancelled checks ⎕ Yes ⎕ No
4. Determine where supplies are being kept. ⎕ Yes ⎕ No
5. What cost objective is being used. ⎕ Yes ⎕ No
Review inventory list – all equipment labeled as property of the Recipient.
⎕ Yes ⎕ No
Central MS CoC CoC Program Subrecipient Monitoring Checklist 10/1/2015 10
INTERNAL CONTROLS
1. Internal control questionnaire. ⎕ Yes ⎕ No
2. Organizational chart reviewed and adequate. ⎕ Yes ⎕ No
3. Job descriptions/definitions of employees’ duties. ⎕ Yes ⎕ No
4. Subrecipient’s system of authorization and supervision. ⎕ Yes ⎕ No
5. There is a separation of duties (authorizing, recording and custody should be separate).
⎕ Yes ⎕ No
6. Review control over assets ⎕ Yes ⎕ No
EVALUATION OF SELECTED TRANSACTIONS
Is the expenditure allowable:
a. Expenditure necessary, reasonable and directly related to the grant.
⎕ Yes ⎕ No
b. Expenditure authorized by the grant. ⎕ Yes ⎕ No
Source documentation evaluation
a. The expenditures were incurred during the term of the grant. ⎕ Yes ⎕ No
b. The money was actually paid out. ⎕ Yes ⎕ No
c. Were the expenditures approved by the responsible agencyofficials?
⎕ Yes ⎕ No
d. There is adequate documentation to support the expenditures. ⎕ Yes ⎕ No
Subrecipient maintains the appropriate records.a. Chart of accounts ⎕ Yes
⎕ No b. Cash receipts journal ⎕ Yes
⎕ No c. Cash disbursements journal ⎕ Yes
⎕ No d. Payroll journal ⎕ Yes
⎕ No e. General ledger ⎕ Yes
⎕ No 1. Documentation concerning its sources of funding? ⎕ Yes
⎕ No
Central MS CoC CoC Program Subrecipient Monitoring Checklist 10/1/2015 11
PART 3: HMIS MONITORING
HMIS Operations; Policy and Procedures
1. The agency has signed an HMIS Participation Agreement. ⎕ Yes ⎕ No
2. The agency is following the recordkeeping requirements for the HMIS Release of Information form?
⎕ Yes ⎕ No
3. The agency has designated an HMIS Site Manager, who is the agency’s single point of contact forthe HMIS Lead Agency.
⎕ Yes ⎕ No
4. The agency has ensured that each HMIS user within its agency has signed a user agreementstating full understanding of user rules, protocols and confidentiality.
⎕ Yes ⎕ No
Privacy
1. The agency has a Data Collection/Privacy Notice posted in English and Spanish at eachintake location.
⎕ Yes ⎕ No
2. The agency has a written Privacy Policy or uses the CoC’s written Privacy Policy. ⎕ Yes ⎕ No
3. If the agency has a web site, the Privacy Policy is posted to the web site. ⎕ Yes ⎕ No
4. The agency has a signed authorization for release of information form that it uses forany client for which the agency uses HMIS for data sharing.
⎕ Yes ⎕ No
5. The agency ensures that all signed forms are locked in a designated location withlimited access to staff.
⎕ Yes ⎕ No
6. The Agency has executed the Agency Sharing Data Agreement, if applicable. ⎕ Yes ⎕ No
7. The agency has a written client complaint policy. ⎕ Yes ⎕ No
8. The agency has established a process of tracking all filed complaints and can providecopies of complaints and resolution to the HMIS Lead Agency if requested.
⎕ Yes ⎕ No
Security
1. Agency maintains a list of active HMIS users. ⎕ Yes ⎕ No
2. Agency regularly contacts the HMIS Lead when an employee leaves the agency, in order tomake sure that the person’s HMIS account is disabled.
⎕ Yes ⎕ No
3. The agency’s HMIS workstations ate located in secure locations or, if not, are the workstations staffed at all times.
⎕ Yes ⎕ No
4. The agency has identified a person who will serve as the agency’s HMIS security officer.
⎕ Yes ⎕ No
5. The HMIS security officer has completed an HMIS security self-certification within the last 12 months.
⎕ Yes ⎕ No
6. The agency have in place policies and procedures to protect hard copies (paper) with personal identifying information.
⎕ Yes ⎕ No
Data Quality
At a minimum agency collects the Universal Data Elements for every client entered and minimum data quality standards are met.
