1. What is a Letter?

A letter is a form of written communication between two persons or two parties on a particular topic, matter, issue, incident, etc. It serves the purpose of documentation as well. 1Dipak V Parikh

2.Types of Letter:-

Broadly speaking, there are two types of letters, namely: Informal letters and Formal letters.

(a) Informal Letters: These letters are written to friends, relatives, members of the family, and close 2Dipak V Parikh

acquaintances.

(b) Formal Letters: Such letters include official letters, Business letters, Letters of Application, Letters to the Editor, etc.

3. Format of a Letter:

Every letter consists of the following parts:

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(a) Writer’s address: it is placed at the top right of the page.

(b) Date: It is placed below the writer’s address.

(c) Salutation: It varies depending on the nature of relationship between the addressor (the writer).

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It starts from the left margin of page.

(d) Body of the letter: The content matter of the letter may be divided into paragraphs according to the number of ideas expressed.

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(e) The complimentary close or the subscription: Here, leave must be taken in a courteous manner, it is written at the bottom right of page.

The complimentary close must match the salutation.

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(f) Writer’s signature and name: The writer must sign his name below the complimentary close followed by his name in full.

[Note: In a Formal letter, the name, designation and address of the addressee must come before the salutation beginning from the left margin of the page.] 7Dipak V Parikh

Letter Writing

Parts of A Friendly Letter

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,

Heading

Greeting

Closing

Signature

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Presentation by DIPAK PARIKH

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We write friendly letters to people we know well. We

might write a friendly letter to our parents, grandparents, or

our friends.

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What are the parts of a friendly letter?

heading greeting body closing signature

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Friendly letters have five Parts:

• The Heading

•  The Salutation (greeting)

•  The Body 

• The Closing

• The Signature13Dipak V Parikh

The Heading• The heading can

include your address and the date.  In casual, friendly letters your address is not necessary.

111,Gokulesh Apt.,Ajwa road,SuratJanuary 5, 2012

Heading

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The Salutation (greeting)• Dear_________.  The blank is

for the name of the person you are writing.  After you write the person's name you put a comma ( , ) .

111, Gokulesh Apt.,Ajwa Road, SuratJanuary 5, 2012

Greeting

Dear Suresh,

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The Body

• The body of the letter is the information you are writing in your letter.

111, Gokulesh Apt.,Ajwa Road, SuratJanuary 5, 2012

Body

Dear Suresh,

I hope you will be able to come and visit next month. We are planning a special visit to the museum. My mom will call your mom later this week to make all arrangements. Be sure to bring your swimsuit when you come! We’re planning an afternoon trip to the lake.16Dipak V Parikh

The Closing

The Closing:  In the

closing the first word

is capitalized and you

put a comma after the

last word.  

Some examples ofclosings are: Sincerely, Your

friend, Love, Very truly yours,

111, Gokulesh Apt.,Ajwa Road, SuratJanuary 5, 2012

Closing

Dear Suresh,

I hope you will be able to come and visit next month. We are planning a special visit to the museum. My mom will call your mom later this week to make all arrangements. Be sure to bring your swimsuit when you come! We’re planning an afternoon trip to the lake.

Your friend,

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Your Signature• This is your

name. It goes under the closing.

111, Gokulesh Apt.,Ajwa Road, SuratJanuary 5, 2012

SignatureDear Suresh,

I hope you will be able to come and visit next month. We are planning a special visit to the museum. My mom will call your mom later this week to make all arrangements. Be sure to bring your swimsuit when you come! We’re planning an afternoon trip to the lake.

Your friend,

Amrut18Dipak V Parikh

4.How to write a good Letter:

(a)Arrange the ideas and facts in a logical and well-linked order.

(b)Avoid clichés and hackneyed expressions.

(c)Be precise and direct . Do not change paragraphs abruptly.

