2 Lecture Career Development Part 1

8/8/2019 2 Lecture Career Development Part 1

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Professional & Enterprise Development

Learning Outcomes

Identify the key features of graduate job advertisements

Describe the purpose of jobs descriptions and person

specifications Compare and contrast different approaches to selection and

recruitment


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Prerequisites for this module

Introducing the Careers Element

Recruitment strategies

Job descriptions / Person specifications


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Key Terms you must be able to use

If you have mastered this topic, you should be able to use

the following terms correctly in your assignments and

exams:

Job description

Person Specification


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Career Elements

Having a degree does not guarantee

- An employment

- Or a successful career

So, why have a degree? How about that employment?

Apart from looking at the award from a purely technicalviewpoint, students must also seek to develop andimprove theiremployability skills. (thus PED module)


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Examples of employability skills

Interpersonal skill

E.g. Team working, managerial, supervisory, leadership

Communication skillE.g. Verbal, writing, presentational

Professionalism skill

E.g. Ethical, appearance, timeliness, punctuality, client focus

Personal skill

E.g. Analytical, numeracy, critical thinking, problem solving,

independent work, enquiry

andmore.


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It is important to hire the right person the first time. Why?

Good planning and strategies are required


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Begins with identifying an unmet need - a task that needsto be accomplished.

Translate the unmet needs into a job description

Draw up the person specifications for the position

Decide approach for selection/recruitment

Advertise

Interview interaction between the decision maker andthe candidate (objective is to find out if the candidate hasthe necessary skills, can fit in culturally) When there is a

match, there is a job offer


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Job Description

Translate the unmet need into a job description

The job description says what the person will be doing

This is important as it allows a person to properly

commit and be responsible for a role

Writing job specification also allow a good opportunity to

frame the role according to the organizations needs.


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Job Description (contd)

To write a job description, you must:

Understand the job and what it involves

- Talk with others in the similar position, find out what

their jobs involve

- Talk to the immediate supervisor of this position, and

find out what they are looking for

- Evaluation of employees doing similar job


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To write a job description, you must:

Identify the tasks and responsibilities assigned to

the position:

- Managing other employees

- Making and being responsible for decisions

- Following established guidelines- Dealing with other departments

- Dealing with customers/public

- Reporting, documenting, provide training


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Job Description should not include:

Details on how the tasks should be carried out

Targets (e.g. must achieve sales target of RM60K)

Why?


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Be clear on tasks that the post holders have ultimate

responsibility should clearly distinguish from those tasks

in which they have involvement but not responsibility

Provide flexibility for future developments of position add in as the last itemized duty other comparable duties as

may be required by the Head of the Department

Identify principle equipments to be used

Special condition traveling, working weekends


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How to write job description

A job description should specify:

Title: The title of the post

Purpose or aim: A brief description of the purpose of thejob. This can probably be limited to one sentence.

Responsible to (Person): Title of the post(s) to whichthe post holder will be immediately and ultimatelyresponsible to.

Duties:Start with the elements which take up most of the postholder's time. It may be helpful to distinguish betweenregular, intermittent, and emergency duties, and/or toassign an approximate percentage of time to eachspecific duty.


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Sample of job description

Title: Sales and Marketing Executive

Reports to: Sales and Marketing Director, Johor Baharu.

Basedat: Sparkly New Products Sdn Bhd, Technology House,Kuantan.

Job purpose: To plan and carry out direct marketing and sales

activities of SNP's machinery range to the East Coast major accounts Key responsibilities and accountabilities:

Maintain and develop a computerised customer and prospectdatabase.

Plan and carry out direct marketing activities (principally directmail) to agreed budgets, sales volumes, values, product mix and

timescales. Develop ideas and create offers for direct mail and marketing tomajor accounts by main market sector and SNP's ABC products.

Respond to and follow up sales enquiries by post, telephone, andpersonal visits.

Participate in company road shows


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Person Specifications

The person spec says what employees need, to beable to do the job (what skills, experience, qualifications,attitudes, etc)

A profile of the personal skills, qualifications, abilities andexperiences required for the job


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Suggestions for drawing up a person specification:

From job description , pick out duties, grouping similar

ones together, translate duties into abilities and skills

Identify specific knowledge requirements for the job

Where relevant, indicate qualifications as precise as

possible

Identify experience


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Decide on the essential and desirable specifications


Essential

Essential means that this is

the minimum criterion

needed to carry, the job

cannot be done without

these criteria. No onewithout this criteria should

be offered the job,

regardless of other

attributes.

Desirable

Desirable refers to those

criteria that are not

essential, someone could

do the job without this.


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Essential Desirable

Qualifications Diploma in any

Computing related

field

Bachelor Degree in

any Computing

related field

Experience 1 year experience 2 years experience

SkillsK

nowledge of C#or VB.NET

Knowledge of SQLserver or ORACLE

Personality Can work with

minimum

supervision

Good communication

skill, team player

JuniorSoftware Developer


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Essential Desirable

Qualifications Diploma in any

Computing related field

Bachelor Degree in any

Computing related field

Skills Familiarity with

Windows operating

systems and

networking

Familiarity with other

operating systems

Personality Willingness to learn,

team player

Ability to thrive in a busy

and challenging

environment

Experience Fresh graduates are

encouraged to apply

Experienced in helpdesk

support environment

JuniorFrontline IT Support


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Recruitment Approach

Recruitment agencies

Job Placement at the University

Job Centre

Newspaper/Specialist Magazines

Asking people you know/taking on family members


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Q & A

Question and Answer Session


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Topic and Structure of next session

Next Session

JobAdvertisement

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2 Lecture Career Development Part 1

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