⎕ Yes ⎕ No
The agency enters Client Basic Demographic Data into the HMIS system at a minimum within one week of intake.
⎕ Yes ⎕ No
Agency staff review monthly reports received from HMIS Program Administrator and addresses any issues noted.
⎕ Yes ⎕ No
1.
2.
3.
Central MS CoC CoC Program Subrecipient Monitoring Checklist 10/1/2015 12
Part 4: MONITORING RESULTS
Program
Fiscal
HMIS
Is a follow-up visit necessary? If so, date and time scheduled?
Date of monitoring report
Date letter sent to subrecipient
Other notes
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Central MS-500 CoC
Membership Meeting Minutes
July 21, 2016
Mississippi Museum of Art Conference Room
1:30 p.m.
The meeting was called to order at 1:30 p.m. on Thursday, July 21, 2016 by chairman, Louis
Armstrong.
Members/Persons Present: Dr. Tim Norris, Betsy Smith, Dr. Gwen Bouie-Haynes, Chamon
Williams, Sylvia Rowsey, Catherine Sullivan, Jan Hillegas, Willie Mae Berry, Karen Quay, Paul
Matens, Sherry Holloway, Shirley Boyd, Tina Hayward, Shirley D. Hedrick, Philiper Powell,
Barry Dixon, Jackie Jones, Mary Thompson, Mrs. Kathy McDuffey, Mike Smith, Shante Black,
and Sonia Carter
Review/Approval of Minutes: A motion was made by Betsy Smith to approve the minutes and
seconded by Catherine Sullivan with a correction on page 2. The name should read: Gwen
Bouie-Haynes instead of Bouie-Haynes. The minutes were approved by the membership with
the correction.
Welcome:
Chairman Armstrong provided a welcome to the membership. New agencies present included
Mike Smith with Guiding Life Transitional and Permanent Housing program, Shante Black and
Jessica Lewis with the Jackson Medical Mall, HOPWA program and Barry Dixon with Southern
Christian Services, Aftercare Program, and Sonia Carter with Divine Restoration.
BOARD REPORT: HUD Grantee Meeting
Chairman Armstrong reported the meeting was a great opportunity for agencies to receive the
technical support from the HUD office locally and in Washington, DC. They were impressed
with Stewpot’s history of providing service to the homeless within the community. Chairman
Armstrong also discussed transparency related to the CoC process of funding. A discussion was
emphasized that the NOFA notification must be posted on Stewpot’s website, newspapers, radio
stations, CoC membership, etc. Chairman Armstrong provided information that the CoC has
several gaps in permanent housing projects. The gaps identified by the CoC continue to be
permanent housing, permanent supportive housing, Rapid Rehousing, and permanent housing for
youth. Chairman Armstrong stated the current funded projects have been assessed and several
agencies’ funding was being reallocated into Rapid Rehousing or Permanent Supportive Housing.
The agencies are New Dimensions, Stewpot Community Services, and Catholic Charities, Inc.
Projects were assessed based on an inventory of the housing needs, gaps, and performance.
Chairman Armstrong offered a call for nomination of Sonia Carter. The CoC secretary read the
bylaws again to assist in developing nominations. Article V Board of Directors, Section,
Vacancies of the bylaws states, “When a Board of Directors exists, creating a director count
under the required minimum number of 11 directors, members may submit names of nominees to
the Secretary at least 10 days in advance of a regular or special meeting. The Secretary shall
send out these nominations to the members, to be voted upon at the next membership meeting.
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The person elected to fill a vacancy on the Board of Directors shall serve for the remainder of the
unexpired term. When a vacancy on the Board of Directors occurs, and the minimum required
number of directors is maintained, the Board of Directors shall determine if the vacancy should
be filled.”
NOFA Application Process
Heather Ivery stated that deadline for Letters of Intent would be July 29, 2016 for organizations
interested in applying for a permanent housing grant. After membership discussion, the Exhibit 2
section of the application will be due August 14, 2016. Monitoring will be completed by August
24, 2016, Rating completed August 30, 2016, and submission of Exhibit 1 of the NOFA by
September 12, 2016. The completed application of Exhibits 1 and 2 will be September 14, 2016
at 7:59 p.m. eastern standard time.
Financial Report
A copy of the CoC’s latest financial report was provided to the membership. The current
financial statement balance from Bank Plus as of June 30, 2016 is $3,266.00.