(d)Ensure grammatical accuracy, correct spelling and appropriate19Dipak V Parikh

punctuation. (e) Make sure that the letter

conveys the intended message clearly and the tone of the letter suits the particular type of the letter.

5.Essentials of a good letter: A letter is a direct address to

the addressee . Hence ,it must be appealing. 20Dipak V Parikh

The ideas must be original and relevant. Include your own viewpoints and opinions on the topic only where called for.

A letter should be in correct English, and in a style that reflects your personality.

A letter should have the most appropriate words, phrases and idiomatic expressions.

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The sentences of a letter should be clear and precise.

In official and commercial letters, jargon should be avoided as far as possible.

Format of Letter: (1)Adderss…………….

(2)Date:…………………

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(3) To whom to be addressed:(4) preface:(5)Description of contents:(6)conclustion: signature:

(1)Write a letter to your father

requesting him to help

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Your poor but bright classmate who is unable to pay his fees.(use the words given in the brackets-have been suffering,illness, sick leave, 7days, 7days)

60, Mahalakshmy society,

Paldi,

Ahmedabad-380007

January 12, 2012

The class Teacher,

Class x A

…………. 24Dipak V Parikh

Respected sir, I…………… From Cholera

since 30th June. The doctor has advised me to take rest for ………Due to my …….I will not be able to come to school for ……… - days. Kindly grant me ……… leave.

Thank you.25Dipak V Parikh

Your obedient pupil, Rakesh mehta (Roll no.11)

(2) This is a letter of Rahim for

celebrating the Independence Day in his school. Read it carefully and complete it by using the words given in the brackets.

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(chief guest, patriotism, held, unfurled, Independence Day, national anthem, delivered)

20th August,2006

Dear Laxman,

I hope you are fine with your family. With this letter, I would like to inform you about the

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celebration of….. in our school. Early in the morning we got together on the school playground. Mr Patel was the…………. He………the national flag. He ……….a nice speech and said about the feeling of pride and………..we saluted the flag, sang the ……… then we dispersed. A cultural programme was…… 28Dipak V Parikh

in our school in the evening. We enjoyed a lot on the last 15th August.

I hope you have also celebrated it at your school

Your loving,

Rahim.

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(3)

Hemisha mistry from 15, Sumangal society, waghodiya Road, Baroda, wrote a letter to her friend about her visit to Saputara. Complete the following letter by filling in the blanks from the words given in the box.

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(Hemisha, Chandani, greenery, shopping-centre, atmosphere)

15, Sumangal Society,

Waghodiya Road,

Baroda.

15th December, 2008

Dear,

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I got your loving letter but could not reply it as I went to Saputara for three days.

It was the pleasure time when I was at Saputara. Saputara is a hill station of Gujarat. It is a well developed place. I found……and joyful………..everywhere due to rainy season.

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I visited museum……….and many famous points. We enjoyed the rope-way riding, boating and horse riding there. We ate………fond of………… which is very famous in Saputara. Indeed, three days are golden days for me.

Convey my best regards to all at home.

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Your loving friend, …………………….(4)Write a letter to your cousin

telling him/her about your visit to the Ajwa-Nimeta Gardens.

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12/F, Kirty Flat, Ajwa Road, Baroda. 5th January’12Dear Anil, Last week, we visited the Ajwa-

Nimeta Gardens. I was amazed to see the beautiful garden.-

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The lush green lawns, plants and shady trees looked so lovely! My heart was filled with joy. I was fascinated by the musical fountains at Ajwa. It looked as if the water was dancing to the tune of music.

It was a great trip. Do write to me soon.

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Yours lovingly, HarshaFor Practice:(1)Write a letter to your friend

describing the first showers of the rainy season.

(2) Write a letter to your friend inviting him/her to attend your sister’s wedding. 37Dipak V Parikh

(3) Write a letter to your friend telling him/her how you won the chess tournament on the Annual Sports Day in your school.

(chess, participated in, team games, a long time, with concentration, celebrated)

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