Old Business
Heather Ivery reported that Stewpot Community Services is moving toward hiring an individual
as HMIS coordinator. The agency will have a potential applicant identified by the end of the
week.
Collaborative Applicant Update
HUD has been very good to work with and they have provided technical support as needed.
Robert Waters with HUD Headquarters has been working with the agency providing assistance.
Some issues noted with the PIT numbers and some agencies may be contacted regarding
adjusting numbers for clarity.
New Business
Chairman Armstrong reported that the planning grant activities will require the CoC to review
all the systems required by the HEARTH Act. In this assessment, he reported that Coordinated
Entry has to be addressed. Chairman Armstrong restated the process of reallocating funding was
based on needs not being addressed in the CoC service areas. He stated that the CoC is
appreciative of the technical assistance HUD Headquarters has provided to ensure the COC is
functioning at the highest level.
ANNOUNCEMENTS
o The new agencies present provided information on their respective programs.
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The meeting was adjourned by Chairman Louis Armstrong at 2:45 p.m.
Respectfully submitted by:
Gwen Bouie-Haynes
Gwen Bouie-Haynes, Secretary
Central MS-500 CoC
Summary Report for MS-500 - Jackson/Rankin, Madison Counties CoC
Measure 1: Length of Time Persons Remain Homeless
a. This measure is of the client’s entry, exit, and bed night dates strictly as entered in the HMIS system.
Universe (Persons)
Average LOT Homeless (bed nights)
Median LOT Homeless (bed nights)
Previous FY Current FY Previous FY Current FY Difference Previous FY Current FY Difference
1.1 Persons in ES and SH 1233 23 6
1.2 Persons in ES, SH, and TH 1602 60 14
b. Due to changes in DS Element 3.17, metrics for measure (b) will not be reported in 2016.
Universe (Persons)
Average LOT Homeless (bed nights)
Median LOT Homeless (bed nights)
Previous FY Current FY Previous FY Current FY Difference Previous FY Current FY Difference
1.1 Persons in ES and SH - - - - - - - -
1.2 Persons in ES, SH, and TH - - - - - - - -
Metric 1.1: Change in the average and median length of time persons are homeless in ES and SH projects. Metric 1.2: Change in the average and median length of time persons are homeless in ES, SH, and TH projects.
This measures the number of clients active in the report date range across ES, SH (Metric 1.1) and then ES, SH and TH (Metric 1.2) along with their average and median length of time homeless. This includes time homeless during the report date range as well as prior to the report start date, going back no further than October, 1, 2012.
This measure includes data from each client’s “Length of Time on Street, in an Emergency Shelter, or Safe Haven” (Data Standards element 3.17) response and prepends this answer to the client’s entry date effectively extending the client’s entry date backward in time. This “adjusted entry date” is then used in the calculations just as if it were the client’s actual entry date.
Performance Measurement Module (Sys PM)
9/8/2016 12:06:18 PM 1
Measure 2: The Extent to which Persons who Exit Homelessness to Permanent Housing Destinations Return to Homelessness
Total # of Persons who Exited to a Permanent Housing
Destination (2 Years Prior)
Returns to Homelessness in Less
than 6 Months(0 - 180 days)
Returns to Homelessness from 6
to 12 Months(181 - 365 days)
Returns to Homelessness from
13 to 24 Months(366 - 730 days)
Number of Returnsin 2 Years
# of Returns % of Returns # of Returns % of Returns # of Returns % of Returns # of Returns % of Returns
Exit was from SO 0 0 0 0 0
Exit was from ES 115 9 8% 7 6% 2 2% 18 16%
Exit was from TH 221 12 5% 9 4% 6 3% 27 12%
Exit was from SH 0 0 0 0 0
Exit was from PH 26 1 4% 0 0% 1 4% 2 8%
TOTAL Returns to Homelessness 362 22 6% 16 4% 9 2% 47 13%
This measures clients who exited SO, ES, TH, SH or PH to a permanent housing destination in the date range two years prior to the report date range. Of those clients, the measure reports on how many of them returned to homelessness as indicated in the HMIS for up to two years after their initial exit.
Performance Measurement Module (Sys PM)
9/8/2016 12:06:18 PM 2
Measure 4: Employment and Income Growth for Homeless Persons in CoC Program-funded Projects
Metric 4.1 – Change in earned income for adult system stayers during the reporting period
Previous FY Current FY Difference
Universe: Number of adults (system stayers) 26
Number of adults with increased earned income 0
Percentage of adults who increased earned income 0%
Measure 3: Number of Homeless Persons
Metric 3.1 – Change in PIT Counts
This measures the change in PIT counts of sheltered and unsheltered homeless person as reported on the PIT (not from HMIS).
Previous FY PIT Count 2015 PIT Count Difference
Universe: Total PIT Count of sheltered and unsheltered persons 846 762 -84
Emergency Shelter Total 232 163 -69
Safe Haven Total 0 0 0
Transitional Housing Total 279 263 -16
Total Sheltered Count 511 426 -85
Unsheltered Count 335 336 1
Metric 3.2 – Change in Annual Counts
This measures the change in annual counts of sheltered homeless persons in HMIS.
Previous FY Current FY Difference
Universe: Unduplicated Total sheltered homeless persons 1607
Emergency Shelter Total 1239
Safe Haven Total 0
Transitional Housing Total 432
Performance Measurement Module (Sys PM)
9/8/2016 12:06:18 PM 3
Metric 4.2 – Change in non-employment cash income for adult system stayers during the reporting period
Previous FY Current FY Difference
Universe: Number of adults (system stayers) 26
Number of adults with increased non-employment cash income 0
Percentage of adults who increased non-employment cash income 0%
Metric 4.3 – Change in total income for adult system stayers during the reporting period
Previous FY Current FY Difference
Universe: Number of adults (system stayers) 26
Number of adults with increased total income 0
Percentage of adults who increased total income 0%
Metric 4.4 – Change in earned income for adult system leavers
Previous FY Current FY Difference
Universe: Number of adults who exited (system leavers) 141
Number of adults who exited with increased earned income 27
Percentage of adults who increased earned income 19%
Metric 4.5 – Change in non-employment cash income for adult system leavers
Previous FY Current FY Difference
Universe: Number of adults who exited (system leavers) 141
Number of adults who exited with increased non-employment cash income 7
Percentage of adults who increased non-employment cash income 5%
Metric 4.6 – Change in total income for adult system leavers
Previous FY Current FY Difference
Universe: Number of adults who exited (system leavers) 141
Number of adults who exited with increased total income 34
Percentage of adults who increased total income 24%
Performance Measurement Module (Sys PM)
9/8/2016 12:06:18 PM 4
Measure 5: Number of persons who become homeless for the 1st time
Metric 5.1 – Change in the number of persons entering ES, SH, and TH projects with no prior enrollments in HMIS
Previous FY Current FY Difference
Universe: Person with entries into ES, SH or TH during the reporting period. 1467
Of persons above, count those who were in ES, SH, TH or any PH within 24 months prior to their entry during the reporting year. 346
Of persons above, count those who did not have entries in ES, SH, TH or PH in the previous 24 months. (i.e. Number of persons experiencing homelessness for the first time)
1121
Metric 5.2 – Change in the number of persons entering ES, SH, TH, and PH projects with no prior enrollments in HMIS
Previous FY Current FY Difference
Universe: Person with entries into ES, SH, TH or PH during the reporting period. 1631
Of persons above, count those who were in ES, SH, TH or any PH within 24 months prior to their entry during the reporting year. 360
Of persons above, count those who did not have entries in ES, SH, TH or PH in the previous 24 months. (i.e. Number of persons experiencing homelessness for the first time.)
1271
Measure 6: Homeless Prevention and Housing Placement of Persons de ined by category 3 of HUD’s Homeless De inition in CoC Program-funded Projects
This Measure is not applicable to CoCs in 2016.
Performance Measurement Module (Sys PM)
9/8/2016 12:06:18 PM 5
Measure 7: Successful Placement from Street Outreach and Successful Placement in or Retention of Permanent Housing
Previous FY Current FY Difference
Universe: Persons who exit Street Outreach 0
Of persons above, those who exited to temporary & some institutional destinations 0
Of the persons above, those who exited to permanent housing destinations 0
% Successful exits
Metric 7a.1 – Change in exits to permanent housing destinations
Metric 7b.1 – Change in exits to permanent housing destinations
Previous FY Current FY Difference
Universe: Persons in ES, SH, TH and PH-RRH who exited 1562
Of the persons above, those who exited to permanent housing destinations 439
% Successful exits 28%
Metric 7b.2 – Change in exit to or retention of permanent housing
Previous FY Current FY Difference
Universe: Persons in all PH projects except PH-RRH 95
Of persons above, those who remained in applicable PH projects and those who exited to permanent housing destinations 80
